Cntract # C.C. McCray City Auditrium Lease Agreement Date: Ware Cunty, Gergia. This agreement cnfirms the fllwing arrangements between the Mayr and City Cmmissin f the City f Waycrss: C.C. McCray City Auditrium Cntact: and the Lessee: Cmmunity Imprvement Department c/ City f Waycrss Pendletn Street Waycrss, Gergia 31501 (912) 287-2969 Phne N: E-mail: Event Dates and Times / / Thrugh / / Hurs f Use: Set Up: Frm a.m./p.m. T a.m. / p.m. Event: Frm a.m./p.m. T a.m. / p.m. Clean Up: Frm a.m./p.m. T a.m. / p.m. Space Cmmitment & Rental Charges Alchl: Will there be alchl served during this event? Yes N Plice Department Acknwledgement f Event: Rental rates are per event and per day/evening rental nly. Facility rental ttals: Sunday Wednesday (daily fee) $400.00 Thursday Saturday (daily fee) $500.00 Page 1 f 10
Cntract # C.C. McCray City Auditrium Lease Agreement A refundable depsit f $250.00 (fr events withut alchl) / $500 (fr events with alchl) is required upn applicatin t the City fr an event. The depsit will be returned upn satisfactry inspectin by City staff after cmpletin f the event within tw weeks. The rental depsit is nt part f the rental fee. The depsit may be refunded either in full r in part minus any expenses fr damages, lsses, cleaning expenses, mving and re-arranging charges f wner s furniture and accessries, special cntractr charges, extrardinary maintenance r repairs, security charges deemed necessary r caused by the Lessee and/r Lessee s caterer, agents, emplyees r any f the invitees f Lessee, r any persn r persns attending a functin spnsred by Lessee, t building, grunds, furniture, carpet and any equipment. The City f Waycrss will prvide detailed charges against the depsit. Any charges in excess f the depsit will be billed t Lessee. All excess damages are t be paid within five (5) days frm the date f the statement. Failure t make any attempts t pay additinal csts will result in denial f future facility bking requests and pssible litigatin. All applicants must prvide a gvernment issued pht identificatin at time f applicatin. A fee f $35.00 will be assessed t the Lessee fr a returned check. Full amunt is due at date f this agreement, if agreement is less than 30 days f scheduled date f event. Insufficient funds will result in the cancellatin f an event. Balance f within 30 days f statement receipt r at settlement f ticketed events. Accessibility fr the day prir t event is ffered at full price. The date is nt guaranteed unless rental fee is paid in advance. If facility is still pen the week f the scheduled event, the Lessee may have access t the facility with a rental fee f half the daily price. All crrespndence regarding rental prir t event will be made accrding t cntact infrmatin prvided here n this lease. This will be the respnsibility f the Lessee t remain in cntact with the Lessr regarding the availability f the prir date. This Agreement is gd if received, signed, executed by bth parties and delivered with the depsit by 4:00 p.m. n. The Lessee s sle purpse in renting the space is All sums payable by the Lessee t the C.C. McCray City Auditrium will be paid in lawful mney, certified check r ther manner deemed adequate by the City f Waycrss Directr f Finance. Page 2 f 10
Cntract # C.C. McCray City Auditrium Lease Agreement Lessee must be the age f 25 t rent the C.C. McCray City Auditrium. Admissin Fee? Yes N Amunt $ Prceeds Fr: Will alchlic beverages, beer r wine be SERVED / SOLD? Yes N - If alchlic beverages, beer r wine are SOLD, the Lessee has t be licensed with the State and City and must prvide a cpy f State and City License befre they are granted permissin t sell alchlic beverages, beer r wine at event lcatin. T btain the state license, see the One Day Permit Prcedures included in this packet. All required licenses and permits must be prvided t the City ne week in advance f scheduled event. - If alchlic beverages, beer r wine are served (nt sld), bartenders must have a Servers Permit issued