Annexure XI: Summary of Correspondence with Client and Concessionaire INCOMING LETTERS FROM THE CONCESSIONAIRE SL. NO. SUBJECT REFERENCE NO. 1. Deteriorating condition of existing Junagadh Bypass DATE of Letter (dd/mm/yy) DATE of Received (dd/mm/yy) JSTPL/2014/515 1/10/2014 4/10/2014 2. Financial expert observation on escrow account for the Month of July 2014 JSTPL/IE/1109/2014 1/10/2014 4/10/2014 3. Schedule of joint inspection as per CA JSTPL/IE/1110/2014 4/10/2014 4/10/2014 4. 5. 6. 7. 8. Submission of Monthly progress report Sep 2014 Access permission and approval for retail outlet of abutting on NH8D in KM. 98.145 (Bt. Km. 98.120 to km. 98.170) LHS at R.S. no. 137/2/P1/P1 of the Village Gadu Tal Maliya dist. Junagadh in the state of Gujarat Underground crossing of existing overhead electrical lines 2nd RA Bill of Prabhash Patan subdivision Access permission and approval for retail outlet of abutting on NH8D in KM. 98.145 (Bt. Km. 98.120 to km. 98.170) LHS at R.S. no. 137/2/P1/P1 of the Village Gadu Tal Maliya dist. Junagadh in the state of Gujarat Acquisition of land possession of land taken on lease consent for the extension of proposed Highway JSTPL/IE/1111/2014 JSTPL/2014/516 9/10/2014 10/10/2014 JSTPL/2014/517 11/10/2014 13/10/2014 JSTPL/2014/518 11/10/2014 13/10/2014 JSTPL/2014/519 11/10/2014 13/10/2014 9. Submission of revised junction plan 44+386.852 for approval JSTPL/IE/1114/2014 11/10/2014 13/10/2014 10. 11. Submission of revised junction plan at 77+874.548 for approval Status of construction of public facility aid post medical aid post and washroom at toll plaza along NHs and maintenance thereof under OMT BOT (Toll) & BOT (Annuity) contracts) JSTPL/IE/1115/2014 11/10/2014 13/10/2014 JSTPL/2014/520. 11/10/2014 14/10/2014
12. 13. Inundation of outer lane of RHS MCW in Ch. 95.290 Submission of revised Passengers Bus shelter JSTPL/IE/1117/2014 11/10/2014 14/10/2014 JSTPL/IE/1118/2014 14/10/2014 14/10/2014 14. Pedestrian Guard rail JSTPL/IE/1119/2014 14/10/2014 14/10/2014 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. Review of test report of elastomeric bearings for ROBs Submission of revised alignment between Ch. 63+270 to Ch. 63+710 RHS for approval Compliance of site visit report of Horticulture specialist of IE Mr. Gyanbir Singh Source approval of M/s N.C Rolling steel Pvt. Limited for metal beam crash barrier Inspection report for visit of M/S Exports Ltd. Metal beam crush barrier manufacturer Submission of Methodology for fixing of W. Beam crash barrier of 1500mm height Project Milestone and project completion schedule. Submission of Video recording covering status and progress of construction works for quarter ending Sep 14 Clause 13.6 of CA payment of shifting of Electrical lines 2nd RA bill of Jetpur Subdivision Payment underground crossing of existing electrical lines 3rd RA Bill of Jetpur Rural subdivision Updates on pre construction activities and urgent action required from authority - articles 5.1.4(c), 10.3.4, 11.2 & 11.4 of CA. JSTPL/IE/1120/2014 14/10/2014 15/10/2014 JSTPL/IE/1121/2014 14/10/2014 15/10/2014 JSTPL/IE/1122/2014 14/10/2014 16/10/2014 JSTPL/IE/1123/2014 14/10/2014 16/10/2014 JSTPL/IE/1124/2014 14/10/2014 16/10/2014 JSTPL/IE/1125/2014 14/10/2014 16/10/2014 JSTPL/IE/1116/2014 11/10/2014 17/10/2014 JSTPL/2014/521 14/10/2014 17/10/2014 JSTPL/2014/522 14/10/2014 17/10/2014 JSTPL/2014/523 14/10/2014 17/10/2014 JSTPL/2014/524 14/10/2014 17/10/2014 26. details of Accident reg. JSTPL/2014/526 15/10/2014 18/10/2014
