Regional Municipality of Waterloo Planning and Works Committee Minutes Tuesday, January 30, 2018 9:04 a.m. Regional Council Chamber 150 Frederick Street, Kitchener, Ontario Present were: Chair T. Galloway, E. Clarke, D. Craig, *S. Foxton, D. Jaworsky, H. Jowett, K. Kiefer, G. Lorentz, J. Mitchell, J. Nowak, K. Redman, K. Seiling,* S. Shantz, S. Strickland and *B. Vrbanovic Members absent: L. Armstrong Declarations of Pecuniary Interest Under The Municipal Conflict of Interest Act None declared. Delegations a) TES-TRS-18-05, Potential Sale of Community CarShare to a For-Profit Corporation Recommendations for Regional Parking Licence Agreement and Line of Credit Agreement *B. Vrbanovic entered the meeting at 9:06 a.m. i. Matthew Piggott, Community CarShare made a presentation to Committee regarding the sale of Community CarShare. He provided an update and current status of CarShare. A copy of the presentation is appended to the original minutes.
P&W Minutes - 2-18/01/30 ii. Sondra LaBelle, Communauto/VRTUCAR appeared before the Committee to answer any questions and to ensure that Carshare will continue in this community. The delegations provided clarification regarding current memberships, fleet size and parking spaces. Moved by B. Vrbanovic Seconded by K. Redman That the Regional Municipality of Waterloo authorize the assignment and amendment of the Region s existing Parking Licence Agreement and the assignment of the Line of Credit Agreement with Community CarShare Co-Operative Inc. o/a Community CarShare, to Virtue Transportation Systems Incorporated (VRTUCAR), to the satisfaction of the Regional Solicitor, and authorize the Commissioner of Transportation and Environmental Services to execute all necessary documentation for such assignments and amendments. Carried b) TES-DCS-18-02, Class Environmental Assessment Study- Highland Road Improvements, Fischer-Hallman Road to Ira Needles Boulevard, City of Kitchener *S. Foxton and S. Shantz entered the meeting at 9:15 a.m. i. Katherine Serwin appeared before the Committee stating she resides on Michelle Crt. She highlighted that she is asking for a noise barrier wall to be installed for the 5 houses on Michelle Crt. that back onto Highland Road. She highlighted that the noise has increased over the past several years as cars connect to Ira Needles Blvd from Highland Road. She asked the Region to conduct live noise assessments during peak times at the Highland Road and West Forest Trail intersection to accurately measure noise levels. She stated that a precedent has been set, noise barrier walls already exist on Highland Road East and feels residents on Michelle Crt are entitled to them as well. She also noted that a noise barrier wall would provide privacy since the multiuse trail will be within 1 meter from her property line. ii. Lindsay Markle appeared before Committee a resident from Michelle Crt. He highlighted three major concerns with the Highland Road improvements; noise, speed including traffic calming and the increased lanes. He stated that the noise report is from 1999 and needs to be updated. He highlighted
P&W Minutes - 3-18/01/30 that he conducted his own sound measurements with a sound meter and was measuring noise at over 85 decibels on a normal day which is over the threshold. He asked that actual noise measurements be taken and for the Region to take the extra step above the guidelines to do more. He stated there is very little congestion along Highland Road and doesn t feel the need for 4 lanes and pointed out that 4 lanes will likely increase the speed. He concluded his presentation asking for a noise barrier wall and to reconsider the 4 lanes. Chair T. Galloway made a call for additional delegations. iii. Nancy Kingsley appeared before Committee stating she lives at 1413 Highland Road. She highlighted that her house is the only house that fronts onto Highland Road and has been there since 1945. She stated that she doesn t have sound proofing and can verify what the previous delegations are saying about extreme noise. She highlighted that she doesn t want to see the two mature trees removed from her front yard. She expressed concerns about visibility issues, the center median preventing left turns out of her property and asked for landscaping front of her house to protect it from any potential collisions. William Gilbert, Senior Project Manager stated that he has spoken with the delegation about moving the multi-use trail closer to the road to potentially allow for the mature trees to stay and that the center median in front of 1413 Highland Road will include a left turn access. W. Gilbert provided a presentation to Committee that highlighted the Project Context, Project Limit, Existing Condition, Recommended Design, Noise Policies, Noise Objectives/Criteria Part A, Part B, and Part C, and Next Steps. A copy of the presentation is appended to the original minutes. Chair T. Galloway sought clarification on the existing berm on Michelle Court and if a noise wall be installed where would it be located. B. Gilbert stated that the developer installed the berm and that the noise wall would be installed on Regional property in front of the berm. Committee members pointed out the noise policy is 17 years old and asked if there are plans for it to be updated. W. Gilbert stated that he is not aware of any initiatives from the Province with respect to revising its modeling. Steve van De Keere, Director, Transportation, highlighted that roughly 10 years ago the Region did some field testing to look at actual measurements to compare them to the levels that would be generated by the modeling and they found that the model does an accurate job of representing those average noise levels.
