Dysart et al Council Minutes Monday, September 24, 2012 The Council of the Corporation of Dysart et al convened a meeting on Monday, September 24, 2012 at 9:00 a.m. in the Dysart et al Council Chambers with the following in attendance: Council: Staff: Reeve Murray Fearrey Deputy-Reeve Bill Davis Councillor Andrea Roberts Councillor Dennis Casey Councillor Steve Pogue Councillor Susan Norcross Councillor Walt McKechnie Tamara Wilbee, CAO Cheryl Coulson, Clerk Pat Martin, Director of Planning & Development Barbara Swannell, Treasurer Miles Maughan, Fire Chief Don Stephenson, Deputy Fire Chief Brian Nicholson, Director of Public Works Ray Miscio, Director of Parks & Recreation ADOPTION OF AGENDA Motion No. 12-301 Seconded by: Councillor Susan Norcross Be it resolved that the agenda for the regular meeting of the Council of the Municipality of Dysart et al held on September 24, 2012 be approved as presented.
DISCLOSURE OF PECUNIARY INTEREST Councillor Steve Pogue declared a pecuniary interest with respect to Planning Agenda Item P-6. - Application to Purchase Shore Road Allowance, Adjacent to the Lands of Harcourt Park Inc. (Reimann et al), Straggle Lake, Township of Dysart, as he is a member of the Harcourt Park Board. ADOPTION OF MINUTES FROM PREVIOUS MEETING The minutes of the August 27, 2012 Regular Council Meeting were circulated for review. Motion No. 12-302 Seconded by: Councillor Susan Norcross Be it resolved that the minutes of the August 27, 2012 Regular Council Meeting be adopted as circulated. FINANCE DEPARTMENT August 2012 Cheque Summary. The Finance Committee reviewed the August accounts prior to the Council meeting. Motion No. 12-303 Seconded by: Councillor Susan Norcross Be it resolved that Council approves the following payments: - Accounts Payable, including Cheque Nos. 18503-18662 totaling $899,635.74; - Plus Payroll Direct Deposits totaling $180,000.95. Monthly Revenue/Expense Report as at August 31, 2012. The Monthly Revenue/Expense Report as of August 31, 2012 was reviewed by Council and considered information. Metered Sewage Report for August. The Metered Sewage Report for August was reviewed by Council and considered information.
Municipal Infrastructure Investment Initiative (MIII) - Funding for Asset Management. Council reviewed the staff report regarding the Municipal Infrastructure Investment Initiative (MIII) - Funding for Asset Management. The Treasurer noted that the Ministry of Infrastructure is moving toward a standardized platform in municipal asset management and municipalities seeking provincial capital funds will require an Asset Management Plan. Motion No. 12-304 Moved by: Councillor Walt McKechnie Seconded by: Councillor Dennis Casey Be it resolved that the Council of the Municipality of Dysart et al certifies that the Expression of Interest form to obtain funding under the Provincial Asset Management Plan is factually accurate, and that Council agrees to proceed in developing an Asset Management Plan in accordance with the Ministry of Infrastructure Municipal Infrastructure Investment Initiative (MIII). Pre-Authorized Payment Options. Council reviewed the staff report regarding the introduction of a two additional options for the current Pre-authorized Payment Plan being a 10 Month Payment Plan and an Arrears Monthly Payment Plan. These additional plans will be introduced in the new year. Motion No. 12-305 Seconded by: Walt McKechnie Be it resolved that Council authorizes two new options for the current Pre-authorized Payment Plan, being Option 2-10 Month Payment Plan and Option 3 - Arrears Monthly Payment Plan. Municipal Property Assessment Corporation (MPAC) Re: Property Assessment Notices. Council reviewed the correspondence from MPAC advising that Property Assessment Notices will be mailed out this fall. This assessment is based on a January 1, 2012 legislated valuation date and is effective for the 2013-2016 property tax years. Haliburton Highlands Field Naturalists Re: Junior Naturalists Summer Camp Thank You. Council reviewed the correspondence from the Haliburton Highlands Field Naturalists thanking them for their financial contribution for the Junior Naturalists Summer Camp and considered it information.
