ONTARIO RENOVATES PROGRAM Landlord/Tenant Application Form Applications will be accepted on a first come, first served basis until the funds are depleted. Funding is limited, apply early! Corporation of the City of London Housing, Social Services and Dearness Home Housing Services Citi Plaza, 2 nd Floor 355 Wellington Street, Suite 248 London, ON N6A 3N7 Tel: 519-661-0861 Fax: 519-661-4466 Email: housing@london.ca Website: www.london.ca Revised: 2018-08
Revised: 2018-08 FACT SHEET Ontario Renovates Landlord/Tenant Home Adaptations for Independence The program for Landlord/Tenant is made possible through the Investment in Affordable Housing (IAH) Program, which is funded by the federal and provincial governments and offers financial assistance for low to moderate-income households to increase accessibility of their rental unit through modifications and adaptations. Financial Assistance Eligible clients may receive up to 5,000 in the form of a grant for the approved rental unit accessibility modifications. The grant does not have to be repaid provided that the landlord agrees that the work will not result in a rent increase to the unit and that the tenant continues to occupy the dwelling for at least six (6) months commencing on the first day of the month after the final payment is issued. Landlord/Tenant Eligibility Criteria Be a person with a disability or a senior age 60 or older and have difficulty with daily living activities and who requires accessibility modifications to their dwelling in order to live independently. Be a landlord with a tenant who meets the above criteria, that requires unit accessibility modifications. Combined gross household income at or below 60,000. Rent a unit that is their sole and principal residence. Rental Unit Eligibility Criteria The unit must be modest and the rent not to exceed the Average Market Rent (AMR) for London: For Apartments: Bach 667/month, One bedroom 848/month, Two bedrooms 1057/month, Three bedrooms 1203/month. For Row Structure: Two bedrooms 951/month, Three + bedrooms 1158/month Rental units must be located in the City of London or Middlesex County Any work carried out before written confirmation of final approval from the City of London is not eligible for assistance Eligible Accessibility Modifications Accessibility modifications may include, but are not limited to: Ramps Handrails Chair and Bath Lifts Grab Bars Levered Handles on Doors and Faucets Multiple Cue Smoke Detectors Personal Emergency Response System Height Adjustment to Countertops Requirements Complete and sign the application and provide all supporting documentation, including: Government-issued photo identification or birth certificates for ALL household members living in the rental unit. The latest copy of the Property Owner s most recent Municipal Property Assessment Corporation (MPAC) statement or Property Tax Notice. If you are not the property owner, but an authorized agent for the owner, must submit a copy of the document clearly identifying your authority. A copy of all sources of income form all household members such as employment, pensions, WSIB, Employment Insurance Benefits, other insurance payments, social assistance, child/spousal support, Canada Child Tax Credits, investments, business income. A copy of Canada Revenue Agency Notice of Assessment for the most recent tax year for all household members. Verification of assets (i.e; TFSAs, GICs and Bonds, Mutual Funds, etc.). Do not provide RRSP, RDSP, RESP and RRIF statements (See Section 6. Household Asset on page 3). Conditional Approval If the application is completed and meets eligibility requirements, an inspection will be conducted on the property. A report will be provided to the landlord and tenant with Conditional Approval. Note: Any work carried out before written confirmation of final approval from the City of London is not eligible for assistance.
ONTARIO RENOVATES PROGRAM LANDLORD/TENANT APPLICATION FORM Applications are accepted on a first come basis to funding availability Any accessibility modifications started or completed on the property prior to approval are not eligible for Ontario Renovates Funding. 1. Landlord Information Organization Information/Property Manager: I am the: Property Owner Owner s Authorized Agent Last Name: First Name: Last Name: First Name: Organization/Property Manager mailing address: Unit #/Street Address: City: Province: Postal Code: Phone with extension #: Mobile phone: Email: I have attached document(s) clearly identifying I am the authorized agent. I have attached proof of ownership of the rental unit (recent Property Tax Notice or Property Assessment from MPAC). 2. Property Address for Accessibility Modifications Unit # and address where the accessibility modifications are required: Apt/Unit #: Address: City: Province: Postal Code: Has the property previously received any renovation grant or loan assistance? Yes No If yes, please provide details such as reference #, date of the loan agreement, forgiveness period in the space below: Check the type of dwelling you live in: Detached/Single family home Semi-detached Townhouse Duplex Apartment Other (Please specify): Revised: 2017-08 Page 1 of 5
