The following should be reviewed with all residents of Carmel Crossing Townhomes. If you rent your unit, please be sure to provide a copy to your tenants. The rules have not been changed but wording has been changed to include that tennis court is only to be used for tennis and children are not allowed to play there. New signs will be posted. For your reference, information regarding Charlotte Parks and Recreation can be found online at http://charmeck.org/mecklenburg/county/parkandrec/pages/default.aspx A. General Rules and Regulations: 1. Monthly Maintenance Assessments are due on the 1 st of each current month. All checks should be made payable to Carmel Crossing HOA and mailed with the monthly coupon to P.O. Box 1208, Commerce, GA 30529-0022. Please DO NOT make checks payable to the Management Company and do not mail correspondence with this coupon. This goes directly to the bank lockbox and will not be forwarded. All other correspondence, fees, etc., may be mailed to William Douglas Management, P. O. Box 37109, Charlotte, NC 28237-7109. As an alternative, your account may be set up for automatic draft. Please contact William Douglas Management at 704-347-8900, or go to the website www.wmdouglas.com for an auto draft form. 2. A $20.00 late fee will be assessed on any unpaid balance on the 15 th of each month. It is essential that assessments be paid in a timely manner so that the budget remains current for planning and implementing improvements necessary to keep the Carmel Crossing Community appealing and in good repair. 3. All fines must be paid within two (2) weeks of issuance. Fines are subject to the same late fees and collection procedures as the monthly assessments are when overdue. 4. Any account with an unpaid balance of any amount which is ninety (90) days old will result in legal remedies up to and including water interruption, the filing of a lien against the property, procuring legal judgment and foreclosure actions. Any legal proceedings started will NOT be dismissed until all collections are satisfied. If you fall behind on monthly fees, please contact the management company to set up a payment plan. 5. Homeowners are responsible for replacing any damaged exterior doors, windows and screens. Replacements must conform to the existing structure and be approved in writing by the HOA Board prior to installation. Specific standards for windows, doors, and screens are as follows: - Main entry and storage room doors must be white in color. Revised February 2013 Page 1
- Storm windows, storm doors (front), and sliding glass doors or French doors on the rear patio of the unit MUST be brown in color (this can be described as brown anodized aluminum). Rear patio doors on existing enclosed patios must be either the same brown listed above or a beige color matching the siding. All windows and doors MUST be ordered in the specified color, no painting of window or door frames is allowed for the purposes of conforming to color requirements. Any damaged screens or window treatments (drapes, blinds, etc.) must be in good condition and repair. - French Doors are allowed with the following guidelines: -All French Doors must have no mullions or grilles. Clear panes only. -Screens over the door are allowed, but must be sliding screens. No hinged screens are allowed. -All French door installations must be approved by the Board of Directors prior to installation as with any other exterior alteration. Architectural Review Forms are available on the website or through Victoria Burnette at William Douglas Management (vburnette@wmdouglas.com). - Screens must either be present on all windows or on none. A mixture of windows with and without screens is not acceptable. 6. Guidelines for alterations and/or renovations to the exterior and applications for such renovations must be obtained from the Secretary of the HOA. Construction cannot begin until the plans for renovations have been approved by the Board of the HOA within thirty (30) days. This includes satellite dishes. 7. All windows, patio doors/french doors need to be covered with a window treatment white blinds, white shades or drapes. No blankets, sheets or any other type of materials are allowed on the windows or doors. No window fans or other portable fans or portable air conditioners are allowed in windows. 8. Parents must supervise their children at all times and will be held financially and legally responsible for their children s actions including any damages to landscaping, common areas or other property areas including the pool and tennis court. 9. Stereos, radios, televisions, etc. should not be played at a level that infringes on the rights, comfort or peace of others. If you have a problem with a noisy neighbor, please politely ask them to be considerate. If you receive no response, call the police. DO NOT CALL Board Members for noise problems. DO REPORT such nuisances and problems to the Management Company during regular working hours and/or to the Board at Regular Monthly meetings. Revised February 2013 Page 2
