Present Staff Present MINUTES OF THE CITY OF WETASKIWIN REGULAR COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS ON MONDAY, AUGUST 28TH, 2000 Mayor Don Montgomery Alderman G. Taylor Alderman D. Unland Alderman J. Thoben Alderman B. Elliot Alderman D. Andres Greg Stevens, City Manager Mary Thomas, Director of Community Services Therese Myndio, Director of Corporate Services Shelley Klinger, City Clerk Lawrence Allen, Acting Director of Operational Services Absent Dave Ahlberg, Director of Operational Services Call to Order Mayor Montgomery called the meeting to order at 4:02 p.m. Delegation 228/00 ALDERMAN ANDRES: THOBEN MOVE to approve the addition to the agenda of Reno Gauthier's delegation. Public Hearing Bylaw #1477-00 Amendment to Adopt an Area Structure Plan. Alderman Taylor declared a conflict of interest as the development involves a distant relative, and left the meeting at 4:04 p.m. 1. Mayor Montgomery opened the Public Hearing for Bylaw #1477-00 an Amendment to Adopt an Area Structure Plan at 4:04 p.m. 2. Mayor Montgomery stated that Bylaw #1477-00 is a bylaw that would adopt an Area Structure Plan for a particular area of land to provide the framework for subsequent subdivision and development and ensures it is carried out in a planned, orderly fashion. The
Page 2 subject area of land for Bylaw #1477-00 is a 56-acre site lying between 47th Street and 49th Street and south of the south drainage channel to the south City boundary. 3. Mayor Montgomery asked the Development Officer for confirmation of notice. Development Officer Randy Richards confirmed that the public hearing was advertised, as required, in the August 7 th and August 14th, 2000 editions of the Wetaskiwin Times Advertiser, and Written notices of the public hearing were sent by regular mail to adjacent landowners as required by the Municipal Government Act. Notice of the public hearing was also posted on the City of Wetaskiwin web site (www.citv.wetaskiwin.ab.ca ). 4. Mayor Montgomery requested a report from Development Services. The Municipal Development Plan Future Land Use Map has the land slated for industrial development. All adjacent properties to the north and west are currently zoned M1 & M2, which are compatible with the proposed industrial uses. As the property to the east is situated in the County of Wetaskiwin, the Intermunicipal Development Plan was reviewed for compatibility of zoning. The IDP has the long term land use stated as serviced industrial, which is also compatible. The land is serviceable with water, sanitary sewer and storm sewer. The proposed layout provides for good water looping alternatives. The proposed road layouts are very sensible and would meet City standards. One proposed road being 36 th Avenue would provide access to all future lots and bring the traffic to 47 th Street and link north across the drainage channel to 48 th Street. 5. Mayor Montgomery asked the Development Officer if there were any written submissions. Randy Richards advised that there had been no written submissions or persons wishing to be heard as of August 23rd, 2000. 6. Mayor Montgomery asked if there were any persons wishing to be heard. Mayor Montgomery asked if there were any persons wishing to be heard a second time.
Page 3 Mayor Montgomery asked if there were any persons wishing to be heard a third time. 7. Mayor Montgomery declared the Public Hearing for Bylaw #1477-00 closed at 4:07 p.m. Alderman Taylor returned to the meeting at 4:07 p.m. Appointments Barb Olsen, Crossroads Regional Health Authority Barb Olsen of the Crossroads Regional Health Authority was in attendance to request that Council provide an advocacy letter for Bill 208 to the Honourable Gary Mar, Minister of Health and Wellness. 229/00 ALDERMEN UNLAND: TAYLOR MOVE that Council approve the advocacy letter to the Honourable Gary Mar, Minister of Health and Wellness. Air Cadet Squadron Proposal for Drill Hall Expansion Mr. Ron Hockenridge of the Wetaskiwin Air Cadet Squadron and member of the Cadet Facility Project Committee was present to provide Council with a detailed update as to the scope of the project, including the various phases that construction may/will occur. 230/00 ALDERMEN THOBEN: ANDRES MOVE that Council receive this item as information. Delegation regarding Wetaskiwin Fire Department Reno Gauthier, Frank Dyck, and Glen Brososky attended the Council Meeting and addressed Council regarding the Wetaskiwin Fire Department. 231/00 ALDERMEN TAYLOR: UNLAND MOVE that Council accept this item as information.