Current rent per month for the unit? Number of Bedrooms: (*Rent must be at or below the current year s Average Market Rent) What is the age of the rental property? Are the property taxes paid up to date? One Two Three Four Five+ Is the dwelling on a reserve? years Yes No 3. The Applicant (To be filled out by the Tenant) Information regarding the Tenant for whom accessibility modifications are being done: Tenant type: Senior Aged 60+ Person(s) with Disabilities Yes No Last Name: First Name: Date of Birth: (Year-Month-Day) Phone: Mobile Phone: Email: / / I have attached Government-issued photo identification or birth certificate. Tenant current living arrangements: Which of the following best describes the current living arrangements of the tenant? Living alone Living with spouse Sharing with one or more unrelated persons Living with family members Other (please specify) In total, how many people live in the household? I have attached a signed lease, tenancy agreement or rent receipts showing the rent amount for the unit. 4. The scope of Work Required (Accessibility Modifications) Tenant to check all that apply: Ramps Handrails Chair and Bath Lifts Grab Bars Fire Alarms Height Adjustments to Counter Tops Levered Handles on Doors and Faucets Multiple Cue Smoke Detectors Personal Emergency Response System Other (please specify): Accessibility Modifications: Estimated Cost (if known). The estimates do not need to be submitted with this application. Any accessibility modifications requested must be reasonably related to a household member s disability. Additional medical information may be needed to support your request. Please note: Therapeutic care, supportive care, and portable aid equipment are not eligible. Briefly describe the accessibility modification(s) required: Three (3) work estimates are required after a home visit has been completed by a staff person from the City of London. The estimates do not need to be submitted with this application. Revised: 2017-08 Page 2 of 5
5. Household Income (To be filled out by the tenant) List all sources of gross annual income for every member of the household over 18 years of age living in the same dwelling. Gross annual income means all income before taxes and other deductions. Sources of income may include employment pensions, WSIB, Employment Insurance Benefits, other insurance payments, social assistance, child/spousal support, Canada Child Tax Credits, investment, business income. In addition, a copy of each household member s 2017 Notice of Assessment from Canada Revenue Agency must also be attached. Applicant Name of Household Member Source of Income (refer to example above) Gross Annual Income () Spouse/Partner Children/Dependent(s) Other Household Member(s) Total Gross Annual Income from all Household Members (Max is 60,000/year) I/We have attached proof of all income sources for every member of the household. 1/We have attached a copy of the recent Notice of Assessment from Canada Revenue Agency for every member. Please Note: Proof of all income sources is required with this Application. As noted in the Terms and Conditions, if a false declaration is knowingly made, the City of London has the right to withhold the approval and/or recover any funds paid (plus interest). 6. Household Assets (To be filled out by the tenant) List all liquid assets such as TFSAs, GICs, Bonds, Mutual Funds, Savings Account and/or other investments. Liquid assets do not include vehicles, furniture, RRSP s, RDSP s, RRIF s, and RESP s Type of Asset Name of Household Member Value Asset () TFSAs GICs BONDS MUTUAL FUNDS SAVING ACCOUNT OTHER (please specify) Total Household Assets (Max is 30,000) Revised: 2017-08 Page 3 of 5
7. Consent to contact the person providing assistance with this application (if applicable) To be filled out by the person providing assistance: Has anyone provided assistance filling out this form? Yes No If yes, please check the box that describes the person who primarily provided the assistance: Medical Professional Social Worker Family, Friend or Neighbour Other Contact information (person/authorized representative providing assistance): Contact Name: Title/Position: Company/Agency Name: Address: Phone # with extension #: Email: I/We, the applicant(s) hereby authorize the City of London and/or its authorized representatives to contact the person who provided assistance in completing this form should clarification be necessary. Yes No Tenant Signature Personal information contained on this form or in attachments is collected, pursuant to the Housing Services Act (2011) Sections 169-176 or the Municipal Freedom of Information and Protection of Privacy Act, (R.S.O. 1990, c M.56). This information will be used to determine suitability and eligibility for housing applied to, a continuation of housing and the appropriate rent scale and rent-geared-to-income charge. Personal information may be disclosed to housing providers, other municipal or provincial departments and agencies that assist in the provision of social housing and social agencies providing social assistance to the applicant. All applicants must consent to the verification, disclosure and the transfer of information given on this form and attachments by or to any of the above entities and you are required to provide supporting material for the purpose of processing the application. 8. TERMS AND CONDITIONS I/We acknowledge and understand the following Terms and Conditions shall apply to this Application and, if assistance is approved, to any subsequent grant: 1. The City of London and/or its authorized representatives or agents may carry out the necessary inquiries for the purpose of confirming the information provided in this Application Form. 2. Any work carried out before written confirmation of final approval from the City of London is not eligible for assistance. 3. Accessibility modifications should commence and be completed within two (2) months from the date of a Final Approval Letter from the City of London. 4. The amount of the grant is based on the City of London s approved mandatory accessibility modification costs. 5. The entire amount of the grant, if approved, may only be used to finance the City of London s approved rental unit for accessibility modifications in the dwelling identified in the Final Approval Letter. 6. The grant will be subject to the Terms and Conditions Agreement and any grant-related documentation (e.g. mortgage, promissory note, etc.). Revised: 2017-08 Page 4 of 5
