Central University of Rajasthan Tender Enquiry Reference - DATE: 09/05/2013 Sealed tenders are invited for Supply of Stationery, General Items from reputed suppliers. 1. Nature of work: Supply of Stationery and General Items 2. Cost of Tender Form: Rs. 500 /- (Non refundable) 3. Last Date of submitting Tender Form 29 th May 2013 up to 2:00 PM 4. Tender opening (technical bid) Date: 29 th May 2013 at 3:00 PM 5. Amount of E.M.D: Rs. 5000/- (Five thousand only, refundable (interest free) Mode of EMD and Tender fee: Tenderers should make separate D.D. for each Tender fee and EMD in favour of Central University of Rajasthan payable at Kishangarh and send it with below supporting. Important Note for the Bidder: All the pages of the tender document should be submitted altogether sealed and duly superscribed on envelope Quotation for the supply of stationery and general items due on 29/05/2013 Central University of Rajasthan Bandarsindri Campus NH-8 Jaipur-Ajmer Highway Towards Village Mandoti-District. Ajmer. Please Note that the tender document is subjected to verification with the original tender document, and if any discrepancy is found, the tender would be rejected. Tenders will be opened first in the presence of the attending tenderers. The University reserves the right to reject any or all tenders, without assigning any reason thereof. Registrar CENTRAL UNIVERSITY OF RAJASTHAN
CENTRAL UNIVERSITY OF RAJASTHAN (To Be Filled By the Vendor/ Bidder) 1. Nature of work 2. Name of the Vendor 3. Full Address of the Vendor 4. Telephone/ Mobile No 5. Fax. No. (If any) 6. Details of the D.D. a. For Tender Fee(Non Refundable) : D.D. No. dated drawn from the bank b. For E.M.D Amount (Refundable) : D.D. No. dated drawn from the bank Seal and Signature of the bidder/vendor.
Terms & Conditions 1. Quotations are invited from the manufacturer distributors or authorized dealer for the supply of items required for use by Central University of Rajasthan as per list attached/given overleaf by 29 th May, 2013 before 02:00 P.M, at Central University of Rajasthan Bandarsindri Campus NH-8 Jaipur-Ajmer Highway Village Mandoti-District. Ajmer. The quotations will be opened at 03:00 P.M. on 29 th May, 2013. The covers containing quotations must be marked QUOTATION FOR Supply of Stationery and General Items DUE ON 29 th May, 2013. 2. THE RATES QUOTED SHOULD BE F.O.R. Bandarsindri Campus inclusive of all charges viz. packing, forwarding, local taxes, railway freight, transit insurance etc. and free delivery at University stores. 3. Details of Specifications and make of each item should be clearly given supported by the illustrated pamphlets wherever possible. Quotations without specifying the make and other particulars may be rejected. The payment will be made after the goods have been received, opened, checked & found to be in order to our entire satisfaction. The accessories included in the equipments should also be clearly mentioned. Losses or damages in transit will be to the account of the supplier. The supplier may if he so desires get the goods insured and include such charges in the tendered rate. 4. The payment for the ordered item would be made after the articles have been received and found in order. Normally payment shall be made through a crossed cheque within 30 days of the receipt of goods to our entire satisfaction. 5. Your rates should be valid at least for one year from the last date of receipt of quotations. 6. Performance Security equivalent to 5% of the value of the order will have to be furnished by supplier. Performance Security may be furnished in the form of an Account payee Demand Draft or Bank Guarantee from a Nationalize bank in an acceptable form for safeguarding the purchaser s interest in all respects. 7. The undersigned is not bound to accept the lowest tender and may reject any tender or any part of the tender without assigning any reason thereof. 8. The price should be quoted on prescribed price schedule and must be sent in a properly sealed envelope. 9. All the columns of the annexure attached shall be duly and properly filled in separately. The rates and units shall not be overwritten in the price schedule. The rates shall be quoted both in figures and words. The Tender should be signed by the authorized signatory of the firm. 10. The payment will be made on actual basis after receipt of goods as per specifications. In case the goods are rejected these have to be removed by the supplier at his own cost. (a) The penalty Clause is as under :- Should the tenderer fail to deliver the goods within the period specified in the tender form, the University may, at his discretion, allow an extension in time subject to recovery from the tenderer as agreed liquid damages, and not by way of penalty, a sum equal to the percentage of the value of order which the tenderer has failed to supply for period of delay as stated 3
