Acceptance of June Minutes and apologies, moved by HG, seconded JS, motion carried.

MINUTES OF THE GENERAL MEETING OF RAYMOND TERRACE AND DISTRICT HISTORICAL SOCIETY INC HELD ON FRIDAY 21 st SEPTEMBER 2012 AT RAYMOND TERRACE SENIOR CITIZEN S HALL, RAYMOND TERRACE Informal meeting opened at 7.15pm with President MS in the chair. Attendees: Moira Saunderson (MS) Boris Sokoloff (BS) Glenys Francis (GF) Helen Giggins (HG) Ellen Gordon (EG) Apologies: Peter Francis (PF) Glenys Grey (GG) Judy Gunter (JG) Jack Sullivan (JS) Elaine Hall (EH) Helen Masson (HM) Trish Harris (TH) Keith Grey (KG) David Gunter (DG) Laraine Brown (LB) Acceptance of June Minutes and apologies, moved by HG, seconded JS, motion carried. Business arising from the Minutes: Subject Item Action By: Sad News Our past member Oscar Carlson passed away very recently. GF The husband of a lifelong member of the Lemon Tree Passage Historical society has also passed away. Keith Grey is recovering from a serious heart condition. Glenys Grey is also unwell. Glenys Francis has resigned from Council, and we d like to acknowledge what a wonderful job she has done in the role, and will be sadly missed as an advocate for the community. Glenys was awarded Freeman of the City, which is a huge honour. GF says that we will have to be very diligent to try and get things done with the make-up of the new Council. GF is happy to liaise with Council on our behalf. Moved JS and seconded EG the motion stated by MS. Pioneer We have had only a few RSVPs for Pioneer Dinner so far. TH Dinner Secretary s Report & Correspondence (See attached correspondence list for June-Sept) There is an account paid in full by GF for the Fairfax Account. Bank account statements, change to Telstra pricing, and Electricity account. Various newsletters and email newsletters. Moved EG seconded HM that Secretary s Report be accepted. Motion carried. Treasurer s Report We need to start having money coming in, as we are in loss for the year. We will need to cash in one of the term deposits to publish Moira s book. Moved TH seconded BS that Treasurer s Report be accepted. Motion carried. Research Report We have been plodding along nicely. We are now not likely to be into the new library until early next year. We have been receiving a lot of research requests by email and at the rooms. We are also waiting on money from several people who have ordered photos, the account is for $195. MS will send a reminder on this. We have also had two lots of people from Port Stephens Historical Society asking about our agreement with the Library. They have not made many friends in the area. They have a totally

different agreement with the Council. So we are advised by GF not to pass any of this information on to them. Oak photos were lent to Sue Thomas the curator of Morpeth Courthouse Museum. The lighting of the courthouse event was held at Morpeth. It was a bit of a shambles, with not all the light going on as planned. They have had the photos already for 12 months, and we would now like them back. They want to extend the loan by around 12 months due to the popularity of the exhibition. The secretary will send a letter asking for the photos to be returned by the end of October. Moved EH seconded HG that Research Report be accepted. Motion Carried. Curator's Report BS would like to refute the fact that MS has no curatorial skills, and has been learning a lot on the job. We had a lot of success last Monday. We have now been able to identify items on the computer, with their old catalogue cards. This is a very positive step forward in the process. Moved BS seconded EG that Curator s Reports be accepted, Motion Carried. General Business Subject Item Pioneer Dinner Garage Sale Newsletter Trivia Night LB and TH got together and printed all of the invitations to older families in Raymond Terrace that they could think of. They worked with EH and MS to get together a list. Around 50 invitations were sent. Daryl Lightfoot sent a nice letter, and he is unable to attend due to a commitment in Sydney on the day. He wanted to wish us the best for the event. The Pepper Family has accepted. The Berry family have given an alternate contact. Invitations for the dinner will be going out to members this week. We were looking at engaging a bush poet for the dinner, and someone needs to contact him. We need to officially ask him, he may do it as a donation for the cost of a meal. GF will contact. Rather than a band, we will have some background music EG will coordinate with PF. MS will get some quotes for a cake. We could approach Council for some money towards the event. GF will be meeting with Peter Gesling next week, and will try to get an indication of what support we can expect, and more details about the Friday night event as well. We need to be approaching the Examiner for more publicity. Sarah Price is keen to do a story. We need to have a garage sale. The 17 th is the Business Groups Santa Day on the main street. Could have a stall at the markets advertising the Sunday Garage Sale. Look at having the Garage Sale on Sunday the 18 th of November. Not everyone received their email copy of the Newsletter, and copies have not been left at the research rooms. Proposed to have another trivia night on Friday the 19 th of October. We will have hampers as prizes. Cost set at $10 per person with supper included. Dunmore Bridge Will be too difficult to move without a cover. So we will not be loaning the Bridge Model. Cultural Meeting Need someone to go on Tuesday the 25 th of September. MS will put the hard word on PF tomorrow afternoon. Will also ask about Knightland Security accounts. Invitations to be Delivered Meeting closed at 8.22pm. TH has some Pioneer Families that she will hand deliver invitations to.