27. 28. 29. 30. 31. 32. 33. 34. 35. 36. Reimbursement of 50% remuneration cost & Expenses of IC Shifting of existing utility shifting of High tension (HT) electric line of GETCO crossing project Highway at Ch. 0+350 NH 27 towards Rajkot end Submission of revised HSE organization chart of JSTPL site Environment Engineers site visit report from 4th Sep to 24 Sep 2014 Median Plantation - Quarterly Progress report for Quarter ending 30 Sep 2014 Revision in Alignment between Ch. 56+194 to Ch. 56+332 LHs to match with existing minor bridge at 56+259 Inundation of the project in the vicinity if Ch. 106+608 Reimbursement of 50% remuneration cost & Expenses of IC Approval of additional Quantity (1 nos.) for Borrow area (BA-117/P2) at Ch. 13+41/P4 Regarding submission of revised P&O for service road between CH. 55+490 to Ch. 55+860 for approval JSTPL/2014/527 16/10/2014 18/10/2014 JSTPL/2014/528 16/10/2014 18/10/2014 JSTPL/IE/1127/2014 17/10/2014 18/10/2014 JSTPL/IE/1128/2014 17/10/2014 20/10/2014 JSTPL/IE/1129/2014 17/10/2014 20/10/2014 JSTPL/IE/1130/2014 17/10/2014 20/10/2014 JSTPL/IE/1131/2014 18/10/2014 20/10/2014 JSTPL/2014/530 21/10/2014 21/10/2014 JSTPL/IE/1132/2014 JSTPL/IE/1133/2014 37. EOT III JSTPL/IE/EOT-3/2014 25/10/2014 29/10/2014 38. Payment underground crossing of existing electrical lines 4th RA Bill of Jetpur Rural subdivision JSTPL/2014/531 27/10/2014 29/10/2014 39. Regarding Change of Scope JSTPL/IE/1135/2014 28/10/2014 31/10/2014
INCOMING LETTERS FROM THE NHAI SL. NO. SUBJECT REFERENCE NO. 1. Maintenance of Existing Junagadh Bypass 3117 DATE of (dd/mm/yy) DATE of Received (dd/mm/yy ) 1/10/2014 4/10/2014 2. To Provide service road at road section Navagadh to Dhoraji on Nh8D. 3128 1/10/2014 4/10/2014 3. Review meeting reg. 3191 9/10/2014 9/10/2014 4. Details of accident reg. -3144 5. Construction of public facilities i.e. traffic Aid post median aid post and washroom at Toll Plazas along NH's and maintenance thereof under OMT BUT (Toll) 8 BOT (Annuity contracts) -3145 6. Policy Matter technical (166/2014) reg. -3146 7. Submission of financial Change of scope proposal reg. 3148 8. Restoration of the NOC issued for the petroleum storage issues reg. 3149 9. Updating of Revenue records reg. 3152 10. Request for Block time slots from Railway Authority for lunching of steel Girder at km. 158.300 (MG) & km. 181.850 (BG) 3166 11. Schedule intermittent site inspection /Visit of IC's Horticulture cum landscaping Expert 3178 12. Project Milestone and project completion/ Work completion programme. 3179 13. Inspection Note reg. 3193 9/10/2014 11/10/2014 14. Review meeting reg. 3191 9/10/2014 11/10/2014 15. Road Accident data collection to analysis of Fatal 8/10/2014 13/10/2014