P&W Minutes - 4-18/01/30 Clarification was provided on the noise modeling stating that the modeling is not test based it is based on certain criteria; traffic on the road, elevation, distance of set backs, development in the area and future development. The model asks to use a 10 year projection in traffic and staff used a greater projection based on the Region s Official Plan numbers and the modeling doesn t anticipate significant noise increase in the near future. Committee members discussed lighting, fencing along Highland Road, traffic calming, elevation of the road, cost of installing a noise barrier, the need for active transportation, and design features. Committee members asked that staff look at reviewing the noise policy and to establish an ad hoc Committee to review the policy and asked how long that review would take. Staff stated they could provide a full review of the policy and could take until 2019 before staff could report back. A Committee member asked that an amendment be made to the recommendation to include a review for additional noise mitigation one year after completion of the road improvements, review the current noise policy and to approve a noise wall for the 5 residents on Michelle Court that back onto Highland Road. A Committee member cautioned approving a noise wall stating that the Region has policy in place to provide equal treatment for all Regional residents and asked not to approve one offs until the policy is reviewed. A recorded vote was requested and that the recommendations be taken separately. Moved by G. Lorentz Seconded by B. Vrbanovic c) Direct staff to undertake a review of the need for noise mitigation, in accordance with Regional Implementation Guideline for Noise Policies, one year after completion of construction of road improvements on Highland Road from Fischer-Hallman Road to Needles Boulevard. And further, d) Direct staff to report back on previous Regional Council reviews of the Regional Implementation Guideline for Noise Policies, to provide information for Regional Councils consideration of the need for a comprehensive review of this Guideline. Carried, unanimously
P&W Minutes - 5-18/01/30 Moved by G. Lorentz Seconded by B. Vrbanovic That the Regional Municipality install a noise barrier wall for the 5 houses on Michelle Court that back onto Highland Road. Yays: G. Lorentz, K. Redman, S. Strickland and B. Vrbanovic Nays: E. Clarke, D. Craig, S. Foxton, T. Galloway, D. Jaworsky, H. Jowett, K. Kiefer, J. Mitchell. J. Nowak, K. Seiling and S. Shantz Motion Defeated Moved by G. Lorentz Seconded by B. Vrbanovic That the Regional Municipality of Waterloo take the following actions with respect to the Class Environmental Assessment for Highland Road Improvements, from Fischer- Hallman Road to Ira Needles Boulevard, in the City of Kitchener: a) Approve the Recommended Design Alternative for the proposed construction and widening of Highland Road from Fischer-Hallman Road to Ira Needles Boulevard as described in Report TES-DCS-18-02 dated January 30, 2018. b) Direct staff to file a Notice of Completion as required by the Municipal Class Environmental Assessment and place the Environmental Study Report on the public record for review for a period of 30 days. Carried, unanimously b) TES-DCS-18-03, Class Environmental Assessment Study - Highway 7/8 Cycling and Pedestrian Bridge, Chandler Drive to Avalon Place, City of Kitchener i. Zyg Janecki, City of Kitchener Ward 8 Councillor appeared before the Committee representing the residents of Avalon Place. He highlighted that no residents in that area requested a bridge. He stated that about 50% of the comments support the project while the other half don t and feel it is a waste of tax payers money and will increase crime in Avalon Area. He expressed concerns with funding for the project and lack of transit users in that area explaining that service was eliminated in that area because of low ridership. He suggested that the
P&W Minutes - 6-18/01/30 recommendation be turned down and a pedestrian bridge be built for the residents on Traynor Avenue to connect to Fairway Road to resolve the issues there. ii. Gord Schilter appeared before Committee stating he lives at 86 Avalon Place directly across from the proposed bridge ramp. He highlighted that he spoke with all the homeowners on Avalon and no one is in support of the project and that residents raised concerns about the devaluation of their property. A Committee member asked why staff is recommending a pedestrian bridge there. S. van De Keere stated that with the elimination of the bus service in the Avalon area this bridge would provide access to bus service as well as encourage more active transportation. A Committee member expressed the need for the bridge to connect neighbourhoods, improve bus service; encourage active transportation as well stated that this project is about vision. Committee members discussed the need throughout the Region to connect neighbourhoods that would