DEVELOPMENT SERVICES COMMITTEE AGENDA Wednesday 7:00 p.m. Town Council Chambers Page 1 1. CALL TO ORDER 2. DECLARATIONS OF PECUNIARY INTEREST 3. PUBLIC MEETINGS 3.1 Rezoning Application ZA/08-11 (Fred Austin) 4. DELEGATIONS AND PRESENTATIONS Nil. 5. MINUTES FROM ADVISORY COMMITTEES Nil. 6. NEW BUSINESS 6.1 Rezoning Application ZA/08-11 (Fred Austin) (DS040-11) 1. That, based on the planning merits of the application, the property described as Part of Lot 3, Concession 11, Muskoka North Ward of the Town of Bracebridge, be rezoned from General Industrial (M2) to General Industrial Special - 5 (M2-5) in part. 2. That further notice is not required pursuant to Section 34(17) of the Planning Act. 6.2 Amendment to Subdivision S2006-3 Loon Call (formerly Cutter s Quest) (DS041-11) That the District Municipality of Muskoka be advised that the Town of Bracebridge supports the approval of the amendment to Subdivision File S2006-3 for the property described as Part of Lot 3, Concession 4, Macaulay Ward of the Town of Bracebridge, being Parts 1 and 2 of Plan 35R-21120, subject to the following conditions: 1. That the owner enter into a Subdivision Agreement with the Town and the Agreement shall provide: 1.1 That the applicant provide easements as may be required for utility or drainage purposes be granted to the Town, and any other authority as may be required; 1.2 That the applicant deed the block to contain the storm water management pond be to the Town; 1.3 That the applicant construct the roadway to urban standard in accordance with the Town of Bracebridge Municipal Servicing By-law, including street lighting and sidewalks, and 8.5 metre day lighting triangles be provided at all road intersections, and minimum radiuses of 10 metres be used on the inside of all corners of the proposed street alignment; 1
DEVELOPMENT SERVICES COMMITTEE AGENDA Wednesday 7:00 p.m. Town Council Chambers Page 2 1.4 That the application provide to the satisfaction of the Municipal Engineer, an engineering cost estimate for the construction of the works be provided to the Town for all works that will be assumed for maintenance by the Town as a result of the Subdivider s Agreement; 1.5 That the street be named to the satisfaction of the Town of Bracebridge; 1.6 That the applicant deed the lands identified as park land dedication to the Town; 1.7 That the applicant make a financial contribution to the Town in the amount of $90,000 towards half the cost of reconstructing Douglas Drive from a rural standard to a suburban standard, commencing westerly from the intersection of Clearbrook Trail to the easterly limit of the proposed plan of subdivision. The first part of the financial contribution is to be pro-rated based on the proposed semi-detached lot frontage onto Douglas Drive with the remainder of the financial contribution due at such time as the developer commences with Phase I of the internal subdivision; 1.8 That the applicant constructs a 1.5 metre sidewalk and installs streetlights on the north side of Douglas Drive within the limits of the future Douglas Drive upgrades. The costs of the works would be considered to form part of the $90,000 financial contribution towards half the cost of reconstructing Douglas Drive; 1.9 That the applicant construct a wood chip recreational pathway within the Open Space One (OS1) lands to municipal standards, with provisions made for a connection to Gostick Park; 1.10 That the applicant maintain the vegetation along the west property boundary; and 1.11 That the applicant constructs a solid fence 1.8 metres in height to the east of the existing vegetation along the west property boundary. 6.3 Geographic Information System (GIS) Software Acquisition (DS030-11) 1. That the Director of Development Services be authorized to proceed with the purchase of the municipal software package MiLISA from Marmak Information Technologies at an upset cost $20,000 plus HST to be charged to account number 02-2-700000-23000 (PLANNING CAPITAL GIS). 2. That the Mayor and Clerk be authorized to sign an agreement with Marmak Information Technologies for the provision of the municipal planning and building database computer software, maintenance, licensing and support at an upset annual cost of $3,000 plus HST starting the year following software acquisition, to be charged to account number 01-2-700000-40015 (PLANNING OPERATING Mapping Support Costs). 2
DEVELOPMENT SERVICES COMMITTEE AGENDA Wednesday 7:00 p.m. Town Council Chambers Page 3 7. ONGOING BUSINESS 7.1 Health & Safety Update 8. CORRESPONDENCE Nil. 9. CLOSED SESSION 9.1 Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (DS027-11) 10. RESOLUTIONS ARISING FROM CLOSED SESSION 11. ADJOURN A copy of this agenda in large print format is available upon request. Assistive listening devices are available for your convenience from staff in the Council Chambers. 3
