COUNCIL AGENDA ITEM L-7 COUNCIL MEETING OF 11/19/13 REQUEST FOR COUNCIL ACTION SUBJECT: Resolution No. 7347 determining that pursuant to Section 15162 of the State s Guidelines implementing the California Environmental Quality Act no subsequent environmental document is required to be prepared for the consideration of the award of a construction contract for the City s Redlands Boulevard and Alabama Street and Redlands Boulevard and Colton Avenue Intersections Improvement Project and for the acquisition of rights-of-way; Resolution No. 7345 determining that the provisions of Government Code Section 65402 are inapplicable to the acquisition of certain easements associated with the City s Redlands Boulevard and Colton Avenue Intersection Improvements Project, Sidewalk Easement; and Temporary Construction Easement; and approval of the Plans and Specifications and Contract Award for Construction of the Redlands Boulevard and Alabama Street and Redlands Boulevard and Colton Avenue Intersection Improvement ; and approval of the purchase of a road right-of-way easement, sidewalk easement and temporary construction easement for the Redlands Boulevard and Alabama Street Intersection Improvement Project from William E. Miles, Trustee, and Betty Joan Schlaberg, Trustee MOTIONS: 1. I move that the City Council adopt Resolution No. 7347. 2. I move that the City Council adopt Resolution No. 7345. 3. I move that the City Council approve the Redlands Boulevard and Alabama Street and Redlands Boulevard and Colton Avenue Intersection Improvement Project, plans and specifications and award a construction contract to All American Asphalt in the amount of $4,035,000, and approve project contingencies up to 20 percent. 4. I move that the City Council approve the purchase of a road right-of-way easement, sidewalk easement and temporary construction easement for the Redlands Boulevard and Alabama Street Intersection Improvement Project from William E. Miles, Trustee, and Betty Joan Schlaberg, Trustee, and authorize the Mayor or any other Councilmember to sign all documents necessary for completion of this acquisition.
Page 2 of 6 STAFF RECOMMENDATION: 1. Staff recommends City Council adopt Resolution No. 7347. 2. Staff recommends City Council adopt Resolution No. 7345. 3. Staff recommends City Council approve the Redlands Boulevard and Alabama Street and Redlands Boulevard and Colton Avenue Intersection Improvement Project, plans and specifications and award a construction contract to All American Asphalt in the amount of $4,035,000, and approve project contingencies up to 20 percent. 4. Staff recommends that the City Council approve the purchase of a road right-ofway easement, sidewalk easement and temporary construction easement for the Redlands Boulevard and Alabama Street Intersection Improvement Project from William E. Miles, Trustee, and Betty Joan Schlaberg, Trustee, and authorize the Mayor or any City Councilmember to sign all documents necessary for completion of this acquisition. DISCUSSION: In 2003 the City started the design of the intersections of Redlands Boulevard and Alabama Street, and Redlands Boulevard and Colton Avenue. However, because of the complexities of the project, progress stalled. In 2010 a new approach was developed that allowed the project to regain momentum. This approach offered several different opportunities to complete the project, depending on funding availabilities, without significantly changing the design of the project. The Redlands Boulevard and Alabama Street and Redlands Boulevard and Colton Avenue Intersection Improvement Project (Project) includes the following aspects that will greatly improve transportation infrastructure at this location: Realignment of the Redlands and Alabama intersection to eliminate the 22 offset across the intersection and the construction of additional turn lanes; Realignment of the Redlands and Colton intersection to create a T intersection that will include installation of a traffic signal; Widening of Alabama to accommodate three thru lanes in the northbound direction; Construction of storm drain facilities to improve drainage control in the project area; Replacement of all street lighting with energy efficient LED equipment; Replacement of the existing rail road track and crossing equipment with new facilities that will accommodate the future Redlands Passenger Rail. (Note: the railroad improvements will be installed by a San Bernardino Associated Government (SANBAG) contractor under a separate contract with the work to be coordinated with this Project)