encourage more walkable and sustainable communities. Some Committee members inquired about the design of the bridge and highlighted the bridge needs to be esthetically pleasing. A suggestion was made to include public art to the bridge as well. Committee members sought clarification on the financial information regarding funding and the project moving forward. Mike Murray, Chief Administrative Officer, stated that the recommendation is to proceed with filing the EA and since there is funding in place to proceed with the detailed design. Staff will include this project in the list of projects for transit phase two funding and bring back a report before going to tender. He highlighted that a number of staff met with Provincial staff to talk about the evolving transit infrastructure for funding phase two and this project would meet their eligibility criteria. Moved by G. Lorentz Seconded by E. Clarke That the Regional Municipality of Waterloo: a) approve the Recommended Design Alternative for the Highway 7/8 Cycling and Pedestrian Bridge between Chandler Drive and Avalon Place, in the City of Kitchener, as outlined in Report TES-DCS-18-03; and
P&W Minutes - 7-18/01/30 b) direct staff to file the Notice of Completion for this Class Environmental Assessment Study by means of advertisements in local newspapers and mailings to adjacent property owners, tenants and agencies, and place the Environmental Study Report on public record for a period of thirty (30) days. Carried Request to Remove Items from Consent Agenda No items were removed from the Consent Agenda. Motion to Approve Items or Receive for Information Moved by S. Foxton Seconded by J. Nowak That the following items be approved: That Council of The Regional Municipality of Waterloo approve the expropriation of lands for the purpose of the Reconfiguration of King Street East (Regional Road No. 8) King Street Improvement Project, extending from Eagle Street to Bishop Street (Project 5384) in the City of Cambridge in the Regional Municipality of Waterloo as detailed in report PDL-LEG-18-05 dated January 30, 2018, described as follows: Fee Simple Partial Taking: i. Part of Lot 29 N/S King Street & W/S Potter Street Plan 521, being Part 3 on 58R-18834, Part of PIN 03777-0018 (LT) (449-451 King Street East, ii. Part of Lot 29 N/S King Street & W/S Potter Street, Plan 521, being Part 4 on 58R-18834, Part of PIN 03777-0019 (LT) (453-455 King St East, iii. Part of Lot 29 N/S King Street and W/S Potter Street Plan 521, being Part 5 on 58R-18834, Part of PIN 03777-0020 (LT) (457 King St E, iv. Part of Lot 28 and Part of Lot 29, N/S King Street & W/S Potter Street Plan 521, being Part 6 on 58R-18834, Part of PIN 03777-0021 (LT) (465 King St E, v. Part of Lot 23 N/S King Street & W/S Potter Street Plan 521, being Part 2 on 58R-18835, Part of PIN 03777-0055 (LT) (553 King St E, vi. Part of Lot 22 N/S King Street & W/S Potter Street Plan 521, being Part 5 on 58R-18835, Part of PIN 03777-0057 (LT) (567 King Street East,
P&W Minutes - 8-18/01/30 vii. Part of Lot 23 and Part Lot 24 S/S King Street & W/S Potter Street Plan 521, being Part 1 on 58R-18842, Part of PIN 03782-0040 (LT) (602 King Street East, viii. Part of Lot 23 S/S King Street and W/S Potter Street Plan 521, being Part 2 on 58R-18842, Part of PIN 03782-0039 (LT) (612-620 King Street East, ix. Part of Lot 22 S/S King Street & W/S Potter Street Plan 521, being Parts 3 & 4 on 58R-18842, Part of PIN 03782-0038 (LT) (624-630 King Street East, x. Part Lot 22 S/S King Street & W/S Potter Street Plan 521, being Part 5 on 58R-18842, Part of PIN 03782-0037 (LT) (632-634 King Street East, xi. Part of Lot 21 S/S King Street & W/S Potter Street, Plan 521, being Part 7 on Plan 58R-18842, Part of PIN 03782-0035 (LT) (644-648 King Street East, xii. Part Lot 20 and Part Lot 21 S/S King Street & W/S Potter Street Plan 521, being Part 8 on 58R-18842, Part of PIN 03782-0034 (LT) (650 King Street East, xiii. Part of Lot 20 S/S King Street & W/S Potter Street Plan 521, being Part 9 on 58R-18842, Part of PIN 03782-0033 (LT) (652-654 King Street E, xiv. Part of Lots 19 and 20 S/S King Street & W/S Potter Street Plan 521, being Part 10 on 58R-18842, Part of PIN 03782-0032 (LT) (656-660 King Street East, xv. Part of Lot 19 S/S King Street & W/S Potter Street Plan 521, being Part 11 on 58R-18842, Part of PIN 03782-0031 (LT) (668 King Street East, xvi. Part of Lot 19 N/S King Street & W/S Potter Street Plan 521, being Part 4 on 58R-18836, Part of PIN 03777-0208 (LT) (637 King St East, xvii. Part of Lot 18 and Part Lot 19 N/W King Street & W/S Potter Street Plan 521, being Parts 5 & 6 on 58R-18836, Part of PIN 03777-0085 (LT) (639-641 King St E, xviii. Part of Lot 17 N/S King Street & W/S Potter Street Plan 521, being Part 8 on 58R-18836, Part of PIN 03777-0087 (LT) (649-657 King Street East, xix. Part of Lot 16 N/S King Street & W/S Potter Street Plan 521, being Part 9 on 58R-18836, Part of PIN 03777-0088 (LT) (699 King Street East, Cambridge).