by the Waycrss Plice Department and Lessee must have apprval letter frm City Manager. Prf f permit shall be prvided t Cmmunity Imprvement Department ne week in advance f scheduled event. - Ticketed events serving alchlic beverages, beer r wine (cash bar, pen bar r dnatins) require that Lessee must prvide a State and City License. T btain the State License, see the One Day Permit Prcedures included in this packet. All licenses must be prvided t the City ne week in advance f scheduled event. Name f Caterer: Caterer Address: Business License N.: Phne N.: Music? Yes N Music Played frm a.m. / p.m. t a.m. / p.m. DJ? Yes N Live Music? Yes N Name r Band r DJ: Band r DJ Address: Business License: Phne N.: The C.C. McCray City Auditrium hereby agrees: 1. T furnish general lighting frm permanent fixtures, utlets, and equipment in the building, heat r air cnditining, water fr nrmal usage as nw installed in the building, and prvide Page 3 f 10
Cntract # C.C. McCray City Auditrium Lease Agreement ne daily cleaning f all public spaces and between shw cleanups as pssible fr events with mre than ne daily perfrmance. Rm changevers and extensive janitrial duties carry a charge. 2. T put frth every gd faith effrt in timely ntificatin f any renvatins r expansins that my affect Lessee s use f space. 3. T retain the right t use f lease prtins f the facility nt bund by this agreement. 4. T retain all advertising space n the premises and all receipts therefrm will g t the C.C. McCray City Auditrium. 5. T reserve all rights and privileges fr utging radi and televisin bradcasts riginating frm the facility during the terms f this agreement. The Lessee hereby agrees: 1. T use and ccupy the C.C. McCray City Auditrium in a safe and careful manner and cmply with all laws, rules, regulatins and rdinances f the City f Waycrss, Gergia, and any state, cunty, r gvernmental authrity cntrlling the C.C. McCray City Auditrium. 2. T maintain the C.C. McCray City Auditrium in the cnditin existing at the beginning f the event r repair any damage t the premises, beynd nrmal wear and tear fr which the Lessee, its attendees r its cntracted utside agents are respnsible. 3. T NOT bstruct, in any way, ingress r egress. 4. T NOT bring any electricity prducing devices, flammable r inflammable liquid, gas r slid n the premises withut the prir written apprval f the City Manager r his/her designate. 5. T NOT bring any fg machine, fg generatr, smke machine, r any device that prduces and emits a dense vapr that is, r appears similar t, fg r smke. 6. T assume all csts arising frm the use f patented, trademarked, franchised, r cpyrighted music, materials, devices, prcesses r dramatic rights used n r incrprate in the event and t indemnify, save, hld harmless and indemnify the C.C. McCray City Auditrium, the C.C. McCray City Auditrium staff, and the Mayr and City Cmmissin f the City f Waycrss, and its emplyees and fficers, against any and all suits, lsses, damages, and expenses incurred r sustained. 7. T NOT assign any prtin f this agreement t any ther party. Page 4 f 10
Cntract # C.C. McCray City Auditrium Lease Agreement 8. T NOT allw cllectins r dnatins, whether fr charity r therwise withut prir written apprval f the City Manager. 9. The C.C. McCray City Auditrium is in n way respnsible fr any Lessee prperty. Any items left by the Lessee will becme the prperty f the C.C. McCray Auditrium and will be dispsed f at the discretin f the City Manager r his/her designee. 10. All fd and beverage debris, decratin supplies and ther trash must be picked up, bagged and remved frm the prperty by the Lessee, Cntracted Caterer, Bartender r respnsible party. The facility, including the grunds, must be left in an rderly cnditin. Failure t cmplete any f these tasks will result in a partial r cmplete lss f depsit. The City f Waycrss staff persn n duty will perfrm a walk-thrugh f the premises prir t dismissing the caterer. 