DELEGATIONS Glebe Park Committee. Jim Blake, Chair of the Glebe Park Committee along with Jamie Lee Mason, Landscape Designer attending the meeting to present the Committee's Landscape Plan for Glebe Park. They presented a new landscape plan for a gateway entrance which includes new signage, native plantings, etc. which ties in with the existing fencing and features of the Museum. This has been a goal of the Committee for some time. Council supported the plans. Motion No. 12-306 Seconded by: Councillor Andrea Roberts Be it resolved that Council approves the Landscape Plan for Glebe Park and will review the funding approval during the 2013 budget process; And that Council directs the Committee to investigate funding opportunities to support the project. Metis Transit. Darren Parberry from Metis Transit attended Council to present his proposal for public transit in Haliburton County. Reeve Fearrey and members of Council posed several logistical questions including information regarding licensing and bus purchase plans. This information was requested prior to further discussion taking place. FIRE DEPARTMENT Fire Chief Report. Miles Maughan, Fire Chief and Don Stephenson, Deputy Fire Chief presented the August Fire Department report to Council which was considered information. ROADS DEPARTMENT Roads Update. Council reviewed the staff report regarding the Roads Department update. Brian Nicholson noted that the Department was starting its preparations for the winter season. He also noted that the Streetscape project was progressing well. Additional Taxi Parking Location. Council reviewed the staff report regarding the request for an additional taxi parking spot location on Highland Street. Council felt that only one spot was required and directed that the original spot be moved across and further up the street as the current location
was no longer suitable due to large vehicles having difficulty navigating a right hand turn at the intersection. Motion No. 12-307 Seconded by: Councillor Dennis Casey Be it resolved that Council authorizes the existing taxi stand location be moved to the south/east corner Highland Street and Maple Avenue near Rexall. Highway #118 Connecting Link Winter Maintenance. Council reviewed the staff report regarding the Highway #118 Connecting Link Winter Maintenance Agreement with Carillion Canada Inc. Motion No. 12-308 Moved by: Councillor Steve Pogue Seconded by: Councillor Walt McKechnie Be it resolved that Council authorizes the execution of a Winter Maintenance Services Agreement with Carillion Canada Inc. for the Highway #118 Connecting Link during the winter season starting October 7 until May 15, from 2012 to 2023 at a cost of $6,500 for 2012 and to be increased each year thereafter based on the Consumer Price Index. By-law 2012-84 - Being a By-law to authorize the execution of a Winter Maintenance Services Agreement with Carillion Canada Inc. (Highway 118 Connecting Link). Motion No. 12-309 Moved by: Councillor Steve Pogue Seconded by: Councillor Walt McKechnie Be it resolved that By-law No. 2012-84, being a By-law to authorize the execution of a Winter Maintenance Services Agreement with Carillion Canada Inc. (Highway 118 Connecting Link) be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. County Road #21 Connecting Link Winter Maintenance. Council reviewed the staff report regarding the Winter Maintenance Agreement for various roads with the County of Haliburton.
Motion No. 12-310 Moved by: Councillor Dennis Casey Seconded by: Councillor Andrea Roberts Be it resolved that Council authorizes the execution of a Winter Maintenance Services Agreement with the County of Haliburton for 2012/2013. By-law No. 2012-85 - Being a By-law to authorize the execution of a Winter Road Maintenance Agreement with the County of Haliburton. Motion No. 12-311 Moved by: Councillor Steve Pogue Seconded by: Councillor Susan Norcross Be it resolved that By-law No. 2012-85, being a By-law to authorize the execution of a Winter Maintenance Services Agreement with the County of Haliburton, be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. Ministry of Transportation Re: Notice of Proposed Changes to O.Reg 366/09 for Commercial Drivers and Amateur Radio Operators. Council reviewed the notice from the Ministry of Transportation regarding the proposed changes to O/Reg. 366/09 for Commercial Drivers and Amateur Radio Operators and considered it information. ENVIRONMENT Landfill Tipping Fees Report - August. Council reviewed the Landfill Tipping Fees Report for August and considered it information. Ministry of the Environment (MoE) Changes to Municipal Hazardous or Special Waste (MHSW) Program. Council reviewed the staff report regarding the Ministry of Environment changes to the Municipal Hazardous or Special Waste Program and noted the financial impact of Household Hazardous Waste Day's for the Municipality. Recycled Material Report - August. Council reviewed the Recycled Material Report for August and considered it information.