10. All FOR SALE and FOR RENT signs can only be placed in the windows or on the storm door window of a unit. All sales information boxes can only be placed at the unit s front door. Signs cannot be placed in any part of the common area grounds in Carmel Crossing. This includes light poles. No ads, solicitations, etc. are permitted in or around Carmel Crossing without the prior written consent of the Board of Directors. 11. No propane, natural gas, electric and/or charcoal grills or any other open flame appliances may be used within ten (10) feet of combustible material, i.e., dwellings, pine needles. No propane tanks may be stored in the storage room. ANY propane leak could be ignited by a hot water heater or a light bulb. A fire extinguisher with a minimum capacity of 5lbs must be present during any grilling at Carmel Crossing. These safety measures are based on a City Ordinance. 12. Garage Sales are prohibited at Carmel Crossing. 13. Guidelines for the installation of satellite dishes can be obtained online or from the management company. Installation CANNOT begin until the application has been approved by the Board. 14. No planting or gardening shall be done on any of the Common Areas at Carmel Crossing. The planting of shrubs, bushes and flowers (including pots/planter boxes) is to be done within the confines of each unit s plot. Planting of trees is prohibited as the roots cause damage to the underground pipes. All other areas are considered Common Areas including alongside the ends of buildings. Any planting in Common Areas requires prior Board approval. Any plantings in Common Areas that have been approved, but abandoned, will be cleaned up, reseeded, etc. at the resident/owner s expense. 15. NO Fireworks of any type or size are permitted at Carmel Crossing at any time. 16. All holiday decorations are to be removed no later than 10 days after the holiday. B. Parking and Vehicle Regulations: 1. The Speed Limit throughout the complex is 15 MPH as posted. 2. There are only spaces for two (2) vehicles per unit for most buildings. One of these is a numbered space and the other is to be use on a first-come, first-served basis. Residents should park in their numbered space first. 3. Due to limited parking space, residents should make every effort to assure that their guests do not park in the numbered spaces of other residents. Vehicles parked incorrectly in numbered spaces may be towed at the vehicle owner s expense. 4. NO commercial vehicles, equipment trucks, trailers, recreational vehicles, etc. may be parked at Carmel Crossing. Revised February 2013 Page 3
Please Note: Only the Management Company or the Board of the HOA can legally authorize the towing of any vehicles. 5. No vehicles may obstruct the sidewalks, walkways or roadways. NO PARKING is permitted along curbs, in the grass or dumpster areas, or where NO PARKING signs are clearly posted. The roadways must be kept accessible for emergency vehicles. Vehicles may be towed without warning. If a guest violates these rules, the resident will be responsible for the fine. 6. Vehicles are not to be worked on in the parking areas other than for routine maintenance. Routine maintenance includes: changing oil, oil filter, spark plugs, or work which will not incapacitate a vehicle for longer than 24 hours. 7. Any damage to the parking lot, sidewalks or grass caused by oil leaks or anything having to do with your (or your guests ) vehicle is the responsibility of the homeowner or resident. Repair costs will be billed to those responsible. Vehicles in any parking space that is on blocks, abandoned or without current plates and/or inspection stickers may be towed away at the owner s expense. 8. Motorcycles/mopeds are to be parked in a resident s numbered space in such a manner that the resident s vehicle can be parked in the same space. Motorcycles/mopeds are not to be the sole occupant of a parking space. 9. Four spaces between the Pool House and Unit #11001 are reserved for boats on a first-come, first-served basis. No boats are permitted to be parked anywhere other than these four spaces. If these spaces are filled, boats must be parked off-site. Boats should be registered through William Douglas Management Co. Trailers for boats must be properly tagged. 10. Any unauthorized vehicles may be fined up to $150.00 per occurrence per day. C. Garbage and Littering 1. All trash and garbage must be placed INTO the dumpsters. Large boxes must be dismantled before being placed into the dumpsters. Sanitation workers do not and will not get out of their trucks when they empty the dumpsters. Violators will be held responsible for the costs of clean-up. No trash cans or any types of containers are to be on patios or around the unit itself to store waste of any kind. 2. Littering of any kind - trash, wrappers, cigarette butts, beverage containers, etc. is prohibited. Trash bags are NOT to be left outside of a unit or on top of cars. The number to call to have the City pick up appliances/furniture is 311. 3. Firewood must be stacked on your patio. Wood stacked in any other location will be removed at the resident s expense after written notice has been sent by the Association. DO NOT stack firewood against any wooden structure since it attracts insects. Revised February 2013 Page 4