Staff Report DS040-11 Page: 1 TO: FROM: SUBJECT: Councillor S. Clement, Chair and Members of the Development Services Committee Director of Development Services, K. Horrigan Planner III, M. Holmes Rezoning Application ZA/08-11 (Fred Austin) RECOMMENDATION 1. That, based on the planning merits of the application, the property described as Part of Lot 3, Concession 11, Muskoka North Ward of the Town of Bracebridge, be rezoned from General Industrial (M2) to General Industrial Special - 5 (M2-5) in part. 2. That further notice is not required pursuant to Section 34(17) of the Planning Act. ORIGIN 3. An application has been received from Planscape Inc., on behalf of Fred Austin, for a zoning amendment of the subject lands located at 2006 Muskoka Beach Road, legally described as Part of Lot 3, Concession 11, Muskoka North Ward of the Town of Bracebridge. 4. The total property is 3.2 hectares (7.9 acres) with 370 metres (1,215 feet) of frontage on Muskoka Beach Road. The portion of the property proposed to be rezoned is approximately 1.2 hectares (3.0 acres) with 220 metres (720 feet) of frontage on Muskoka Beach Road. 5. The subject lands are relatively flat in the centre and south portion of the property and they slope towards Ecclestone Drive on the north portion of the site. The southern portion of the property is well treed with coniferous trees. The northern portion of the property, which is subject to the rezoning, contains vegetation along the property lines abutting Muskoka Beach Road and the Canadian National Railway. This portion of the property contains a detached dwelling with accessory buildings. 6. Surrounding uses are Canadian National Railway lands to the east with industrial uses further to the east and the south. To the west of the subject lands are vacant lands, which are zoned for Institutional uses. To the north of the subject lands is a detached dwelling lot, with industrial uses further to the north. 7. A map showing the location of the subject lands can be found in Appendix A. 8. A map showing the zoning and surrounding zoning of the subject lands can be found in Appendix B. ANALYSIS 9. The subject property is currently zoned General Industrial (M2), according to Comprehensive Zoning By-law 2006-120 as amended. 10. The proposed zoning by-law would amend By-law 2006-120 by rezoning the northern portion of the subject lands from General Industrial (M2) to General Industrial Special 5 (M2-5). The General Industrial Special 5 (M2-5) Zone would permit all uses in the General Industrial (M2) including a Place of Worship with the provisions that the Place of Worship must have a minimum exterior side yard setback of 7.5 metres and a minimum setback of 30 metres from the Canadian National Railway normal right-of-way or projection of the normal right of way. 4
Staff Report DS040-11 Page: 2 11. The subject lands are located within the Industrial Designation of the Town of Bracebridge Official Plan. The Industrial designation, as outlined in Section C.4.2, permits heavy industry including manufacturing, fabricating, assembly, aggregate extraction and the processing of goods and materials were appropriate. The Industrial designation also permits light to medium industry including storage, transportation, distribution, recycling, service and repair, service and trades and construction, utilities research and technology facilities and accessory or complementary uses to an industrial use. 12. Section A.4.4.1 of the Official Plan of the Town of Bracebridge states that the Urban Area should be the most intensely developed type of settlement. 13. Section B.8.0 of the Official Plan of the Town of Bracebridge states that Community Facilities are defined as uses with the primary purpose of serving the educational, health and social needs of the community and shall include, but shall not necessarily be limited to the following: 13.1. Educational facilities such as universities, colleges, elementary and secondary schools, both public and private; 13.2. Places of worship, monasteries and convents; 13.3. Hospitals, medical clinics and other health care and social service facilities, such as family counseling centres and emergency shelters; 13.4. Day care/child care facilities; 13.5. Nursing homes and homes for the aged; 13.6. Libraries and public auditoria, fire and police stations; 13.7. Recreational facilities; 13.8. Cemeteries; 13.9. Municipal, provincial and federal government facilities 14. Section B.8.2 of the Official Plan of the Town of Bracebridge states that Community Facilities shall be permitted within all land use designations subject to the provisions of the Zoning By-law, and provided the use is or can be made compatible with surrounding uses, adequate parking facilities are provided to accommodate the use, and the use is adequately buffered from any surrounding residential uses. 15. Section B.8.3 of the Official Plan of the Town of Bracebridge states that Community Facilities shall generally be located in proximity to arterial and collector roads. 16. Section B.10.1 of the Official Plan of the Town of Bracebridge states that new development shall be compatible with: 16.1. Other legal land uses in the vicinity so as to ensure the continued operation of such uses and to allow expansion where feasible and appropriate to such uses; and 16.2. The type and character of the community in which the use is being proposed. 5
