Town of Manchester, Connecticut General Services Department Request for Qualifications Purchase of a Senior Citizens Housing Complex 208 North Elm St., Manchester, CT RFQ 16/17-10 Proposals Due: August 5, 2016 @ 4:00 p.m. General Services Department 494 Main St. Manchester, CT 06040 (860) 647-3031 Fax (860) 647-5206
TOWN OF MANCHESTER REQUEST FOR QUALIFICATION PURCHASE OF A SENIOR HOUSING COMPLEX 208 NORTH ELM ST., MANCHESTER, CT 1. INTRODUCTION The Town of Manchester is seeking statements of qualifications from interested parties to be considered for a request for proposals for the purchase of a senior housing development currently owned by the Town of Manchester and managed by the Manchester Housing Authority. The Town came into possession of the property at 208 North Elm Street in 1980 as part of a bequest to the Town of the estate of Wilford G. Crockett. The terms of Mr. Crockett s will were that the properties should be used either for a park or for single story, low cost senior housing. The 1.97 acre property is located at 208 North Elm Street. The project was built in 1987-1988 by the Manchester Housing Authority (Authority). The Authority has managed the property since its initial occupancy. The project was approved for 24 units in multi-unit buildings and included an existing single family house. The current project consists of 19 units, and the single family house was damaged by fire and is now vacant. Two buildings were approved by the Town Planning and Zoning Commission but were not built. The single family house is secured and may be a candidate for renovations. Several years ago the Town was informed by the Authority that significant capital improvements were required to the property. In 2014 the Town commissioned Friar Associates to conduct a building and site condition assessment to identify necessary repairs, including modifications necessary to meet the requirements of the Americans with Disabilities Act. The executive summary prepared by Friar Associates is included in Appendix A, along with a link to the full report. The property is located in a residential neighborhood. Most of the homes in the immediate vicinity were built between 1920 and 1950 and are predominately single-family detached structures. The neighborhood is primarily a grid street system with streets and sidewalks typical of that development period. The neighborhood is stable and the homes well-kept and predominately owner occupied. A location map and some data are contained in Appendix B. 2. TOWN OBJECTIVES The following are the key objectives of the Town in relation to the purchase of the property: A. In keeping with the terms of the bequest, the property must continue to be occupied by senior citizens. The subsequent Request for Proposal (RFP) will include a requirement that respondents explain how they arrived at their proposed minimum age for a senior citizen. B. The units must be low cost. Appendix C includes the most recent rolls for the property provided by the Manchester Housing Authority. The subsequent RFP will include a 1
requirement that respondents explain how they would set rents that would satisfy the low cost requirement. C. The successful purchaser will be required to complete the necessary capital improvements identified in the Friar report, or as mutually agreed to between the Town and the successful bidder. 3. PROPERTY INSPECTION VISITS Buyers interested in viewing the property may do so by contacting Mark Pellegrini at 860-647- 3043 or markp@manchesterct.gov to schedule an appointment. 4. SUBMISSION DEADLINE All submittals must be received by 4:00 p.m., August 5, 2016. Six (6) copies shall be placed in a sealed envelope and clearly marked RFQ 16/17-10: Purchase of a Senior Citizens Housing Complex. Responses shall be addressed and delivered to the Director of General Services as indicated: HAND DELIVERY U.S. POSTAL SERVICE MAIL DELIVERY Town of Manchester, Connecticut Town of Manchester, Connecticut Mr. Gerald R. Dupont Mr. Gerald R. Dupont Director of General Services Director of General Services Lincoln Center Lincoln Center 494 Main Street 494 Main Street Manchester, CT 06040 P.O. Box 191 Manchester, CT 06045-0191 The Town will not be liable for any costs incurred in the preparation of the response for this Request for Qualifications. All submissions and materials become property of the Town and will not be returned. Respondents to this RFQ are hereby notified that all information contained in and attached to the submission shall be subject to disclosure under the Freedom of Information Act. 5. QUESTIONS AND ADDENDA Questions about this RFQ may be directed to Gerald R. Dupont, Director of General Services, by fax: (860) 647-5206 or email: jdupont@manchesterct.gov no later than 7 days prior to the date responses are due. All information given by the Town except by written addenda shall be informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by any Proposer or prospective Proposer against the Town. Answers to these questions will be addressed in an addendum which will be issued on the Town of Manchester Web site at http://generalservices1.townofmanchester.org/index.cfm/bids/. It shall be the responsibility of the bidder to download this information. THE TOWN OF MANCHESTER WILL NOT MAIL A SEPARATE HARD COPY OF ADDENDUM TO 2
BIDDERS. No addendum will be issued less than 2 (two) calendar days before the scheduled bid opening unless it is to postpone the bid. 6. SUBMITTAL Submittals in response to this RFQ are sought only from developers and/or property owners and managers with experience with similar size and scale senior housing projects. Professional service providers, building contractors or others without the requisite experience, should not respond to this RFQ. All proprietary information should be identified as such by the Respondent. Six (6) print copies of the Submittal should be submitted as well as one Electronic Submittal. Contents Submittals shall include a complete response to the requirements of this section in the order considered. Submittals should have headings keyed to the requirements outlined in this section. Submittals should be a straightforward delineation of the Respondent's capability to satisfy the intent and requirements of this RFQ. An officer authorized to make a binding commitment on behalf of the respondent