Department: Property & Infrastructure QLDC Council 24 February 2016 Report for Agenda Item: 9 Easement Bridesdale Farm Electricity upply Purpose To consider an in-ground easement over reserve land for the purposes of laying 22kV electrical cables for electricity supply to the Bridesdale Farm residential subdivision. Recommendation That Council: 1. Note the contents of this report; 2. Approve an underground easement over Recreation Reserve Lot 321 DP 379403 and Lot 400 DP 445230 subject to section 48 (1)(d) of the Reserves Act 1977, in favour of Electricity outhland Limited (EL) subject to the following conditions; a. Electricity outhland Limited to notify and liaise with QLDC Property & Infrastructure Department in advance of any onsite works so that they can oversee and provide input relating to existing in ground infrastructure; b. Operating health and safety plan to be received; c. Certificate of adequate public liability cover to be received; d. Adequate liaison to take place between Electricity outhland Limited and the holder of the gazing licence over Lot 400 DP 445230 in order to minimise disruption and ensure safety measures are put in place for any gazing livestock; e. Reinstatement of the area to be completed immediately following installation and to the satisfaction of QLDC s Property & Infrastructure Department. Reinstatement to include any fencing. 3. Agree that notification of the intention to grant the easement is not required as the statutory test in section 48(3) of Reserves Act 1977 is met for the reasons set out below; 4. Delegate authority to approve final terms and conditions, including location, and execution authority to the General Manager Property & Infrastructure; and
5. Agree to the exercise of the Minister s consent (under delegation from the Minister of Conservation) to the granting of an easement to Electricity outhland Limited over Lot 321 and Lot 400 DP 445230. Prepared by: Reviewed and Authorised by: Blake Hoger APL Property Limited 22/01/2016 Aaron Burt rks and Reserves Planner 26/01/2016 Background 1 Council administers the reserve known as Lake Hayes Estates Fields and legally described as Lot 321 and Lot 400 DP 445230, Certificate of Title OT574161, both classified as Recreation Reserve. 2 Electricity outhland Limited (EL) is seeking an in-ground easement over the Recreation Reserve to allow it to run 22kV electricity cabling underground in order to supply electricity to the Bridesdale Farm residential subdivision. 3 The underground cabling will continue through road reserve running back toward hotover Country at one end and into private property (Bridesdale Farm Developments Limited), at the other. 4 There is currently a grazing licence over Lot 400 DP 445230. We have contacted the holder of the gazing licence over Lot 400 DP 445230 who advised that they have no issue with the proposal so long as they are given reasonable prior notice of the works. Comment 5 Approximately 630 meters of 22kV cable is to be trenched with minimum cover of 1 metre. 6 As per the Easement Policy 2008, an application fee and a one-off underground services easement fee are both applicable. In accordance with the policy, the easement fee is calculated at $915.00 plus GT. Land value of property = $900,000 ize of property = 180,312 m 2 Easement length = 610 m2 Calculation: $900,000 / 180312 m 2 = $4.99 / m 2 30% of $4.99 = $1.50 / m 2 $1.50 x 510 m 2 = $915.00 plus GT
7 Existing infrastructure exists in the land which will be crossed by the easement. EL will need to liaise with QLDC s Property & Infrastructure Department to ensure existing infrastructure is not damaged during the installation. 8 The route selected for the electricity cables appears to be the most appropriate in order to minimise disruption to the public and to have minimal conflicts with existing infrastructure. 9 Lot 321 is regularly used by Lake Hayes Estate residents for walking. It will be necessary for adequate safety measures to be put in place to ensure public safety is maintained during installation. 10 Under the Reserves Act 1977, Ministerial consent is required before an easement can be granted over a reserve. This consent is now delegated to Council and must be granted prior to the easement being lodged with LINZ. 11 Granting an easement is permitted by the Reserves Act 1977, however, such easement must be publicly notified in accordance with ection 48(2) unless it can be shown that people s ability to enjoy the reserve is not affected and that there is no long-term effect on the land. These matters are considered below. Does the easement affect the ability of people to use and enjoy the reserve? 12 While there would be some temporary minor disruption during the installation of the cables, long-term there would be no detrimental effect on the ability of the public to use and enjoy the reserve. Once the installation is complete, users of the reserve would be unaware that any changes that have been made to the reserve. Does the easement create any long term permanent effect on the reserve? 13 Aside from during the installation process, this easement will not affect the ability of the reserve to provide for its current purpose. As the infrastructure will be underground it is considered that the creation of the easement will not have any long-term effect on the reserve. 14 Taking into account the above factors, it is not considered that the easement will permanently affect the reserve or the ability of people to use and enjoy it. Options 15 This report identifies and assesses the following reasonably practicable options for assessing the matter as required by section 77 of the Local Government Act 2002: 16 Option 1 Council can grant the easement over Recreation Reserve Lot 321 DP 379403 and Lot 400 DP 445230. Advantages: 17 Electricity supply can be established for the Bridesdale Farm Residential ubdivision.