11. Lessee is respnsible fr supplying all tableclths, napkins, dishes, utensils and cffee/tea beverage service. N utensils r lines will be prvided by the City f Waycrss. 12. Mps, brms and the cleaning supplies are available fr use. If fd is served, Lessee may utilize kitchen facility, sink, ven and refrigeratr. Lessee shall clean the kitchen, supplying its wn dishtwels and cleaning supplies fr dishes, silverware, etc. N grease f any srt shall be placed in r washed dwn the drains in the sinks in the kitchen r restrms. Damage t pipes and/r plumbing will result in autmatic frfeiture f depsit and Lessee will be charged fr damages, cleaning expenses, special cntractr charges, maintenance r repairs, as deemed necessary by the City f Waycrss. 13. The C.C. McCray City Auditrium and its fficers, representatives, agents, and emplyees engaged in the peratin and maintenance f the C.C. McCray City Auditrium reserve the right t enter and have free access t said premises at any time and all times. 14. Shuld the Lessee cancel within 10 days f the event cvered under this agreement, n depsit refund will be made and the full rental fee guarantee as called fr in this Agreement will be payable by the Lessee t the C.C. McCray City Auditrium as liquidated damages and nt a penalty, and the Lessee agrees t als pay any reimbursable expenses incurred by Lessr in cnnectin with the event cvered by this agreement. 15. All events that require unifrmed security will be prvided by the Waycrss Plice Department. Rates and number f required security persnnel will be determined by the Chief f Plice r his/her designee. 16. T prvide the C.C. McCray City Auditrium a full and detailed utline f Lessee s requirements fr the facilities t be used, including but nt limited t all stage, sund, lighting, Page 5 f 10
Cntract # C.C. McCray City Auditrium Lease Agreement chair r table set-ups and ther infrmatin as the event requires by the C.C. McCray City Auditrium cncerning the event nt less than 5 business days prir t the event. 17. All items and merchandise assciated with the Lessee will be brught int r taken ut f the building nly at such entrances as may be designated by the C.C. McCray City Auditrium. 18. Agrees t present full advance infrmatin as t the nature and cntent f any advertising relating t the Lessee s use f the C.C. McCray City Auditrium. 19. The sale, dispensing r distributin f alchl is prhibited withut an Alchl License. Prf f license is required prir t event scheduled. 20. N brwn bagging f alchl shall be allwed. 21. The Lessee will have n right f terminatin fr the sle purpse f hlding the event at anther facility r in anther city. 22. The Lessee will be required t clean the facility after use. Cleanup must be cmpleted by 2:00 a.m. the fllwing day. 23. N sprting events shall take place at r within the C.C. McCray City Auditrium withut prir written apprval f the Waycrss City Cmmissin. The C.C. McCray Auditrium and Lessee hereby agrees: 1. Any charges, additins r stipulatins t the cntract will nt be binding t the ther party until such additins, clauses, r stipulatins have been apprved in writing and signed by bth parties. 2. The City reserves the rights t terminate the agreement between the City and Lessee. 3. The City reserves the right t enter the facility befre, during and after the cmpletin f the scheduled event. 4. The perfrmance f this agreement fr either party is gverned by the laws f Gergia and is subject t acts f Gd, ware, gvernment regulatins, disaster, fire, strikes r threats f strikes, civil disrder, curtailment f transprtatin facilities, r ther similar cause beynd the abilities Page 6 f 10
Cntract # C.C. McCray City Auditrium Lease Agreement f the parties, making it inadvisable, illegal r impssible t hld the meeting r prvide the facility. IN WITNESS WHEREOF, the parties have executed this agreement r caused it t be executed by their representative(s) duly authrized as the date and year first mentined abve in this agreement. THE MAYOR AND CITY COMMISSION OF THE CITY OF WAYCROSS, GEORGIA By: _ Signature f Lessee Date Signed: By: Cmmunity Imprvement (r designee) Date Signed: I have received a cpy f the City Auditrium Ordinance and understand my rights and respnsibilities under the cde. By: _ Signature f Lessee Date Signed: Plice Chief Public Wrks Fire Department City Engineer Page 7 f 10
