MINUTES OF WELLS CITY COUNCIL MEETING OF JANUARY 22, 2019 CALL TO ORDER Date: Tuesday, January 22, 2019 Time: 7:00 P.M. Place: Council Chambers, Wells City Hall 525 Sixth Street Wells, Nevada Type of Meeting: Regular Meeting of City of Wells Board of Councilmen Presiding Officer: Layla M. Walz, Mayor ROLL CALL Present: Absent: Quorum: Staff Present: Layla M. Walz, Mayor Tamrah Jackson, Vice-Mayor John Goolsby, Councilman Robert M. Woolsey, Councilman Laura Moore-DelRio, Councilwoman Yes Sherry Justus, Deputy Clerk Jolene M. Supp, City Manager/Clerk Patti Zander, Deputy Clerk PLEDGE OF ALLEGIANCE Councilman Woolsey led everyone in the Pledge of Allegiance. APPROVAL OF MINUTES OF PREVIOUS MEETINGS Jackson made a motion to approve meeting minutes of January 8, 2019. Woolsey seconded the motion and motion passed unanimously. CITIZENS TO ADDRESS THE COUNCIL Sheriff Aitor Narvaiza from the Elko County Sheriff s office was at the meeting. Sheriff Narvaiza has been in office for a few weeks and is here to support the Council and the City of Wells. Narvaiza continued that the Elko County Sheriff s office is down ten positions and is working on filling those position as soon as possible. Narvaiza welcomes input from the Council. Deputy Unruh was also in attendance and is currently working day shift in the Wells area. 1
DISCUSSION AND REVIEW OF STRATEGY DOCUMENT FOR FUTURE INVESTMENTS PROPOSED BY BETTER CITY Supp had talked with Better City regarding long term goals a year ago and recently asked for an update. Better City provided a draft document of the progress on these goals that was provided to the Board. One of the long term goals is how to get natural gas in the City. In the document, there is discussion as to how Mesquite, Nevada phased their operation and development of natural gas. There is still a lot of work to be done as well as to determine feasibility. Another long term goal is the Sixth Street Corridor from exit to exit. A grant request was submitted to CDBG to get a plan. The Main Street organization has also requested to do some assessments on buildings in the downtown area to determine viability of occupancy. This project will have a lot of phases. The last item in this draft document is the floodwater mitigation. Supp stated that the City of Wells has applied for an EDA Grant for floodwater mitigation. Supp does not believe the engineers estimate for the project will be accurate and believes once the City gets into this project, it will not be as expensive as what is on paper. Supp is concerned with the design on the ditches which includes facing the ditch walls with rip/rap. This is problematic and hard to maintain. Pengelly and Supp would like to do concrete facing on the ditch walls. Supp stated this is still a draft document but wanted the Council to see it and know that Better City is still working for the City of Wells. Woolsey likes the idea of the ditch having multi functions. Pengelly hopes the ditch is wide enough to be able to do maintenance with the skid steer. There still needs to be discussion on the culverts on US 40 that belong to NDOT and the ones at the railroad tracks. During the flood, both areas acted like a dam. There is a need to have more design work done. With the federal government shutdown, EDA is not doing anything. Goolsby asked if the ditch by Love s was one being discussed and how US 93 was shut down due to the water backing up. Supp has met with NDOT and believes the issue starts up on Moor and down the frontage road by Flying J. Some NDOT staff agreed and some disagreed. Boyd Ratliff, the new NDOT Supervisor asked Supp to put in an application to NDOT to address these issues and get some funding from Carson City to District three to address some of the issues. DISCUSSION AND POSSIBLE ACTION TO ENTER INTO AGREEMENT FOR PROFESSIONAL PLAN REVIEW SERVICE WITH WC3 Supp began that WC3 is West Coast Code Consultants in Layton, Utah who did the plan review on the Boys & Girls Club. WC3 presented an agreement for professional services in case the City of Wells wants to use them in the future. They can be used for everything or just for complex projects. WC3 is more expensive and will take 65% of the building permit fee which is also the price in the agreement. WC3 had the comment letter to the 2