18 The cabling can be run along a route which has minimal impact to existing infrastructure, the public and other users of the reserve. 19 Council will receive an Easement Fee of $946.10 plus GT. Disadvantages: 20 The easement area will not be available for other utility infrastructure. 21 Access to the reserve will be temporarily limited. 22 Option 2 Council can decline the easement over Recreation Reserve Lot 321 DP 379403 and Lot 400 DP 445230. Advantages: 23 The reserve will not be encumbered by an easement. Disadvantages: 24 The developers of the Bridesdale Farm Residential ubdivision will need to identify alternative routes for electricity supply which may result in greater impact to existing infrastructure, the public and other users of the reserve. 25 This report recommends Option 1 for addressing the matter as electricity can be supplied to the residential area with low impact to existing infrastructure and the general public. ignificance and Engagement 26 This matter is of low significance, as determined by reference to the Council s ignificance and Engagement policy because it does not involve a Council strategic asset, is of low importance to the Queenstown Lakes District, is not of interest to the general community, is not inconsistent with policy and strategy and does not impact on Council s capability and capacity. Risk 27 This matter relates to operation risk OR011A Decision making. The risk is classed as moderate. A perpetual property right contained in the recreational reserve does carry risk to Council for any future development, and this risk needs to be highlighted when considering approving the easement. Financial Implications 28 Council will receive a fee of $946.10 plus GT as per the easement policy. 45 All costs associated with the survey and registration of the easement on Council s title will be paid for by the applicant. Council Policies, trategies and Bylaws 29 The following Council policies, strategies and bylaws were considered:
ignificance & Engagement Policy 2014 the proposal has low significance in terms of this policy as it does not impact Council s strategic assets, affect a large number of residents, ratepayers and the environment and is not expected to create a community interest in the matter. Easement Policy 2008 the application is consistent with the policy. 10-Year Plan/Annual Plan the matter is not included in the 10-Year Plan / Annual Plan as the applicant will pay all costs. Local Government Act 2002 Purpose Provisions 30 The recommended option: Will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses by enabling the linking of power assets to be undertaken in conjunction with roadworks as quickly and efficiently as possible. Is consistent with the Council's plans and policies and in particular the easement policy; and Would not alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or transfer the ownership or control of a strategic asset to or from the Council. Consultation: Community Views and Preferences 31 No consultation is envisaged or required by Council as it has low significance with regard to the ignificance and Engagement Policy 2014, is consistent with s10 of the Local Government Act and is not included in the 10-Year Plan/Annual Plan. Attachments A Detailed design of Easement Route (Refer nels 8, 9 & 10) B Proposed Easement Plan over Lot 321 and Lot 400 DP 445230
1 nel FH in st al lin gd uc t in c on ju nc tion w ith cu rr en tw orks ne l2 rt-ve li) -co lv ert -- - coi va ( no cu -- l) ne l3 -- NOTE: Legend Plan Information This plan includes information from site surveys (4 December 2015) of surface features existing at the time of survey. Additional asbuilt information provided by Clarke Fortune McDonald & Associates urveying Planning Engineering Your Land Professionals www.ppgroup.co.nz 0800 PPGROUP PLOT DATE: 11 January, 2016-3:48 PM BY: Leon Ritani urvey marks Manhole tructure Water valve Powerline Marker Proposed Route (Bend) rt-ve il) va -co botto m