Chief Engineer, Koyna Project, Pune

(1) Press Notice Government of Maharashtra Water Resources Department Chief Engineer, Koyna Project,Pune-11 Superintending Engineer, Koyna Design Circle, Pune - 411 038. E-Tender Notice NO. 1 for 2010-2011 Consultancy firms are hereby notified that the e- tenders on lump sum basis C form for the following work in Satara district, Maharashtra are being invited. The detailed tender notice is available on website http://wrd.maharashtra.etender.in.firms intending to tender for this work are hereby requested to download a free copy of the detailed tender notice from 27/12/2010 at 11.00 a.m. to 15/1/2011 at 11.00 a.m. The tender document can be downloaded after necessary registration with e- tendering portal, http://maharashtra.etenders.in from 27/12/2010 at 11.25 a.m. to 15/1/2011 at 11.00 a.m. Name of work: Consultancy Services for preparation of themes, layout, Detailed Design, Drawings and Project Management for construction of Energy Park at Koynanagar, Tal.- Patan, Dist.- Satara. Time Limit : 72 Months (P.R.Narvekar) Executive Engineer, Koyna Design Division No. 4, Kothrud, Pune- 38 Ph. No. 020-25468982 E-Mail: punesekdc@yahoo.co.in

(2) Government of Maharashtra DETAILED TENDER NOTICE Chief Engineer, Koyna Project, Pune 411 011 Superintending Engineer, Koyna Design Circle, Pune. Tel. 020-25468982 Name of work: Consultancy Services for preparation of themes, Layouts, Detailed Design, Drawings and Project Management for construction of Energy Park at Koynanagar, Tal.-Patan, Dist.-Satara. 1. Digitally signed bids on lump sum basis C form are invited from Consultancy firms.the Name of work, Earnest money, Time limit etc. are as under. Sr. No. Name of work Earnest Money in Rs. Time limit in calendar months. 1 Consultancy Services for preparing theme, Preparation of Layout, Detailed Design, Drawing and Project Management for construction of Energy Park at Koynanagar, Tal.- Patan,Dist.-Satara. 2,00000/- 72 months 2.0 Scope of Work: The Energy Park is to be constructed on the area of approximately 20 acres at Koynanagar Tal.: Patan, Dist.: Satara. on BOT basis. Land required for Energy Park is already in possession of Water Resources Department, Government of Maharashtra in Sr.No.37,63,64,65 of village Helwak & Rasati Tal.- Patan, Dist.- Satara. It is situated on right bank of Koyna river. Construction of barrage on Koyna river will enable the water storage of length

(3) 10-12 km. within banks of river.(village Map showing Land available is attached) The total time period for construction of Energy Park is 36 months. After successful commissioning of Energy Park, the time period for technical supervision & confirmation of successful working of all models in the energy park is kept as 36 months, so the total contract period of setting up of Energy Park is 72 months. The park will consists of Educational Exhibits, Working Models, Depicting various forms of Renewable Energy Exhibits, Recreation Centre, Aqua Sports, Gift Arcade, Exhibition Hall,Entertainment etc. The consultancy firm shall have to prepare different alternative Themes for Energy Park including its Techno- Economic Feasibility Report and Preparation of Layout, Detailed Design, Drawings, Detailed Estimate and Project Management for selected Theme, Preparation of tender bid document for development of energy park and to assist the Government for evaluation of received bids, selection of developer & to Guide developer during execution of work and monitor the progress and technical supervision & to confirm the successful working of all models in Energy Park for the period of three years from the commissioning of the project. There will be a separate tender for development of the energy park and will be published in due course. 3.0. Tender Schedule: 1. Date of publishing tender on website 27/12/2010 at 11.00 a.m. 2. Last date and time of tender downloading from web site is 15/1/2011 at 11.00 a.m.