P&W Minutes - 9-18/01/30 xx. Part of Lot 7 N/S King Street & W/S Potter Street Plan 521, being Parts 3, 4, 5 on 58R-18838, Part of PIN 03783-0039 (LT) (833 King Street E, xxi. Part of Lot 15 N/S King Street & W/S Potter St, Plan 521 being Part 2 on 58R-18837, Part of PIN 03783-0004(LT) (707-709 King Street E, Cambridge) xxii. Part of Lot 10 N/S King Street & W/S Potter Street Plan 521, being Part 12 on 58R-18837, Part of PIN 03783-0013(LT)(759-779 King Street E, xxiii. Part of Lot 16 S/S King Street & W/S Potter Street Plan 521, being Part 5 on 58R-18843, Part of PIN 03782-0069(LT) (736 King Street E, xxiv. Part of Lot 3 S/S King Street & W/S Potter St Plan 521, being Part 5 on 58R-18877, Part of PIN 03785-0045(LT) (940-942 King St E, xxv. Part of Lot 11 N/S King Street & W/S Potter Street Plan 521, being Part 11 on 58R-18837, Part of PIN 03783-0012 (LT)(753-757 King Street E, xxvi. Part of Lot 16 S/S King Street & W/S Potter Street Plan 521, being Part 4 on 58R-18843, Part of PIN 03782-0070(LT)(730 King Street E, xxvii. Part of Lot 5 and Part of Lot 6 N/S King Street & W/S Potter Street Plan 521, being Part 6 on 58R-18838, Part of PIN 03783-0040 (LT) (837-855 King Street E, xxviii. Part Lot 13 S/S King Street & W/S Potter Street Plan 521, being Part 11 on 58R-18843, Part of PIN 03782-0063 (LT) (764-780 King Street E, xxix. Part of Lot 17 & Part of Lot 18 S/S King Street & W/S Potter Street Plan 521, being Part 1 on 58R-18843, Part of PIN 03782-0073 (LT) (704-710 King Street E, xxx. Part of Lot 7 and Part of Lot 8 S/S King Street & W/S Potter Street Plan 521, being Part 4 on 58R-18844, Part of PIN 03782-0100 (LT) (856-868 King St E, xxxi. Part of Lot 1 S/S King Street & W/S Potter Street Plan 521, and Part of Lot 95, Plan 716, being Part 7 on 58R-18877, Part of PIN 03785-0044 (LT) (960 King Street E, xxxii. Part of Lot 9 S/S King Street & W/S Potter Street Plan 521, being Parts 1, 2, and 3 on 58R-18844, Part of PIN 03782-0095 (LT) (840-846 King Street E, xxxiii. Part of Lot 15 N/S King Street & W/S Potter Street Plan 521, being Part 1 on 58R-18837, Part of PIN 03783-0003 (LT) (703-705 King Street E,
P&W Minutes - 10-18/01/30 xxxiv. Part Lot 14 S/S King Street & W/S Potter Street Plan 521, being Part 10 on 58R-18843, Part of PIN 03782-0065 (LT) (752-758 King Street E, xxxv. Part of Lot 15 S/S King Street & W/S Potter Street Plan 521, being Parts 7 & 8 on 58R-18843, Part of PIN 03782-0219 (LT) (744-746 King Street E, xxxvi. Part Lot 13 N/S King Street & W/S Potter Street Plan 521, being Parts 6 & 7 on 58R-18837, Part of PIN 03783-0008 (LT) (731 King Street E, xxxvii. Part Lot 12 N/S King Street & W/S Potter Street Plan 521, being Part 9 on 58R-18837, Part of PIN 03783-0010 (LT) (741-745 King Street E, xxxviii. Part of Lot 8 and Part of Lot 9 N/S King Street & W/S Potter Street Plan 521, being Part 1 on 58R-18838, Part of PIN 03783-0037 (LT) (807 King Street E, xxxix. Part of Lots 14 & 15 S/S King Street & W/S Potter Street Plan 521, being Part 9 on 58R-18843, Part of PIN 03782-0220 (LT) (750 King Street E, xl. Part of Lot 4 S/S King Street & W/S Potter Street Plan 521, being Parts 3 and 4 on 58R-18877, Part of PIN 03785-0046 (LT) (930 King Street E, xli. Part of Lot 12 N/S King Street & W/S Potter Street Plan 521, being Part 10 on 58R- 18837, Part of PIN 03783-0011 (LT) (749 King Street E, xlii. Part of Lot 12 and Part of Lot 13 N/S King Street & W/S Potter Street Plan 521, being Part 8 on 58R-18837, Part of PIN 03783-0009 (LT) (735-739 King St E, xliii. Part of Lot 4 S/S King Street & W/S Potter Street Plan 521, being Parts 1 and 2 on 58R-18877, Part of PIN 03785-0047 (LT) (916 King Street E, xliv. Part Lot 17 S/S King Street & W/S Potter Street Plan 521, being Part 2 on 58R-18843, Part of PIN 03782-0072 (LT) (718-720 King Street E, xlv. Part of Lot 3 N/S King Street & W/S Potter Street Plan 521, being Part 1 on 58R-18839, Part of PIN 03785-0019 (LT) (901-909 King Street E, xlvi. Part of Lot 13 and Part of Lot 14 N/S King Street & W/S Potter Street Plan 521, being Part 5 on 58R-18837, Part of PIN. 03783-0007 (LT) (727-729 King Street E,
