Civil Construction and Maintenance IIT Kharagpur Name of the work:design and Construction for proposed annexe building of Chemical Engineering Department at IIT Kharagpur. Ref: NIT NO. IW/CE/NIT/1819/088 Estimated Value: Rs.44, 65, 53,177/- Subject: Reply to prebid queries. Sl. No. 1. 2. 3. 4. 5. Prebid queries Exemption to IITKGP against any tax/ duty/ fee/ surcharge/ charge/ cost, if any, found applicable or sought later from IITKGP after award shall be passed on to IITKGP by the contractor without dispute.- If the tax component decreases we shall pass on the benefit to IITKGP, but whether we will be compensated in case of tax component increases. Please clarify ( ref. TAX, 2.4.10, page No.6 of ITB) Selection on the basis of qcbs (quality cum cost based selection) mode.- We find the formula incongruent. Please review & confirm (ref. Financial Evaluation, 2.6.11, page No.8 of ITB) Annexure-III / Annexure-VI.- This annexure is mentioned as Annexure- III & Annexure-VI. Which is to be considered? Please clarify (ref. General, Annexure-III, page No.14 of ITB) Annexure-IV / Annexure-VII.- This annexure is mentioned as Annexure- IV & Annexure-VII. Which is to be considered? Please clarify (ref. General, Annexure-IV, page No.15 of ITB) The security deposit of the contractor shall not be refunded before the expiry of 12 months (6 months in the case of work costing Rs. 10,00,000/- and below except road work) after the issue of the certificate final or otherwise, of completion of work, or till the final bill has been prepared and passed whichever is later.- Both the clauses are contradictory. Please confirm What is the actual defect liability period. (ref. Contractor liable for IIT Kharagpur Reply Any change in the statutory tax/ levy/ duty/ fee/ surcharge shall be adjusted accordingly subject to proof of compliance by the contractor. Selection shall be as per Clause 2.6.11 of NIT This Annexure may be read as Annexure III of NIT (The text Annexure-vi on this page may be ignored). This Annexure may be read as Annexure IV of NIT (The text Annexure-VII on this page may be ignored). Clause 16 of GCC will prevail
6. 7. 8. damages, defects during maintenance (defect liability period), 16, page No. 14 of GCC) The total amount recovered against Security Deposit shall be refunded without interest in proportionate annual installments after successful completion of each year of Defect Liability Period. Defect Liability Period shall commence from the date of final acceptance of the work and recording of the completion certificate by the Engineer-incharge.- Both the clauses are contradictory. Please confirm What is the actual defect liability period. (ref. Defect Liability period, 2.5, page No. 3 of GCC) If the contractor fails to maintain the required progress in terms of the milestones of the contract or to complete the work and clear the site on or before the stipulated or extended date of completion, he shall, without prejudice to any other right or remedy available under the Law to the IITKGP on account of such breach, pay as agreed compensation the amount calculated at 1.5% per month of delay to be computed on per day basis on the amount of tendered value of the work for every completed day / month (as applicable) that the progress remains below that specified or that the work remains incomplete.- As there is LD clause so incentive clause should be there. Please review & confirm (ref. Compensation for delay, 3, page No. 3 of GCC) 180 Days for Planning and Design. 540 Days for Execution.- Please clarify whether the duration of job is (180+540) days or only 540 days. (ref. Time Limit, 1.2 (6), page No. 2 of NIT) Clause 2 of GCC will prevail Clause 3 of GCC will prevail a.120 days for Planning, Design and Site clearance b.450 days for Execution. In the event, duration of activity a (Planning, Design and Site Clearance) is required to be revised by the bidder, execution time shall be changed accordingly so as to keep the total period for planning, design, site clearance and execution shall not be more than 570 days from the date award of work. Special Note: Sequence of Construction Preference will as follows: Except Composite Application (CAL) Lab, all the other construction areas should be developed at the earliest without disturbing (CAL) lab. Subsequently (CAL) lab should be started and integrated with other construction areas.