Staff Report DS040-11 Page: 3 17. Section C.1.1 of the Official Plan of the Town of Bracebridge states that the function of the Urban Area is to accommodate a wide range of land uses that meet the needs of local residents, business and visitors. Residential development, commercial and industrial uses will be encouraged to locate in the Urban Area. Community uses such as schools, hospitals and public housing as well as intensive recreational, cultural and administrative facilities serving the local and areas residents will also be encouraged to locate in the Urban Area. 18. The proposal conforms with the Official Plan of the Town of Bracebridge, is appropriate and represents good planning. 19. Comments received from the Town of Bracebridge Chief Building Official indicate no concerns with the application 20. Comments received from the Town of Bracebridge Public Works Department indicate no concerns with the application 21. Comments received from the District of Muskoka indicate that provided site plan control is used to buffer the proposed use from surrounding industrial uses and the Canadian National Railway right-of-way, District staff have no concerns with the application. District staff indicates that the property is located within the Urban Centre designation of the Muskoka Official Plan and Section C.9 of the Muskoka Official Plan indicates that new uses or interests in land will be compatible with other legally existing land uses in the vicinity. To ensure conformity with the Muskoka Official Plan, appropriate development techniques, such as site plan control, should be used to ensure that the proposed additional use is adequately buffered. The subject property is also adjacent to a Canadian National Railway right-of-way and in accordance with Sections G.59 and G.60 of the Muskoka Official Plan comments should be received from CNR to ensure that any concerns respecting rail related noise, vibration and safety are addressed. 22. Comments received from the District of Muskoka Engineering and Public Works Department indicate that an entrance permit will be required for access onto the District Road and the applicant/owner will be responsible for verifying the adequacy of existing services for the proposed use. 23. Comments received from Lakeland Power Distribution Limited indicate no concerns regarding this application. 24. Comments received from Canadian National Railway indicate that CN has no objection to the current zoning application provided the By-law requires the setback of the church to be no closer than 30 metres from CN's right-of-way limit, or in this case the line projected from the normal right-of-way limit as it is slightly wider than usual to accommodate the railway embankment. Other items to be addressed such as berming and fencing can be pursued during Site Plan control. LINKAGE TO COMMUNITY BASED STRATEGIC PLAN 25. The rezoning is well aligned with the community-based strategic plan objectives: A Vibrant, Prosperous and Economically Sustainable Community 26. The rezoning is in keeping with the Community Based Strategic Plan as it will aid creating a vibrant, prosperous and economically sustainable community by expanding the existing institutional base. 6
Staff Report DS040-11 Page: 4 ALTERNATIVE(S) 27. The following alternative is available for Committee s consideration: Alternative #1 The Committee could decide that the rezoning application is not appropriate. This alternative is not recommended as the proposal conforms with the policies of the Town of Bracebridge Official Plan in that the use is permitted, it provides an alternative property ownership and is compatible with the type and tenure of the surrounding area. EXISTING POLICY 28. Town of Bracebridge Official Plan 2005. 29. Town of Bracebridge Comprehensive Zoning By-law 2006-120, as amended. FINANCIAL IMPLICATIONS 30. Nil Kim Horrigan, Director of Development Services Matthew Holmes, Planner III 7
Staff Report DS040-11 Page: 5 Appendix A Location of Subject Property 8
Staff Report DS040-11 Page: 6 Appendix B Surrounding Zoning 9
