The below minutes are taken from the meeting to represent items addressed and actions taken by this board. All meetings are recorded with video and audio for our records. In the event these minutes are ever in question or controversy, the audio/video archive shall be used to determine the actual item or action taken by individuals present at this meeting. MINUTES PLANNING COMMISSION The Planning Commission of the Parish of Ascension held a Public Meeting on Wednesday, July 10, 2013 at 6:00 p.m. in the Courthouse East Meeting Room, Gonzales, Louisiana in a regular session convened. I. Meeting Called to Order Meeting was called to order by Chairman Donald Songy. II. Roll Call of Members The following members were present: Gasper Chifici, Robert Burgess, Donald Songy, Paul Nizzo, Joshua Ory, Jackie Callender The following members were absent: Morrie Bishop III. IV. Pledge of Allegiance Introduction of Staff Stacie Webb Secretary, Planning and Development Lindsey Manda Legal Counsel Ricky Compton Director of Planning and Development Tim Ward Engineer Lance Brock Zoning Official V. Chairman s Comments None. VI. Approval or Denial of the Minutes of the June 12, 2013 Planning Commission Meeting Commission Action: Moved by Mr. Jackie Callender, seconded by Mr. Gasper Chifici and unanimously adopted, to accept the June 12, 2013 Planning Commission minutes as presented. VII. Approval or Denial of the Minutes of the June 12, 2013 Joint Planning and Zoning Commission Meeting. Commission Action: Moved by Mr. Paul Nizzo, seconded by Mr. Gasper Chifici and unanimously adopted, to accept the June 12, 2013 Joint Planning and Zoning Commission minutes as presented.
Page 2 VIII. Consent Agenda A) Clyde Sidney Sevario Lot A-1-A (Simple Division) Chairman asked if anyone representing Whitney Bank was present regarding this agenda item. No one was present. Commission Action: Moved by Mr. Robert Burgess, seconded by Mr. Jackie Callender and unanimously adopted, to approve the consent agenda. IX. Public Hearing to Approve or Deny the Following Family Partitions: A) Dolaine Martinez Property Lots 4-E-1, 5-A, 5-B The subject property is located on the south side of LA Hwy 941 approximately three hundred and seventy (370) feet west of Carter Road in Council District 2 and zoned Conservation (C). The application is on behalf of Dolaine Martinez- Boudreaux by Earles & Associates, LLC. The owner is proposing a Family Partition of Lots 4-E and 5 into Lots 4-E-1 (3.646 acres), 5-A (1.158 acres), & 5-B (1.158 acres). The applicant will be retaining Lot 4-E-1 and dedicating Lot 5-A to her son Nicholas J Smith, and Lot 5-B to her son Steven L Smith. Both lots will be accessed by Panama Manor Drive, an existing 60 private servitude of passage. STAFF REVIEW COMMENTS All comments have been addressed. STAFF RECOMMENDATIONS Staff recommends approval. Mr. James Falgout with Earles and Associates, LLC presented this family partition. Public hearing was opened. No comments. Public hearing was closed. Commission Action: Moved by Mr. Paul Nizzo, seconded by Mr. Jackie Callender and unanimously adopted, to approve this family partition as presented. B) Paula Veasey Property Lots 2-B-1 and 2-B-2 The Subject property is located on the east side Ernest Floyd Road approximately nine hundred and thirty two (932) feet south of LA Hwy. 941 in Council District 2 and zoned Conservation (C). The application is on behalf of Morgan Troxclair by Earles & Associates, LLC.