(4) 3. Online bid preparation by consultant between 15/1/20111 at 11.00 a.m. to 24/1/2011 at 11.00 a.m. 4. Online Close for bidding by Excutive Engineer, Koyna Design Division No.4 on 24/11/2011 at 11:20 a.m. 5. Online bid submission by consultant between 24/1/2011 at 11.00 a.m. to 27/1/ 2011 at 11.00 a.m. 6. Opening of Envelope No.1 on 27/1/2011 at 12.00 a.m. 4.0 Tender form containing conditions of contract, specifications and contract drawings can be downloaded from http://wrd.maharashtra.etenders.in by making payment of Rs.5000/- by demand draft on any nationalized bank in favour of Executive Engineer, Koyna Design Division No.4, Kothrud, Pune-38 (Give Bank Details). The said demand draft shall be submitted to the Executive Engineer, Koyna Design Division No.4, Kothrud, Pune-38 on or before 15/1/2011 at 11.00 a.m. Non submission of demand draft will amount to rejection of bid. Further information regarding the work can be obtained from the above office. The Digitally Signed Bids will be prepared & submitted on http://wrd.maharashtra.etenders.in will be opened online on prescribed date of Tender Opening (Envelope 1). 5.0 Pre bid conference will be held at Pune on 11/1/2011 at 12.00 a.m. in the office of the Chief Engineer, Koyna Project, Sinchan Bhavan, Barne Road, Pune-411 011. 6.0 Earnest money will be accepted in the form of receipted Treasured challan or original deposit at call Receipt of Scheduled Bank or D.D. payable in the name of the Executive Engineer, Koyna Design Division No.4, kothrud, needs to upload during Bid Preparation.. Pune-38 and scanned copy of EMD Payments 7.0 The competent authority shall retain Security Deposit of 5% of the amount from contract due to the Agency in stages until completion of the entire work

(5) under this contract. The successful consultant shall have to pay 2.5% of the accepted contract value as a Security Deposit in cash or in the form of approved security which shall mean cash / D.D. and the balance Security Deposit is recoverable through running account bill at the percentage stipulated in the Agreement. All Demand Drafts shall be drawn in the name of Executive Engineer, Koyna Design Division No.4, Pune-38. 8.0 In case of the successful consultant Earnest money deposit will be refunded on paying the initial security deposit and completing the tender documents or will be transferred towards a part of security deposit to be paid after awarding of the work. 9.0 In the event of failure of the consultant to pay security deposit within 10 days (unless extended in writing by the Executive Engineer) from the date of receipt of notice (sent by registered post) of acceptance of his tender, the amount of earnest money shall be forfeited to the Government and the acceptance of his tender, shall be considered as withdrawn. Except that in the event of the notice of acceptance of the tender not being issued within 90 days of the date of opening of tenders, the consultant shall have the option (to be intimated in writing in good time before the expiry of 90 days period) of withdrawing his tender in which case the earnest money shall be refunded in full. All the tenders shall be kept open for 90 days from the date of the tenders. 10.0 Earnest money of the unsuccessful consultants will be refunded on their application only after an intimation of rejection of their tender is sent to them or on the expiry of the validity period which ever is earlier.

(6) 11.0 The acceptance of the tender may be intimated to the consultant telegraphically by the Executive Engineer. Submission of Tender:- 12.0 The tender should be prepared & submitted online using individual s digital signature certificate. (A) Envelope No. 1: Forms in First Envelope Technical Bid signed by digital signature of individual Consultant will be included the description of the firm / organisation, the firm s general experience in the field of assignment, the qualification and competency of the personnel proposed for the assignment and the proposed work plan methodology and approach in response to suggested terms of reference. In addition the first envelope should also contain the following documents. i. Forwarding letter clearly indicating the documents attached therein. ii. Scanned copy of Earnest money DD in the form of receipted Treasury challan or original deposit at call Receipt of schedule bank or D.D. payable in the name of the Executive Engineer, Koyna Design Division No.4, Kothrud,Pune-38. The Earnest money shall be submitted to Executive Engineer, Koyna Design Division No.4, Kothrud,Pune-38 on or before 27/1/2011 at 11.00 a. m. The non submission of Earnest money will amount to rejection of bid.