Staff Report DS041-11 Page: 1 TO: FROM: SUBJECT: Councillor S. Clement, Chair and Members of the Development Services Committee Director of Development Services, K. Horrigan Municipal Engineer, R. Walton P.Eng. Amendment to Subdivision S2006-3 Loon Call (formerly Cutter s Quest) RECOMMENDATION 1. That the District Municipality of Muskoka be advised that the Town of Bracebridge supports the approval of the amendment to Subdivision File S2006-3 for the property described as Part of Lot 3, Concession 4, Macaulay Ward of the Town of Bracebridge, being Parts 1 and 2 of Plan 35R- 21120, subject to the following conditions: 1.1 That the owner enter into a Subdivision Agreement with the Town and the Agreement shall provide: 1.1.1 That the applicant provide easements as may be required for utility or drainage purposes be granted to the Town, and any other authority as may be required; 1.1.2 That the applicant deed the block to contain the storm water management pond be to the Town; 1.1.3 That the applicant construct the roadway to urban standard in accordance with the Town of Bracebridge Municipal Servicing By-law, including street lighting and sidewalks, and 8.5 metre day lighting triangles be provided at all road intersections, and minimum radiuses of 10 metres be used on the inside of all corners of the proposed street alignment; 1.1.4 That the application provide to the satisfaction of the Municipal Engineer, an engineering cost estimate for the construction of the works be provided to the Town for all works that will be assumed for maintenance by the Town as a result of the Subdivider s Agreement; 1.1.5 That the street be named to the satisfaction of the Town of Bracebridge; 1.1.6 That the applicant deed the lands identified as park land dedication to the Town; 1.1.7 That the applicant make a financial contribution to the Town in the amount of $90,000 towards half the cost of reconstructing Douglas Drive from a rural standard to a suburban standard, commencing westerly from the intersection of Clearbrook Trail to the easterly limit of the proposed plan of subdivision. The first part of the financial contribution is to be pro-rated based on the proposed semi-detached lot frontage onto Douglas Drive with the remainder of the financial contribution due at such time as the developer commences with Phase I of the internal subdivision; 1.1.8 That the applicant constructs a 1.5 metre sidewalk and installs streetlights on the north side of Douglas Drive within the limits of the future Douglas Drive upgrades. The costs of the works would be considered to form part of the $90,000 financial contribution towards half the cost of reconstructing Douglas Drive; 10
Staff Report DS041-11 Page: 2 1.1.9 That the applicant construct a wood chip recreational pathway within the Open Space One (OS1) lands to municipal standards, with provisions made for a connection to Gostick Park; 1.1.10 That the applicant maintain the vegetation along the west property boundary; and 1.1.11 That the applicant constructs a solid fence 1.8 metres in height to the east of the existing vegetation along the west property boundary. ORIGIN 2. Subdivision application S2006-3 was originally submitted to the District Municipality of Muskoka to create a total of fifteen (15) detached dwelling lots and two (2) blocks, one (1) block for stormwater management and one (1) block for future development. 3. An amended Subdivision application was received by the District of Muskoka to create a total of forty-two (42) residential lots which vary in size from approximately 0.02 ha (0.05 acre) to 0.08 ha (0.20 acres). Forty (40) of the residential lots are proposed for row dwelling units, which are to be accessed from a publicly maintained cul-de-sac road, originating from Douglas Drive. The other two (2) residential lots are proposed for semi-detached dwelling units. The amended Subdivision application also includes two (2) blocks, one of which is to be used for stormwater management and the other block is to be used for parkland dedication. The proposed development is to be serviced with full municipal sewer and water services. 4. A request was received from the District of Muskoka on May 4, 2011 to review the amended subdivision and to provide comments. 5. On February 9, 2011, Council passed Zoning By-law 2011-011, which rezoned the subject lands from Residential Type 1 Special - 2 (R1-2) to Residential Type 3 Special - 18 (R3-18) in part, Residential Type 3 Special - 19 (R3-19) in part, and Open Space One (OS1) in part. An appeal of Zoning By-law 2011-011 has been received and the matter is scheduled to be heard at the Ontario Municipal Board on July 4 and July 5, 2011. 6. Zoning By-law 2011-011 was to facilitate the proposed changes to the Plan of Subdivision, however notwithstanding the appeal of the Zoning By-law, it is appropriate to proceed with the Plan of Subdivision to be able to advise the Ontario Municipal Board that this application has been completed prior to the Board Hearing. 7. The property is located on the north side of Douglas Drive, east of the Canadian National Railway right-of-way. The subject lands contain the remains of an old agricultural building and are otherwise vacant. The subject lands are relatively flat and open with a few mature trees. 8. Surrounding uses are single detached dwellings to the west and south. To the south are lands being developed for a senior citizens home. To the east is the Canadian National Railway rightof-way and to the north is parkland. 9. A map showing the location of the subject lands can be found in Appendix A. 10. A map showing the surrounding zoning of the subject lands can be found in Appendix B. 11. A map showing the originally approved draft plan of subdivision as provided by the applicant can be found in Appendix C. 11