Page 3 The owner is proposing a Family Partition of Lot 2-B into Lots 2-B-1 (2.001 acres) and 2-B-2 (1.000 acres). The applicant will be retaining Lot 2-B-1 and dedicating Lot 2-B-2 to his mother, Judith Troxclair. Lot 2-B-1 will be accessed from Ernest Floyd Road, while Lot 2-B-2 will be accessed from Jeanette Floyd Lane, an existing 40 private servitude of passage. STAFF REVIEW COMMENTS All comments have been addressed. STAFF RECOMMENDATIONS Staff recommends approval. Mr. James Falgout with Earles and Associates, LLC presented this family partition. Public hearing was opened. No comments. Public hearing was closed. Commission Action: Moved by Mr. Gasper Chifici, seconded by Mr. Joshua Ory and unanimously adopted, to approve this family partition as presented. C) Ewell S. Cambre Property Lots A and B Phillip J. Thomas, PLS (Council District 5) Deleted from the agenda prior to meeting by the applicant. D) Elmon James Partition Lots 3-A, 3-B, 3-C The Subject property is located on the east side of LA Hwy. 431 approximately six hundred and ninety two (692) feet north of Harry Savoy Road in Council District 6 and zoned Rural (R). The application is on behalf of Tim Raiford, Sr. by McLin & Associates, Inc. The owner is proposing a Family Partition of the north portion Lot 3 into Lots 3- A (2.626 acres), 3-B (2.034 acres), and 3-C (1.994 acres). The applicant will be retaining Lot 3-A and dedicating Lots 3-B and 3-C to his sons, Brian Raiford and Tim Raiford Jr. Lot 3-A will be accessed from an existing drive off of LA Hwy. 431 while Lots 3-B and 3-C will be accessed from Raiford Lane, a proposed 30 private servitude of passage. STAFF REVIEW COMMENTS All comments have been addressed.
Page 4 STAFF RECOMMENDATIONS Staff recommends approval. Mrs. Ellen Jackson with McLin & Associates, Inc. presented this family partition. Public hearing was opened. No comments. Public hearing was closed. Commission Action: Moved by Mr. Robert Burgess, seconded by Mr. Jackie Callender and unanimously adopted, to approve this family partition as presented. E) Guy J. Templet Estate Lots Y-1 thru Y-5 The Subject property is located on the south side of Black Bayou Road approximately three hundred and seventy three (373) feet west of Himel Road in Council District 9 and zoned Medium Intensity (RM). The application is on behalf of Lee Ann Templet Berthelot, Jackie Templet Bosch, Bobbie Templet Peterson, and Gay Templet Templet (Heirs to The Estate of Guy J. Templet) by W.J. Cointment Surveyors. The owners are proposing a Family Partition of Tract Y into Lots Y-1 (0.62), Y-2 (3.50 acres), Y-3 (2.50 acres), and Y-4 (2.50 acres). The applicants each will be retaining one of Lots Y-2 (Jackie Templet Bosch), Y-3 (Lee Ann Templet Berthelot), and Y-4 (Bobbie Templet Peterson), and Gay Templet will be dedicating Lot Y-1 to her son, Heath Templet. Lots Y-1, Y-2, and Y-3 will be accessed by Guy s Place Drive, a proposed 30 private servitude of passage, and Lot Y-1 will be accessed by Black Bayou Road. The applicant is requesting a variance on the T-turnaround requirement. STAFF REVIEW COMMENTS The applicant will need to request a variance for the existing mobile home on Lot Y-1 being within the building line. STAFF RECOMMENDATIONS Staff recommends approval, contingent on variance being granted by the Board of Adjustments for the non-conforming mobile home, before the plat will be signed. Mr. Clint Cointment with W. J. Cointment Surveyors presented this family partition. Public hearing was opened. Mr. Buford J. Louque spoke.