(7) iii. Scanned copy of attested copy of Certificate of registration as approved consulting Company registered with the Registrar of Firms of any state in India. iv. Scanned copy of an attested copy of registration under Maharashtra value added tax Act-2002. v. Scanned copy of attested copy of an upto-date and valid Income-Tax clearance certificate thereof duly attested by the Gazetted officer. vi. Details of past experience in the field of preparing theme, preparation of layout and Detailed Design and Drawings and Project management to construct Energy Park / Theme parks. However, this envelope shall not contain any cost information. vii. Details of works of similar type and magnitude carried out by consultant with the certificate from head of office concerned. viii. Details of technical persons who will be exclusively spared for this work by the consultant. ix. In case of Partnership Firm, attested copy of partnership deed certificate or copy of Article of Association and Memorandum of Association of Ltd. Co. and Power of Attorney should be attached.

(B) Envelope No. 2 : (8) Forms in Second Envelope Financial Bid signed by digital signature of individual contractor will be included of detailed price offer for the Consultancy Services itself super scribing the name of work. Both the Digitally Signed Envelopes should be prepared & submitted on above mentioned etendering Portal of WRD. 13.0 Opening of tenders: On schedule tender opening date given in sr.no.3, bids submitted by contractors will be opened online by competent authority, unless any compelling reasons requires postponement of the opening of the tender. Part- II Financial Bid, containing the detailed price offer will not be opened until technical evaluation has been completed and the results are approved by Evaluation Committee. The Superintending Engineer, as stated in Annexure -A, shall be the authority of opening the envelope containing Part II Financial Bid. The date and time of opening of this envelope will be updated on http://wrd.maharashtra.etenders.in & price offer of the eligible bidders opened online by the Superintending Engineer. 14.0 The consultant will have to upload digitally signed copy of the tender papers and the drawings according to which the work is to be carried out. He shall also have to give a declaration to the effect that he has fully studied the plans, specifications, local conditions, availability of labour and materials and that he has quoted his rates with due consideration to all these factors. 15.0 The right is reserved to revise or amend the contract documents prior to the date notified for the receipt of tenders or extended date. Such deviations amendments or extensions, if any, shall be communicated in the form of

(9) corrigendum by letter or/and notice in News Papers as may be considered suitable. 16.0 The Executive Engineer is free to verify the information submitted by consultant by all means and ways. If any information submitted by consultant found absurd, false, incomplete, misleading, and fabricated in wrong way then his tender will be rejected and legal action will be taken against firm, person as per the provision of the Indian Laws. 17.0 The offer shall be deemed to be valid for the period of 90 days from the date of submission of the tender, during which period the consultants will maintain the personnel proposed for the assignment and also the price. Competent authority will make its best efforts to select a Consultant / Firm within this period. 18.0 The bidders are advised to visit the site, examine and familiarize him with the energy park site prior to submission of bid. The bidder is required to undertake extensive touring through their experts in order to acquire the relevant features of the parameters found necessary for developing the energy park. The cost of visiting the sites will be borne by the bidder himself. 19.0 EVALUATION OF TENDERS: A two stage procedure will be adopted in evaluating the tender. Financial bids of the consultants who are qualified in Technical bid shall only be opened and evaluated. Technical Bid Evaluation: Technical bid will be evaluated in two stages.

(10) a) Minimum Qualification Criteria: - Satisfaction of minimum criteria for qualification. 1. Firms must have at least designed two technical theme parks over campus area more than 10 acres each in India or abroad (attach work done certificate copy issued by authority along with photograph.) ( Form F- 1) 2. Firms must have at least ten Architects and five Engineers on their permanent pay roll. (attach list of payrolls) ( Form F-2) 3. Turnover of minimum Rs. Two Crores per year in last five years. (attach IT return) (Form F-3) Bidders who satisfy the above minimum criteria will be further evaluated. b) Technical proposal evaluation on 100 points criteria. 1. The qualifications and competence of the key - 40 Points staff proposed for the assignment. (Form F-1 & F -2) 2. The firms general experience in the field of - 30 Points Assignment. (Form F-4) 3. The adequacy of the proposed Theme and - 30 Points approach in response to the TOR & work plan. (Form F-5) Technical evaluation should score at least seventy five points out of hundred points and will only be considered for financial evaluation. If number of qualified bidders is less than three then Evaluation Committee may relax minimum score up to sixty points or up to 3 rd number whichever is earlier.