PARKS AND RECREATION DEPARTMENT Parks and Recreation Progress Report. Council reviewed the progress report for the Parks and Recreation Department and considered it information. Council supported the recommendation to construct an outdoor skating rink in the Ball Diamond if weather permits this winter. Motion No. 12-312 Seconded by: Councillor Dennis Casey Be it resolved that Council authorizes the installation of an outdoor rink in the Ball Diamond area (weather permitted). BUILDING AND BY-LAW DEPARTMENT Building Permit Report to August 31, 2012. Council reviewed the Building Report to August 31, 2012 and considered it information. By-law Department Report - August. Council reviewed the By-law Department Report for August and considered it information. ADMINISTRATION Annual Joint Accessibility Plan. Council reviewed the Clerk s report regarding the annual barrier summary submission to the Joint Accessibility Plan prepared by the County of Haliburton which must be submitted to the Directorate annually. Motion No. 12-313 Moved by: Councillor Dennis Casey Seconded by: Councillor Andrea Roberts Be it resolved that Council approve the Dysart et al Accessibility Barrier Summary Listing submission to the County Joint Accessibility Committee for inclusion in the Joint Accessibility Plan which is to be submitted to the Directorate by September 30th annually.
Ground Mount Solar Installations. Council reviewed the staff report regarding ground mount solar installations and the request to endorse the use of the Zoning Compliance process with regard to processing requests for zoning certification for solar systems as part of the FIT and MicroFIT program. Motion No. 12-314 Moved by: Councillor Susan Norcross Seconded by: Councillor Steve Pogue Be it resolved that the Municipality of Dysart et al endorse the use of the Zoning Compliance process with regard to processing requests for zoning certification for solar systems as per the FIT and MicroFIT program. General Correspondence. Council reviewed the following correspondence items and considered them information: Environment and Green Energy Committee Re: Minutes of August 7, 2012 Meeting. Housing and Business Development Committee Re: Minutes of August 7, 2012 Meeting. Haliburton BIA Re: Minutes of June 25, 2012 Meeting. Association of Municipalities of Ontario Re: Annual Local Government Week. Information Centre - August Report. Rails End Gallery - September Report. PLANNING AND DEVELOPMENT DEPARTMENT Applications and Approvals: Draft Subdivision Agreement, 46T-07001, Lipsy Lake, Township of Guilford. Council reviewed the staff report regarding the existing recreation trail and the draft Subdivision Agreement for the lands of Harburn Holdings Inc. in the Township of Guilford. The owners have applied to the County of Haliburton to subdivide their property on Lipsy Lake into ten lots for waterfront residential purposes (file 46T-07001). Council requested an easement to protect the trail as fulfillment of the parkland dedication requirement. Staff was directed to correspond with the developer. SRA By-law 2012-78, Lands of Gowland, Baybreeze Lane, Redstone Lake, Township of Guilford. Council reviewed By-law 2012-78, which is a By-law to stop up, close and convey a portion of the original shore road allowance for the lands of Gowland in the Township of Guilford.
Motion No. 12-315 Moved by: Councillor Susan Norcross Seconded by: Councillor Steve Pogue Be it resolved that By-law 2012-78, which is a by-law to stop up, close and convey a portion of the original shore road allowance in front of Lots 27 and 28, Concession 10, in the geographic Township of Guilford, be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. (Ref. Gowland - Roll No. 041-64400, 041-64600, 041-64700) SRA By-law 2012-79, Lands of LaFerle, Fred Jones Road, Drag Lake, Township of Dysart. Council reviewed By-law 2012-79 which is a By-law to stop up, close and convey a portion of the original shore road allowance for the lands of LaFerle in the Township of Dysart. Motion No. 12-316 Moved by: Councillor Dennis Casey Seconded by: Councillor Andrea Roberts Be it resolved that By-law 2012-79, which is a by-law to stop up, close and convey a portion of the original shore road allowance in front of Lot 32, Concession 6, in the geographic Township of Dysart, be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. (Ref. LaFerle - Roll No. 010-62500, 010-62505) SRA By-law 2012-80, and Deeming By-law 2012-81 Lands of Petrow, Watts Road, Little Kennisis Lake, Township of Havelock. Council reviewed By-law 2012-80 which is a By-law to by-law to stop up, close and convey a portion of the original shore road allowance and Deeming By-law 2012-81 for the lands of Petrow in the Township of Havelock. Motion No. 12-317 Moved by: Councillor Susan Norcross Seconded by: Councillor Walt McKechnie Be it resolved that By-law 2012-80, which is a by-law to stop up, close and convey a portion of the original shore road allowance in front of Lot 24, Concession 5, in the geographic Township of Havelock, be read a first,