and Grievously Injured accidents to identify the black spots and relate to accidents records reg. 3171 16. Submission of collection of road accident data and on submission of the report containing the analysis of such data for the month Aug 2014 reg 3174 8/10/2014 13/10/2014 17. Repairer and Maintenance of entrusted highway starches policy matters Technical (168/2014) -3211 11/10/2014 13/10/2014 18. Operation and Maintenance of PPP projects on BOT (Toll) Annuity period policy matters (167/2014) -3212 11/10/2014 13/10/2014 19. Online Monitoring of PPP Projects through PMIS software. -3213 11/10/2014 13/10/2014 20. Payment of land and possession of land reg. NHAI/PIU/RJK/Jet- Som/2014/D-3214 11/10/2014 13/10/2014 21. Request for release of advance payment for maintenance of existing Junagadh Bypass NHAI/PIU/RJK/VIP/2014/D- 3218 13/10/2014 14/10/2014 22. LA for Various Villages for Junagadh bypass. NHAI/PIU/RJK/VIP/2014/D- 3219 13/10/2014 14/10/2014 23. VIP Reference of Sh. Arvindbhai Ladani Hon'ble MLA Keshod Mangrol -3222 13/10/2014 14/10/2014 24. Disposal of water of Simtal reg. -3225 13/10/2014 14/10/2014 25. repair of Junagadh Bypass reg. -3228 13/10/2014 15/10/2014 26. Signage including photos of farmer minister etc. on National Highway reg. -3229 13/10/2014 15/10/2014 27. Underground crossing of existing overhead electrical lines 2 RA Bill of Prabhas Patan subdivision reg. -3236 14/10/2014 15/10/2014 28. Request for furnishing the Toll Plaza wise timelines for Completion of ETC lance -3249 14/10/2014 15/10/2014 29. Payment of land and possession of land reg. NHAI/PIU/RJK/Jet- Som/2014/D-3245 16/10/2014 17/10/2014 30. Implementation of ETC on Pan India basis installation of weight in Motion (WIM) Static weigh bridge (SWB) AYCC and CCTV at Wall Toll Plazas NHAI and Concessionaire) Delegation -3258 17/10/2014 20/10/2014
powers to RO's 31. Monitoring of PPP projects though PMIS portal -3267 17/10/2014 20/10/2014 32. Repair and maintenance of existing Junagadh Bypass 3275 17/10/2014 20/10/2014 33. Inspection Note to PD NHAI 3276 17/10/2014 20/10/2014 34. Underground work overhead electrical line in 4 laning Jetpur Somnath section of NH8D 3279 17/10/2014 20/10/2014 35. Request for black time spots from Railway Authority for launching of steel girder at Rly km. 158.300 (BG) and f181.850 (MG) NHAI/PIU/RJK/Jet- Som/2014/D-3283 18/10/2014 20/10/2014 36. Dwaaarks section NH8E in the state of Gujarat (approximately 445 km.) NHAI/PIU/RJK/Jet- Som/2014/D-445 37. Compliance of site visit report of Horticulture specialist of IE Mr. Gyanbir Singh 3289 38. Project Mile stone and Project Completion schedule 3291 39. status of Pending COS Proposal 3293 40. Implement of Archived Consistence for preparation of drawing / layout of the fuel station, private properties rest area complexes and such with facility along NH reg. NHAI/PIU/RJK/2014/D-3294 41. Minutes of meeting of CGM (T) RO Gujarat for review meeting held at RO Gandhinagar on 15 October 2014 3295 42. Update on preconstruction activities & urgent actions required from authority article 5.1.4.9 (e) 10.3.4,10.4,11.2 & 11.4. CA 3297 43. Regarding Compliance report 3298 44. Payment for shifting of electrical lines 2nd RA bill of Jetpur subdivision and under crossing existing overhead electrical lines 3rd RA bill of Jetpur Rural subdivision 3299 45. Request for release of advance payment for 22/10/2014 27/10/2014
