The City of Muskogee encourages participation from all its citizens in public meetings. If participation is not possible due to a disability, notify the City Clerk, in writing, at least forty-eight hours prior to the scheduled meeting and necessary accommodations will be made (ADA 28 CFR/36). PURCHASING COMMITTEE AGENDA CITY OF MUSKOGEE July 5, 2016 CITY HALL 2ND FLOOR CONFERENCE ROOM, 3:30 P.M. 1. Consider approval of Purchasing Committee Minutes of June 21, 2016. 2. Consider approval of claims for all City Departments 6-16-2016 to 6-28-2016. 3. Consider approval of final payment to H&G Paving, Inc. in the amount of $34,083.58 for construction of Love-Hatbox Parking improvements, or take other necessary action. (Mike Stewart) 4. Consider approval of a City Council Resolution, of the City of Muskogee, establishing and adopting a Downtown Loft Apartment Incentive Program, or take any necessary action. (Gary D. Garvin)
Purchasing Committee 1. Meeting Date: 07/05/2016 Submitted For: Initiator: Department: Donnie Wimbley, Purchasing Donnie Wimbley, Purchasing Director Purchasing Staff Information Source: Donnie Wimbley Information AGENDA ITEM TITLE: Consider approval of Purchasing Committee Minutes of June 21, 2016. BACKGROUND: Minutes from June 21, 2016. RECOMMENDED ACTION: Approve of Purchasing Committee Minutes of June 21, 2016. Minutes Attachments
MINUTES PURCHASING COMMITTEE June 21, 2016 The Purchasing Committee meeting was called to order Tuesday June 21, 2016 with the following in attendance: Committee Members: Bob Coburn Dan Hall Staff: Roy Tucker, Interim City Manager Donnie Wimbley, Purchasing Agent Jean Kingston, City Treasurer Mike Miller, Administrative Services Manager Jacqueline Pittman, Purchasing Clerk II 1. Consider approval of Purchasing Committee Minutes of June 7th, 2016. Motion to Approve 2 nd Motion Consider approval of claims for all City Departments 06-02-2016 to 06-15-2016 or take 2. other necessary action. Motion to Approve 2 nd Motion There was no further business presented for discussion. Meeting Adjourned. Not enough committee members present, no quorum. Sent to Public Works and Finance.
Purchasing Committee 2. Meeting Date: 07/05/2016 Submitted For: Initiator: Department: Donnie Wimbley, Purchasing Donnie Wimbley, Purchasing Director Purchasing Staff Information Source: Donnie Wimbley Information AGENDA ITEM TITLE: Consider approval of claims for all City Departments 6-16-2016 to 6-28-2016. BACKGROUND: Claims List for all City Departments. RECOMMENDED ACTION: Approve of claims for all City Departments 6/16/2016 to 6/28/2016. Claims List Attachments
Purchasing Committee 3. Meeting Date: 07/05/2016 Submitted For: Initiator: Department: Mike Stewart, Public Works Christy Byrd, Office Administrator I Public Works Staff Information Source: Mike Stewart, Director of Public Works; Jim Wixom, Assistant Director of Public Works-Operations; Prag Mahajan Civil Engineer II, Jessica Zwirtz AGENDA ITEM TITLE: Information Consider approval of final payment to H&G Paving, Inc. in the amount of $34,083.58 for construction of Love-Hatbox Parking improvements, or take other necessary action. (Mike Stewart) BACKGROUND: The Love-Hatbox Parking Improvements project is an improvement to the Love-Hatbox Complex and was approved by City Council in preparation for the Musical Extravaganza which is better known as G-Fest. It was a unit price contract and there were quantity overruns which have been verified by staff and are within allowable limits. Total contract-$634,485.00 Contract Adjustments-($3,000.00) Adjusted contract amount-$681,536.55 Overrun: $681,536.55-$634,485.00=$47,051.55 % Overrun on Original ($47,051.55/$634,485.00)X100=7.42% The work has been completed and a very minimal punch list was identified and completed. RECOMMENDED ACTION: Approve of final payment to H&G Paving, Inc. in the amount of $34,083.58 for construction of Love-Hatbox Parking Improvements. H&G final payment Attachments
Purchasing Committee 4. Meeting Date: 07/05/2016 Initiator: Department: Gary Garvin, Planning Director Planning Staff Information Source: Gary D. Garvin, Director of Planning AGENDA ITEM TITLE: Information Consider approval of a City Council Resolution, of the City of Muskogee, establishing and adopting a Downtown Loft Apartment Incentive Program, or take any necessary action. (Gary D. Garvin) BACKGROUND: Over the past ten (10) years within the City of Muskogee Original Townsite (including downtown), the large majority of residential development has been supported through Tax Credit Programs. Developers, contractors, and individuals have stated numerous times that they are unwilling to build within this area because of the current property values, condition of existing housing, and the large number of derelict structures and the lack of activity within Downtown. The Comprehensive Plan adopted by the City of Muskogee recommends the implementation of an incentive program for residential housing developments within the City of Muskogee, and to promote and encourage mixed-use developments (loft apartments) within the Central Business District to help revitalize the Downtown area. Therefore, to encourage the development of loft apartments within the Central Business District, the City is creating a Downtown Loft Apartment Incentive Program (see attached Resolution). The Incentive Program is based on the Housing Incentive Program currently adopted by the City of Muskogee. The program will provide funding in the amount of $4,500 for each one bedroom unit, and $7,500 for each two or more bedroom unit. The program will also wave all building permit and inspections fees. The Incentive Program will be funded through a grant from the City of Muskogee Foundation in the amount of $50,000. RECOMMENDED ACTION: Approve the resolution establishing and adopting a Downtown Loft Apartment Incentive Program. Resolution - Incentive Program Attachments