Staff Report DS041-11 Page: 3 12. A map showing the amended draft plan of subdivision as provided by the applicant can be found in Appendix D. ANALYSIS 13. The recommended conditions for the Subdivision Agreement include conditions from the original draft approval, altered conditions, and additional conditions based on the changes to the Draft Plan of Subdivision. 14. Recommendations as set out in Sections 1.1.1 to 1.1.5 are existing conditions of the Draft Plan of Subdivision. 15. Recommendations as set out in Sections 1.1.6 to 1.1.8 are altered conditions from the original conditions of the Draft Plan of Subdivision. For Section 1.1.6, the original condition was for the application to provide parkland in accordance with the Planning Act, this condition has been altered to reflect the lands that are being proposed to be dedicated to the Town for parkland. Sections 1.1.7 and 1.1.8 have been altered to reflect the monetary value of upgrading Douglas Drive based on the amount of frontage to be developed. 16. Recommendations as set out in Sections 1.1.9 to 1.1.11 are new conditions that have been included to reflect the density of the development and to address visual barrier requirements in Comprehensive Zoning By-law 2006-120, as amended. LINKAGE TO COMMUNITY BASED STRATEGIC PLAN 17. The amended Subdivision application is well aligned with the community-based strategic plan objectives: A Green, Mindful and Environmentally Sustainable Community An Engaged, Healthy and Socially Sustainable Community 18. The amended subdivision is in keeping with the Community Based Strategic Plan as it will aid creating a green, mindful and environmentally sustainable community by improving the ratio of permanent population to seasonal population. The amended subdivision will assist in creating an engaged, healthy and socially sustainable community by encouraging the private sector to provide a diverse range of housing facilities. ALTERNATIVE(S) 19. The following alternative is available for Committee s consideration Alternative #1 The Committee could decide not to support to the changed conditions to the proposed Draft Plan Approval. This is not recommended because the changed conditions reflect the changes to the Plan of Subdivision. EXISTING POLICY 20. Town of Bracebridge Official Plan 2005 21. Town of Bracebridge Comprehensive Zoning By-law 2006-120, as amended 12
Staff Report DS041-11 Page: 4 FINANCIAL IMPLICATIONS 22. Nil. Kim Horrigan, Director of Development Services R. Walton P.Eng., Municipal Engineer, 13
Staff Report DS041-11 Page: 5 Appendix A Location of Subject Property 14
Staff Report DS041-11 Page: 6 Appendix B Surrounding Zoning 15
Staff Report DS041-11 Page: 7 Appendix C Original Approved Draft Plan of Subdivision 16
Staff Report DS041-11 Page: 8 Appendix D Amended Draft Plan of Subdivision 17
Staff Report DS030-11 Page: 1 TO: FROM: SUBJECT: Councillor S. Clement, Chair and Members of the Development Services Committee Director of Development Services, K. Horrigan Planner III, M. Holmes Geographic Information System (GIS) Software Acquisition RECOMMENDATION 1. That the Director of Development Services be authorized to proceed with the purchase of the municipal software package MiLISA from Marmak Information Technologies at an upset cost $20,000 plus HST to be charged to account number 02-2-700000-23000 (PLANNING CAPITAL GIS). 2. That the Mayor and Clerk be authorized to sign an agreement with Marmak Information Technologies for the provision of the municipal planning and building database computer software, maintenance, licensing and support at an upset annual cost of $3,000 plus HST starting the year following software acquisition, to be charged to account number 01-2-700000-40015 (PLANNING OPERATING Mapping Support Costs). ORIGIN 3. On September 29, 2010, received for information by Motion 10-DS-088, the Geographic Information System (GIS) Background and Implementation Plan for the Town of Bracebridge. 4. Section 8 of the Geographic Information System (GIS) Background and Implementation Plan contained action items related to software, hardware, administration, and staffing with timing of these action items. The first action item to be completed is the review of municipal software packages and prepare a report to Council on the selection, advantages and disadvantages of each program. ANALYSIS 5. The deployment of a municipal GIS software package is a major component in the business conducted by the Development Services Department to be able to continue to provide proper customer service and keep an easily accessible historic record for all properties. 