maintenance of existing Junagadh Bypass 3313 46. Construction of Box gutter for rain water disposal 3314 22/10/2014 27/10/2014 47. Construction of bridge reg. 3227 29/10/2014 30/10/2014 OUTGOING LETTERS FROM ICT SITE OFFICE A) To Concessionaire SL. NO. 1. SUBJECT Schedule of joint site inspection as per the concession agreement REFERENCE NO. 8D/JSTPL/1278 DATE of (dd/mm/yy) DATE of Received (dd/mm/yy ) 4/10/2014 4/10/2014 2. Review and approval for "Profile of M/s sri Infotech Hyderabad for Bump intergrator test 8D/JSTPL/1279 30/09/2014 4/10/2014 3. Submission of financial proposal for due to provision of additional culvert as positive variation under clause 16.2 of CA 8D/JSTPL/1280 4/10/2014 4/10/2014 4. Regarding tour programme for Mr. Sunil Kumar Jena our Assistant Quality cum Material Engineer for Joint inspection for elastomeric nearing at m/s sanfiled India Ltd Bhopal 8D/NHAI- PD/1281 5. Submission of financial proposal for due to provision of additional culvert as positive variation under clause 16.2 of CA 8D/NHAI- PD/1282 6. Schedule of joint site inspection as per the concession agreement 8D/JSTPL/1283 7/10/2014 7/10/2014 7. To provide service road section Navagadh to Doraji on NH8D 8D/JSTPL/1284 6/10/2014 7/10/2014 8. Information regarding ROB 3 and 4 8D/NHAI- PD/1285 9. Passenger shelter 8D/JSTPL/1286 10. Ch. 13+175 to Ch. 13+800 service road section (LHS) lined drain cum Footpath 8D/JSTPL/1287 8/10/2014 8/10/2014
11. Access permission and approval for retail outlet of abutting on NH8D in KM. 98.145 (Bt. Km. 98.120 to km. 98.170) LHS at R.S. no. 137/2/P1/P1 of the Village Gadu Tal Maliya dist Junagadh in the state of Gujarat 8D/NHAI- PD/1288 12. Independent test by the Independent consultant 8D/JSTPL/1289 10/10/2014 11/10/2014 13. Schedule intermittent site inspection visit of IEs Horticulture cum landscaping Expert 8D/JSTPL/1290 14. Inspection note of PD NHAI 8D/JSTPL/1291 15. 1) Policy Matter Technical (166/2014) 2) Scheduling of intermittent site inspection visit od our Horticulture cum landscaping expert 8D/NHAI- PD/1292 16. Repair and Maintenance of Existing Junagadh Bypass 8D/JSTPL/1293 11/10/2014 13/10/2014 17. Revised details technical sanction to estimate of shift pipeline in Vadal V.W.S scheme (Tal Junagadh 8D/NHAI- PD/1294 18. Repair and Maintenance of the existing road 8D/NHAI- PD/1296 11/10/2014 14/10/2014 19. Project Milestone and Project completion schedule and Extension of time 8D/NHAI- PD/1297 14/10/2014 16/10/2014 20. Underground crossing of existing overhead electrical lines 2 RA bill of Prabhas Patan subdivision 8D/NHAI- PD/1298 14/10/2014 15/10/2014 21. Reg. COS 3+800, 46+280 and wider Median and Additional culverts 8D/JSTPL/1302 16/10/2014 16/10/2014 22. Representation of Junagadh Bypass reg. 8D/NHAI- PD/1303 23. Maintenance of existing Junagadh bypass 8D/JSTPL/1304 16/10/2014 16/10/2014 16/10/2014 16/10/2014 24. Submission of Monthly Progress report (Sep 2014 and Quarterly Progress report (July 2014 to Sep 2014) 8D/NHAI- PD/1305 16/10/2014 17/10/2014 25. Revised estimate for road crossing works for Shapur Village (Ch. 40+900) pipeline from Vadal sapur section 8D/NHAI- PD/1306 16/10/2014 17/10/2014 26. Submission of revised junction plan at 44+386.852 16/10/2014 17/10/2014