of ba nk n el 4 bo ttom of ba nk Edge of seal Edge of Gravel Fenceline Drainage Nova Coil Retaining Wall Bottom of bank Top of bank Gas Pipe (CFM asbuilt) Tele Cable (CFM asbuilt) Power Cable (CFM asbuilt) Lot boundary Covenant/Easement bo ttom ne of ba nk l5 of bank General Disclaimer This plan and its contents should not be used for any reason other than its intended purpose. This plan and surveyed information does not include assessment or representations concerning: - Hazard registers, ground conditions or suitability for development - 'Ground level' as defined by the QLDC District Plan, or other District Plan representations - The identity, correctness or usability of utility services portrayed, or service connections to utility networks Refer to the CFR and title plans for registered easements, Covenants and interests. ( no bottom Coordinates and Orientation Coordinates and bearings are in terms of Geodetic Datum 2000, Mount Nicholas Circuit grid projection. Boundary dimensions are as sourced from the LINZ digital cadastral database (DCDB, LandOnline, December 2015). No warranties are given by terson Pitts as to external and easement boundary accuracy recorded on the DCDB. Levels are in terms of ML (Dunedin Vertical Datum 1958). The Origin of Levels: MOW BM 170/2 R.L 327.683 Digital format AutoCAD and 12d Model files are available on request to terson Pitts. c ul l1 0 va ne ( no el 9 c ul n -- 8 el n ne l6 QLDC GI Legend Watermain tormwater ewer QUEENTOWN: Terrace Junction, 1092 Frankton Road. PO Box 2645, Queenstown 9349. T 03 441 4715 E ne l7 Client/Location: Peak Power Jones Road, Herries Lane hotover Country,Lake Hayes Queenstown Purpose/Drawing Title: Proposed HV Cable Route Overview heet 1 of 6 COPYRIGHT. This drawing, content and design remains the property of terson Pitts rtners Limited and may not be reproduced in part or full or altered without the written permission of terson Pitts rtners Limited. This drawing and its content shall only be used for the purpose for which it is intended. No liability shall be accepted by terson Pitts rtners Limited for its unauthorized use urveyed by: Designed by: TD Dec 2015 Drawn by: Checked by: Original ize: Q5975E - 11 not to scale A3 Approved by: Job Ref: cale: DO NOT CALE heet No: 01 Revision No: A Date Created: 08/12/2015 J:\JOB\Q_5975 EL ABUILT\CAD\151208 EL BRIDEDALE UPPLY\5975E.11.1A -6A EL BRIDEDALE UPPLY.DWG
40 20 1108m² 119² Area FA Area FB Lot 123 CFR 648460 Lot 122 Area F CFR 648459 Area TW FH G 1 2 CALE BAR 3 Area TA DP 488075 Area R DP 488075 Area H Aurora Existing Duct Area G Peak Power Existing Duct Aurora Existing Duct (Marker Post) 0 Peak Power Existing Duct (Marker Post) 20 ervice "Crossing" 355mm HDPE Rising Water Main nel 1 ervice "Crossing" 355mm HDPE Rising Water Main Lot 401 DP 380680 3516m² ervice "Crossing" Unknown ize Gas Main ervice "Close" 15m PVC Water Main PVC Water Main NEW ervice "Crossing" UPVC Water Main includes new manhole stucture ervice "Crossing" Unknown ize Power Cable 15m UPVC Water Main UPVC tormwater Main unknown lateral tormwater Main Area WA DP 480834 60 80 100 walking track 120 140 160 Peak Power Existing Duct (Marker Post) 0 Aurora Existing Duct (Marker Post) ervice "Crossing" 8m HDPE Water Main FH installing duct in conjunction with current works Area W DP 464454 Area N DP 464454 1 CALE BAR 2 3 AreaV DP488075 Area L DP 464454 nel 2 urveying Planning Engineering Your Land Professionals www.ppgroup.co.nz 0800 PPGROUP QUEENTOWN: Terrace Junction, 1092 Frankton Road. PO Box 2645, Queenstown 9349. T 03 441 4715 E Client/Location: Peak Power Jones Road, Herries Lane hotover Country,Lake Hayes Queenstown Purpose/Drawing Title: Proposed HV Cable Route Detail heet 2 of 6 COPYRIGHT. This drawing, content and design remains the property of terson Pitts rtners Limited and may not be reproduced in part or full or altered without the written permission of terson Pitts rtners Limited. This drawing and its content shall only be used for the purpose for which it is intended. No liability shall be accepted by terson Pitts rtners Limited for its unauthorized use urveyed by: Designed by: Drawn by: Checked by: Approved by: Job Ref: Q5975D - 11 TD Dec 2015 Original ize: A3 cale: 1:500 at A3 DO NOT CALE heet No: Revision No: Date Created: 02 A 08/12/2015 PLOT DATE: 11 January, 2016-3:48 PM BY: Leon Ritani J:\JOB\Q_5975 EL ABUILT\CAD\151208 EL BRIDEDALE UPPLY\5975E.11.1A -6A EL BRIDEDALE UPPLY.DWG
