Bridgewater Community Development District Board of Supervisors Meeting January 11, 2018 District Office: 9428 Camden Field Parkway Riverview, Florida 33578 813.533.2950 www.bridgewatercdd.org
BRIDGEWATER COMMUNITY DEVELOPMENT DISTRICT AGENDA January 11, 2018 at 11:00 AM Bridgewater Amenities Center 2525 Village Lakes Blvd., Lakeland, Florida 33805 District Board of Supervisors Thomas Temple Board Supervisor, Chairman James Rooney Board Supervisor, Vice Chairman Natalie Holley Board Supervisor, Assistant Secretary Terry Warren Board Supervisor, Assistant Secretary Robert Gilmore Board Supervisor, Assistant Secretary District Manager Grant Phillips Rizzetta & Company, Inc. District Attorney Jennifer Kilinski Hopping Green & Sams District Engineer Tonja Stewart Stantec All cellular phones and pagers must be turned off while in the meeting room. The District Agenda is comprised of five different sections: The meeting will begin promptly at 11:00 AM with the first section, which is called Audience Comments. The Audience Comments portion of the agenda is when individuals may comment on matters that concern the District. Each individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for research or action is warranted. IF THE COMMENT IS MAINTENANCE RELATED ITEM, THESE ITEMS WILL NEED TO BE ADDRESSED BY THE DISTRICT MANAGER OUTSIDE THE CONTEXT OF THIS MEETING. The second section is called Business Administration. The Business Administration section contains items that require the review and approval of the District Board of Supervisors as a normal course of business. The third section is called Business Items. The business items section contains items for approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis. Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing. During the Public Hearing portion of the agenda item, the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors discussion, motion and vote. Agendas can be reviewed by contacting the Manager s office at (813) 533-2950 at least seven (7) days in advance of the scheduled meeting. Requests to address items that are not on this agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14) days prior to the date of the meeting and will be heard under Public Comments. The fourth section is called Staff Reports. This section allows the District Manager, Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board action. The final section is called Supervisor Requests. This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet residential needs. Public workshop sessions may be advertised and held in an effort to provide informational services. These sessions allow staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations prior to scheduling the item for approval. Typically no motions or votes are made during these sessions. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (813) 533-2950, at least forty-eight (48) hours before the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 7-1-1, who can aid you in contacting the District Office. Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.
BRIDGEWATER COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 9428 CAMDEN FIELD PARKWAY RIVERVIEW, FL 33578 www.bridgewatercdd.org Board of Supervisors Bridgewater Community Development District January 3, 2018 AGENDA Board Members: The regular meeting of the Board of Supervisors of the Bridgewater Community Development District will be held on Thursday, January 11, 2018 at 11:00 AM at the Bridgewater Amenities Center located at 2525 Village Lakes Boulevard, Lakeland, Florida 33805. The following is the agenda for this meeting: 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. AUDIENCE COMMENTS 4. STAFF REPORTS A. District Counsel 1. Update Regarding Sunshine Laws and Public Records B. District Engineer C. District Manager 1. Update Regarding Conveyance of Infrastructure 5. BUSINESS ADMINISTRATION A. Consideration of Minutes of the Board of Supervisors Regular Meeting held on November 9, 2017...Tab 1 B. Consideration of Operations & Maintenance Expenditures for October 2017 and November 2017...Tab 2 6. BUSINESS ITEMS A. Ratification of Non-Ad Valorem Tax Agreement...Tab 3 7. SUPERVISOR REQUESTS 8. ADJOURNMENT We look forward to seeing you at the meeting. In the meantime, if you have any questions please do not hesitate to contact us at (813) 533-2950. Sincerely, Grant Phillips Grant Phillips District Manager