Page 5 Public hearing was closed. Commission Action: Moved by Mr. Jackie Callender, seconded by Mr. Robert Burgess and unanimously adopted, to approve this family partition with variance to T-Turnaround, contingent on variance being granted by the Board of Adjustments for the non-conforming mobile home. F) Mary A. Lobell Property Lots A-1-A-1 and A-1-A-2 The Subject property is located on the north side of Black Bayou Road approximately two hundred and fourteen (214) feet west of Leblanc Road in Council District 11 and zoned Medium Intensity (RM). The application is on behalf of Mary A. Lobell by W.J. Cointment Surveyors. The owner is proposing a Family Partition of Tract A-1-A into Lots A-1-A-1 (1.55 acres), and A-1-A-2 (1.50 acres). The applicant will be retaining Lot A-1-A- 1 and dedicating Lot A-1-A-2 to her grandson Tylen T. Lobell. Both lots will be accessed by Lobell Lane, the existing 50 (proposed 30 ), private servitude of passage. The applicant is requesting a variance on the T-turnaround requirement. STAFF REVIEW COMMENTS 1) Please revise drawing to add front setback line on Lot A-1-A-2 2) Please provide predial servitude agreement or signatures of users of existing private drive on plat STAFF RECOMMENDATIONS Staff recommends approval contingent upon both comments being addressed. Mr. Clint Cointment with W. J. Cointment Surveyors presented this family partition. Public hearing was opened. No comments. Public hearing was closed. Commission Action: Moved by Mr. Gasper Chifici, seconded by Mr. Paul Nizzo and unanimously adopted, to approve this family partition with variance to T- Turnaround, contingent on Staff s comments being addressed. G) Agustina V. Bruce Estate Lots Z-1 thru Z-5 The Subject property is located on the south side of Merritt Evans Road approximately five hundred and fifty six (556) feet east of Ball Park Road in Council District 5 and zoned Medium Intensity (RM). The application is on
Page 6 behalf of Larry and Barry Bruce (Heirs to The Estate of Agustina V. Bruce) by W.J. Cointment Surveyors. The owner is proposing a Family Partition of Tract Z into Lot Z-1(10.96 acres) Lot Z-2 (2.00 acres), Lot Z-3 (2.00 acres), Lot Z-4 (2.00 acres), and Lot Z-5 (3.00 acres). Barry Bruce will be retaining Lot Z-1 and Larry Bruce will be retaining Lot Z-5 and dedicating Lot Z-2 to his son Logan Bruce, Lot Z-3 to his daughter Kayla Bruce, and Lot Z-4 to his daughter Micah Bruce Davis. Lots Z-1 and Z-2 will be accessed from Merritt Evans Road while lots Z-3, Z-4, and Z-5 will be accessed by Cuba Crossing, a proposed 30 private servitude of passage. The applicant is requesting a variance on the T-turnaround requirement. STAFF REVIEW COMMENTS All comments have been addressed. STAFF RECOMMENDATIONS Staff recommends approval. Mr. Clint Cointment with W. J. Cointment Surveyors presented this family partition. Public hearing was opened. No comments. Public hearing was closed. Commission Action: Moved by Mr. Jackie Callender, seconded by Mr. Robert Burgess and unanimously adopted, to approve this family partition with variance to T-Turnaround as presented. X. Public Hearing to Approve or Deny the Following Revision to Preliminary Plat: A) Renaissance First, Second and Third Filings The Subject property is located on LA Highway 73 (Old Jefferson Hwy) approximately 1,187 feet south of the intersection of LA Highway 73 and White Road in Council District 4 and zoned Medium Intensity (RM). The application is on behalf of All Star Land, LLC by Tatum Engineering, INC. The preliminary plat approved 4/09/2008 shows the development to be approximately 53.52 acres in size and containing 135 lots. The plat is being revised to subtract 20 lots, resulting in 115 lots and a size of 46.40 acres. Additionally, the proposed secondary entrance on Duplessis Road will no longer exist.
