AGENDA 7:30-8:15am - Breakfast Persimmon Conf Room 129 Giles Horney Main Building ~8:30-9:00am - Presentations Contractors in Magnolia Conference Room 100 in Giles Horney Main Building Designers in Sycamore Conference Room 101 in Construction Shops Building Overflow in Hickory Conference Room 103 in Construction Shops Building ~9:00-10:00am - Networking
OPEN-ENDED DESIGNER AGREEMENTS University of North Carolina at Chapel Hill Fall 2018
AGENDA Introductions Overview of Contracting Method 2017 and 2018 Metrics 2019 Process Questions Networking
INTRODUCTIONS
ORGANIZATION STRUCTURE (PARTIAL) Associate Vice Chancellor Anna Wu, FAIA Executive Director Administrative Services Robyn Narvesen Executive Director Facilities Planning & Design Evan Yassky, AIA Executive Director Engineering & Construction Greg Driver, PE Executive Director Operations Darius Dixon Executive Administrator Lynn Friend
Exec Director Evan Yassky, AIA Administrator Mark Pickard Asst Director Asst Director Asst Director Director Design Interiors Planning Facilities Technology Joe Ockert, RA Cheryl Leguillow, NCIDQ, AUID Nathan Harms, AIA Abbas Piran Architect Designer Planners Space Data Chris Bozzelli Jennifer Stallings Mayowa Alabi Plan Room Jill Coleman Architectural Technician Reggie Stewart Designer Powell Marshall Amy Dean Joe Fenton Tom Loter Steve McGarry Facilities Condition Assessment Program (FCAP) Michael Pierce Architect Vacant Designer Bailey Gatens Mapping Historic Property Anne Douglas
Administrator Cody Pace Exec Director Greg Driver, PE Administrator Mary Boyer Asst Director Energy Management Cindy Register, PE Asst Director Facilities Engineering Sarah Towles, PE BSL3 DCM Engineer William Robertson, PE Director Construction Mngmt Sid Stone Interim Director Construction Shops Ken Vogel Energy Engineer George Jacobs, PE Senior Electrical Jeannie Smith, PE Construct Manager Mike Lloyd Supervisors Senior Commissioning Rod Rabold Senior Mechanical Joe Magura, PE Construct Manager George Kirschmann Energy Engineer Facility Engineer Construct Manager Obadele St. George Chuck Dabney, PE Errol Simon Data Analyst Jessica O Hara Facility Engineer Ben Johnson, HBDP Formal CM s Kyle Coble Chris Glenn Greg Graves Electrical Designer Keith Snead Billy Vierra Joel Witherow
45 Total Projects and # Projects per PM 380 40 35 30 25 33 27 36 29 34 28 37 37 30 30 35 35 28 28 32 33 26 26 35 28 37 29 39 31 313 40 32 322 36 33 328 38 343 33 30 34 31 310 33 30 40 360 340 32 322 320 20 291 299 298 292 298 297 300 15 10 5 265 275 280 276 259 263 282 Also, PM ing an average of 10 formal projects in FES, EM, FPD-D Data does not include formal CIP projects being managed in FPD- Design, Facilities Engineering, or Energy Management. 280 260 240 0 220 # per PM (Filled = 10) # per PM (Actual) Total
OTHER KEY PLAYERS (PARTIAL) From Facilities ADA Building Services Life Safety HVAC Services Electrical Services Plumbing Services Exteriors / Roofing Grounds Controls & Commissioning Outside Facilities EHS ITS Energy Services Transportation & Parking Buildings & Grounds Committee User Group
OVERVIEW OF OEDA CONTRACTING METHOD
Abatement Arc Flash Architecture Audio Visual Civil Cx Envelope Cx MEP Electrical Interiors Lab Planning Landscape Architecture Land Surveying Lighting Design Mechanical Roofing Structural Vivarium Design
OVERVIEW OF CONTRACTING METHOD Submit OEDA application online Discipline committees review applications and select firms Execute the Open-Ended Designer Agreement contract One year with option to extend for one additional year When a project under $500K total project cost is initiated, execute an Authorization to Proceed (ATP) Contract Structure Prime consultant / Subconsultant / Hybrid: In-House Architect with OEDA Engineering Rotate through list of firms within discipline
SCOPE OF SERVICES (PARTIAL) ATP (Authorization to Proceed) Design Field verification of existing drawings We will assist you on site! Provide meeting minutes Follow UNC Design Guidelines Incorporate review comments Estimate probable construction cost Bidding Phase & Front End Options Administered by University OR Administered by Designer Construction Administration Lead weekly site visits Provide field reports Punchlist and reinspection Close-out
SCOPE OF SERVICES (PARTIAL) ATP (Authorization to Proceed) Design Field verification of existing drawings We will assist you on site! Provide meeting minutes Follow UNC Design Guidelines Incorporate review comments Estimate probable construction cost Bidding Phase & Front End Options Administered by University OR Administered by Designer Construction Administration Lead weekly site visits Provide field reports Punchlist and reinspection Close-out
2017 & 2018 METRICS
2017 & 2018 OEDA 20 Month Period 131 Designer Contracts
2017 & 2018 OEDA 20 Month Period 131 Designer Contracts Total Value - $2.5M
2017 & 2018 OEDA 20 Month Period 131 Designer Contracts Total Value - $2.5M Contracting $125,000 per month on average Average Contract - $19,000
Classroom/Office Renovations Labs & Makerspaces Fall Protection Feasibility Studies Façade & Waterproofing Repairs Roof Replacement 2017 & 2018 OEDA 20 Month Period 131 Designer Contracts Total Value - $2.5M Contracting $125,000 per month on average Average Contract - $19,000 Ventilation Improvements / Fume Hood Installation Parking Deck Repairs
2017 & 2018 OEDA CONTRACTS 30 25 24 20 19 17 15 13 10 5 3 1 7 4 3 4 8 10 6 7 3 2 0
2019 PROCESS
2019 OEDA PROCESS Submit application online (multiple disciplines at once) http://go.unc.edu/unc-oed NLT 5PM on Friday October 26, 2018 Example projects SF-330 UNC will execute OEDA contracts by end of 2018 Kick-off meeting with more in-depth information early 2019
CONSIDERATIONS Relevant experience, expertise, and past performance Project leadership and management Responsiveness Willingness to prioritize projects under $500K total project cost Proximity to Chapel Hill Diversity and NC HUB certification Share the wealth Relationship building
QUESTIONS Thank you! Sarah Towles sarah.towles@facilities.unc.edu Joe Ockert joe.ockert@facilities.unc.edu Cheryl Leguillow cheryll@fac.unc.edu Lynn Friend lynn.friend@facilities.unc.edu