Tab 1
BRIDGEWATER COMMUNITY DEVELOPMENT DISTRICT November 9, 2017 Minutes of Meeting Page 1 MINUTES OF MEETING Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. BRIDGEWATER COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of Bridgewater Community Development District was held on Thursday, November 9, 2017 at 11:10 AM at the Bridgewater Amenity Center, located at 2525 Village Lakes Boulevard, Lakeland, Florida 33805. Present and constituting a quorum: Tom Temple James Rooney Natalie Holley Terry Warren Board Supervisor, Chairman Board Supervisor, Vice Chairman Board Supervisor, Asst. Secretary Board Supervisor, Asst. Secretary Also present were: Grant Phillips District Manager, Rizzetta & Company, Inc. (via phone) Sarah Warren District Counsel, Hopping Green & Sams, P.A. (via phone) Tonja Stewart District Engineer, Stantec Consulting FIRST ORDER OF BUSINESS Call to Order Mr. Phillips called the meeting to order and read the roll call. SECOND ORDER OF BUSINESS Audience Comments There were no audience members present for comment. THIRD ORDER OF BUSINESS Staff Reports A. District Counsel Ms. Warren announced that a Sunshine Laws and Public Records update will be given at the next meeting. B. District Engineer Ms. Stewart gave an update regarding sump #99 and discussed underdrain connections and the sump on the corner of Tahoe. She also spoke about District sump management. C. District Manager Mr. Phillips announced that the next regularly scheduled meeting would be held on
BRIDGEWATER COMMUNITY DEVELOPMENT DISTRICT November 9, 2017 Minutes of Meeting Page 2 January 11, 2018 at 11:00 AM at the Bridgewater Amenity Center, located at 2525 Village Lakes Boulevard, Lakeland, Florida 33805. FOURTH ORDER OF BUSINESS Ratification of Fiscal Year 2017/2018 Insurance Renewal Mr. Phillips presented the executed application for Fiscal Year 2017/2018 insurance renewal to the Board for ratification. On a motion by Mr. Temple, seconded by Ms. Holley, with all in favor, the Board of Supervisors ratified the application for Fiscal Year 2017/2018 insurance renewal for the Bridgewater Community Development District. FIFTH ORDER OF BUSINESS Presentation of 2016/2017 Fiscal Year- End Unaudited Financial Statements Mr. Phillips presented the 2016/2017 Fiscal Year-End Unaudited Financial Statements to the Board. Discussion ensued. SIXTH ORDER OF BUSINESS Consideration of Minutes of the Board of Supervisors Regular Meeting Held on July 13, 2017 On a motion by Mr. Temple, seconded by Mr. Warren, with all in favor, the Board of Supervisors approved the Minutes of the Board of Supervisors Regular Meeting held on July 13, 2017 as presented for the Bridgewater Community Development District. SEVENTH ORDER OF BUSINESS Consideration of Operations & Maintenance Expenditures for July, August, and September 2017 On a motion by Mr. Rooney, seconded by Mr. Warren, with all in favor, the Board of Supervisors approved the Operations & Maintenance expenditures for July 2017 ($11,405.38), August 2017 ($15,933.47) and September 2017 ($22,427.64) for the Bridgewater Community Development District. EIGHTH ORDER OF BUSINESS Consideration of Resolution 2018-01, Adopting Fiscal Year 2017/2018 Meeting Schedule Mr. Phillips presented Resolution 2018-01 to the Board for consideration. On Motion by Mr. Temple, seconded by Mr. Rooney, with all in favor, the Board of Supervisors adopted Resolution 2018-01, Adopting the Fiscal Year 2017/2018 Meeting Schedule, for the Bridgewater Community Development District.