Page 4 Other members of the public requested an opportunity to address Council. 232/00 ALDERMEN ELLIOT: TAYLOR MOVE that Council accept comments from the floor. Mr. Joe Letourneau and Mr. Clint Graham addressed Council. Adoption of Agenda Adoption of Minutes 233/00 ALDERMEN ANDRES: THOBEN MOVE that Council accept this item as information. 234/00 ALDERMEN THOBEN: ELLIOT MOVE that Council adopt the Council agenda with the following addition: 8 g) Communities in Bloom 235/00 ALDERMEN THOBEN: UNLAND MOVE that Council adopt the July 24 th, 2000 Regular Council Meeting minutes as presented. Bylaws Bylaw #1476-00 Amendment to Bylaw #1387-97 Wetaskiwin Regional Airport Authority Over the past several months, the Wetaskiwin Airport Authority has discussed changes to Bylaw #1387-97.
Page 5 During discussions, it was requested that the term of the membership be changed to reflect a maximum of three years, rather than a full three-year term. This would give the Authority the opportunity to have a rotation of two new members each year. The second change was made to the number of citizens at large. It is often difficult to obtain a quorum for a meeting with five (5) citizens at large. By increasing the number to six (6), it should make it easier to obtain a quorum for each meeting. 236/00 ALDERMEN TAYLOR: ANDRES MOVE that Council give second reading to Bylaw #1476-00. 237/00 ALDERMEN ELLIOT: THOBEN MOVE that Council give third reading to Bylaw #1476-00. Bylaw #1477-00 Kneller Area Structure Plan Alderman Taylor declared a conflict of interest as the development involves a distant relative and left the meeting at 5:00 p.m. An application has been made to subdivide a ten-acre industrial lot from farmland in NE 11-46-24-W4. The City of Wetaskiwin's Municipal Development Plan, adopted by Bylaw #1408-98 requires that an Area Structure Plan be in place before undeveloped land is subdivided. The Municipal Development Plan requires an Area Structure Plan to be adopted prior to subdivision and development of lands. The requirements of an ASP are listed in the Municipal Development Plan. An Area Structure Plan provides the framework for subsequent subdivision and development, and ensures it is carried out in a planned, orderly fashion. A draft Area Structure Plan has been prepared and an adopting bylaw was given first reading on July 24 th, 2000. A Public Hearing was held earlier in this meeting. The draft Area Structure Plan indicates the future subdivision layout and phasing of development. This proposed bylaw, if approved, would adopt the draft Area Structure Plan as a statutory planning
Development Agreements Real Estate Agreement Harwood Industries Ltd. Page 6 document, which would guide all future development and subdivision of the subject lands. 238/00 ALDERMEN THOBEN: UNLAND MOVE that Council give second reading to Bylaw #1477-00. 239/00 ALDERMEN UNLAND: ELLIOT MOVE that Council give third and final reading to Bylaw #1477-00. Alderman Taylor returned to the Council Meeting at 5:02 p.m. The City has received an offer to purchase on 5.8 acres of City-owned land to the north of Northridge Estates from Harwood Industries Ltd. at a price of $78,300, plus GST. Harwood Industries is the developer of Northridge Estates. At the time of development (1997) of Northridge Estates, the City agreed to sell Harwood Industries all lands (11.6 acres) north of the assisted-living project and Northridge Estates to Harwood Industries. With this in mind, the City and Harwood shared the cost to install infrastructure to serve these lands. These costs worked out to $6,156.89 per acre each for the City and Harwood. Although there was an agreement in place, the City still owns the 11.6 acres of land. With the approval of Harwood Industries, the City has entered into an agreement with a third party for the sale of 5.8 acres of the 11.6 acres to the third party. A new draft agreement has been negotiated with Harwood Industries Ltd. that would sell the remaining 5.8 acres to Harwood at $13,500 per acre, with their infrastructure investment in the 5.8 acres sold to the third party (being $36,709.97) as their deposit. The closing date would be October 1 s1, 2001. The agreement would be subject to the following conditions:
Page 7 1) That the property be rezoned to R5 Condominium Residential at the expense of the City. That the property be subdivided to the 5.8 acres at the expense of the City on or before closing date. 3) That the City complete the sale of the other 5.8 acres to the third party on or before November 1 st, 2000. Real Estate Agreement Addendum 735634 Alberta Ltd. 240/00 ALDERMEN UNLAND: ANDRES MOVE that Council approve the Real Estate Purchase Agreement with Harwood Industries Ltd. for 5.8 acres of land to be subdivided from NE 23-46-24-W4 at a price of $78,300.00, not including GST. In September 1997, the City sold approximately nine acres west of the current Northmount subdivision to 735634 Alberta Ltd. with terms that if the land was not subdivided and developed by certain dates, the City had the option to buy the land back at the purchase price plus "related development costs". 735634 Alberta Ltd. could not meet the time requirements of the agreement and have requested an extension of the agreement dates. An agreement addendum has been prepared that would extend the subdivision approval date to June 30th, 2001 from December 31st, 1999 and would extend the land servicing date from August 1 st, 2000 to June 30th, 2002. The addendum would also add Schedule C to the agreement that identifies "related development costs" should the City buy the land back in case of default. 241/00 ALDERMEN UNLAND: TAYLOR MOVE that Council approve the addendum to the Real Estate Purchase Agreement with 735634 Alberta Ltd. providing a time extension regarding the development of Lot 1, Block 91, Plan 972-4445.