380 360 ervice "Crossing" Unknown ize Power Cable Unknown ize Telecom Cable 15m UPVC Water Main UPVC tormwater Main Lot 42 3656m² ervice "Crossing" 15m UPVC Water Main 8m HDPE Water Main 140 current works 160 180 200 walking track 220 240 -- culvert -- (nova-coil) ervice "Crossing" tormwater culvert 260 280 -- culvert -- (nova-coil) ervice "Crossing" tormwater culvert 300 ervice "Crossing" tormwater culvert 320 -- culvert -- (nova-coil) walking track 340 1 CALE BAR 2 3 nel 3 Lot 42 3656m² Lot 423 827m² Lot 424 804m² Lot 428 804m² Lot 429 807m² Lot 430 881m² ervice "Crossing" 15m UPVC Water Main 8m HDPE Water Main FH ervice "Close" 9m HDPE Water Main ervice "Crossing" tormwater culvert 320 -- culvert -- (nova-coil) 340 walking track bottom of bank 400 420 440 ervice "Crossing" 15m UPVC Water Main 460 480 500 1 CALE BAR 2 3 nel 4 urveying Planning Engineering Your Land Professionals www.ppgroup.co.nz 0800 PPGROUP QUEENTOWN: Terrace Junction, 1092 Frankton Road. PO Box 2645, Queenstown 9349. T 03 441 4715 E Client/Location: Peak Power Jones Road, Herries Lane hotover Country,Lake Hayes Queenstown Purpose/Drawing Title: Proposed HV Cable Route Detail heet 3 of 6 COPYRIGHT. This drawing, content and design remains the property of terson Pitts rtners Limited and may not be reproduced in part or full or altered without the written permission of terson Pitts rtners Limited. This drawing and its content shall only be used for the purpose for which it is intended. No liability shall be accepted by terson Pitts rtners Limited for its unauthorized use urveyed by: Designed by: Drawn by: Checked by: Approved by: Job Ref: Q5975D - 11 TD Dec 2015 Original ize: A3 cale: 1:500 at A3 DO NOT CALE heet No: Revision No: Date Created: 03 A 08/12/2015 PLOT DATE: 11 January, 2016-3:48 PM BY: Leon Ritani J:\JOB\Q_5975 EL ABUILT\CAD\151208 EL BRIDEDALE UPPLY\5975E.11.1A -6A EL BRIDEDALE UPPLY.DWG
560 680 660 Lot 431 849m² Lot 449 1099m² Lot 1 1325m² Lot 430 881m² stacked stone retaining wall "2.3m" 620 580 600 640 520 540 bottom of bank 500 bottom of bank 1 CALE BAR 2 3 nel 5 Lot 36 803m² Lot 35 857m² ervice "Crossing" 9m HDPE Water Main Lot 43 836m² Lot 42 978m² Lot 41 1072m² FH 700 720 760 740 bank with small drop off 860 840 820 800 780 680 bottom of bank bottom of bank 1 CALE BAR 2 3 nel 6 urveying Planning Engineering Your Land Professionals www.ppgroup.co.nz 0800 PPGROUP QUEENTOWN: Terrace Junction, 1092 Frankton Road. PO Box 2645, Queenstown 9349. T 03 441 4715 E Client/Location: Peak Power Jones Road, Herries Lane hotover Country,Lake Hayes Queenstown Purpose/Drawing Title: Proposed HV Cable Route Detail heet 4 of 6 COPYRIGHT. This drawing, content and design remains the property of terson Pitts rtners Limited and may not be reproduced in part or full or altered without the written permission of terson Pitts rtners Limited. This drawing and its content shall only be used for the purpose for which it is intended. No liability shall be accepted by terson Pitts rtners Limited for its unauthorized use urveyed by: Designed by: Drawn by: Checked by: Approved by: Job Ref: Q5975D - 11 TD Dec 2015 Original ize: A3 cale: 1:500 at A3 DO NOT CALE heet No: Revision No: Date Created: 04 A 08/12/2015 PLOT DATE: 11 January, 2016-3:48 PM BY: Leon Ritani J:\JOB\Q_5975 EL ABUILT\CAD\151208 EL BRIDEDALE UPPLY\5975E.11.1A -6A EL BRIDEDALE UPPLY.DWG