P&W Minutes - 11-18/01/30 xlvii. Part of Lot 14 N/S King Street & W/S Potter Street Plan 521, being Part 3 on 58R-18837, Part of PIN 03783-0005 (LT) (717 King Street E, xlviii. Part of Lot 3 S/S King Street & W/S Potter Street Plan 521, being Part 6 on 58R-18877, Part of PIN 03785-0039 (LT), (949-953 Queenston Rd, And that staff be instructed to register a Plan of Expropriation for the property within three months of the granting of the approval to expropriate the property, as required by the Expropriations Act; And that the registered owners be served with a Notice of Expropriation and a Notice of Possession for the property after the registration of the Plan of Expropriation and the Regional Solicitor is authorized to take any and all actions required to enforce such Notices including but not limited to any application pursuant to Section 40 of the Expropriations Act; And that the Regional Solicitor is authorized to enter into an agreement with the registered owners, or to make an application under Section 39 of the Expropriations Act, to adjust the date for possession specified in the Notice of Possession as may be required; And that all above-referenced fee simple partial takings situated adjacent to an existing Regional public highway be acquired for road widening purposes and therefore be deemed to form part of the adjacent public highway in accordance with subsection 31(6) of the Municipal Act, 2001; And that if no agreement as to compensation is made with an owner, the statutory Offer of Compensation and payment be served upon the registered owners of the property in the amount of the market value of the interests in the land as estimated by the Region s appraiser in accordance with the Expropriations Act; And that the Regional Solicitor be authorized to execute any Indemnity agreement or other document related to payment of the statutory Offer of Compensation; And further that the Regional Solicitor be authorized to discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete the transaction or if determined by the Commissioner of Transportation
P&W Minutes - 12-18/01/30 and Environmental Services that such lands, or any part or interest thereof, are not required for the subject Project. That The Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for the proposed improvements to King Street (Regional Road No. 8) from Bishop Street to Eagle Street in the City of Cambridge in the Regional Municipality of Waterloo as detailed in report PDL-LEG-18-06 dated January 30, 2018: 1. Complete application(s) to the Council of The Regional Municipality of Waterloo, as may be required from time to time, for approval to expropriate land, which is required for the reconstruction and reconfiguration of King Street East (Regional Road No.8), extending from Eagle Street to Bishop Street, in the City of Cambridge, and described as follows: Fee Simple Partial Taking: xlix. Part of Lots 96, 97 and 98 on Registered Plan 716, being Parts 8, 9, 10 &11 on 58R-18877 (Part of PINs 03785-0043 (LT) and 03785-0042(LT)) (986 King Street E, City of l. Part of Lots 13 and 14 Registered Plan 271, being Part 2 on 58R- 18841 (Part of PIN 03787-0243 (LT)) (1461 King Street East, City of li. Part of Lots 70, 71 & 72, Registered Plan 531, being Part 2 on 58R- 18845 (Part of PIN 03786-0025 (LT)) (1460 King Street East, City of lii. Part of