7. In the event, any Terms and Conditions of the grant are not met, or if a false declaration is knowingly made, the City of London has the right to cancel the approval and/or recover any funds paid (plus interest). 8. Landlords must sign a Promissory Note agreeing to that the accessibility modification(s) work will not result in a rent increase to the unit or an application to the Landlord and Tenant Board. 9. The tenant will continue to occupy the unit for at least six months commencing on the first day of the month after the final payment is issued. 10. Total tenant household assets (not including vehicles, furniture, RRSP, RDSP, RESP, RRIF) do not exceed 30,000 (See Section 6. Household Asset on page 3). 9. DECLARATION I/We hereby confirm to the best of my/our knowledge, the information provided in this application is complete and accurate in every respect. I/We hereby confirm I am/we are the property owner(s), or the owner s authorized agent(s), for the property being adapted. I/We hereby authorize site visits of this property, as required, on the understanding that any site visits conducted by the City of London and/or its authorized representatives are for internal administrative purposes only, and provide no guarantee or assurance of compliance with any applicable building codes or standards. I/We have read, understood and agree to the Terms and Conditions as identified on Page 4. Name of Property Owner (Please print) Signature Date Name of Property Owner (Please print) Signature Date Name of Tenant (Please print) Signature Date This information is being collected for the sole purposes of the City of London, Ontario Renovates Home Adaptations for Independence Program and will be treated in accordance with the relevant provisions of the Municipal Freedom of Information and Protection of Privacy Act. Information collected will be used solely for the purposes stated in this Application Form. INELIGIBLE PROJECTS Examples of projects that are NOT eligible include, but are not limited to: Any accessibility modifications performed prior to grant approval Construction projects that do not have local municipal building approval Cosmetic renovations and repairs (for example driveway paving, painting, bathroom makeovers or replacing kitchen cabinets and countertops) Landscaping Routine maintenance Accessibility modifications to any commercial or non-residential component of properties Solar panels Supportive care such as nursing care and special equipment required for therapeutic purposes, whether permanently fixed or not Community or Social Housing as defined under the Housing Services Act 2011 Households that have received previous funding from the Affordable Housing Program or Off-Reserve Aboriginal Housing (Trust) Program The Program does not provide any warranty after work is completed. NOTE: Owners of properties which have received Residential Rehabilitation Assistance Program (RRAP) loans or any other CMHC funding may be eligible. Revised: 2017-08 Page 5 of 5
PROCESS OVERVIEW for Landlord/Tenant Step 1: Complete the Application Form and submit required documentation To apply for the Ontario Renovates, you may email your completed application and required documentation to housing@london.ca; OR you may mail or drop off your completed application and required documentation to our address at: The Corporation of City of London Housing Services Citi Plaza, 2 nd Floor 355 Wellington Street, Suite 248 London ON N6A 3N7 APPLICATIONS WILL NOT BE ACCEPTED BY FAX Step 2: Property site visit A City of London staff person may contact you to discuss the accessibility modification(s) and may arrange a site visit to determine the eligibility. Step 3: Wait for your Conditional Approval You will be advised in writing whether the application is conditionally approved. Note: Any accessibility modification(s) completed prior to final approval of the grant will not be eligible for financial assistance. The following steps are to be followed only after you are notified your application is conditionally approved. Step 4: Obtain bids from contractors After you receive written confirmation from the City of London that your grant is conditionally approved, you will need to obtain a minimum of three (3) separate cost estimates for the accessibility modification(s). You should ask contractors what warranty they will provide on their work. This is important as the program does not provide any warranty after work is completed. You will have thirty (30) calendar days following the date of the Conditional Approval letter to obtain these cost estimates and submit them to the Housing Services. If you do not submit them, your conditional approval may be cancelled. Estimates should never be forwarded directly from the contractor to the Housing Services. It is your responsibility to find a qualified contractor and to ensure that the work is completed in accordance with any applicable legislation such as the Ontario Building Code or municipal by-laws in your area. Applicants are encouraged to find a contractor who is a member of the London Home Builders Association and/or is in good standing with the Better Business Bureau. Step 5: Wait for your Final Approval Your cost estimates will then be reviewed. If acceptable, the City of London will send you a Final Approval letter confirming the approved accessibility modification(s), the value of the assistance (up to 5,000 for accessibility modifications) and advise you that work may begin. The accessibility modification(s) must be completed within two (2) months after the date of the Final Approval Letter. Step 6: Getting reimbursed To be reimbursed, you will need to submit all of your original invoices or receipts, the signed Promissory Note for accessibility modification(s) and the Request for Payment Form. A final site visit of the unit will also take place. Revised: 2018-08