BRIDGEWATER COMMUNITY DEVELOPMENT DISTRICT November 9, 2017 Minutes of Meeting Page 3 NINTH ORDER OF BUSINESS Consideration of Resolution 2018-02, Designating Primary Administrative Office and Headquarters of the District Mr. Phillips presented Resolution 2018-02 to the Board for consideration. On Motion by Ms. Holley, seconded by Mr. Warren, with all in favor, the Board of Supervisors adopted Resolution 2018-02, Designating Primary Administrative Office and Headquarters of the District, for the Bridgewater Community Development District. TENTH ORDER OF BUSINESS Supervisor Requests Ms. Holley inquired about the distribution list and requested that her contact information be revised. ELEVENTH ORDER OF BUSINESS Adjournment On a motion by Mr. Temple, seconded by Mr. Warren, with all in favor, the Board of Supervisors adjourned the meeting at 11:42 AM for the Bridgewater Community Development District. Secretary/Assistant Secretary Chairman/Vice Chairman
Tab 2
BRIDGEWATER COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 8529 SOUTH PARK CIRCLE SUITE 330 ORLANDO, FLORIDA 32819 Operation and Maintenance Expenditures October 2017 For Board Approval Attached please find the check register listing the Operation and Maintenance expenditures paid from October 1, 2017 through October 31, 2017. This does not include expenditures previously approved by the Board. The total items being presented: $31,378.25 Approval of Expenditures: Chairperson Vice Chairperson Assistant Secretary
Bridgewater Community Development District Paid Operation & Maintenance Expenditures October 1, 2017 Through October 31, 2017 Vendor Name Check Number Invoice Number Invoice Description Invoice Amount Hopping Green & Sams 002400 95894 General Counsel 08/17 $ 475.00 Hopping Green & Sams 002400 95895 General Counsel 08/17 $ 265.50 K Johnson's Lawn & 002402 14703 Sump Maintenance 09/17 $ 6,696.00 Landscaping, Inc. K Johnson's Lawn & 002407 14773 Sump Maintenance 10/17 $ 3,348.00 Landscaping, Inc. Lakeland Electric 002403 3384948 09/17 5800 N RD 33 # Entrance Lighting 09/17 $ 18.75 Rizzetta & Company, Inc. 002404 INV0000027336 Assessment Roll Preparation FY 17/18 $ 5,250.00 Rizzetta & Company, Inc. 002404 INV0000027441 District Management Fees 10/17 $ 4,910.00 Rizzetta Technology Services, LLC. Site Masters of Florida, LLC Site Masters of Florida, LLC Stantec Consulting Services, Inc. Villages at Bridgewater Community Association, Villages at Bridgewater Community Association, 002401 INV0000002700 Email/Website Hosting Services 10/17 $ 175.00 002408 101317-1 Sump Maintenace $ 285.00 002411 102417-1 Sump Maintenace $ 800.00 002405 1255384 District Engineering Services 08/17 $ 1,903.50 002406 80817 CDD Cost Share for Landscape Maint 08/17 002406 92617 CDD Cost Share for Landscape Maint 09/17 $ $ 3,625.75 3,625.75 Report Total $ 31,378.25
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BRIDGEWATER COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 8529 SOUTH PARK CIRCLE SUITE 330 ORLANDO, FLORIDA 32819 Operation and Maintenance Expenditures November 2017 For Board Approval Attached please find the check register listing the Operation and Maintenance expenditures paid from November 1, 2017 through November 30, 2017. This does not include expenditures previously approved by the Board. The total items being presented: $18,781.79 Approval of Expenditures: Chairperson Vice Chairperson Assistant Secretary
Bridgewater Community Development District Paid Operation & Maintenance Expenditures November 1, 2017 Through November 30, 2017 Vendor Name Check Number Invoice Number Invoice Description Invoice Amount Rizzetta & Company, Inc. 002409 INV0000028109 District Management Fees 11/17 $ 4,910.00 Rizzetta Technology 002410 INV0000002786 Email/Website Hosting Services 11/17 $ 175.00 Services, LLC. Department of Economic 002412 70502 Special District Fee FY 17/18 $ 175.00 Opportunity Hopping Green & Sams 002413 96575 General Counsel 09/17 $ 551.00 Hopping Green & Sams 002413 96576 General Counsel 09/17 $ 118.00 James T. Rooney 002420 JR110917 Board of Supervisors Meeting 11/09/17 $ 200.00 K Johnson's Lawn & 002419 14871 Sump Maintenance 11/17 $ 6,696.00 Landscaping, Inc. Lakeland Electric 002414 3384948 10/17 5800 N RD 33 # Entrance Lighting 10/17 $ 18.54 Natalie L. Holley 002418 NH110917 Board of Supervisors Meeting 11/09/17 $ 200.00 Site Masters of Florida, 002415 102717-4 Sump Maintenace $ 1,200.00 LLC Stantec Consulting 002416 1268452 District Engineering Services 10/17 $ 208.00 Services, Inc. Terry Lee Warren 002423 TW110917 Board of Supervisors Meeting 11/09/17 $ 200.00 The Ledger/News Chief 002417 1004601 Acct #457089 Legal Advertising 09/17 $ 9.33 The Ledger/News Chief 002417 L060G0I7KW Acct #457089 Legal Advertising 10/17 $ 295.17 Thomas M. Temple 002421 TT110917 Board of Supervisors Meeting 11/09/17 $ 200.00 Villages at Bridgewater Community Association, 002422 10312017 CDD Cost Share for Landscape Maint 10/17 $ 3,625.75 Report Total $ 18,781.79