9. 10. 11. 12. 13. 14. 15. Handing over = 540 days.- Please clarify whether the duration of job is (180+540) days or only 540 days. (ref. Milestones, Annexure-IA, page No. 11 of ITB) Payment Schedule.- Whether payment will be made as per milestone or according to BOQ submitted by us. Please also clarify elaborately the procedure of monthly R/A invoicing and maximum period of payment. (ref. Payment Schedule, 2.3.1, page No. 5 of ITB) Measurements and payments.- Whether payment will be made as per milestone or according to BOQ submitted by us. Please also clarify elaborately the procedure of monthly R/A invoicing and maximum period of payment. (ref. Measurements and payments, 6, page No. 6 of GCC) The contractor shall be paid at contract rates full amount for works executed at site.- If payment is made according to milestone then how will the work done at the time of foreclosure will be determined. Please clarify (ref. Foreclosure, 12.1, page No. 11 of GCC) The contractor shall treat all materials obtained during dismantling of a structure, excavation of the site for a work etc. as IITKGP s property and such materials shall be disposed off to the best advantage of IITKGP according to the instructions in writing issued by the Engineer-in- Charge.- What will be the point of disposal. How far from the work site? Please clarify (ref. Ownership of Excavated / dismantled material, 9.8, page No. 8 of GCC) Demand Draft / Pay order in favour of IIT Kharagpur payable at Kharagpur.- Request you to make EMD in the form of Bank Guarantee (ref. Sl No.- 9) Mode of Payment to IITKGP, 1.2, page No. 2 of NIT) The format for submission of the documents after the award of work shall be as follows: i. A Detailed Project Report outlining Same as above. Clause 2.3 of NIT will prevail Clause 2.3 of NIT will prevail Clause 2.3 of NIT will prevail Within the campus of IIT Kharagpur EMD can be submitted in the form of unconditional Bank Guarantee of any Scheduled Commercial Bank of India in favor of IIT Kharagpur, payable at Kharagpur. Format of Bank Guarantee as Annexure-V is uploaded enclosed herewith. Bidders to propose suitably on IIT Kharagpur brand image within the estimated cost.
16. 17. 18. 19. the design concept, with emphasis on TIFR brand image, flexibility in use, natural lighting and ventilation, future expansion, green building features other facilities and summary of specifications.- Whether you envisage green building, if so, of what category. Please specify (ref. Submittals, 2.2.1 (i), page No. 4 of ITB) Measurement.- Whether IS-1200 will be followed for measurement of various items. (ref. General) Floor area for LAB/OFFICE.- No specific area has been allotted for toilet in both laboratory & office. Whether we shall provide it according to our design. Please clarify (ref. Floor area for LAB/OFFICE, Annexure-III/Annexure- VI, page No. 14 of ITB) Stairs & Fire stair doors.- Whether there is any restriction in the height of building. (ref. Storied of Building, Annexure-IV/Annexure-VII :- 8 (d) & 9 (c ), page No. 15 of ITB) The vendor will have to conduct Soil Testing and assess Safe Bearing Capacity for foundation system. The work includes preparation of layout, detailed designing, working drawings. Structural designing as per applicable standards and obtaining acceptance from IITKGP. Barrier free environment design. HVAC system will be as per standard norms. However, Designs incorporating energy efficient building design elements are desired as that would reduce the capital and operational cost on HVAC systems. False ceiling at the HVAC areas and connecting corridors. Power supply to the proposed building will be taken from the nearest substation. Landscaping. Internal Roads and connecting pathways. External Electrification. Bidders are allowed to propose specifications superior or that giving better value for money provided it does neither affect adversely the users functional requirements nor does it exceed overall estimated cost of the project. - How far is the nearest Payment Schedule shall be as per Clause 2.3 of NIT As per the prevalent NBC norms for the given numbers of users Bidders to propose suitably following NBC norms and minimum height mentioned in Annexure III (the text Annexure-vi on this page to be ignored) and the requirements mentioned in Annexure-IV (the text Annexure VII on this page to ignored). Source of Power and Water is earmarked on the Revised Annexure II uploaded enclosed herewith.