below:- (i) Delay up to one week - 1% (ii) Delay exceeding one week but not exceeding two weeks - 2% (iii) Delay exceeding two week but not exceeding one month - 5% (iv) Delay exceeding one month. 5% for each month & part thereof subject to maximum- 10% (b) In case of failure to supply the goods within the prescribed time and in accordance with the specifications given in the quotations, the University shall be free to cancel the order and make purchases form the next higher tenderer or from the open market as the case may be. In that case the loss sustained by the University shall be recovered from the defaulting supplier. The University will be at liberty to recover the loss from the payment of earnest money/performance Security or any other pending claims of the supplier without prejudice to its general right to effect recovery from the supplier. 11. No payment will be made in advance for any supplies under this tender. The valid documentary proof of Sales Tax, VAT/Service Tax Registration No. & details of Income Tax registration (PAN) should be submitted alongwith the quotation. The taxes must be quoted clearly and separately. If the taxes are not quoted separately, it will be presumed that the rates quoted are inclusive of taxes. 12. University reserves the right to accept or reject any item(s) or any tender without assigning any reason. 13. The University reserves the right to verify/seek confirmation of all original documentary evidence submitted by the venders in support of the tenders, specifications for eligible criteria. In case any information furnished by vender is found false/incorrect the tender will be rejected. 14. The supplier should furnish a brief write up, backed with adequate data, explaining his available capacity and experience (both technical and commercial) for supply of the required items within the specified time and completion after meeting all their current commitments. Also produce a write up on their letter head mentioning that the similar nature of the work has been done by you. 15. Earnest Money: (a) EARNEST MONEY:- A Demand Draft for Rs 5000/- D.D. No. dated.. Bank Name. Only in the name of Central University of Rajasthan and payable at Kishangarh, may please be sent along with your quotation as Earnest Money without which no quotation shall be considered. (b) Earnest Money is liable to be forfeited and bid is liable to be rejected, if the tenderer withdraw or amends impairs or derogates from the tender in any respect within the period of validity of the tender. (c) The earnest money of all the unsuccessful tenderers will be returned as early as possible after the expiry of the period of the bid validity and after issue of the purchase order. No interest will be payable by the purchaser on the Earnest Money Deposit. (d) Forfeiture of Earnest Money: The earnest money will be forfeited in the following cases: (i) When tenderer with draws or modifies the offer after opening of tender. (ii) When the tenderer does not deposit the security money after the purchase order is given. 4
(iii) When the tenderer fails to commence the supply of items as per purchase order within the prescribed period. (iv) When the tenderer fails to provide maintenance services during the warrantee period. (v) When information/certificate/document furnished is found false at any stage. 16. Delivery of the ordered items is to be made within 10 days from the date of purchase order. 5