Lot 2 North side of King Street, East side of Cedar Street, Registered Plan 521and Parts of Lots 10,11 and 12 on Registered Plan 271, being Part 1 on 58R-18841, (Part of PIN 03787-0777 (LT)) (1413-1453 King Street East, City of liii. Part of Lot 69 Registered Plan 531, being Part 1 on 58R-18845 (Part of PIN 03786-0024 (LT)) (1434 King Street East, City of liv. Part of Lot 6, Plan 147, being Parts 4 and 5 on 58R-18839 (Part of PIN 22649-0071 (LT)) (1035-1037 King Street East, City of lv. Part of Lot 6 Plan 36, being Part 2 on 58R-18839 (s/t easement #413955) (Part of PIN 03785-0022 (LT)) (995-1005 King Street East, City of lvi. Part of Lots 100 and 101 Plan 716, being Part 12 on 58R-18877 (Part of PIN 03785-0042 (LT)) (1030 King Street East, City of lvii. Part of Lots 4 and 5 on Plan 147 being Part 3 on 58R-18839 (Part of PIN 22649-0072 (LT)) (1025-1033 King Street East, City of
P&W Minutes - 13-18/01/30 lviii. and Part of Lot 4, North side of King Street, West side of Potter Street Plan 521 Cambridge as in WS522484, being Part 1 on 58R-18840 (Part of PIN 03787-0286 (LT)) (1145 King Street East, City of Cambridge). 2. Serve notices of the above applications(s) required by the Expropriations Act (the Act ); 3. Forward to the Chief Inquiry Officer any requests for a hearing that may be received within the time prescribed by the Act; 4. Attend, with appropriate Regional staff, at any hearing that may be scheduled; 5. Discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete a transaction whereby the required interests in the lands are conveyed or if otherwise deemed appropriate in the opinion of the Commissioner of Transportation and Environmental Services and the Regional Solicitor; and 6. Do all things necessary and proper to be done and report thereon to Regional Council in due course. And that the following items be received for information: East Boundary Road Corridor Study, Dundas Street to Townline Road, City of Cambridge, Public Consultation Centre # 3 Carried Regular Agenda Resumes Reports Transportation and Environmental Services Water Services a) TES-WAS-18-03, Source Protection Plan Annual Reporting Received for information.
P&W Minutes - 14-18/01/30 Reports Planning, Development and Legislative Services Community Planning a) PDL-CPL-18-02, Province s Proposed Regulatory Changes - Bill 139 (the Building Better Communities and Conserving Wetlands Act, 2017) Moved by G. Lorentz Seconded by D. Jaworsky That the Regional Municipality of Waterloo forward Report PDL-CPL-18-02, dated January 30, 2018 to the Ministry of Municipal Affairs and Housing and the Ministry of the Attorney General as the Region s response to the Province s proposed regulatory changes relating to Bill 139, the Building Better Communities and Conserving Watersheds Act, 2017. Carried b) PDL-CPL-18-03, Request for Public Meeting - Proposed Amendment to the Regional Official Plan to Adjust the Boundaries of Countryside Line and the Baden and New Hamburg Township Urban Areas in the Township of Wilmot Moved by S. Foxton Seconded by K. Kiefer That the Regional Municipality of Waterloo authorize staff to schedule a public meeting under the Planning Act to obtain input from the community on a proposed amendment to the Regional Official Plan that would define the boundaries of the Countryside Line, and the Baden and New Hamburg Township Urban Areas in the Township of Wilmot, as outlined in Report PDL-CPL-18-03 dated January 30, 2018. Carried Information/Correspondence a) Correspondence from Climate Action WR re: report TES-TRS-18-05, Potential Sale of Community CarShare to a For-Profit Corporation was received for information. b) Council Enquiries and Requests for information was received for information.