Page 8 Tenders Electrical The Building and Playground Department sent out tender packages for the Electrical Service Work for the City departments of Water & Sewer, Recreation, and Buildings and Playgrounds. The term of the contract is for three years with a possibility of a two-year extension. There were three packages delivered to Broere Electric, Dart Electrical, and Wilt's Electrical and one package picked up by Can- Alta Power. The tender was also advertised in the local paper. Only two tender packages were received back which were from Broere Electric and Dart Electrical Systems. The two tender packages that were returned did not comply with the tender specification requiring all information on the bid sheet to be completed. At the July 24th, 2000 Regular Council meeting, Council moved to reject the tenders and invite both companies to retender. 242/00 ALDERMEN UNLAND: ELLIOT MOVE that Council award the electrical contract to Dart Electrical Systems Ltd. for electrical services for a term of three years commencing September 1 st, 2000 to September 1 st, 2003, with the option of a two-year extension. In mid-august 2000, tender packages for the electrical service work for the City departments of Water, Sewer, Recreation, and Buildings and Playgrounds were once again sent out to the two companies. One tender package was received from Dart Electrical Systems Ltd. Unfinished Business Monthly Financial Report 243/00 In order to inform Council of the financial position of its day-to-day operations in relation to the annual budget, it is necessary to provide a financial report on a monthly basis. ALDERMEN TAYLOR: ANDRES MOVE that Council receive the Financial Report as presented for the period ending July 31 st, 2000. Recreation Fees 411 and Charges Council annually reviews and sets the fees and charges for the Recreation Facilities and Programs. The fee structure is normally in
August 28'h, 2000 Page 9 place from the Tuesday following the long weekend for the following year. The City does have Policy #7201, a policy for the establishment of the fees and charges. These were reviewed at the August 23, 2000 Community Service Policy Committee. The Recreation Department Fees and Charges are as follows: CITY OF WETASKIWIN RECREATION DEPARTMENT FEES AND CHARGES SEPTEMBER 5, 2000 TO SEPTEMBER 3, 2001 LESSON FEES: PROGRAM Pre-school Levels 1 to 6 Levels 7 to 12 Adults ABOUSSAFY CENTRE (per lesson) YOUTH ( JJ 15) $ 25.25 per lesson $ 28.00 per lesson $ 36.75 per lesson N/A ADULT ( '11 15) N/A $ 30.00 per lesson $ 39.50 per lesson $ 49.00 per lesson Fees include instruction, pool time and award per level regardless of the length of program. Fees for specialized programs shall be established and advertised prior to the commencement of registration. ADMISSION RATES: (per admission) PROGRAM SINGLE 10 SWIMS 3 MONTH 12 MONTH Pre-school (4, 6 years) $ 1.00 $ 9.00 $ 25.00 $ 75.00 Child (6 to 12 years) $ 2.00 $ 18.00 $ 50.00 $ 150.00 Student (13 to 17 years) $ 2.50 $ 22.50 $ 64.00 $ 190.00 & Senior Adult, (Early Bird, Evening and $ 3.25 $ 29.25 $ 83.00 $ 245.00 Noon Swims) Family $ 7.00 $ 63.00 $ 180.00 $ 550.00 * Parent & Tot $ 3.25 $ 29.25 $ 83.00 $ 245.00 (1 adult, 2 children 4, 5 years) Exercise Classes $ 3.50 $ 40.00 $ 49.00 for each lesson set. (Karataquatics & Aqua Fit) * Parent & Tot rate is for the use of training pool only. POOL RENTAL RATES: (per hour) LOCAL Training Pool $ 23.00 $ 36.00 Youth Group $ 36.00 $ 67.00 Family Group $ 47.00 $ 81.00 Adult Group $ 67.00 $ 100.00 School Lessons $ 15.25 per instructor per hour Recreational Swims $ 15.00 per additional guard per hour