Page 7 Project Timeline: March 08, 2006 Planning commission approves the preliminary plan contingent upon completing the offsite drainage improvements before final approval is granted to any portion of this subdivision and all comments being addressed. Feb 14, 2007 - Final Plat, First Filing approved by the Planning Commision contingent upon having the offsite drainage improvements completed prior to the plat being signed, all punchlist items and improvements being completed and all comments being addressed April 17, 2007 First Filing recorded at the Clerk of Courts April 09, 2008 Final Plat, Second Filing approved by the Planning Commision subject to the developer completing all the required improvements, passing inspections and making the required adjustments to the plat for the benchmark prior to the plat being signed by the Chairman July 1, 2008 Second Filing recorded at the Clerk of Court May 26, 2011 LOMA remove Lots 94 and 95 from floodzone A June 12, 2013 Letter received from Neel-Schaffer stating that since the original traffic impact study was performed assuming only one entrance to LA 73, the impact of the Third Filing will be negligible even with the elimination of the connection to Duplessis Road STAFF REVIEW COMMENTS All comments have been addressed. STAFF RECOMMENDATIONS Staff recommends approval. Mr. Jim Tatum with Tatum Engineering Consultants, representing All Star Land, LLC, presented this revision to preliminary plat. Public hearing was opened. No comments. Public hearing was closed. Commission Action: Moved by Mr. Robert Burgess, seconded by Mr. Joshua Ory and unanimously adopted, to approve this revision to preliminary plat as presented. XI. Public Hearing to Approve or Deny the Following Final Subdivision Plat: A) Bullion Crossing PUD Second Filing The Subject property is located on US Hwy 61 (Airline Hwy) at the intersection of US Hwy 61 and Hwy 42 in Council District 4 and zoned Planned Unit Development (PUD). The application is on behalf of Bullion Development, LLC by Quality Engineering & Surveying, LLC.
Page 8 This phase of the development is approximately 14.781 acres in size and is adding 51 lots and 1 common area tract with existing detention pond. The Planning and Zoning Commission first approved the Conceptual Plan for Bullion Crossing on September 12, 2007, and the Final Development Plan on December 12, 2007. Construction Plans for this approval were submitted June 19, 2008 for a 84.21 acre site. The original plan included 98 single-family attached units (38%), 130 single-family detached units (51%), and 9.2 acres of light commercial (11%). The residential area was 37% open space (31.4 acres). The typical lot size for the single-family attached houses was 2,300 square feet, and the typical lot size for the single-family detached house was 8,200 square feet. The plan proposed three phases including 1) the single-family attached housing; 2) the single-family detached housing; and 3) the commercial area. The Concept Plan and Development Plan were revised on February 28, 2008 to correct the limits of the plan, change the phasing of the project, and decrease the area to 83.8 acres. A Major Use Change revised the Concept Plan to encompass 84.61 acres of land (an increase of 0.81 acres) and eliminated all commercial and attached single-family housing. This decreased single-family residential to 216 units, decreasing housing density to 2.55 units per acre (originally 3 units per acre). In addition, open space has decreased to 25% of the site (21.87 acres). The Final Development Plan was then approved by the Planning Commission with the following Minor Site Changes: Additional common areas are being provided (approximately 5% more open space). An increase in Single Residential Family Units from 216 to 218, or less than 1%. A 4% decrease in lot size for forty-nine (49) lots, with a 4% increase in lot sizes for 169 lots. Changes to the vehicular system has been determined by engineering staff to not be significant to the circulation patterns and site access, and does not generate more than ten (10) percent in the number of trips to the site. Project Timeline: April 16, 2007 A public workshop was held concerning the Concept Plan. September 12, 2007 The Concept Plan was approved by the Joint Planning and Zoning Commission. Stipulations included a Tree Management Plan by a license arborist, tree reforestation plan mitigation area, and a tree inventory prior to construction. November 14, 2007 The Final Development Plan was deferred to allow the applicant to clarify issues of configuration of private access to improve traffic flows, the layout of townhouse lots and greater details of the amenities plan. December 12, 2007 Final Development Plan approved by Joint Planning and Zoning Commission. Stipulations included staff monitoring of the amenities and ensuring that they are developed concurrently and in a timely manner. February 27, 2008 Minor Site Plan Revision request to adjust the boundaries of the PUD. February 28, 2008 Minor Site Plan revision for Concept Plan approved; and Minor Site Plan revisions for Development Plan approved. June 3, 2008 Construction Plans submitted.
