LAKE HENRY ESTATES BOARD OF DIRECTORS MEETING MINUTES 12/14/18, 9 AM 1. Welcome and Call to Order: President Dan Bomgarden 2. Pledge to the Flag and Moment of Silence 3. Welcome Shareholders and New Shareholders- Mike & Pam Arsenault and Claudia Moffett were introduced as recently joining Lake Henry Estates. 89 Shareholders present at this meeting. 4. Roll Call: Nora Kay Francis, Assistant Secretary called the roll. Board Members present: President Dan Bomgarden, Vice President Rocco Guarino, Treasurer Richard Bennett, and Director Dale Stone Secretary. Richard Beach absent at the start of the meeting & was present later on. 5. Review of Meeting Minutes: Nora Kay Francis reviewed the Minutes from 11/16/18. (Reports attached to the minutes were posted on the bulletin board and News Briefs posted online.) A Motion was made by Rocco Guarino, and Dan Bomgarden seconded, to accept the Minutes as presented to the Board. Motion 6. Finance Report- Dick Bennett presented the Finance Report of 11/16/2018. He explained the moving of funds as recommended for tax purposes. The new fee due to DEP was explained for the Dock Lease. Motion to accept the Report was made by Dale Stone, and seconded Rocco Guarino. Motion passed to accept the Finance Report as presented. 7. 2019 Proposed Budget Dick Bennett shared the Proposed Budget for 2019. (Report is attached to the November minutes.). This will be acted upon at the Annual January meeting. Motion was made by Richard Bennett to adopt the 2019 Proposed Budget. Rocco Guarino seconded the motion, and the motion 8. Committee Reports- (Reports are attached to the minutes.) a. Social Kris Bomgarden reported on recent successful activities and thanked the hosts and many volunteers. December activities listed: Tony Knight and Friends Show, Decorate the Clubhouse for the Holidays Day, Christmas Auction for Kids raised $4516.00, Giving Tree - Adopt-A-Senior Gift Tree, LHE Christmas Season Cards Delivery 1
by Elves, LHE Christmas Show with Bryan Brenner, LHE Christmas Celebration Evening with Caroling and afterwards candle lighting & cookies service in the Clubhouse, the Christmas Dinner Buffett, and the New Year s Eve Party. Please refer to the Events in the Newsletter s Calendar for dates and times. January activities listed: Jan 19 th Dinner Show with Richie Hayes, Jan 9 th tryouts for the Feb. 23 rd LHE drama show, Enjoyment Books on sale, see Ruth Formella, and the Chili Cook- Off on Jan 26, see Ted Bargwell. Jan. 2 nd is when the February tickets go on sale at 9:30AM. Please be respectful of Carol & Diane and not show up before then. b. Golf Terry Lareau reported on the planned golfing events for the upcoming golf season. Golf fees are due, $150 per person, by Jan 15 th. Reminder was made of two Open Golf dates: Dec.15 th, and Jan.12 th. A Golf Clinic will be available on Jan. 12 th at 9AM, open golf will follow. On Feb. 9 th, LHE will be hosting the 3 rd Annual Charity Tournament for Moffitt Cancer Center. It is $20 per golfer, a small lunch will be provided. on Feb. 9 th, 2019. A sign-up sheet will be posted in January. Notice the new One Way signs are on the golf course. Reminder that Guests golfers must be with members. With regret the resignation of Larry Gore from the committee was accepted. Bill Hefner has accepted to fill the vacancy created. c. Maintenance- Rob Smith reported that this past month the maintenance volunteers focused on painting the compound wall and preparing the wall in the Exercise Room for painting. Volunteers included: Clarence Hoffman, Darrel & Jan Moody, Dan Nolt, Mike Wright, and Rob Smith. Carl Criger did drywall work. Volunteers for additional projects for the Woodworking Shop, Speed Sign, and the Clubhouse: Greg Powell, John Bakle, Walt Whorton, Mike Wright, John Ferrante, and Mindy & Rob Smith These volunteers performed a combined 56 hours of work, saving the community $2,240.00, at the volunteer nominal rate of $40. / Hour. Rob respectfully expressed much appreciation for the many volunteers that helped with these tasks. d. Pub Report John Dey thanked all that helped in the Pub. A new display Wine Shelf installed by Mike Wright. The beer distributor replaced lines to prevent foaming. Salted peanuts are for sale now at the bar. New people and new ideas are welcome. John had a special thanks to Alex & Nancy Kerr for doing a fantastic job with the Pub Club. 2