Next meeting: 7pm 16 th November 2011 at Raymond Terrace Senior Citizen s Hall. October meeting is cancelled due to the Trivia Night. Appendix Correspondence List (June-Sept 2012) CORRESPONDENCE LIST JUNE 2012 170. Federation of Aust. Historical Societies Inc. E-Bulletin No. 100 171. RAHS - Letter re Grant Application Moira's book does not qualify. 172. Volunteer Grants 2012 Close 25 July 2012 173. RAHS - Letter Seek donation for building fund. 174. Lions District Governor 2012 Thank you card 175. Alma Burg Thank you card re Mr Burg. 176. Marsh & McLennan Cert. of Currency - Group Personal Accident 177. Markey Business Insurance Policy wording 178. Craig Baumann MP, Member for Pt Stephens Patron Acceptance 179. Brisbane Water Historical Society Newsletter 'Cooranbean Courier' Vol 36 No.6 June 180. Port Stephens Council Cemetery Tour & Workshop 29/6-9am to 12 181. NSW Govt. - Trade & Investment Mine Safety Reg. Health & Safety Community Grants Program 182. Maclean District Hist. Soc. Inc. Newsletter June 2012 Vol 13 No.2 183. East Lake Macquarie Hist. Society Inc. Newsletters Vol. 9 Issues 5 & 6 and Thank you card 184. Bob Baldwin MP, Fed Member for Paterson Notice of Volunteer Grants close 26/7/2012 185. Sharp Electronics Invoice #XCI-61035 31/5 - $52.72 186. Ray. Terrace Senior Citizens Hall Hire 18/5 $20.00 CORRESPONDENCE LIST JUNE 2012 (cont.) 187. Hunter Water 14/6 $140.54 Account paid 188. Newcastle Perm. BS - Acc 818315105 31/5 - $480.89 189. Newcastle Perm. BS - Acc 818315201 31/5 - $2,686.78 190. Newcastle Perm. BS - Acc 818315308 31/5 - $469.31 191. Newcastle Perm. BS - Acc 704053303 Term Dep.$15,000 Matures 29/6 Interest $413.63 192. Cynthia Hunter Membership renewal $15.00 193. Monica M. Clark Membership renewal $20.00 194. Margaret & John McGlinn Membership renewal $25.00 195. Betty Windeyer Membership renewal $20.00 196. Norma Morgan Membership renewal $15.00 197. Alma Burg Membership renewal $15.00 198. Allen B. Sutton Membership renewal $15.00 199. Wendy Swan Membership renewal $15.00 200. Dianne Inkster Membership renewal $25.00 201. Telstra Account 27/6 - $13.58 202. Richmond-Tweed Family Hist. Soc. Inc Newsletter - Issue No. 112 June 2012 203. Liverpool Genealogy Soc. Inc. Newsletter - Issue No. 1030 6536 No. 101 204. Nepean Family History Soc. Inc. Journal No. 127 205. Coalfields Heritage Group Hist. Soc. Cessnock Kurri Kurri & Mait. - Tumbledee No. 34 206. Aust. Family Tree Connections Magazine 207. RAHS - 3 items: 2012 Winter Calendar Events Magazine History No.112; Journal Vol.98 Pt.1 208. RAHS Email e-bulletin 209. Port Stephens Council Notice of Motion - Recognition of 175th Ann'y 210. War Veterans Histories - Email: Book Sale James M. Gray: American Civil War Australasian Vets 211. RAHS Email 212. RAHS Email e-bulletin No. 101