20.0 AWARD OF CONTRACT: (11) 1. Quality and competence of the consulting service shall be considered as the paramount requirement. The decision of the award of the contract would be as under: 2. The contract will be awarded to the Consultant firms having lowest quoted price offer for the entire work after evaluating the offers of eligible consultants. 21.0 The consultant is expected to take up / commence with the assignment as soon as the contract is awarded. 22.0 If the consultant considers that his firm singularly does not have all the expertise for the assignment there is no objection to the tendering firm in making association with another firm / company/ individual to enable a full range of expertise to be presented. In such a case a signed Memorandum of Understanding (MOU) between the consultant and the associating firm/company/individual shall be considered as adequate proof for association subject to the condition that on being considered eligible to tender for the work the consultant shall be informed accordingly, whereupon the consultant shall be required to enter into a joint venture (JV) partnership by signing an instrument on judicial stamp paper of appropriate value, which shall be irrevocable till the completion of work and shall contain important conditions and that the pre-qualified consultant shall be considered as the main partner. 22.1 The Joint Venture deed shall be got approved from the Chief Engineer, Koyna Project, Pune 411 011 before submission of the tender. The Chief Engineer, Koyna Project, Pune 411 011 shall have the

(12) right to suggest changes in the structure and conditions in the proposed Joint Venture deed. 22.2 The Joint Venture (JV) shall be a partnership firm duly registered with the Registrar of Firms of any state in India. 22.3 A specific stipulation shall be made to prevent dissolution of the Joint Venture firm before completion of work and end of the contract for the subject work. 22.4 The number of partner(s) / party(s) to the Joint Venture deed shall not be more than three, subject to the conditions that the share of assets and liabilities of the pre-qualified consultant shall not be less than 60% and that of the other partner(s)/party(s) shall not be less than 20%. 22.5 The share of the works experience of the pre-qualified consultant i.e. the main partner in the Joint Venture deed to completion of the subject work shall not be less than 60%. 23.0 Examination of drawings and site conditions: The consultant shall carefully examine the drawings, conditions of contract, specifications etc. He shall also inspect the site and shall acquaint himself about the climate, physical and all other conditions prevailing at site, the nature, magnitude, special features practicability of the works, all existing and required means of communications and access to site, availability of housing and other facilities, the availability of labour and material, labour camp site, stores and godowns etc. He shall obtain necessary information as to the risk, contingencies and other circumstances which may affect and influence the tender. No claims on any of the above or any other factors will

(13) be entertained by the Government, should there be any discrepancy, doubt or obscurity as to the meaning of any of the tender documents or as to the instructions to be observed by him, he shall set forth in writing such discrepancy or doubt, or abscurity and submit the same to the Executive Engineer Koyna Design Division No.4, Kothrud, Pune-38 for elucidation before pre bid conference. 24.0 The consultant whose tender is accepted is required to note that no foreign exchange will be released by the Department. 25.0 Tenders, which do not fulfill all or any of the conditions or are incomplete in any respect are liable to summary rejection. 26.0 Right to reject any or all tenders without assigning reasons is reserved. 27.0 The successful consultant will be required to produce to the satisfaction of the specified concerned authority, a valid and concurrent license issued in his favour under the provision of the Contract Labour (Regulation and Abolition) Act 1970 within 15 days from the date of acceptance of tender. Failure to do so, acceptance of the tender shall be liable to be withdrawn and security deposit forfeited. 28.0 This notice of inviting tender shall form part of the contract agreement. (P.R.Narvekar) Executive Engineer, Koyna Design Division No. 4, Kothrud, Pune- 38 Ph. No. 020-25468982 E-Mail: punesekdc@yahoo.co.in