20. 21. 22. 23. 24. 25. 26. 27. 28. substation? How far is the source/tapping point for construction water & permanent water? Please provide tender drawing in Auto cad /PDF version. (ref. Brief scope, 2.1, page No. 4 of ITB) i) A Detailed Project Report outlining the design concept, with emphasis on TIFR brand image, flexibility in use, natural lighting and ventilation, future expansion, green building features other facilities and summary of specifications.- What do you envisage regarding future expansion? Please clarify (ref. The format for submission of the documents after the award of work shall be as follows:, 2.2.1, page No. 4 of ITB) Definition of similar work Clause 1.3.2 Page 3.- Or execution term may be incorporated as similar work criteria. Labour Hutment Clause 2.4.4 page 6.- Labour hutment permission inside premises. Payment Terms Clause 2.3.1 page 5.- May release 60% payment after completion of Super Structure instead of currently allocated 40% Design vetting procedure, Fire approval. - Procedure for design vetting or fire NOC. Bid Submission Date.- May please be extended for another 15 days In Annexure VI, the floor wise detail requirement is listed along with area and height of the room. Does the height indicate clear height (from top of floor to soffit of false ceiling / beam/ slab) or floor to floor height (top of floor slab to top of roof slab)?(note although, in Annexure VII, it is also written that the height specified in Annexure VI is floor to floor height) Is DFR room refers doctorate research fellow room? How many users are going to use each of such room? If more than one user then do we need to provide cubicals for each of them? Is R1 is indicated in level 1 refers to research? Structural provisions for future extension of at least two floors are to be considered. Para 1.3.2, Note (ii) The value of executed works shall be read as The value of similar works As per Clause 2.4.4 of NIT Payment Schedule, 2.3.1 of NIT Third party vetting through an institute of National importance, acceptable by IIT Kharagpur, to be arranged by bidder. The revised date for submission of bid is 08.01.2019. The height mentioned in Annexure-III is from Floor level to bottom of false ceiling. There is no requirement of cubicles in the scope of work R1 refers to room numbering
29. 30. 31. 32. 33. 34. 35. Is research refers to research scholars room/ office or research laboratory? If research indicates research scholar s room/ office then how many users are going to use each of such room? If more than one user then do we need to provide cubicals for each of them Reinforcement steel: - Make specified in the tender document is TISCO/SAIL/RINL. We request you to kindly add JINDAL make in addition to the approved makes as JINDAL is also approved by CPWD Is the dismantling is scope of the bidder Research 3.8- users are not mentioned A.C / Non A.C and number of users 2.1.7. A tentative list of proposed specifications is enclosed at Annexure III Annexure IV. Bidders are allowed to propose specifications superior or that giving better value for money provided it does neither affect adversely the users functional requirements nor does it exceed overall estimated cost of the project. 2.2. SUBMITTALS 2.2.1. The format for submission of the documents after the award of work shall be as follows: i. A Detailed Project Report outlining the design concept, with emphasis on TIFR brand image, flexibility in use, natural lighting and ventilation, future expansion, green building features other facilities and summary of specifications. As per Annexure III, functional area clearly mentioned. There is no requirement of cubicles in the scope of work TISCO/SAIL/RINL/JINDAL Steel and Power Limited / JSW Steel Limited Dismantling of existing structure and site clearance is in the scope of selected bidder Number of users 20 and Air Conditioned space 2.1.7. A tentative list of proposed specifications is enclosed at Annexure IV. Bidders are allowed to propose specifications superior or that giving better value for money provided it does neither affect adversely the users functional requirements nor does it exceed overall estimated cost of the project. 2.2. SUBMITTALS 2.2.1. The format for submission of the documents after the award of work shall be as follows: i. A Detailed Project Report outlining the design concept, with emphasis on IIT kharagpur brand image, flexibility in use, natural lighting and ventilation, future expansion, green building features other facilities and summary of specifications. 36. 2.4.16. Refund / Conversion of Earnest Money Deposit: The Earnest Money received shall be refunded to the unsuccessful bidders without any interest upon executing the Contract Agreement by successful bidder. The Earnest Money Deposit of successful bidder shall be retained and converted into part of Security Deposit. The Earnest Money received shall be refunded to the unsuccessful bidders without any interest after the opening of financial bids. The Earnest Money Deposit of successful bidder shall be retained and converted into part of Security Deposit.