second and third time, passed, signed and the Corporate Seal attached thereto. (Ref. Petrow - Roll No. 061-10200) Motion No. 12-318 Moved by: Councillor Susan Norcross Seconded by: Councillor Walt McKechnie Be it resolved that By-law 2012-81, which is a by-law to deem Lot 45, Registered Plan 513, in the Township of Havelock not to be within a plan of subdivision for the purpose of Section 50(3) of the Planning Act R.S.O. 1990. c.p.13, as amended be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. This By-law is intended to allow Lot 45, Registered Plan No. 513 to merge with the road allowance which has been closed and conveyed pursuant to By-law 2012-80. (Ref. Petrow - Roll No. 061-10200) SRA By-law 2012-82, and Deeming By-law 2012-83 Lands of Edmison, Velvet Drive, Kennisis Lake, Township of Havelock. Council reviewed By-law 2012-82 which is a By-law to stop up, close and convey a portion of the original shore road allowance and Deeming By-law 2012-83 for the lands of Edmison in the Township of Havelock. Motion No. 12-319 Moved by: Councillor Susan Norcross Seconded by: Councillor Steve Pogue Be it resolved that By-law 2012-82, which is a by-law to stop up, close and convey a portion of the original shore road allowance in front of Lot 24, Concession 5, in the geographic Township of Havelock, be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. (Ref. Edmison - Roll No. 060-63500) Motion No. 12-320 Moved by: Councillor Susan Norcross Seconded by: Councillor Steve Pogue Be it resolved that By-law 2012-83, which is a by-law to deem Lot 45, Registered Plan 513, in the Township of Havelock not to be within a plan
of subdivision for the purpose of Section 50(3) of the Planning Act R.S.O. 1990, c.p.13, as amended be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. This By-law is intended to allow Lot 45, Registered Plan No. 513 to merge with the road allowance which has been closed and conveyed pursuant to By-law 2012-82. (Ref. Edmison - Roll No. 060-63500) Application to Purchase Shore Road Allowance, Adjacent to the Lands of Harcourt Park Inc. (Reimann et al), Straggle Lake, Township of Dysart. Council reviewed the staff report regarding an application to purchase the shore road allowance adjacent to the lands of Harcourt Park Inc. in the Township of Harcourt. Motion No. 12-321 Moved by: Councillor Andrea Roberts Seconded by: Councillor Dennis Casey Be it resolved that Council approves for processing an application by Harcourt Park Inc. to purchase a portion of the shore road allowance along the shore of Straggle Lake in front of their property in Lot 12, Concession 5, further described as Part 269, Plan RD-49 in the geographic Township of Harcourt. These lands are declared Surplus. (Ref. Reimann et al - Roll No. 030-37400-0060) Permission to Use Road Allowance, Lakeview Motel, Township of Dysart. Council reviewed the staff report regarding a request from the Lakeview Motel to use a portion of the road allowance for recreational trail purposes. John McDonald owner of the Lakeview Motel was present for the discussion. Motion No. 12-322 Moved by: Councillor Andrea Roberts Seconded by: Deputy-Reeve Bill Davis Be it resolved that Council grants permission to 1516202 Ontario Inc., being the registered owner of Part Lot 10, Concessions 8 and 9, (Roll No. 012-000-72900), in the geographic Township of Dysart to use a portion of the original allowance for road between Lots 10 and 11, in Concession 9 and between Concessions 9 and 10, in front of Lot 11, in the geographic Township of Dysart for recreation trail purposes. Use is restricted to the location shown generally on the sketch attached to the signed Standard Acknowledgement Form. Permission extends to heirs, executors and invited guests and is subject to the terms and conditions outlined in the
Municipality's standard acknowledgement form for use of road allowances. (Ref. Lakeview Motel - Roll No. 012-73000) H-041/12, Lands of Smith, Kennisis Lake, Township of Havelock. Council reviewed the staff report regarding Application for Consent H-041/12 for the lands of Smith in the Township of Havelock. The owners would like to sever a small parcel from their property for addition to a neighbouring property, now in the ownership of Mr. and Mrs. Fraser. This will recognize the location of the existing driveway that services the Fraser property. Council agreed to support the application subject to the conditions listed in the staff report. Motion No. 12-323 Moved by: Councillor Susan Norcross Seconded by: Councillor Steve Pogue Be it resolved that Council recommends approval of application for consent H-041/12 (Smith), subject to the following conditions: 1. For addition purposes only to the lands of Fraser (Roll No. 46-24-060-000-01300-0000). 2. Subject to the successful completion of a minor variance application to address the reduced lot area on the retained lands. The registered owner is to make application with the Municipal office. 3. Subject to the successful completion of an application for a deeming by-law to allow Part Lot 36 and Lot 37 to merge in title. The registered owner is to make application with the Municipal office. 4. The registered owner is to pay all outstanding taxes. 5. Prior to the endorsement of the deeds, the Land Division Committee is to receive a clearance letter from the Municipality, confirming that conditions 2, 3 and 4 have been fulfilled. The applicant is to submit a request to the Municipality for the said letter. (Roll No. 060-000-01400) Proposals: Zoning Proposal, Lands of Slote, George Street Extension, Haliburton Village, Township of Dysart. Council reviewed the staff report regarding a zoning proposal for the lands of Slote in the Township of Dysart. The applicant proposes to merge two parcels and construct a medium density building. Council advised that it would consider a proposal for a