3. Firewood must be stacked on your patio. Wood stacked in any other location will be removed at the resident s expense after written notice has been sent by the Association. DO NOT stack firewood against any wooden structure since it attracts insects. 4. Each homeowner/resident is responsible for maintaining his/her patio and property in a clean and neat manner. The patio is not a storage room and is intended for outdoor enjoyment of owners and tenants. Items other than outdoor furniture, grills, and potted plants should be stored inside the unit. Lawn furniture, grills, toys, tools, bags, containers, etc. are NOT to be left in the common areas, including sidewalks, roadways and parking areas, for an extended time. Violators will be responsible for the cost of cleaning the area. No children toys are to left in ANY area overnight. 5. All individual garden hoses should be rolled up after use. No hoses are to be left lying on the ground around the unit. 6. Dog gates on patios need to be wood, plastic or metal. D. Pets 1. No pets are allowed to run loose or to be chained anywhere outside of the owner s patio. No pet may be allowed to damage any common grounds and ALL owners are responsible for cleaning up after their pet at the time the pet is walked. 2. City Ordinances state that dogs MUST be kept on a leash at all times while outside. The City has also passed a pooper scooper ordinance. Owners are responsible for any injuries, property damage or disturbances inflicted or caused by their dogs. 3. Dog owners are responsible to keep their dogs from barking. Do not allow your pet to disturb others. 4. Cat owners are also responsible for any damage caused by their cats. Do not allow your cat to be a nuisance. This includes the climbing on cars. 5. Dog houses are not allowed outside the owner s patio. Dog gates are to be metal, wood or plastic and a light color to blend in with siding color. 6. Only ordinary household pets are acceptable. Any animal trained for attack is considered vicious. Owners must have written approval before any non-ordinary animal is brought onto the property. 7. Any violation of these regulations may result in fines and/or animal control being called to remove the animal from the property. 8. These regulations also apply to the pets of guests. E. Pool and Tennis Court Regulations 1. Pool hours are 9:00 a.m. to 10:00 p.m. The pool opens in May and closes in September. The dates are affected by the weather. The pool is to be used for swimming the same and the tennis courts are to be used for tennis. Revised February 2013 Page 5
2. City Ordinances require that all pools have self-latching gates to prevent small children from wandering into the pool area. Make sure the gate is latched at all times to prevent liability from any possible mishaps. 3. Glass containers of any kind are not allowed in the pool area. City inspectors check the area pools several times during the season. If glass is found in the pool area, it will be closed for an indefinite period of time and a fine imposed on the Association. 4. NO animals are allowed in the pool area. 5. Prior written approval must be obtained from the Board before scheduling a pool party. 6. Residents are allowed two (2) guests who must be accompanied by a resident at all times. Residents are responsible for the actions of their guests. Guests are not to monopolize pool furniture at the expense of residents. You MUST be 18 years of age or older to have guests accompany you to the swimming pool. 7. Pool furniture shall NOT be removed from the pool area. Pool furniture is for use within the pool area only. 8. Children under twelve (12) years of age are not allowed in the pool area without adult supervision. A child who has a Red Cross Swimming Certificate and is at least 12 years of age and has filed the Certificate with the Secretary of the Homeowner s Association may swim without adult supervision. 9. Life Saving Devices at the pool are not to be used as toys. Please DO NOT allow your children and/or guests to play with these devices. They are for life saving situations only. 10. No diapers of any kind are allowed in the pool. 11. No food or drink is allowed IN the pool. 12. Residents and guests must clean up all litter before leaving the pool area. This also includes cigarette butts. Littering will be fined the same as any other violation. 13. The tennis court is for the enjoyment of all residents who wish to play tennis. Residents are asked to limit playing time to one (1) hour for singles and one and one-half (1-1/2) hours for doubles when others are waiting to use the facility. Do not allow your children or guests to climb or hang on the net. Children are prohibited from playing on the tennis courts at any time. Violators will be responsible for any repair costs. Children s toys are prohibited on the courts. Revised February 2013 Page 6
F. Violations 1. Violation Notices can be issued by a Board Member or by mail by the Management Company. If a resident does not comply with the request, the homeowner will be notified to appear at a Board Hearing. If the homeowner does not appear as requested, the Board will hold a Default Hearing. It will be determined at that time whether or not fines will be imposed. If the homeowner does appear and states his/her case to the Board, the Board will vote on the appropriate assessment of fine. 2. VIOLATION OF ANY OF THESE RULES MAY RESULT IN FINES UP TO $100.00 PER OCCURRENCE. G. Board Meetings and Management Company Information 1. Board meetings are held each month. The day varies based on availability of the community room at Earth Fare. Homeowners and residents are allowed to attend the informal session of the meeting; however, the Executive Session is open only to Board Members. If you are interested in attending a meeting please contact a Board Member or Victoria Burnette at William Douglas Management Company so you can be added to the agenda. Phone: 704-347-8900, Ext. 108 Fax: 704-377-3408 E-mail: vburnette@wmdouglas.com 2. The office hours for William Douglas Management Co. are 8:30 a.m. to 5:00 p.m. Monday thru Thursday and 8:30 am to 12:00 pm on Friday. After 5:00 p.m. and on weekends, there is a representative on-call for true emergencies only. Revised February 2013 Page 7