VI. C ORDINANCE NO. O2018-50 AN ORDINANCE WAIVING FORMAL BIDDING, AUTHORIZING THE PURCHASE OF A SKID-STEER LOADER FROM ATLAS BOBCAT, LLC, AND AUTHORIZING THE DISPOSITION OF SURPLUS CITY PERSONAL PROPERTY WHEREAS, the City is a home rule municipal corporation pursuant to Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970; and WHEREAS, Article VII, Section 10 of the Constitution of the State of Illinois, and the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., authorize and encourage intergovernmental cooperation; and WHEREAS, the Public Works Department has identified the need to replace a Bobcat skid-steer loader with bucket and snow blade owned by the City ( Surplus Property ); and WHEREAS, the City has budgeted sufficient funds in the 2018-2019 fiscal year for the purchase of a new Bobcat skid-steer loader with bucket and snow blade ( Equipment ) to replace the Surplus Property; and WHEREAS, Sourcewell, formerly known as the National Joint Powers Alliance ("Sourcewell"), is a cooperative organization representing local government, educational, and notfor-profit entities throughout the country; and WHEREAS, Sourcewell operates a purchasing cooperative program, which permits government entities to purchase commodities and services according to contracts negotiated by Sourcewell, resulting in significant savings; and WHEREAS, through its purchasing cooperative program, Sourcewell sought bids for the award of a contract for the purchase of the Equipment ("Purchase Contract") and awarded the Purchase Contract to Atlas Bobcat, LLC, of Elk Grove Village, Illinois ("Vendor"); and WHEREAS, Vendor submitted a quote to the City for the purchase of the Equipment in the amount of $45,237, which reflects the terms of the Purchase Contract ( Quote ); and WHEREAS, pursuant to the Quote, Vendor will accept the Surplus Property for a trade-in value of $8,000 to be used toward the purchase of the Equipment, resulting in a total not-toexceed cost to the City for the Equipment of $37,237; and WHEREAS, the Mayor and the City Council have determined that ownership of the Surplus Property is no longer necessary or useful to, or for the best interests of, the City and desires to dispose of the Surplus Property and convey the Surplus Property to Vendor in accordance with the Quote and the Purchase Contract; and WHEREAS, in accordance with Section 1-8-4.B.6.a.3 of the Warrenville City Code ( City Code ), the Mayor and the City Council have determined that it is in the best interests of the City and the public to waive competitive bidding and purchase the Equipment from the Vendor and dispose of the Surplus Property as set forth in this Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF WARRENVILLE, DU PAGE COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: Recitals. The recitals listed above are incorporated in this Ordinance as if fully set forth in this Ordinance. SECTION 2: Waiver of Competitive Bidding. Pursuant to Section 1-8-4.B.6.a.3 of the City Code and the City s home rule authority, the City Council waives the requirement of competitive bidding for the procurement of the Equipment. SECTION 3: Approval of Quote and Purchase Contract. The Purchase Contract with Vendor, in the total price of $45,237 for the Equipment is hereby approved, subject to the acceptance by the Vendor of the Surplus Property as partial payment in the amount of $8,000, resulting in a total not-to-exceed cash payment of $37,237, in accordance with the Quote attached to this Ordinance as Exhibit A. SECTION 4. Authorization to Dispose of Surplus Property. Pursuant to Section 11-76- 4 of the Illinois Municipal Code, 65 ILCS 5/11-76-4, and the City s home rule authority, the City Council declares that ownership of the Surplus Property, as described in Exhibit B attached to this Ordinance, is no longer necessary or useful to, or in the best interests of, the City. The City