Page 10 Rental rates include one guard for the first 30 bathers. Ratios for the number of guards or instructors per rental group may be adjusted at the discretion of the Senior Shift Supervisor to best suit the activities of the rental period. CIVIC CENTRE ARENA # 1 AND ARENA #2 (per hour) YOUTH YOUTH ADULT ADULT Summer - dry floor $ 18.75 $ 28.00 $ 35.00 $ 56.00 Winter - Regular Ice $ 56.00 $ 84.00 $ 105.00 $ 157.50 - Non Prime Time $ 30.00 $ 45.00 $ 56.00 $ 84.00 Mezzanine $ 15.00 $ 20.00 $ 15.00 $ 25.00 Damage Deposit* $ 100.00 $ 300.00 $ 100.00 $ 300.00 * Deposits for season or league users as per User Agreements DRILL HALL (per hour) September 5 to December 31, 2000. YOUTH YOUTH ADULT ADULT $ 18.75 $ 28.00 $ 35.00 $ 56.00 Gun Range N/A N/A $ 20.00 N/A Damage Deposit $ 100.00 $ 300.00 $ 100.00 $ 300.00 January Ito September 3, 2001 Hall $ 20.00 $ 30.00 $ 45.00 $ 60.00 RECREATION GROUNDS BALL DIAMONDS YOUTH YOUTH ADULT ADULT CLASS ONE GROOMED Evening Tournament (Per Day) 30.00 $ 36.00 42.00 $ 54.00 56.00 $ 72.00 $ 84.00 $ 107.00 CLASS ONE NON GROOMED CLASS TWO GROOMED Evening Tournament (Per Day) $ 7.00 $ 18.00 10.50 $ 27.00 14.00 $ 36.00 21.00 $ 54.00 CLASS TWO NON GROOMED Tournament (Per Day) TOURNAMENT DEPOSIT $ 18.00 $ 100.00 $ 27.00 $ 300.00 $ 36.00 $ 100.00 $ 54.00 $ 300.00 Evening fee, or double header fee, includes one (1) grooming of diamond before the first game. Day fee refers to a Tournament rate that includes grooming one (1) time per day, prior to the first game daily.
August 28 th, 2000 Page 11 Use of Recreation Grounds Concession included in Tournament fees. Any costs for setting up external tent (including cost of tables and chairs) or fence, or sport field chalk will be extra to the tournament fees listed. NORM BROWN FIELD (per application) YOUTH YOUTH ADULT ADULT TRACK MEETS Lanes marked $ 100.00 $ 125.00 $ 200.00 $ 250.00 Staggered starts $ 50.00 $ 75.00 $ 100.00 $ 125.00 Exchange zones $ 50.00 $ 75.00 $ 100.00 $ 125.00 Throw cage $25.00 $ 50.00 $ 50.00 $ 75.00 TENNIS COURTS Tournaments $ 50.00 $ 75.00 $ 100.00 $ 125.00 EVENT DEPOSIT $ 100.00 $ 300.00 $ 100.00 $ 300.00 EQUIPMENT RENTAL RATES Floor Hockey Sticks Parachute Volleyballs / Basketballs Gunny Sacks Bleachers Stage Floor Hockey Boards Sport Field Marker Sport Field Chalk $ 10.00 per day $ 10.00 per day $ 5.00 per hour: $ 25.00 per day $ 5.00 per day $ 25.00 per bleacher $ 50.00 per day $50.00 $ 10.00 per event Purchase price + 15% $ 25.00 damage deposit $ 25.00 damage deposit $ 25.00 damage deposit $ 25.00 damage deposit Bleacher liability insurance needed, transportation not included $ 50.00 damage deposit Set up or tear down fee KNIGHTS OF COLUMBUS PARK CENTRE HALL YOUTH YOUTH ADULT ADULT Hall - per hour $ 34.50 $ 52.00 $ 69.00 $ 86.00 Hall - per day $ 125.00 $ 190.00 $ 250.00 $ 315.00 Damage Deposit $ 100.00 $ 300.00 $ 100.00 $ 300.00 FACILITY SET UP AND CLEAN UP: MANPOWER: EQUIPMENT: $ 25.00 per hour per staff member As per equipment pool charge out rates Man lift Janitorial as per contract fees
Page 12 Cadet Proposal for Drill Hall Expansion ADDITIONAL FEES AND TAXES: GST is included in all-applicable fees and charges. SOCAN FEES are extra. Changes that have been recommended include: - Elimination of the table and chair rentals - Increase in Gun Range fees, effective September 5 th, 2000 - Increase in the Drill Hall fees, effective January 1, 2001 Equipment fee added for the use of the Man Lift. 244/00 ALDERMEN ELLIOT: THOBEN MOVE that Council approve the Recreation Fees and Charges for the time period from September 5th, 2000 to September 3, 2001 as noted on the above schedule. In May of 1999, the Wetaskiwin Cadets approached the City with the request to build an expansion onto the Drill Hall and renovate the Gun Range area. Approval, in principle, was provided at that time with no commitments financially to the Organization. In November of 1999, an update of the project was provided which included the first of the conceptual drawings. Since that time, the Cadets have been working on finalizing their drawing and cost estimates for the project. Members of the Cadet Building Committee attended the meeting and advised that the project had been broken down into six potential phases: 1. Gun Range Floor installation; heating and electrical upgrades to area (to begin immediately); 2. Classroom construction and insulation; 3. Construction of shell; 4. Completion of the interior of new shell; 5. Renovate existing office areas; 6. Completion of the sewer line. A Letter of Understanding between the City and the Air Cadets with respect to the construction and administrative responsibilities for this project was reviewed. This agreement includes the waiving of $632.00 of development and building inspection fees.