e. Nominations Committee- David Wilde reported that we have seven candidates running for the vacancies on the Board. They are: John Bakle, Ele Jethro Brown, M.L. Cutler, Stan Goffinet, Brenda Hosler, Clyde Nicely, and Ruthie Rankin. Any other wishing to run must submit their resume by December 15 th. Meet the Candidates Night will be held at the Clubhouse on Jan 9 th at 7pm. f. Elections Carmen Wilde reported LHE Election comes up in January 14, 2019, at the Annual Board Meeting. There are four director positions open. The Annual Meeting will be held at 7 PM, and the open at 6:15PM. It is necessary to have 50% plus one of the shareholders to be present to form a quorum. If a shareholder cannot attend, then they need to pick up a proxy at the office by 3PM on January 14, 2019. g. Others: Exercise Room - John Manly- Discussed the current variety of exercise equipment in the Exercise Room. Architectural Committee ML Cutler reported that 101 modification forms were received this year. She thanked the community for their cooperation. Pub Club - Nancy Kerr announced that there would be another Classic Car show and parade. See the postings. Salvation Army Toy Collection Beverly Dean announced that 177 toys donated. This was another successful collection for LHE. She is looking for someone else to take this over next year. 9. Old Business- a. Exercise Room Rehab- Rocco Guarino explained that the rehab is nearly completed. The floor tiles are due the first part of January. After the flooring is down, the equipment should be moved in place. The expected completion and re-opening should be the second week of January. b. Water/ LHE Dock Leases Dan Bomgarden announced that after three to four years of effort, the water/dock lease has been signed, and LHE may press forward on the boat ramp. c. Boat Ramp- Dan Bomgarden spoke about the proposed ramp. The next step, with the new Board, should be to have small committee of residents to take on tasks to start this ramp. The ramp project does have an approved budget that will need to be considered as recommendations are made. This is a large project, and the scope of work will need to be divided among vetted contractors, consultants, and tasks done by our community. 3
d. Compliance Committee Dan Bomgarden announced that Bill Heffner is resigning from the compliance committee. The new Board of Directors will need to fill that position. Bill Heffner has a recommendation report for a simpler DOR. That report with comments and explanations will be presented to the new Board. Also Dan expressed a need to include new language of compliance for lakefront homes. Since the newly accepted Water/ Dock Lease, new residents need to know about the dock restrictions. They also need to be aware of the current agreement about land usage on the conservation area. 10. New Business a. Garage (community) Sale -Peter Nelson announced dates for the Garage Sale. On Friday, March 1 st, the Lake Henry Estates will have their sale, and on Saturday, March 2 nd the sale will be opened to the public. Those wishing to participate need to sign up, and the traffic map will be designed around the homes participating. More details will come later. A motion to approve the Lake Henry Estates Community Garage Sale be held March 1 st and March 2 nd, 2019, was made by Rocco Guarino and seconded by Richard Bennett. The motion b. By-Laws Proposed Changes Roger Dennis, chairman announced the DOR (Declaration of Restrictions) proposed changes to the By-Laws will be presented to the new Board. The new Board of Directors will decide the type of action taken. c. Exercise Room Equipment Replacement - Rocco Guarino explained the proposal of updating the exercise equipment. With John Manly s help researching prices and equipment they have a recommendation to purchase Bowflex equipment. A motion for purchasing from Dick s Sporting Goods, Bowflex Equipment for $1841.00, was made by Rocco Guarino and seconded by Dale Stone. Motion d. Annual Shareholders Meeting - January 14, 2019, Dan Bomgarden reaffirmed the date, time, and attendance need for shareholders. A quorum is required, and that means at least 136 shareholders must be present or represented by proxy before business can be conducted. e. Retire Promissory Notes, Lottery - Dan Bomgarden and Richard Bennett explained the purpose the lottery and reduction of $35,000 of the LHE debt. The lottery drawing results: Notes drawn: # 10 $5,000, #1 - $5000, #28 - $4,000, #31- $5000, #3 - $5,000, #3 - $5,000, #26, $5000, #6 -$1000, and #20- $5000. 4
Dick Bennett will check and write the letters to notify the shareholders whose number was drawn. 11.Adjournment- Rocco Guarino made the motion and Dick Beach seconded to adjourn at 10:15 AM. Respectfully submitted, R. Beach Secretary Nora Kay Francis, Ass t Sec. 5