maximum of five units, subject to the standards background reports and the public review process. Severance Proposal, Lands of Rennick, Old Donald Road, Township of Dysart. Council reviewed the staff report regarding the severance proposal for the lands of Rennick in the Township of Dysart. The owners would like to sever their property into two large parcels. One rural residential lot was recently severed from this property (H- 113/10.) Council agreed to support the general principle of the proposal, subject to the comments received through the public review process and the conditions listed in the staff report. Severance Proposal, Lands of 739473 Ontario Limited - Halimar Resort, Kashagawigamog Lake, Township of Dysart. Council reviewed the staff report regarding the severance proposal for the lands of 739479 Ontario Limited - Halimar Resort in the Township of Dysart. John Haedicke, owner, was in attendance for the discussion. The applicants would like to sever one lot from their property on Kashagawigamog Lake. The property is currently a commercial resort (Halimar Resort). The lot will be severed for waterfront residential purposes. The owners will retain an easement over the severed parcel to provide lake access for this rural residential lot, located across Kashagawigamog Lake Road. Council agreed to support the general principle of the proposal, subject to the comments received through the public review process and the conditions listed in the staff report. Severance Proposal, Lands of Cooper, Green Lake Road, Township of Guilford. Council reviewed the staff report regarding the severance proposal for the lands of Cooper in the Township of Guilford. The owners would like to sever one lot from their property for waterfront residential purposes. Council agreed to support the general principle of the proposal, subject to the comments received through the public review process and the conditions outlined in the staff report. Information, Correspondence and Other Business: Kawartha-Haliburton Source Protection Working Group: Minutes August 13th, 2012. - Information. Communities in Action Committee: Minutes July 16th, 2012. - Information. Meetings: Public Meeting: October 1st, 2012 at 5:00 p.m.
CLOSED SESSION To discuss the following items pursuant to Section 239(2) of the Municipal Act, 2001, as amended: a) a proposed or pending acquisition of land by the Municipality pertaining to the Victoria Street School; b) advice that is subject to solicitor/client privilege, including communications necessary for that purpose pertaining to the Evergreen Cemetery, Bushwolf Lake Road and the exchange of land with the Municipality in the Township of Harcourt; c) negotiations of Capital Project financing; and, d) a matter in respect to which a Council may hold a closed meeting under another Act (MFIPPA - to receive third party proprietary information). Motion No. 12-324 Moved by: Councillor Andrea Roberts Seconded by: Deputy-Reeve Bill Davis Be it resolved that Council adjourns the regular meeting at 11:20 a.m. to proceed into Closed Session for the purpose of discussing a proposed or pending acquisition of land by the Municipality pertaining to the Victoria Street School; advice that is subject to solicitor/client privilege, including communications necessary for that purpose pertaining to the Evergreen Cemetery, Bushwolf Lake Road and the exchange of land with the Municipality in the Township of Harcourt; negotiations of Capital Project financing and a matter in respect to which a Council may hold a closed meeting under another Act (MFIPPA - to receive third party proprietary information). Council adjourned its Closed Session meeting at 12:10 p.m. and reconvened the Regular Meeting. Exchange of Land - Packard Road (Harcourt Landfill). Motion No. 12-325 Seconded by: Councillor Dennis Casey Be it resolved that in order to expedite the exchange of land for the new road allowance for Packard Road, Council authorizes staff to commission a survey of the easement required by Hydro One Inc. for the road closing by-law.
CONFIRMING BY-LAW Motion No. 12-326 Moved by: Councillor Steve Pogue Seconded by: Deputy-Reeve Bill Davis Be it resolved that By-law No. 2012-86, being a By-law to confirm the proceedings of the Regular Council meeting held on September 24, 2012, be read a first, second and third time, passed, signed and the Corporate Seal attached thereto. ADJOURNMENT Motion No. 12-327 Seconded by: Councillor Susan Norcross ccv Be it resolved that Council adjourn its Regular Council Meeting held on September 24, 2012 at 12:12 p.m. Certified Correct Reeve Clerk