for approval 8D/JSTPL/1307 27. Disposal of rainwater 8D/JSTPL/1308 17/10/2014 17/10/2014 28. VIP reference of sh. Arvindbhai Ladani Hon'ble MLA Keshod Mangrol 8D/NHAI- PD/1309 17/10/2014 17/10/2014 29. Inspection report for factory visit M/s STL export Ltd. Metal beam brash barrier manufacture 8D/JSTPL/1310 30. Disposal of rainwater 8D/NHAI- PD/1311 31. payment of shifting of Electrical lines 2nd RA bill of Jetpur Subdivision 8D/NHAI- PD/1312 32. Payment underground crossing of existing electrical lines 3rd RA Bill of Jetpur Rural subdivision 8D/NHAI- PD/1313 33. Submission of Methodology for fixing of W Beam crash barrier of 1500 mm height 8D/JSTPL/1315 20/10/2014 20/10/2014 34. Monthly Inspection report of the joint site inspection report of the Project 9th and 10th October 2014 8D/NHAI- PD/1316 20/10/2014 20/10/2014 35. VIP Reference of sh. Rajesh Chudasama Hon'ble MP (LS) Junagadh reg. 8D/NHAI- PD/1317 17/09/2014 21/10/2014 36. Revised details technical sanction to estimate pipeline crossing of Junagadh Vanthali RWSS pipeline between Vadal to Shapur road 8D/NHAI- PD/1318 16/10/2014 21/10/2014 37. Submission of revised alignment between Ch. 63+270 to 63+710 RHS for approval 8D/JSTPL/1319 18/10/2014 21/10/2014 38. Source approval of M/s N.S rolling steel Pvt. Limited for metal beam crash barrier 8D/JSTPL/1320 17/10/2014 21/10/2014 39. Submission of revised junction plan at 77+874+548 for approval 8D/JSTPL/1322 17/10/2014 21/10/2014 40. Submission of revised passenger Bus shelter. 8D/JSTPL/1327 21/10/2014 21/10/2014 41. Submission of revised plan and profile for service road from Ch. 55+490 to Ch. 55+860 8D/JSTPL/1328 24/10/2014 25/10/2014 42. Regarding protein of the median along the pate of 24/10/2014 25/10/2014
the Pedestrian lane. 8D/JSTPL/1329 43. Regarding Change of Scope 8D/JSTPL/1330 24/10/2014 25/10/2014 44. Observation of the Independent Consultants financial expert 8D/JSTPL/1333 27/10/2014 27/10/2014 45. Construction of Box Gutter for rain water disposal 8D/JSTPL/1334 28/10/2014 28/10/2014 46. Mobilization of Mr. Ashok Kumar Dixit (Ic's Electrical Engineer) 8D/NHAI- PD/1335 31/10/2014 31/10/2014 47. Regarding Change of Scope 8D/NHAI- PD/1336 31/10/2014 3/11/2014 48. Project Milestone Project Completion Schedule and Extension of Time 8D/NHAI- PD/1337 27/10/2014 3/11/2014 49. 50. Submission of the Concessionaire regarding revised plan and Profile of service road from Ch. 553490 to Ch. 55+860 8D/ADN/1331 25/10/2014 25/10/2014 B) To the Authority ( NHAI) SL. NO. SUBJECT REFERENCE NO. DATE Of (dd/mm/yy) DATE Of Dispatched (dd/mm/yy) 1. Schedule of joint site inspection as per the concession agreement 8D/JSTPL/1278 4/10/2014 4/10/2014 2. Submission of financial proposal for due to provision of additional culvert as positive variation under clause 16.2 of CA 8D/JSTPL/1280 4/10/2014 4/10/2014 3. Regarding tour programme for Mr. Sunil Kumar Jena our Assistant Quality cum Material Engineer for Joint inspection for elastomeric nearing at m/s sanfiled India Ltd Bhopal 8D/NHAI-PD/1281 4. Submission of financial proposal for due to provision of additional culvert as positive variation under clause 16.2 of CA 8D/NHAI-PD/1282 5. Schedule of joint site inspection as per the concession 7/10/2014 7/10/2014