Council authorizes the City Administrator, or his designee, to dispose of the Surplus Property by conveying the Surplus Property to Vendor as partial payment for the Equipment. SECTION 5: Execution of Required Documentation. The City Administrator, or his designee, is authorized to execute, on behalf of the City, the Purchase Contract with the Vendor for the purchase of the Equipment and all documents necessary to complete the disposition of the Surplus Property authorized pursuant to Section 4 of this Ordinance. SECTION 6: Effective Date. This Ordinance shall be in full force and effect following its passage by a two-thirds (2/3) majority affirmative vote of the members of the city council then holding office and approval in the manner provided by law. PASSED THIS day of, 2018. AYES: NAYS: ABSENT: ABSTAIN: APPROVED THIS day of, 2018. ATTEST: MAYOR CITY CLERK #61015007_v1
EXHIBIT A QUOTE
Product Quotation Quotation Number: 28311D028485 Date: 2018-09-27 09:45:21 Ship to Bobcat Dealer Bill To City of Warrenville Attn: Jamie Clark 3S346 Mignin Dr. Warrenville, IL 60555 Phone: 630.918.5107 Atlas Bobcat, Elk Grove Village, IL 1160 MCCABE AVE ELK GROVE VILLAGE IL 60007 Phone: (847) 678-3633 Fax: (847) 678-3587 --------------------------- Contact: Todd Swartz Phone: 847-678-3633 Fax: 847-678-3587 Cellular: 847-529-1191 E Mail: tswartz@atlasbobcat.com City of Warrenville Attn: Jamie Clark 3S346 Mignin Dr. Warrenville, IL 60555 Phone: 630.918.5107 Description Part No Qty Price Ea. Total S570 T4 Bobcat Skid-Steer Loader M0259 1 $30,812.00 $30,812.00 61.0 HP Tier 4 Turbo Diesel Engine Auxiliary Hydraulics: Variable Flow Backup Alarm Bob-Tach Bobcat Interlock Control System (BICS) Controls: Bobcat Standard Cylinder Cushioning - Lift, Tilt Engine/Hydraulic Systems Shutdown Glow Plugs (Automatically Activated) Horn Instrumentation: Engine Temperature & Fuel Gauges, Hourmeter, RPM and Warning Lights Lift Arm Support Lift Path: Vertical Lights, Front & Rear Operator Cab Includes: Adjustable Suspension Seat, Top & Rear Windows, Parking Brake, Seat Bar & Seat Belt Roll Over Protective Structure (ROPS) meets SAE-J1040 & ISO 3471 Falling Object Protective Structure (FOPS) meets SAE- J1043 & ISO 3449, Level I; (Level II is available through Bobcat Parts) Spark Arrestor Exhaust System Tires: 10-16.5, 8 PR, Bobcat Standard Duty Machine Warranty: 12 Months, unlimited hours Bobcat Engine Warranty: Additional 12 Months or total of 2000 hours after initial 12 month warranty A91 Option Package M0259-P01-A91 1 $6,990.00 $6,990.00 Cab enclosure with Heat and AC High Flow Hydraulics Two-Speed Travel Sound Reduction Hydraulic Bucket Positioning Power Bob-Tach Deluxe Instrument Panel Keyless Start 3-Point Belt Attachment Control Kit Cab Accessories Package Advanced Control System (ACS) M0259-R01-C03 1 $1,254.00 $1,254.00 10-16.5, 10 PR, Heavy Duty Tires Offset M0259-R09-C03 1 $214.00 $214.00 Telematics US M0259-R51-C02 1 $0.00 $0.00 Strobe Light Kit, Amber 7129301 1 $315.00 $315.00 62" Low Profile Bucket 6731415 1 $769.00 $769.00 --- Bolt-On Cutting Edge, 62" 6718005 1 $240.00 $240.00 Total for this Machine $40,594.00 Description Part No Qty Price Ea. Total 62" Low Profile Bucket 6731415 1 $769.00 $769.00 --- Bolt-On Teeth (8) 6737322 8 $33.00 $264.00 Total for these items $1,033.00 Description Part No Qty Price Ea. Total 108" Snow Blade - Heavy Duty 7207863 1 $3,610.00 $3,610.00 Total for these items $3,610.00 Total of Items Quoted $45,237.00
Trade-in 1997 Bobcat 763 S/N 512216056, Bucket W/toothbar, Snow Blade ($8,000.00) Quote Total - US dollars $37,237.00 Notes: *Discount per the NJPA Contract #042815-CEC. Effective thru 05-19-2019 All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes. Customer Acceptance: Purchase Order: Authorized Signature: Print: Sign: Date:
EXHIBIT B DESCRIPTION OF SURPLUS PROPERTY 1997 Bobcat 763 S/N 512216056, bucket with toothbar, and snow blade.