Cntract # C.C. McCray City Auditrium Lease Agreement APPROVED DENIED City Manager Date Signed OCCUPANCY LOAD 1. The Lessee is respnsible fr verifying the maximum expected capacity fr their event. Estimated attendance (per day): 2. Please see maximum capacity limits per standard setup templates: (Capacity limits include all persns) All Standing Maximum capacity 640 persns All tables and chairs 350 persns All chairs 600 persns 3. Under n circumstances are the maximum capacities t be exceeded. Any variatins f the seating, table and/r chair arrangements must be apprved by Fire Chief r Fire Marshal. 4. Lessee will be held respnsible fr maintain ccupancy limits and must stipulate hw they will mnitr such (i.e. cunters, wristbands, ticket sales, etc.) 5. Occupancy limits in excess f thse apprved culd result in the immediate clsure f the event and the frfeiture f any and all depsits and payments made t the City f Waycrss. By: _ Signature f Lessee Date Signed: Page 8 f 10
Cntract # C.C. McCray City Auditrium Lease Agreement INDEMNIFICATION AGREEMENT FOR VALUE RECEIVED, including the right t hld a public functin n prperty belnging t the City f Waycrss, Gergia, the undersigned jintly and severally agree t indemnify and hld harmless the City f Waycrss, Gergia and its successrs and assigns frm any claim, actin, liability, lss damage r suit, arising frm the fllwing: In the event f any asserted claim, the City f Waycrss shall prvide the undersigned written ntice f same, and thereafter the undersigned shall at its wn expense defend, prtect and hld harmless the City f Waycrss, Gergia against the asserted claim r any lss r liability there under. If the undersigned shall fail t s defend and/r indemnify and hld harmless, then in such circumstance, the City shall have full rights t defend, pay r settle said claim n their wn behalf withut ntice t undersigned and with full rights t recurse against the undersigned fr all fees, csts, expenses and payments made r agreed t be paid t discharge said claim. Upn default, the undersigned further agree(s) t pay all reasnable attrney fees necessary t enfrce this agreement. This agreement shall be unlimited as t amunt r duratin. This agreement shall be binding upn and inure t the benefit f the parties, their successrs, assigns, and/r persnal representatives. This day f, 20. Signature f Lessee _ Witness Page 9 f 10
C.C. McCray AUDITORIUM Cntract #: C.C. McCray Auditrium Lease Agreement C.C. McCRAY CITY AUDITORIUM LESSEE CHECKLIST All trash has been taken t the dumpster utside: Restrms (Men s & Wmen s) Cncessin Stand Kitchen All lights & Equipment are turned ff: Main Lights (hallway emergency lights remain n) Prjectr (Screen up & Prjectr Off) Stage Flr Lights Main Auditrium Dressing Rms (including restrms) Mic & Sund Off All TVs Off Flr Lights Air cnditiner set t 78º r heater set t 65º: Stage (1) Auditrium (2) Hall (2) Bathrms are cleaned: Sinks cleaned Men s Wmen s Dressing Rm 1 Dressing Rm 2 Tilets cleaned Men s Wmen s Dressing Rm 1 Dressing Rm 2 Flrs mpped Men s Wmen s Dressing Rm 1 Dressing Rm 2 Flr is clear f fd and/r trash: Chairs placed n tables Dust Mp Main & Stage Flr Spt Mp Main Flr with damp mp Kitchen: All fd is remved frm refrigeratr Sinks Clean Vacuum hall Vacuum Dressing Rms Flr Mpped Serving Tables cleaned Cncessin Stand: All fd remved frm refrigeratr Sinks cleaned Flr mpped All Internal Drs/Windws clsed: All Parking area is clean and rderly. All exterir Drs Lcked. I have read and agree t abide by the renter checklist. I d understand that failing t abide by the renter checklist culd result in me lsing partial r full security depsit. _ Signature f Lessee Date Page 10 f 10