should make the submittal and sign the cover letter. To be deemed responsive for evaluation, submittals must include the following: A. Cover Letter - A cover letter transmitting the Submittal and acknowledging receipt of any and all amendments to the RFQ that have been issued. The letter should also introduce the respondent s project team, including the lead developer plus any other developers and team members such as architects, engineers, contractors, bankers, etc. who are critical for consideration by the Town, and who will actually work on the project. The letter should also provide information that explains the relationship among team members and their respective roles and expected contributions. B. Experience and Background Respondents should provide a summary of the lead firm s experience with similar projects. Respondents are requested to highlight projects where members of the project team have previously collaborated. The information should include the following: a. Description of experience within the most recent ten (10) year period on similar projects. b. Demonstration of experience in completing, owning, and managing projects of a similar scale and complexity. 1. Resumes of all key project team members to be involved in the Project including education and professional licensing qualifications, relevant experience, and details regarding the specific role proposed for the Project. 2. Provide information on up to three (3) projects for reference. The information should include: project size in total land and building area; number of units; project location; development value; sources and amounts of project financing; project length from 3
inception to completion; roles of project team member or members during project execution, and client reference name, contact information and authorization to contact given references. 7. RFQ SUBMITTAL EVALUATION All submittals will be reviewed by a selection committee established by the Town. Proposals will be evaluated based upon information contained in the submission packages and their responsiveness to the submission criteria delineated below. A submission may be deemed to be non-responsive if it fails to comply with specific requirements of the solicitation. The Town shall consider the following information when evaluating submissions. A. Quality of the proposal, including the experience of the respondent with similar projects. B. Financial capability of the respondent to consummate a purchase. C. Qualifications and capacity of the respondent to carry out the project. The Town may request supplemental information when it determines it may be necessary. After evaluation of submittals, the Town may select a short list of respondents for interviews on the RFQ. After completion of the interviews, the Town may select a short list of respondents to receive an RFP. 8. SELECTION PROCESS SCHEDULE The following schedule represents the anticipated timeline for the selection of development proposals, which may be altered by the Town as the need arises: RFQ advertised July 8, 2016 Deadline for receipt of proposals August 5, 2016 4:00 p.m. Notification of results of selection process August 19, 2016 LIST OF APPENDICES A. Legal Description B. Location Map and Housing Characteristics Data C. Recent Rent Rolls D. Excerpts: 2014 Existing Conditions Report prepared by Friar Associates dated Summer 2014 and link to the full report R:\Planning\208 North Elm Street\PURCHASE OF HOUSING COMPLEX.doc 4
APPENDIX A LEGAL DESCRIPTION
Legal Description FIRST PIECE: NORTHERLY: EASTERLY: SOUTHERLY: WESTERLY: SECOND PIECE: NORTHERLY: EASTERLY: SOUTHERLY: WESTERLY: Known as 208 North Elm Street, and bounded by land now or formerly of one Jesuit and by land now or formerly of Agnes Hayes, in part by each, in all, 158 feet, more or less; by North Elm Street, 300 feet, more or less; by land now or formerly of Mary M. Custer, et al, 145 feet, more or less; and by land now or formerly of William F. Haugh and by land now or formerly of Samuel J. Turkington, Jr. and by the second piece herein and land now or formerly of said Jesuit, in part by each, in all, 300 feet, more or less. Known as 11V White Street (Lots 1, 2, & 3) Oak Grove Heights Tract and together bounded by land now or formerly of Marjorie E. Holmes and by land now or formerly of one Jesuit, 150 feet; by the first piece herein, 206 feet; by land now or formerly of Samuel J. Turkington, Jr. being a 10-foot right of way, 150 feet; and by White Street, 206 feet. THIRD PIECE: NORTHERLY: EASTERLY: SOUTHERLY: by land now or formerly of the Town of Manchester, 188.5 feet, more or less; by land now or formerly of the Town of Manchester, 20.75 feet, more or less; by land now or formerly of William F. Haugh and by land now or formerly of Ruth L. Pigot, in part by each, in all 118.5 feet, more or less; WESTERLY: by the easterly terminus of Washington Street, 20.75 feet, more or less.
APPENDIX B LOCATION MAP & HOUSING CHARACTERISTICS
Selected Housing Characteristics (2010-2014 American Community Survey 5-Year Estimates) Census Tract 5143 Subject Estimate Percent HOUSING OCCUPANCY Total housing units 1,762 1,762 Occupied housing units 1,744 99.0% Vacant housing units 18 1.0% Homeowner vacancy rate 0 (X) UNITS IN STRUCTURE 1-unit, detached 1,347 76.4% 1-unit, attached 71 4.0% 2 units 152 8.6% 3 or 4 units 33 1.9% 5 to 9 units 82 4.7% 10 to 19 units 44 2.5% 20 or more units 33 1.9% Selected Housing Characteristics (2010-2014 American Community Survey 5-Year Estimates) Census Tract 5143 Subject Estimate Percent HOUSING TENURE Occupied housing units 1,744 1,744 Owner-occupied 1,285 73.7% Renter-occupied 459 26.3% GROSS RENT Occupied units paying rent 450 450 Less than $200 0 0.0% $200 to $299 25 5.6% $300 to $499 0 0.0% $500 to $749 34 7.6% $750 to $999 78 17.3% $1,000 to $1,499 261 58.0% $1,500 or more 52 11.6% Median (dollars) 1,156 (X) Subject Occupied housing units Census Tract 5143 Owneroccupied housing units Renteroccupied housing units Estimate Estimate Estimate Occupied housing units 1,744 1,285 459 Median household income (dollars) $66,458 $76,458 $44,718
APPENDIX C RECENT RENT ROLLS
APPENDIX D EXCERPTS: 2014 EXISTING CONDITIONS REPORT PREPARED BY FRIAR ASSOCIATES DATED SUMMER 2014 (FULL REPORT CAN BE FOUND AT http://generalservices1.townofmanchester.org/index.cfm/mha-survey/)