Outwards Correspondence JUNE 2012 - NIL NIL CORRESPONDENCE LIST JULY 2012 213. Ray. Terrace Senior Citizens Hall Hire 15/6 $20.00 214. Sharp Electronics Invoice $52.71 215. Telstra Account 18/7 $140.83 216. Hunter Water Survey re cost of water 217. ATO Business activity Statement 218. Newcastle Perm. BS - Acc 818315105 30/6 - $480.89 219. Newcastle Perm. BS - Acc 818315201 30/6 - $3,603.42 220. Newcastle Perm. BS - Acc 818315308 30/6 - $469.31 221. Gloucester Dist. Historical Soc. Newsletter No. 345 222. Brisbane Water Hist. Soc. Newsletter 'Cooranbean Courier' Vol 36 No.7 July 223. Barbara Sharpe Membership renewal $20.00 224. Dorothy Wedd Membership renewal $20.00 & Thank you re Monty Wedd. 225. Lodge Hunter-Hiram Membership renewal $25.00 CORRESPONDENCE LIST JULY 2012 (cont.) 226. Telstra 27/7 Account $27.43 227. Edward (ted) Sutton Membership renewal $20.00 228. Sharp Electronics Invoice $52.71 & Request: update contact details 229. Ray. Terrace Senior Citizens Letter: Hall hire $12/hour from 1st July 2012 230. Tomago Aluminium News Magazine - Issue 1 - Winter 2012 231. Illawarra Family History Group Magazine No. 111 June 2012 232. Mary Duncan Membership renewal $30.00 233. Rosemary Owens Membership renewal $25.00 234. Ray. Terrace Senior Citizens Hall hire receipts: 20/4; 18/5; 15/6 235. Newcastle Perm. BS - Acc 704053303 Term Dep.$15,000.00 6mths @ 4.75% matures 29/12/2012. Interest to Acc 818315201. 236. Mait. & Dist. Genealogical Soc. Inc. Journal Vol.14 No.2 Maitland Reminiscences 237. Ad Logo - Promotional Tea Towel Invoice for sample $8.91 238. Fed. of Aust. Historical Soc. (FAHS) Email e-bulletin No.102 239. Alan Jones Membership Application Pd $17.00 240. Nicky Cathcart Membership Application Pd $17.00 241. FAHS (Fed. of Aust Hist. Soc) Email e-bulletin No. 102-19th July 2012 242. RAHS Email e-news - 11th July 2012 243. Knightland Security Invoice 00003283 1/7 to 30/9 Advance $114.00 244. Knightland Security - Inv: 00002635-00002918 - $77.00; 00003283 - $114.00 $71.50; 245. Aust. Govt. 2012 Volunteers Grant Application Receipt 246. Port Stephens Council - James Campbell EOI Strategic Art & Culture Committe/AGM/Info 247. Gloucester District Hist. Society Newsletter No. 346 July 2012 248. Barbara Coleman Membership renewal & $20 Cheque 249. C. Baumann MP - Nomination Form Port Stephens Volunteer of the Year Awards 250. Museums & Galleries NSW - 2012 VIM Program; 2012 IMAGinE Awards Grant 251. Coalfields Heritage Group - Bi monthly Journal No.35 August 2012 252. Telstra Advertising - Support for Business Customers

253. RAHS - E-News Email 254. Australian Telegraph Email - August Issue Outwards Correspondence JULY 2012 9. Examiner Phone call to arrange meeting at the RT Hist. Rooms 11th July 10. Aust. Govt. 2012 Volunteer Grant Application CORRESPONDENCE LIST AUGUST 2012 255. 'Tumblebee' - Coalfields Heritage Group Bimonthly Journal No.35 August 2012 256. New Membership Application Susan Skillingford (Accepted August meeting) 257. Energy Australia - Account $129.91 258. Sharp Electronics Inv. XCI-62780 $48.75 259. Myra & Jack Henry Info on Reserve Forces Day Celebrations 30/6/2012 260. Myra & Jack Henry CD of Photos of Reserve Forces Day 261. Australian Family Tree Sept. 2012 262. Newcastle Family History Soc. Inc. Sept. Journal No.199 ISSN 1036-6652 2012 CORRESPONDENCE LIST AUGUST 2012 (cont.) 263. Newcastle Perm. Blg Society - 31 July 2012 Acc. 818315105 - $480.89 264. Newcastle Perm. Blg Society - 31 July 2012 Acc. 818315201 - $4,300.85 265. Newcastle Perm. Blg Society - 31 July 2012 Acc. 818315308 - $469.31 266. Clarence River Historical Society ISSN. 1036-5656 Issue 128 267. Cooranbean Courier Vol. 36 No.08 August 2012 268. East Lake Macquarie Hist. Society Inc. Vol. 9 