Page 13 Aldermen Lunch 245/00 ALDERMEN TAYLOR: ELLIOT MOVE that Council approve the Air Cadet Facility Enhancement Project and waive the $632.00 development and building inspection fees. The possibility of holding an Aldermen Lunch at City Hall, which would be open to the general public, was reviewed. 246/00 ALDERMEN UNLAND: ANDRES MOVE that this item be referred to the Committee of the Whole Meeting for further discussion. Development Incentives Supreme International Supreme International has been expanding their manufacturing facility over the past several years. Under Policy #1602, development incentives are available to property owners that meet the criteria of the policy. This criterion includes an increase in property value due to construction and the project must create value added employment growth. The property value must increase by at least one hundred thousand dollars over that value of the previous year, which is determined by comparing the property tax assessments from year to year. The incentives are not to exceed the increase in the municipal portion of the property taxes over those of the previous year and are to be credited the year after the project has been completed. The facility expansion was not fully complete at the end of 1998, therefore under the Policy; Supreme International would be eligible for a one-time tax credit for work on the project completed in 1999. The assessment has increased $301,381 from 1998 to 1999. The increase in the municipal portion of property taxes was $4,801.63 for the 2000 tax year. According to policy, Supreme International would be eligible for a tax credit not exceeding this amount. 247/00 ALDERMEN THOBEN: UNLAND
August 28th, 2000 Page 14 MOVE that Council provide Supreme International a one-time tax credit of $4,801.63, based on increased municipal taxes due to new development prior to January 1 st, 2000 on Lot X, Plan 5843U as per Policy 6102. Appeal Hearing Bylaw #1433-99 states that upon receipt of a written notice of appeal, written confirmation of receipt shall be provided to the appellant within seven (7) working days of the notice being filed. On July 19th, 2000, an appeal was received regarding a demolition order. To comply with the regulation in Bylaw #1433-99, the hearing must be held on or before August 16th, 2000. The Appeal Committee has been notified of the appeal with a quorum not being available until the 28th of August 2000. At the July 24th, 2000 Regular Council meeting, it was moved to set the date for the hearing for August 29th, 2000. The appellant has advised that they would be unable to attend on this date. 248/00 ALDERMEN ELLIOT: ANDRES MOVE that Council extend the hearing date for the appeal on the demolition order dated July 6th, 2000 on Lot 14, Block 28, Plan M4 to September 18th, 2000 at 4:00 p.m. Communities in Bloom Alderman Elliot indicated that recognition in the community should be made with regard to the recent Communities In Bloom competition. 249/00 ALDERMEN ELLIOT: UNLAND MOVE that Council express their appreciation to Alderman Taylor, staff and the community in recognition of the Communities in Bloom competition. 250/00 ALDERMEN THOBEN: ANDRES MOVE that Council move in camera at 5:50 p.m.
Page 15 Northridge Estates Housing Society 251/00 ALDERMEN ELLIOT: UNLAND MOVE that Council move out of camera at 6:00 p.m. In 1997 the City entered into a development agreement with Northridge Estates for the development of Lot 18, Block 86, Plan 972-1513. An amendment is required to the development agreement to correct the offsite levies charged per residential unit from $450.00 to $200.00 per unit. 252/00 ALDERMEN ANDRES: TAYLOR MOVE that Council approve the amendment to the agreement between the City and Northridge Estates Housing Society dated June 24th, 1997, that would reduce the offsite levies charged per residential unit from $450.00 to $200.00. Adjournment 253/00 ALDERMEN THOBEN: TAYLOR MOVE that the be adjourned at 6:00 p.m.