Boys & Girls Club in ten days. Jackson asked if the City of Wells could use them whenever they wanted to without a contract and Supp thought that was possible as it is not an exclusive agreement. Jackson inquired as to if it would be a better price with a signed agreement. Supp will find out if the price would be different without a signed agreement. There would be additional fees if more was involved. Woolsey asked if there is a benefit other than being fast. Supp stated fast and complete can be a benefit to the contractor and owner. Supp referred to the Hampton Inn and all of the challenges with that building. Some of the construction was changed but the plans were not updated and when those changes were made, other things were affected. Supp mentioned that there will be an inspection Friday afternoon with Fire, structural and electrical and is moving forward. Walz asked how fees were calculated and if it were possible to have the builder absorb more of the fees. Supp stated the City and County has a chart of fees based on the value of the project. Supp stated the City of Wells fees are old and outdated and need to be reviewed. The City of Elko s are more expensive. WC3 had questions for the contractor of the Boys & Girls Club and wanted to know if they could contact him directly. This was much easier than telling City staff and staff relaying information back to the contractor. Woolsey thought if this was not an exclusive agreement, there wouldn t be a lot of risk. Walz wondered if the rate structure could be looked at before signing. Supp does not know if the time frame would be guaranteed if there was no contract but will find out some of the answers. Walz does not want the City of Wells to be a barrier to builders and wants to encourage growth but feels it is a struggle through the building department. Supp thought options are nice to have. Supp will find out what the benefit of the contract would be compared to non-contract. Walz asked if WC3 could perform inspections and Supp stated that would be covered under technical support and would be at an hourly rate. Supp did mention that the City had received two applications for the Apprentice Building Inspector position. DISCUSSION AND POSSIBLE ACTION TO APPROVE OR DENY CHANGE ORDER REQUEST FOR ABSTRACT MASONRY RESTORATION, INC. FOR THE EL RANCHO HOTEL BRICK PROJECT Supp had a teleconference with the State Historic Preservation Office (SHPO) last week regarding several things with the biggest thing being the bricks on the El Rancho. There is enough old brick to replace the exposed section on the east wall and need about six hundred bricks on the east side. The north side needs the most and not sure yet on the west side, but know there is not enough of the old brick for all areas. SHPO and Abstract Masonry are working on using new brick on the north side which is the same color but a little bit smaller.. Supp needed to know from SHPO if the change order would be covered in the grant before the change order could be approved by the Board. SHPO said that the $101,000 3
could be used for that. Newmont has contributed $25,000 and is committed to another $25,000 this coming year so the money is available. This will also cover a membrane roof that will be put on after the brick work is done. The seismic stabilization is being done now. Woolsey made a motion to approve the change order request for Abstract Masonry restoration of the El Rancho brick project. Goolsby seconded the motion and motion passed unanimously. REVIEW APPRAISAL FOR APN #002-760-005, N2SW4 LOT 10 BLOCK 37N RANGE 62E. DISCUSSION AND POSSIBLE ACTION TO PURCHASE APN#002-760-005, DISCOUNT LIQUOR FOR REDEVELOPMENT Supp provided the highlights of the sixty five page appraisal to the Board. Supp has asked Bottari Realty to write up an offer that will need Board approval. There were very few comparisons for the building in the Wells area. Walz stated that this purchase would be covered under the $800,000 CDBG grant that the City of Wells received last year. Supp added that the City of Wells was gifted seven acres on the north side as well as the Ranch House. The State has suggested that if the Stinker Station was a three party transfer; from the existing owner, to a second party and the third party being the City of Wells, the State of Nevada would allow it to be covered under the petroleum fund. Supp has discussed the old Les Schwab building with Mr. Pruett. The building is unsightly but is currently occupied. Bottari s also own a large section of property in that area. That property will need a large amount of fill dirt as it is in the flood zone. A full assessment has been done on the Discount Liquor property and the property has been certified clean. Walz stated the City has the money, the appraisal has been done and that is what that grant money is to be used for. Supp requested that if this offer to purchase is approved, the motion be contingent upon CDBG approval of the purchase. All