agreement 8D/JSTPL/1283 6. Information regarding ROB 3 and 4 8D/NHAI-PD/1285 7. Passenger shelter 8D/JSTPL/1286 8. Ch. 13+175 to Ch. 13+800 service road section (LHS) lined drain cum Footpath 8D/JSTPL/1287 8/10/2014 8/10/2014 9. Access permission and approval for retail outlet of abutting on NH8D in KM. 98.145 (Bt. Km. 98.120 to km. 98.170) LHS at R.S. no. 137/2/P1/P1 of the Village Gadu Tal Maliya dist. Junagadh in the state of Gujarat 8D/NHAI-PD/1288 10. Independent test by the Independent consultant 8D/JSTPL/1289 10/10/2014 11/10/2014 11. Schedule intermittent site inspection visit of IEs Horticulture cum landscaping Expert 8D/JSTPL/1290 12. Inspection note of PD NHAI 8D/JSTPL/1291 13. 1) Policy Matter Technical (166/2014) 2) Scheduling of intermittent site inspection visit od our Horticulture cum landscaping expert 8D/NHAI-PD/1292 14. Repair and Maintenance of Existing Junagadh Bypass 8D/JSTPL/1293 11/10/2014 13/10/2014 15. Revised details technical sanction to estimate of shift pipeline in Vadal V.W.S scheme (Tal Junagadh 8D/NHAI-PD/1294 16. Repair and Maintenance of the existing road 8D/NHAI-PD/1296 11/10/2014 14/10/2014 17. Project Milestone and Project completion schedule and Extension of time 8D/NHAI-PD/1297 14/10/2014 16/10/2014 18. Underground crossing of existing overhead electrical lines 2 RA bill of Prabhas Patan subdivision 8D/NHAI-PD/1298 14/10/2014 15/10/2014 19. Reg. COS 3+800, 46+280 and wider Median and Additional culverts 8D/JSTPL/1302 16/10/2014 16/10/2014 20. Representation of Junagadh Bypass reg. 8D/NHAI-PD/1303 16/10/2014 16/10/2014 21. Maintenance of existing Junagadh bypass 8D/JSTPL/1304 16/10/2014 16/10/2014
22. Submission of Monthly Progress report (Sep 2014 and Quarterly Progress report (July 2014 to Sep 2014) 8D/NHAI-PD/1305 16/10/2014 17/10/2014 23. Revised estimate for road crossing works for Shapur Village (Ch. 40+900) pipeline from Vadal sapur section 8D/NHAI-PD/1306 16/10/2014 17/10/2014 24. Disposal of rainwater 8D/JSTPL/1308 17/10/2014 17/10/2014 25. VIP reference of sh. Arvindbhai Ladani Hon'ble MLA Keshod Mangrol 8D/NHAI-PD/1309 17/10/2014 17/10/2014 26. Disposal of rainwater 8D/NHAI-PD/1311 27. payment of shifting of Electrical lines 2nd RA bill of Jetpur Subdivision 8D/NHAI-PD/1312 28. Payment underground crossing of existing electrical lines 3rd RA Bill of Jetpur Rural subdivision 8D/NHAI-PD/1313 29. Monthly Inspection report of the joint site inspection report of the Project 9th and 10th October 2014 8D/NHAI-PD/1316 20/10/2014 20/10/2014 30. VIP Reference of sh. Rajesh Chudasama Hon'ble MP (LS) Junagadh reg. 8D/NHAI-PD/1317 17/09/2014 21/10/2014 31. Revised details technical sanction to estimate pipeline crossing of Junagadh Vanthali RWSS pipeline between Vadal to Shapur road 8D/NHAI-PD/1318 16/10/2014 21/10/2014 32. Regarding Change of Scope 8D/JSTPL/1330 24/10/2014 25/10/2014 33. Observation of the Independent Consultants financial expert 8D/JSTPL/1333 27/10/2014 27/10/2014 34. Mobilization of Mr. Ashok Kumar Dixit (IC's Electrical Engineer) 8D/NHAI-PD/1335 31/10/2014 31/10/2014 35. Regarding Change of Scope 8D/NHAI-PD/1336 31/10/2014 3/11/2014 36. Project Milestone Project Completion Schedule and Extension of Time 8D/NHAI-PD/1337 27/10/2014 3/11/2014