Issue 7 July 2012 269. East Lake Macquarie Hist. Society Inc. Vol. 9 Issue 8 August 2012 270. Australian Family Tree Connections August 2012 271. Telstra - Advertising Smarter Business Ideas 272. Sharp Electronics - Cheque returned RT Hist. Soc. Cheque $$52.71 - overpayment 273. Sharp Electronics Receipt for payment $48.75-7/8/2012 274. Telstra Invoice $1.04 275. Telstra Change to Pricing Notification 276. RT Senior Citizen's Inv. Hall Hire 20/7/2012 - $24.00 277. Newcastle Perm. Blg Society - Interest Acc. 717057901 - $22.68 Advice 278. Newcastle Perm. Blg Society - Interest Acc. 717058306 - $22.68 Advice 279. Newcastle Perm. Blg Society - Interest Acc. 717057418 - $15.12 Advice 280. Newcastle Family Hist. Soc. Inc. Open Day 1st Sept. 2012 281. Craig Baumann MP Community Building Partnership Program 282. Stockman's News Edition 113 - July 2012 283. Alexander Macleay From Scotland to Sydney 284. Placenames Australia Sept. 2012 Quarterly Newsletter 285. RAHS E-News Email - August 2012 286. Community Museums Nat. Network Email - Bulletin 1 August 2012 287. RAHS E-News Email - 2012 State History Conference 288. RAHS Email - Nominations Affiliated Societies Comm. 289. RAHS E-News Email - 6 Sept 2012

Outwards Correspondence AUGUST 2012 11. Myra & Jack Henry Email to Myra & Jack Henry Re: Photos CORRESPONDENCE LIST SEPTEMBER 2012 290. Museums Aust. Nat. Office Email 291. RAHS E-News Email - 20/9/2012 292. Fairfax Media - Pioneer Dinner Ad. Receipt $137.58 to be reimbursed to G. Francis for Advert. 293. Newcastle Perm. Blg Society - Inv. Acc. Acc. 717057901 - $3,000 - to 19/11/2012 294. Newcastle Perm. Blg Society - Inv. Acc. Acc. 717058306 - $3,000 - to 19/11/2012 295. Newcastle Perm. Blg Society - Inv. Acc. Acc. 717057418 - $2,000 - to 19/11/2012 296. Telstra Notice Change to Pricing 297. Energy Australia Acc - $73.55 298. R. Cunningham Research Request plus $20 Cheque 299. Brisbane Water Hist. Soc. Newsletter Vol.36 No. 09 Sept. 2012 300. Membership Renewal Philip & Judy Healey $25 Cheq. Enclosed. 301. Newcastle Perm. Blg Society - 31 Aug 2012 Acc. 818315105 - $503.57 302. Newcastle Perm. Blg Society - 31 Aug 2012 Acc. 818315201 - $3,947.42 CORRESPONDENCE LIST SEPTEMBER 2012 (cont.) 303. Newcastle Perm. Blg Society - 31 Aug 2012 Acc. 818315308 - $491.99 304. RT Senior Citizen's - Invitation Arts & Crafts Notice 28 Sept - 7pm $10 p/p 305. Telstra Account $16.39 306. Richmond-Tweed Family Hist. Soc. Inc. The Cedar Log Journal - Issue No.113 Sept. 2012 307. Hawksbury Family History Group The Hawksbury Crier - ISSN.0811-9031 June 2012 308. RAHS - History Booklet Sept 2012 - No. 113 309. Hist. Soc. - Cessnock, Kurri Kurri & Maitland 'Tumbledee' No.36 - October 2012 310. Clive Lucas Stapleton & Partners Heritage Study & Story 311. NFSA Film Australia Collection Catalogue 312. Monica Clark (Nelson Bay) Inability for Pioneer Dinner 313. RT Senior Citizen's Receipt for Hall Hire 20/7/2012 314. Bob Baldwin MP Paterson Citizen & Volunteers of the Year Noms. 315. Gloucester District Hist. Soc. Newsletter No. 347 - August/Sept. 2012 316. Knightland Security - Invoices Should have been cancelled months ago. Outwards Correspondence SEPTEMBER 2012 12. RT Hist. Soc. Members - Secretary Emailed Invitation to Pioneer Dinner 24 Nov. 2012 13.