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CONTRACT AGREEMENT This Agreement made and entered into on Wednesday, December 06, 2017 by and between the Bridgewater Community Development District, a local unit of special purpose government of the State of Florida hereinafter referred to as the 'Special District', and Marsha M. Faux, Polk County Property Appraiser, a Constitutional Officer of the State of Florida, whose address is 255 North Wilson Ave., Bartow, FL 33830, hereinafter referred to as the 'Property Appraiser'. 1. Section 197.3632 Florida Statutes, provides that special assessments of non-ad valorem taxes levied by the Special District may be included in the assessment rolls of the County and collected in conjunction with ad valorem taxes as assessed by the Property Appraiser. Pursuant to that option, the Property Appraiser and the Special District shall enter into an agreement providing for reimbursement to the Property Appraiser of administrative costs, including costs of inception and maintenance, incurred as a result of such inclusion. 2. The parties herein agree that, for the 2018 tax year assessment roll, the Property Appraiser will include on the assessment rolls such special assessments as are certified to her by the Bridgewater Community Development District. 3. The term of this Agreement shall commence on January 1, 2018 and shall run until December 31, 2018, the date of signature by the parties notwithstanding. This Agreement shall not automatically renew. 4. The Special District shall meet all relevant requirements of Section 197.3632 & 190.021 Florida Statutes. 5. The Special District shall furnish the Property Appraiser with up-to-date data concerning its boundaries and proposed assessments, and other information as requested by the Property Appraiser to facilitate in administering the non-ad valorem assessment in question. Specifically, the Special District shall provide proposed assessments no later than Friday, July 20, 2018, for inclusion on the 2018 TRIM notice which is statutorily mailed within 55 days of July 1. The Special District s assessments shall, as far as practicable, be uniform (e.g. one uniform assessment for maintenance, etc.) to facilitate the making of the assessments by the mass data techniques utilized by the Property Appraiser. 6. The Special District shall certify to the Property Appraiser the Special District s annual installment and levy no later than Friday, September 14, 2018. The Property Appraiser shall, using the information provided by the Special District, place the Special District s non ad-valorem special assessments on properties within the district for inclusion on the 2018 tax roll. 7. The Property Appraiser shall be compensated by the Special District for the administrative costs incurred in carrying out this Agreement at the rate of 1% of the amount levied on the TRIM Notice. The Property Appraiser will require payment on or before Friday, September 14, 2018 for processing within the Property Appraiser budget year (October 1st September 30th). 8. If the actual costs of performing the services under this agreement exceed the compensation provided for in Paragraph 7, the amount of compensation shall be the actual costs of performing the services under this agreement. 9. If tax roll corrections are requested by the Special District, the Property Appraiser shall be compensated by the Special District for the administrative costs incurred at the rate of $5.00 for each tax roll correction exceeding ten (10) corrections per tax year. The Special District shall indemnify and hold harmless, to the extent permitted by Florida law and without waiving its right of any applicable sovereign immunity, the Property Appraiser and all respective officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the Property Appraiser and all respective officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the negligent or intentional acts or omissions of the Special District or its employees, agents, servants, partners, principals, or subcontractors arising out of, relating to, or resulting from the performance of the Agreement. The Special District shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the Property Appraiser where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. EXECUTED on the date first above written By: Special District Representative Grant Phillips Print name District Manager Title Marsha M. Faux, CFA, ASA Polk County Property Appraiser By: Marsha M. Faux, Property Appraiser