P&W Minutes - 15-18/01/30 Chair T. Galloway stated that he will contact Thomas Schmidt, Commissioner, Transportation and Environmental Services regarding the status of the two outstanding items on the tracking list. Other Business a) B. Vrbanovic highlighted that he has received numerous inquiries about the lack of public art in roundabouts and asked if there is a policy on that. S. van De Keere highlighted that the Region has a landscaping policy to look at treatments in the islands of roundabouts. He stated that staff considers the safety aspect of art and to have a fixed object is not desirable as the only fatalities in a roundabout are vehicles striking fixed objects. Next Meeting February 27, 2018 Motion to go into Closed Session Moved by K. Kiefer Seconded by J. Mitchell That a closed meeting of the Planning and Works and Administration and Finance Committees be held on Tuesday, January 30, 2018 immediately following the Planning and Works Committee meeting in the Waterloo County Room in accordance with Section 239 of the Municipal Act, 2001, for the purposes of considering the following subject matters: a) personal matters about identifiable individuals regarding committee appointments b) proposed or pending litigation and receiving of advice subject to solicitorclient privilege related to an agreement c) proposed or pending litigation and receiving of advice subject to solicitorclient privilege related to an agreement d) labour relations and receiving of advice subject to solicitor-client privilege related to contract negotiations carried on by the municipality e) receiving of advice subject to solicitor-client privilege and personal matters about identifiable individuals regarding financial matters f) personal matters about identifiable individuals regarding committee appointments
P&W Minutes - 16-18/01/30 Adjourn Carried Moved by S. Foxton Seconded by D. Craig That the meeting adjourn at 11:30 a.m. Carried Committee Chair, T. Galloway Committee Clerk, E. Flewwelling
Region of Waterloo - 2018 Why we are presenting to Council After 20 years, new direction needed CarShare industry is changing, and going mainstream Want to make sure CarSharing continues to exist in Waterloo for at least another 20 years
The way forward Region of Waterloo - 2018 Board, staff, and members started process 15 months ago to find a new direction Sale to Communauto/VRTUCAR identified as best option Received strong member approval to proceed to negotiation Final agreement in place, seeking consents so offer can be finalized
Region of Waterloo - 2018 Concluding thoughts: Communauto/VRTUCAR is the right CarSharing organisation for the Region of Waterloo Staff Report
Region of Waterloo - 2018
Highland Road Improvements City of Kitchener Summary of Noise Study Results Presentation to Region of Waterloo Planning and Works Committee January 30, 2018 Docs# 2317699
Project Context Project Limit Highland Road from Fischer-Hallman Road to Ira Needles Boulevard, City of Kitchener Existing Conditions 2 lane rural cross-section (4 lane urban cross-section immediately west of Fischer-Hallman Road ) No sidewalks or cycling facilities (excepting immediately west of Fischer-Hallman Road) Project Team Recommended Improvements 4 lane urban cross-section with raised centre median, curbs and storm sewer Multi-use trail in the boulevard on both side of the road Intersection improvements (lane alignments, turn lanes) Docs# 2317699
Noise Policies Regional Municipality of Waterloo Implementation Guidelines For Noise Policies (July 1999) Part A New Developments Impacted by Noise From Roads and Railways Part B Existing Development Impacted by Proposed Regional Road Undertakings Part C Existing Development Impacted from Existing Regional Roads Assessment Criteria Noise Sensitive Lands Outdoor Living Area Indoor Living Area Docs# 2317699
Noise Objectives/Criteria - Part A Outdoor Living Area -Day time average noise levels (7am to 11pm), mitigation required over 55dBA 1 to 5 dba over requires Noise Warning Clause on title >5 dba over requires alternative land use, design layout or barriers Indoor Living Area -Day time noise levels (7 am to 11 pm), mitigation required over 45 dba 1 to 10 dba over requires provision for alternative ventilation > 10 dba over requires installation of alternative ventilation -Night time noise levels (11pm to 7am), mitigation required over 45 dba 1 to 10 dba over requires provision for alternative ventilation > 10 dba over requires installation of alternative ventilation and/or additional building components Existing Noise Berms/Walls Noise walls north side of Highland Rd from Eastforest Trail westerly for approx. 800m (rear of Bankside Dr) Noise Berms north side of Highland Rd from approx. 50 m west of Westforest Trial westerly for approx. 100m (rear of Michelle Crt) Docs# 2317699
Noise Objectives/Criteria - Part B Proposed Road Improvements Existing Traffic Volumes (2014): 14,000 to 15,000 vpd - Fischer-Hallman Rd to Eastforest Trail 10.000 to 11,000 vpd Eastforest Trail trail to Ira Needles Blvd Future Projected Traffic Volumes (2031): 18,000 to 20,000 vpd - Fischer-Hallman Rd to Eastforest Trail 13,000 to 15,000 vpd Eastforest Trail to Ira Needles Blvd Outdoor Living Area -Day time average noise levels (7am to 11pm), mitigation required where: The projected noise levels exceeds 65 dba, or The projected noise level exceeds 60 dba and the difference between the existing and projected noise levels is 5 dba or more. Provision for review of the need for noise walls within 5 years of construction if noise walls are not currently approved Docs# 2317699