the information has been sent to CDBG and the City does have a notice to proceed from CDBG. Jackson made a motion to approve the offer on APN #002-760-005 in the amount of the appraisal of $170,000 upon approval of CDBG. Woolsey seconded the motion and motion passed unanimously. DISCUSSION AND POSSIBLE ACTION TO APPROVE SETTLEMENT AGREEMENT AND DEED TO TRANSFER PARCEL #002-623-013 FROM T.O.G. TO THE CITY OF WELLS Walz stated this is the helipad property. Supp added that T.O.G. has already signed a quit claim on the property but Legal Counsel wanted the settlement agreement signed. The quit claim was for both parcels including the dentist office. Egbert did fulfill his commitment on the back parcel and the commitment was in exchange for the property. The parking lot was to be upgraded in exchange for the front parcel. Because of the cost of asphalt and lack of help, when the medical clinic reopened, a parking lot was needed immediately. Pengelly hopes to be able to asphalt Wells Avenue and may be able to do 4
the clinic parking lot at the same time. Goolsby made a motion to transfer the deed for parcel #002-623-013 from T.O.G. to the City of Wells. Jackson seconded the motion and motion passed unanimously. CLAIMS COMMITTEE REPORT; ACTION TO APPROVE FINANCIAL STATEMENTS Jackson made a motion to approve Warrant Register dated January 9, 2019 to January 22, 2019 in the amount of $97,809.23. Goolsby seconded the motion and motion passed unanimously. COUNCILMEN S REPORTS Walz stated the number one question she is asked is when is the dump open. Most recently, the number one question is when Jolene is retiring. Walz is seeing the struggle the City of Carlin is having in replacing their City Manager. Walz continued that Supp currently does not have a contract and could be done at any time. Walz would like to have a contract so the City would have a date to work with to do some planning when Supp does retire. Walz also attended the Souper Bowl last weekend at the Golf Course. The Golf Course is looking good and it was a good event with around $2,000 raised. STAFF REPORTS Supp stated that the Golf Course may be looking good but the Public Works Department is not happy with the roof contract with A1 Builder. A1 has not been paid for the other half of the contract. The roof is leaking in at least four spots and the duct work up above has not been attached per code to the way it was before. Pengelly has met with the owner of A1 Builders and the owner has said he will make the City happy and get this right. This March will be Supp s twenty year anniversary and City Managers don t usually last twenty years. Supp is trying to share information with staff and will continue to do that. Supp stated she will stay employed for a year, is a local resident and will be a resident for part of the rest of her life. Supp has been watching the City of Mesquite s City Council Meetings online regarding the marijuana transition. The City of Mesquite donated $60,000 to the school district from marijuana revenue that goes specifically toward education in the school. Supp has also asked Justus to copy some literature off of the State of Nevada s website on what is legal and what is not, required packaging and on being responsible parents. Supp met with MedX staff. Paul Ward informed Supp that the ground ambulance is ready and needed to know whether to put the stripes on it and what color the stripes should be. A tour of the apartment at the fire station was also conducted. MedX has asked if the City of Wells would assist in constructing a hangar at the airport so the airplane and helicopter could be moved over here, as well as living quarters for staff. 5
Supp told them the single wide trailer at the airport could be available. The City is still waiting to receive the agreement back from Legal Counsel. February 15, 2019 will start the budgeting process with tentative revenues being available. Supp started working on the marijuana dispensary question survey. Supp would like to reach out to the school resource officer to report on the effects the legalizing of marijuana is having on our youth and in the schools. Supp would like to know which direction to go, whether a dispensary will be more problematic than it is worth or more beneficial. CITIZENS TO ADDRESS THE COUNCIL Aitor stated that Deputy Sherwood is up to speed on the marijuana issue and could come and give a presentation. There will be discussion at the County Commissioners meeting tomorrow regarding filling the ten open positions. ADJOURNMENT The meeting adjourned at 8:12 p.m. LAYLA M. WALZ, Mayor ATTEST: JOLENE M. SUPP, City Manager/Clerk 6