6. The municipal software package will have the ability to track planning and building applications, keep a historic record of past applications, attach scanned documents such as plans or photographs, track statistical information, report on statistical information (i.e. regular reporting to Stats Canada) and link this data to mapping in the future. 7. Town staff with the assistance of the District of Muskoka staff arranged demonstrations for municipal software vendors at the Town of Bracebridge offices and invited municipal staff from the neighbouring Muskoka upper and lower tier municipalities. Building and Planning staff from the Town of Huntsville, the Township of Lake of Bays, the Township of Muskoka Lakes and the Township of Georgian Bay attended the demonstrations. 8. Town staff reviewed municipal software packages from five companies that develop municipal software and a comparison of these municipal software packages is attached as Appendix A. 18
Staff Report DS030-11 Page: 2 9. After the demonstrations by the software vendors, Town staff followed up with Marmak Information Technologies and they have provided Town staff with a free trial of the software using Town of Bracebridge data. 10. Since the demonstrations by the software vendors, the Town of Huntsville has purchased and deployed the Marmak Information Technologies software, and the Township of Lake of Bays and the Township of Georgian Bay have received Council approval to purchase the MiLISA software from Marmak Information Technologies. 11. Currently the Development Services Department is utilizing a program that was designed in Microsoft Access by the Town of Huntsville s Geomatics Department. This program has been used since 2003 to track building permits and planning applications. As this program was designed using Microsoft Access 2000, it is not compatible with Microsoft Access 2007, which is currently being used by all Town staff. This program, at this time, is limited to use by the Development Services Staff and does not currently have the functionality to expand for use for other Town Departments. 12. The software being purchased from Marmak Information Technologies will create a foundation for access information for all Town staff. To begin the software will allow the Development Services Department to more effectively track building permits and planning applications. The software will also have the ability to link plans, photographs, and forms to site specific properties and to more efficiently prepare require reports such as Stats Canada reports or quarterly building permit report. In the future this software will be able to be used by staff in other departments for information on such items as entrance permits, dog licenses, or shore road closing applications. 13. Marmak Information Technologies specializes in municipal software and is unique in that it deals with small to medium size municipalities including Town of Midland, Township of Tiny, Township of West Lincoln, Town of Blue Mountains, City of Orillia, City of Cornwall, and the City of Sault Ste. Marie. 14. Given the specific nature of the required product, staff researched various potential vendors and obtained quotes for each of those vendors as shown in Appendix A. Each vendor was provided with the specifics of what would be required in the municipal software package. This included the ability to track all planning applications, ability to track the entire building permit process, automated preparation of reports (i.e. Stats Canada Reports, and Compliance Reports), linking documents to files (i.e. photos, plans, forms), and linking all this information to mapping. 15. Town staff have been in contact with the District of Muskoka staff throughout the process of selecting the appropriate municipal software package. Town staff have received confirmation from the District of Muskoka IT Department that the deployment of the Marmak software would be part of the core services that the Town of Bracebridge receives from the District of Muskoka IT Department. In discussions with District of Muskoka staff, there will be not be any additional costs for hardware as the software will be hosted on a virtual server as recommended by the District. 16. The purchasing of the same municipal software as the neighbouring municipalities allows for the sharing of ideas to enhance the product and the reduction in cost for customization. 17. Phase two of the action items of the Geographic Information System (GIS) Background and Implementation Plan was the formation of a GIS Working Group comprising Town staff from different departments. 18. On May 11, 2011, the Town of Bracebridge GIS Working Group meet along with members of the District of Muskoka Information Technology (IT) Department to discuss the purchasing of the Municipal Software Package. 19