S.No. CENTRAL UNIVERSITY OF RAJASTHAN Name of Item LIST OF STATIONARY ITEMS Quantity Required Brand 1. Acarlic Name Plate 24 Nos. Acarlic 2. Al-pin 50 pkt Zebra 3. Ball Pen Blue/Black 500 Nos. Cello Butter Flow 4. Ball Pen Blue/Black/Red 1000 Nos. Reynolds 5. Ball Pen Riffile 500 Nos. Reynolds 6. Ball Pen (Use & Throw) 200 Nos. Best Quality 7. Binder Clips 19 mm 48 Pkt Infinity 8. Binder Clips 25 mm 100 pkt Infinity 9. Binder Clips 35 mm 24 pkt Infinity 10. Board Duster 72 Nos. Omega 11. Brown Tape 1 12 Nos. Premier 12. Brown Tape 2 12 Nos. Premier 13. Calculators 24 Nos. Citizen 14. Carbon Paper Blue/ Black 02 Pkt Kangaroo 15. CD Cover Plastic 1000 Nos. Best Quality 16. CDs 300 Nos. Moser bare 17. Cello Tape ¼ 24 Nos. Premier 18. Cello Tape 1 60 Nos. Premier 19. Cello Tape 2 100 Nos. Premier 20. Cobra Standing File 1000 Nos. Lodha 21. Conference Pad- thin 200 Pkt Classmate 22. Dak Pad (four fold) 23 No. 200 Nos. Mayur 23. Dak Pad 2 Fold 23 No. 100 Nos. Mayur 24. Dak Pad Cord & Rad - 22 No. 1000 Nos. Mayur 6
25. Dispatch Registers 36 Nos. Rastogi 26. Dustbin with Cover Mediam 100 Nos. Cello 27. Dusting Cloth 2000 Nos. Best Quality 28. Dustless Chalk 100 pkt Best Quality 29. DVD Blank 100 Nos. Moser bare 30. Envelope 9 X4 100 Pkt 100 GSM 31. Envelope 11 X 5 White 200 Pkt 100 GSM 32. Envelope 11 X 5 White Window 100 Pkt 100 GSM 33. Envelopes A4 size Yellow 100 pkt Best Quality 34. Envelopes A4 size white Cloth 10 pkt Best Quality 35. Envelopes A3 size Yellow 100 pkt Best Quality 36. Envelopes A3 size white Cloth 50 Pkt Best Quality 37. Eraser 36 pkt Natraj 38. Fevi Call Tube 50 Nos. Fevicall 39. Fevi Stick Big size 300 Nos. Fevi Stick 40. File 2 pc spring 100 Nos. Mayur 41. File Cover / Spring file/ Cobra File/ 1000 Nos. Lodha 42. Flag 2 X 2 100 Nos. Infinity 43. Flag Colour 03 set 1 X 3 1000 Nos. Infinity 44. Gift Paper With Flower Ribbon 200 Nos Best Quality 45. Gum Bottle 150 ml. 12 Nos. Camel 46. High lighter (set of five colours) 30 Pkt Cello 47. Index File/ Box File 500 Nos. Ajanta 48. Laser Light Pointer Pen 24 Nos. Best Quality 49. Log Book 120 pages 12 Nos. Rastogi & Rastogi 50. Marker Pen Black 48 Nos. HP 51. Notice Board Pin Plastic 50 pkt Infinity 7
52. Paper Cutter Big Size 100 Nos. Natraj 53. Paper Rim A3 Green 70 GSM 12 pkts. JK 54. Paper Rim A4 - Red 75.80 GSM & Green 70 GSM 55. Paper Rim Legal- Red 75.80 GSM & Green 70 GSM 1500 Nos. JK 30 Nos. JK 56. Paper Tray 50 Nos. Best Quality 57. Paper Weight (Glass) 500 Nos. Best Quality 58. Pencil HB 200 pkt Natraj 59. Pencil Cells Big 10 Nos. Eveready 60. Pencil Cells- Mediam 24 Nos. Eveready 61. Peon Book 10 Nos. Rastogi 62. Pilot Pen B.5 Blue 50 Nos. Pilot 63. Pilot Pen Blue & Black 100 & 20 Nos. Luxor 64. Pin Dispenser 50 Nos. Infinity 65. Plastic Dory 20 Bundle Best Quality 66. Plastic Folders Button Single Folder 1200 Nos. Infinity 67. Plastic Folders L 1000 Nos. Infinity 68. Plastic Folders L with Single Pocket 200 Nos. Infinity 69. Plastic Folders MC-212 Double Pocket 300 Nos. Infinity 70. Power Cord/ Extension Cord 36 Nos. Best Quality 71. Punching Machine (Double Hall) Big 800 72. Punching Machine (Double Hall) Small 24 Nos. Kangaroo DP 60 Nos. Kangaroo 73. Receipt Registers 24 Rastogi 74. Registers 220 pages 500 Nos. Rastogi 75. Registers 440 pages 200 Nos. Rastogi 76. Room Freshener 30 Nos. Ambi-pure 8
77. Rubber Band Big size 24 pkt Wonder 78. Scale 12 Steel 60 Nos. Natraj 79. Scissors Big Size 7.5 50 Nos. Kangaroo 80. Sharpener 20 box Natraj 81. Slip Pad 2 x 2 White 100 Nos. Infinity 82. Spiral Note Book 200 Nos. Infinity 83. Stamp Pad Small 12 Nos. Ashoka 84. Stamp Pad Big 12 Nos. Ashoka 85. Stapler No. - 10 50 Nos. Kangaroo 86. Stapler Big HP 45 (Steel) 36 Nos. Kangaroo 87. Stapler Pin - Big 24 Pkt. Kangaroo 88. Stapler Pin - Small 500 Pkt. Kangaroo 89. Steno Note Book 12 Nos. Ajanta 90. Stick File 12 Nos. Infinity 91. Tag - Big 100 Bundle Best Quality 92. Tag File 100 Nos. Wonder 93. Tape Stand Big size 20 Nos. Best Quality 94. U Clip Plastic 400 pkt. Zen 95. U Clip Steel 20 Pkt. Shell 96. Visiting Card Folder 20 Nos. Infinity 97. White Board Marker 10 pkts Cello 98. Whitener Bottle 50 Nos. Kores 99. Writing Pad/ Note Pad No. 33 100 Nos. Ajanta 9
CENTRAL UNIVERSITY OF RAJASTHAN LIST OF GENERAL ITEMS S. No. Name of Item Quantity Required 1. Acid (Hydrochloric) 1000 ltr 2. Broom (Flower) 500 3. Broom (Panni) 100 4. Colin Big Blue 500 ml 10 Nos. 5. Dettol - 500 ml 100 bottle 6. Dettol 500 ML (HAND WASH) 225 ml 50 Nos. 7. Dustpan 10 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. Harpic 700 ml Hit Spray Black -425 ml Kapoor Ki Goli Mof (Clean Cloth) Big Odonil 75 gm Phenyl - Doctor Black Scrap Pad-Big Soap 60 gm Lifeboy Toilet Brush Washing Powder Wheel 1 kg Wiper Big & Broad Gala 300 Nos. 20 20 Kg 1000 Nos. 50 Nos. 1500 Ltr 12 200 Nos. 25 25 Kg. 200 10