Page 9 June 19, 2008 Construction Plans approved. August 11, 2010 The Joint Planning Commission and Zoning Commission heard a Major Use Change to the Concept Plan. The Commission recommended denial to the Parish Council, based on the traffic, sidewalks and variation of housing comments made. May 5, 2011 - The Council approved the Major Use Change. June 8, 2011 The Final Development Plan was approved by the Planning Commission with two (2) conditions: 1) Deliver to the Parish documentation from the Ascension Parish School Board acknowledging the responsibility to manage that servitude of ingress and egress as an emergency one; and 2) Eliminate Parcel P-S-1 and if a lift station is needed at a later date, place it in a utility servitude on the final plat.. March 20, 2012 The Development Agreement was recorded at the Clerk of Courts after being approved by the Parish Council. May 9, 2012 Final Plat, First Filing approved by the Planning Commission. The Planning Commission will continue to hear Final Plats as the project continues within the phasing schedule. STAFF REVIEW COMMENTS All comments regarding plat have been addressed The majority of street trees installed in Phase 1 are showing signs of declining health. These trees will be inspected again when the third filing is submitted along with any new trees required in the second filing and continue to be inspected throughout the duration of the project to ensure compliance with the landscape plan in the developer s agreement. STAFF RECOMMENDATIONS Staff recommends approval Mr. Jared Beiriger with Quality Engineering & Surveying, LLC presented this final subdivision plat. Public hearing was opened. No comments. Public hearing was closed. Commission Action: Moved by Mr. Joshua Ory, seconded by Mr. Jackie Callender and unanimously adopted, to approve this final subdivision plat as presented.
Page 10 XII. Public Hearing to Recommend Approval or Denial to the Parish Council of the Following Servitude Revocation: A) Wrenwood Lot 36 (38547 Redtail Dr, Prairieville) To reduce/revoke a portion of an existing 40-ft servitude across the rear of Lot 36 from 40-ft to 30-ft (Council District 7) The applicant requested this item be taken off the agenda prior to meeting. XIII. Public Hearing to Recommend Approval or Denial to the Parish Council Amendments to the Ascension Parish Unified Land Development Code: A) Ordinance SR13-08: Amend Section 17-505 of the Ascension Parish Unified Land Development Code Grade Requirements Exhibit A Mr. Tim Ward explained the amendment to ordinance. (See Attachment A) Public hearing was opened. No Comments. XIV. Staff Report Public hearing was closed. Commission Action: Moved by Mr. Paul Nizzo, seconded by Mr. Jackie Callender and unanimously adopted, to recommend to the Parish Council approval of the proposed amendment to Section 17-505 of the Ascension Parish Unified Land Development Code Grade Requirements Exhibit A, as presented. At this time Mr. Ricky Compton presented proposed Ordinance DC13-7: Revisions to Development Code, Zoning Tables and Subdivision Regulations of the Unified Land Development Code pertaining to Design Regulations for Major Subdivisions. He requested this be placed on the next regularly scheduled Planning Commission agenda for public hearing. Commission Action: Moved by Mr. Robert Burgess, seconded by Mr. Jackie Callender and unanimously adopted, to place said ordinance revision on the next regularly scheduled Planning Commission meeting agenda for public hearing. XV. Engineering Staff Report A) Subdivision Status Report Mr. Tim Ward, Engineer, gave the following report status on subdivisions: Residential - 4 subdivisions are in their bond period (352 Lots) - 4 subdivisions are under construction (235 Lots)
Page 11 XVI. Adjourn - 7 subdivisions are approved for construction but haven t started construction (399 Lots) - 2 subdivisions are in construction review (114Lots) Total of 1,100 Lots Commercial - 8 projects are under review - 59 projects can start construction or is currently under construction Moved by Mr. Paul Nizzo, seconded by Mr. Jackie Callender and unanimously adopted, the meeting adjourned at 6:40 p.m. Donald A. Songy, Chairman