Highland Rd Improvements Noise Study Noise Assessment Utilizing MOECC approved noise modeling (STAMSON) Identifying typical sensitive residential receivers (representing worst case sensitive locations along the road corridor) Existing road allowance for Highland Road is 30m to 36m wide Establishing offset from centre of road (traffic) to limit of noise per criteria (Free Field Limit assuming no existing noise barriers) Summary of Results For all road sections, the increase in noise level from existing to future traffic conditions is less than 2 dba. In areas adjacent residential properties between Fischer-Hallman Road and Westforest Trail, noise levels on residential lots will be below 65 dba. Between Westforest Trail and Ira Needles Boulevard, the forecasted 65 dba free-field limit encroaches onto adjacent residential properties, however, the houses are sufficiently set back from the rear property line and noise levels at the Outdoor Living Area will be below 65 dba (without consideration of the existing noise berm that would further reduce noise levels) Based on the Regions Noise Policies and the results of the noise modeling and analysis, no noise mitigation has been identified as required. Docs# 2317699
Noise Objectives/Criteria - Part C Property owner noise concerns (impacts of noise from an adjacent Regional Road) Review options for attenuation and reduction of existing noise (installation of air conditioning, window upgrades, private noise barriers) Where further action is requested, Region undertakes a noise study. If the average noise level is >60 dba, individual options for noise attenuation are considered (private fencing, window improvements, air conditioning) If noise mitigation is further requested then a residents petition for a noise barrier can be submitted (Local Improvement initiative) Requires two-thirds of affected residents representing at least 50% of property value If agreed by affected property owners, Regional and Area Municipal Council, design and construction of the noise barrier will be completed and cost shared (including financing) between the Region (50%) and property owners (50%) Docs# 2317699
Next Steps Regional Council consideration of recommended improvements on Highland Road and approval of the Class EA Filing of the Environmental Study Report for the Highland Road Improvements Class EA with a 30 day public review period Completion of detailed design, approvals, property acquisition and utility relocations in 2018 Construction in 2019 Docs# 2317699
Wednesday, January 17, 2018 RE: Carsharing in Waterloo Region To the members of Cambridge, Kitchener, Waterloo, and Region of Waterloo councils, The three cities and the Region are all strong supporters and partners of ClimateActionWR, a collaboration between local organizations and community members who championed the development of Waterloo Region s first-ever community action plan on climate change. ClimateActionWR supports the implementation of the Climate Action Plan for Waterloo Region in an effort to achieve a community-wide greenhouse gas reduction target of 6% by 2020. In May of 2017, ClimateActionWR released a report entitled Our Progress, Our Path. The report revealed that Waterloo Region has taken substantial steps towards its short-term greenhouse gas reduction target, with the region achieving a 5.2% reduction in greenhouse gas emissions between 2010 and 2015. Despite this progress, the report also highlights a growing concern for Waterloo Region. Transportation emissions grew at a rate of 5% between 2010 and 2015, and now make up 49% of the region s greenhouse gas emissions. At the same time, vehicle ownership in Waterloo Region grew at twice the rate of population growth. These findings highlight that we must continue to work to provide low-carbon transportation options in Waterloo Region. We believe that carsharing is part of the solution for this problem. A Climate Action Plan for Waterloo Region, approved by councils in 2013, identifies carsharing as one of its initiatives to reduce our community s greenhouse gas emissions. The Climate Action Plan includes, as noted on page 77, Expand[ing] privately-operated shared vehicle systems, such as Community CarShare, to provide alternatives/supplements to personal vehicle ownership. Community CarShare was the original and only privately-operated shared vehicle system at the time of the plan's development, and Community CarShare is currently undergoing a structural and ownership change. As ClimateActionWR continues to work with partners and organizations across Waterloo Region to meet our 2020 goals, and looks ahead to setting a 2050 emissions reduction target, carsharing will continue to be an important part of building diverse and sustainable transportation options in Waterloo Region. It is crucial that reliable carsharing services continue to be available to residents and businesses in the region over the coming years. Sincerely, Kate Daley Plan Manager www.climateactionwr.ca @ClimateActionWR 226.476.1659 connect@climateactionwr.ca