1000 Lot 41 1072m² Lot 403 DP379403 11689m² ervice "Crossing" 8m HDPE Water Main MarkedE4 DP379403 1040 Area J DP 454102 1020 960 940 920 900 880 860 980 1 CALE BAR 2 3 nel 7 980 Lot 403 11689m² ervice "Crossing" Unknown ize 2x Power Cable Unknown ize Telecom Cable 1220 Marked C6 1160 1000 route follows back of footpath ervice "Crossing" 90m Concrete Culvert 1180 Marked E2 1200 1020 1140 Marked E4 ervice "Crossing" Unknown ize Power Cable 1040 ervice "Close" 8m HDPE Water Main 1120 1060 Marked E8 1080 1100 1 CALE BAR 2 3 Area J DP 454102 Marked E6 nel 8 urveying Planning Engineering Your Land Professionals www.ppgroup.co.nz 0800 PPGROUP QUEENTOWN: Terrace Junction, 1092 Frankton Road. PO Box 2645, Queenstown 9349. T 03 441 4715 E Client/Location: Peak Power Jones Road, Herries Lane hotover Country,Lake Hayes Queenstown Purpose/Drawing Title: Proposed HV Cable Route Detail heet 5 of 6 COPYRIGHT. This drawing, content and design remains the property of terson Pitts rtners Limited and may not be reproduced in part or full or altered without the written permission of terson Pitts rtners Limited. This drawing and its content shall only be used for the purpose for which it is intended. No liability shall be accepted by terson Pitts rtners Limited for its unauthorized use urveyed by: Designed by: Drawn by: Checked by: Approved by: Job Ref: Q5975D - 11 TD Dec 2015 Original ize: A3 cale: 1:500 at A3 DO NOT CALE heet No: Revision No: Date Created: 05 A 08/12/2015 PLOT DATE: 11 January, 2016-3:48 PM BY: Leon Ritani J:\JOB\Q_5975 EL ABUILT\CAD\151208 EL BRIDEDALE UPPLY\5975E.11.1A -6A EL BRIDEDALE UPPLY.DWG
1300 1280 1320 Lot 15 DP 4 45230 8008m² 1260 1340 1240 1360 Marked E2 1220 1380 1200 1400 vice "Crossing" own ize Power Cable 1 2 CALE BAR 3 nel 9 Lot 15 DP 445230 8008m² Lot 16 DP 445230 6265m² Lot 17 DP 445230 8274m² Area Y DP 445230 1492 1480 1460 1440 1420 1400 1380 1360 1340 1320 1 CALE BAR 2 3 nel 10 urveying Planning Engineering Your Land Professionals www.ppgroup.co.nz 0800 PPGROUP QUEENTOWN: Terrace Junction, 1092 Frankton Road. PO Box 2645, Queenstown 9349. T 03 441 4715 E Client/Location: Peak Power Jones Road, Herries Lane hotover Country,Lake Hayes Queenstown Purpose/Drawing Title: Proposed HV Cable Route Detail heet 6 of 6 COPYRIGHT. This drawing, content and design remains the property of terson Pitts rtners Limited and may not be reproduced in part or full or altered without the written permission of terson Pitts rtners Limited. This drawing and its content shall only be used for the purpose for which it is intended. No liability shall be accepted by terson Pitts rtners Limited for its unauthorized use urveyed by: Designed by: Drawn by: Checked by: Approved by: Job Ref: Q5975D - 11 TD Dec 2015 Original ize: A3 cale: 1:500 at A3 DO NOT CALE heet No: Revision No: Date Created: 06 A 08/12/2015 PLOT DATE: 11 January, 2016-3:48 PM BY: Leon Ritani J:\JOB\Q_5975 EL ABUILT\CAD\151208 EL BRIDEDALE UPPLY\5975E.11.1A -6A EL BRIDEDALE UPPLY.DWG
NORTH Legal Road ONLOW ROAD 400 Z DP 445230 CFR 574161 RECREATION REERVE QLDC Lot 321 574161 WIDGEON PLACE Legal Road Y Unformed Legal Road X V J Lot 321 CFR 574161 RECREATION REERVE QLDC 309 Lower hotover Road, P.O.Box 553 Queenstown Tel. (03)441-6044, Fax (03)442-1066, Email admin@cfma.co.nz hop 2, Otago House, 475 Moray Place, P.O. Box 5960 Tel. (03)470-1582, Fax (03)470-1583, Email admin@cfma.co.nz :\JOB\12300\12328\acad\12328_1_Easement.dwg Plotted: 14.01.2016 Rev. Date Revision Details - - - - By PROPOED EAEMENT IN GRO OVER LOT 321 & LOT 400 DP 445230 Client urveyed igned Date Job No. Drawing No. Electricity outhland Ltd - - 12328 1 1:750 @ A1 CCH 14.1.16 1:1500 @ A3 Drawn igned Date cale Notes: All dimensions shown are in meters unless shown otherwise. Any person using Clark Fortune McDonald drawings and other data accepts the risk of: - Using the drawings and other data in electronic form without Designed igned Date Datum & Level requesting and checking them for accuracy against the original hard copy versions. - Ensuring the information is the most recent issue. - Copyright on this drawing is reserved. Mt Nic 2000 & ML Rev. -