Staff Report DS030-11 Page: 3 LINKAGE TO COMMUNITY BASED STRATEGIC PLAN 19. The purchasing of the Marmak Information Technologies Municipal Software Package is well aligned with the community-based strategic plan objectives: A Vibrant, Prosperous and Economically Sustainable Community A Green, Mindful and Environmentally Sustainable Community An Engaged, Healthy and Socially Sustainable Community A Creative and Culturally Sustainable Community 20. The purchasing of the Marmak Information Technologies Municipal Software Package can provide benefits in all areas of the above objectives, in that software can be used in reviewing of development applications to proactively consider environmental management and protection, aid in the development and mapping of trail systems and the promotional material for trail brochures, can be used for emergency services, and can be used to statistically analyze information. 21. As the Town moves ahead, this first phase of the GIS Background and Implementation Plan will be a major component in the business conducted by the Town. For the Town of Bracebridge to continue to provide services necessary to support a strong environmental, cultural, economic and social community, this component of a comprehensive GIS program including resources required to support it, will be beneficial. ALTERNATIVE(S) 22. The following alternative is available for Committee s consideration: Alternative #1 The Committee could recommend that the MiLISA Municipal Software Package not be purchased. This alternative is not recommended given the MiLISA Municipal Software Package meets the needs of the Town of Bracebridge, is the most cost effective solution and is in keeping the action items in the Geographic Information System (GIS) Background and Implementation Plan. EXISTING POLICY 23. The Town of Bracebridge Geographic Information System (GIS) Background and Implementation Plan provides the history of GIS at the Town of Bracebridge, the current GIS resources and appropriate future action items with respect to the GIS program. 20
Staff Report DS030-11 Page: 4 FINANCIAL IMPLICATIONS 24. The upset cost of purchasing the software will be $20,000 plus HST. The approved 2010 Municipal Budget included $15,000 for the acquisition of GIS software, to be funded from Development Services Capital Reserves. Although the expected final cost of the GIS software is greater than that already approved, there are sufficient Capital Reserves set aside for this purchase without impacting the departmental budget or requiring any further funding from the tax levy. 25. The upset cost of annual maintenance for the GIS software will be $3,000 plus HST. The annual maintenance fee will not be charged on the first year of use and will be included in the draft 2012 Municipal Budget. Kim Horrigan, Director of Development Services Matthew Holmes, Planner 21
Staff Report DS030-11 Page: 5 Appendix A Application Comparison Company Advantages Disadvantages Cost Meet Needs Cityview Able to link data to mapping Cost $121,000 Yes Able to link scanned documents Track all planning and building applications To much navigation Specialize in larger municipalities Plus launching & training fees (over $20,000) Ability to add components for other departments Easily generated reports Contains modules that are mandatory but the Town wouldn t require DirectIT Tracking of Building Permits Cost $52,000 No Tracking of Licensing and By-law Enforcement Software difficult to use 20% annually Able to link data to mapping Able to link scanned documents Minimal applications for planning Have to manual set up reports Hunter GIS Can assist in updating data Ability to link to mapping Ability to add components for other departments Ability to link documents Do not own the software Have to purchase Tax Module Must provide 12 months notice to terminate $9,000 start up then $3,200 per quarter ($12,800 per year) Additional $20 per user per quarter Yes Have to purchase third party software 22
Staff Report DS030-11 Page: 6 Company Advantages Disadvantages Cost Meet Needs MarMak Able to link data to mapping Able to link scanned documents Track all planning and building applications Additional cost for customization that we may want aside from other local municipal users $20,000 $3,000 annually Yes Ability to add components for other departments Ability to customize to our needs Easily generated reports User friendly Other local municipal users Vadim Tracking building permits Easy to link to tax system No link to mapping No link to documents Approx. $20,000 includes $14,000 plus $1,320 a day for training No Minimal applications for planning 20% license fee To much navigation 23