Page 3 of 6 To accommodate the possibility the City will not receive all the rights-of-way for the construction of the ultimate design, construction alternatives were included in the design and bid documents. These alternatives allow staff to modify what will be constructed, depending on if rights-of-way are acquired. The appropriate alternative will be selected as construction progresses. All of the alternatives are within the scope of the project description and its environmental review and approved mitigated negative declaration. City staff advertised the project for construction and on November 13, 2013, the City Clerk s office received and opened 4 bids. The bids were reviewed by staff to determine if they were responsive to bid requirements. Staff concluded the low bidder is in conformance with the bid documents and specifications. Based on their bid and staff s review, All American Asphalt was determined to be the lowest responsive bidder. Bidder BID OPENING REPORT SUMMARY Bid Amount 1. All American Asphalt, Corona, CA $ 4,035,000.00 2. National Construction & Maintenance, Inc., Perris, CA $ 4,539,359.70 (1) 3. Los Angeles Engineering, Inc., Covina, CA $ 4,684,433.96 4. Palp. Inc. dba Excel Paving Company, Long Beach, CA $ 5,017,115.80 (1) Arithmetic/addition error in calculation of item total or bid total. Ranking remains unchanged. Note: For a more detailed summary of the bid opening see attachments. The engineer s estimate for this project was $4,477,855.00. Staff determined approximately 92 jobs will be created for this project. There were no local contractors that bid on this job. Further additional environmental review is not necessary as this project received California Environmental Quality Act approval via a mitigated negative declaration in June 2006, and pursuant to section 15162 no changes are proposed in the project, nor is there any new information available which would demonstrate that the project will have a substantial environmental impact. To complete the Project construction, the City must acquire certain rights-of-way. To complete these acquisitions, in February 2013 the City Council authorized Municipal Utilities and Engineering Department to work with Paragon Partners, Ltd. for right-ofway appraisal and acquisition services. Paragon Partners prepared appraisals, plats and other necessary documents for right-of-way acquisition necessary for the Project. Staff and the consultant have completed negotiations with two property owners for acquisition of right-of-way and are ready to proceed to escrow pending City Council authorization to complete the acquisition.
Page 4 of 6 The parcel identified by APN 0169-362-13 is a vacant parcel that was formerly a gas station. 1882 square feet of roadway easement and 789 square feet of temporary construction easement are needed from this parcel to construct the Project as currently designed. Based upon appraised value and subsequent negotiation, the agreed upon settlement amount for this parcel is $67,815. The parcel identified by APN 0169-362-11 has an active restaurant business. 207 square feet of sidewalk easement and 211 square feet of temporary construction easement are needed from this parcel to construct the Project as currently designed. Based upon appraised value and subsequent negotiation, the agreed upon settlement amount for this parcel is $8,375. Staff is also seeking to have the attached resolution approved as according to Government Code Section 65402 the Planning Commission must approve purchases of real property before the purchase is made. This requirement does not apply if Council approves a resolution making certain determinations to eliminate the requirements that (1) the disposition of the remainder of a larger parcel which was acquired and used in part for street purposes; (2) acquisitions, dispositions, or abandonments for street widening; or (3) alignment projects, provided such dispositions for street purposes, acquisitions, dispositions, or abandonments for street widening, or alignment projects are of a minor nature. The attached diagram identifies the parcels from which right-of-way is necessary. Further environmental review is not necessary as this project received California Environmental Quality Act approval via a mitigated negative declaration in June 2006. FISCAL IMPACT: Funding sources for the Project include a $1 million Proposition 1B grant, development impact fee funds, local transportation funds, Measure I funds, and funding from SANBAG as their Redlands Rail project bisect both intersections. Sufficient funds for the completion of the Project, including authorization for up to 20 percent contingencies, and the necessary property acquisitions are included in the project budget. ALTERNATIVES: 1) City Council may reject all bids and request the project be re-advertised. 2) City Council may reject all bids and not pursue the project. Neither alternative is recommended because doing so would result in loss of the $1 million Proposition 1B grant.
Page 5 of 6 ATTACHMENTS: 1) Resolution No. 7347 2) Resolution No. 7345 3) City Clerk s Bid Opening Report 4) Bid Analysis 5) Project Location Map 6) Initial Study for Redlands Blvd/Alabama St./Colton Ave. Improvement Project