37. 2.4.17. Forfeiture of Earnest Money Deposit: Earnest Money Deposit will be forfeited in any of the following cases: (iv) The bidder fails to deposit Performance Guarantee and information as per Error! Reference source not found. Within the stipulated time period before award of the work. Sl. No. 1 Milestones Milestones Dismantling of Existing structure except Composite Application (CAL) Lab and clearing of debris Time Offered by Bidder (in days from the stipulated date of start) 2.4.17. Forfeiture of Earnest Money Deposit: Earnest Money Deposit will be forfeited in any of the following cases: (iv) The bidder fails to deposit Performance Guarantee and information as per Annexure-IA (Milestones) and Annexure-IB (Technical Staff of Contractor) within the stipulated time period as per conditions, before award of the work. Milestones Sl. No. Milestones Time Offered by Bidder (in days from the stipulated date of start) Dismantling of Existing structure except 1 Composite Application (CAL) Lab and clearing of debris Remarks 120days from stipulated date of start 38. 2 Geotechnical Investigations, Approval of strata approval and Mix designs, Approval of Design & Detail Drawings, 2 Geotechnical Investigations, Approval of strata approval and Mix designs, Approval of Design & Detail Drawings, 3 Completion of Foundation upto plinth 3 Completion of Foundation upto plinth 570days from stipulated date of start 4 Completion of RCC structure 4 Completion of RCC structure 5 6 Wall paneling Plastering & Water Proofing 5 Wall paneling 6 Plastering & Water Proofing 7 Flooring & 7 Flooring &
8 Painting Fixing of Door shutters, Windows, Lifts, Electrical, Sanitary fixtures, HVAC, False Ceiling, Internal roads, Pathways, External Electrification, Landscaping and surrounding drainages 9 Handing over 540 days Painting Fixing of Door shutters, Windows, Lifts, Electrical, Sanitary fixtures, HVAC, False Ceiling, 8 Internal roads, Pathways, External Electrification, Landscaping and surrounding drainages 9 Handing over 39. Special Conditions Total Construction area should be barricaded with Galvalume sheet of minimum height of 3.5 m fixed on suitable frame till handing over of the Project. The barricading system should be strong, durable and stable enough to withstand the forces and weathering effects during the construction. 40. Annexure-II Annexure-II (the text Annexure-V on this page to be ignored) has been revised enclosed as Revised Annexure-II. 41. Annexure-V Form of Bank Guarantee uploaded enclosed herewith. (Chief Engineer)
Annexure-V Format of Bank guarantee In consideration of the Director of IIT Kharagpur (hereinafter called ( IITKGP ) having offered to accept the terms and conditions of the proposed agreement between.and... (hereinafter called the said Contractor(s) ) for the work (hereinafter called the said agreement ) having agreed to production of an irrevocable Bank Guarantee for Rs.. (Rupees only) as a security/guarantee from the contractor(s) for compliance of his obligations in accordance with the terms and conditions in the said agreement. 1. We,. (hereinafter referred to as the Bank ) hereby undertake to pay to the Government an amount not exceeding Rs... (Rupees. Only) on demand by the IITKGP. 2. We,. (indicate the name of the Bank) do hereby undertake to pay the amounts due and payable under this guarantee without any demure, merely on a demand from the IITKGP stating that the amount claimed as required to meet the recoveries due or likely to be due from the said contractor(s). Any such demand made on the bank shall be conclusive as regards the amount due and payable by the bank under this Guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs.. (Rupees. only) 3. We, the said bank further undertake to pay the IITKGP any money so demanded notwithstanding any dispute or disputes raised by the contractor(s) in any suit or proceeding pending before any court or Tribunal relating thereto, our liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge of our liability for payment there under and the Contractor(s) shall have no claim against us for making such payment. 4. We,. (indicate the name of the Bank) further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement and that it shall continue to be enforceable till all the dues of the IITKGP under or by virtue of the said agreement have been fully paid and its claims satisfied or discharged or till Engineer-in- Charge on behalf of the IITKGP certified that the terms and conditions of the said agreement have been fully and properly carried out by the said Contractor(s) and accordingly discharges this guarantee. 5. We,. (indicate the name of the Bank) further agree with the IITKGP that the IITKGP shall have the fullest liberty without our consent and without affecting in any manner our obligation hereunder to vary any of the terms and conditions of the said agreement or to extend time of performance by the said Contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the IITKGP against the said contractor(s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said Contractor(s) or for any forbearance, act of omission on the part of the IITKGP or any indulgence by the IITKGP to the said Contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us. 6. This guarantee will not be discharged due to the change in the constitution of the Bank or the Contractor(s). 7. We,. (indicate the name of the Bank) lastly undertake not to revoke this guarantee except with the previous consent of the IITKGP in writing. 8. This guarantee shall be valid up to unless extended on demand by the IITKGP. Notwithstanding anything mentioned above, our liability against this guarantee is restricted to Rs. (Rupees.) and unless a claim in writing is lodged with us within six months of the date of expiry or the extended date of expiry of this guarantee all our liabilities under this guarantee shall stand discharged. Dated the. day of for.(indicate the name of the Bank).