AENDIX 4 SCHEDULE B TO CH.17, ART. II SCHEDULE OF REEALED ROVISIONS 1. The following provisions of the former municipalities by-laws are repealed: (1) Bylaw No. 6-91 of the former Borough of East York, being a bylaw To establish schedules of retention periods for Municipal, as amended, is amended by repealing the entries indicated in the following table. Schedule A CLERK S DEARTMENT Official lan and Amendments ermanent Schedule D ARKS AND RECREATION DEARTMENT Development roposals ermanent Schedule E LANNING DEARTMENT Condominium Applications/Approvals Condominium lans roperty Severances Site lan Agreement ermanent ermanent ermanent ermanent Schedule F WORKS DEARTMENT Building Demolution ermits and Inspection Reports lumbing ermits and Inspection Reports Swimming ool ermits and Inspection Reports years after demolution, subject to archival review ermanent ermanent
() Municipal Code Chapter 8, Document, of the former City of Etobicoke is amended by repealing the entries indicated in the following table. RECORDS RETENTION SCHEDULE FOR BUILIDING DEARTMENT SCHEDULE A DEARTMENT Section RRS Title 4507 Temporary Buildings or Structures Total 4517 Index Cards Building ermits Con 4531 Registered lans and Subdivision Data 4533 Building ermits Approved lans Non Structural 7 years 4535 Site lan Agreement 4548 Building ermits, Approved lans Structural M RECORD RETENTION SCHDULE FOR CLERK S DEARTMENT SCHEDULE B Council 503 Official lan Amendments - Etobicoke 506 Sanitary Sewer, Local Improvement Assessment 5184 List of Condominiums 17 years 7 years
DEARTMENT Section RRS Title Total RECORDS RETENTION SCHEDULE FOR COMMITTEE OF ADJUSTMENT SCHEDULE C 5503 Assessment Maps / Variance 5507 Assessment Maps / Consents S S RECORDS RETENTION SCHEDULE FOR FINANCE DEARTMENT SCHEDULE D Treasury 6045 Condominiums 6058 Development Control 6061 Subdivisions 606 Developments RECODS RETENTION SCHEDULE FOR ARKS AND RECREATION SERVICES DEARTMENT SCHEDULE G Sports & Facilities 754 ermits 5 years RECORDS RETENTION SCHEDULE FOR ERSONNEL DEARTMENT SCHEDULE H Administration 8073 Canadian Temporary Economic Control S RECORDS RETENTION SCHEDULE FOR LANNING DEARTMENT SCHEDULE I Graphics 8504 Aerial hotographs 8507 Special Studies Maps
DEARTMENT Section RRS Title 851 Official lan Amendment Maps/Original 8513 Official lan Amendment Maps/Duplicates 8515 Official lan Amendment Files 8518 Building ermit Application File (copy) Total A Con 10 years 8519 Site lan Files 85 Site lan Rezoning Files 853 Site lan Subdivision 854 Building ermit (unnumbered file) 5 years 855 Condominium Files 857 Report Maps Original 859 Condominium and Subdivision Reports 8535 Building ermits Short Route 8536 Site lan Files (Discontinued) 5 years years 5 years
DEARTMENT Section RRS Title 8538 Metro Economic Development and lanning Total 1 year RECORDS RETENTION SCHEDULE FOR ETOBICOKE COMMUNITY WORKS DEARTMENT SCHEDULE J Development 9034 Development Agreements and Correspondence lumbing 90 lumbing & Drain ermits Traffic and Transportation 9006 Building ermits, Rezoning Condominiums, Subdivision Applications 7 years General Office 914 Hydrant ermits Duration of use + 1 year RECORDS RETENTION SCHEDULE FOR ETOBICOKE COMMUNITY HEALTH DEARTMENT SCHEDULE K Nursing 4043 Communicable Disease Reports Inspections 4051 Communicable Disease Reports Years 7 Years
(3) Bylaw No. 561 of the former Municipality of Metropolitan Toronto, being a bylaw To establish schedules of retention periods for records of the Municipality of Metropolitan Toronto, as amended, is amended by repealing the entries indicated in the following table. (In Column 1) (In Column ) (In Column ) Assessment (561) Licensing Commission (834) roperty (-7) Construction ermits, rogress and Supplementary Assessment Cards Audit and Branch copies of Licenses and Receipts License ending Receipt Register Surplus Land Ledger 3 4 years 5 years ermanently Legal (144-80) Roads and Traffic (15-85) Road & Traffic (91-85) Rental Arrears Files ermits yrs. after monies collected or amount written off 6 years lanning and Aerial hotos ermanent Design Branch (In Column 1) (In Column ) (In Column ) lanning Official lan Amendments (O..A. s) Official lan Metropolitan Toronto Condominiums Files years after approval ermanent ermanent
(In Column 1) (In Column ) (In Column ) Community Services Administrative (103-87) Car Ticket Summaries Official Copy 7 Taxi Chits 7 lanning (103-87) Central Services Division Development Control Division Treasury (103-87) ensions Metropolitan lanning Board Financial/Administrative Neighbourhood Improvement rogram (NI) Official lan Metropolitan Toronto Transportation rojects Transportation Systems lanning Development Review Applications Fill ermits art Lot Control By-laws Surplus roperty Files General Journal Metro ension Fund General Journal olice ension Fund ermanent Archives ermanent Archives Archives Archives Archives ermanent 5 years
(In Column 1) (In Column ) (In Column ) Licensing Commission (104-87) Accounting Accounts Receivable Receipts 4 years Field Operations Log Books Archival Cab Sales and Transfers Taxicab Inspections and Fitness Repairs years (4) Bylaw No. 750 of the former City of North York, being a bylaw To establish a schedule of retention periods for records in the possession of the City of North York and the Hydro-Electric Commission of the City of North York, is amended by repealing the entries indicated in the following table. Building Administration Section Schedule A to By-law No. 750 Schedule of eriods Building ermit Applications - Commercial Building ermit Applications Residential Building ermit Index Registers Drainage ermit Applications & lans eriods (Years) 6 6 Drainage ermits 6 Flammable Liquids ermit Applications 6 Flammable Liquid ermits 6
eriods (Years) Heating ermit Applications 6 Heating ermits 6 lumbing ermit Applications 6 lumbing ermits 6 Sign ermit Applications 6 Food Control Section Temporary Structure ermit Applications Septic Tank ermits 3 A.R. 6 A.R. Legal Condominium Applications Official lan Amendment Files 7 Temporary Structure Agreements 7 Municipal Building Services Application for ermits Building Entry ermits lanning & Development Condominium Application Files 10 Development Board of Education Lands Development City Owned Lands Development Commercial & Retail Lands Development Federal Government Lands 7 A.D. 7 A.D. 7 A.D. 7 A.D.
Development Institutional & rivate Lands Development Metro Toronto Lands eriods (Years) 7 A.D. 7 A.D. Development roposals 5 Development rovincial Lands Development Residential Lands Development Shopping Centres Development Studies Official lan Amendments 7 A.D. 7 A.D. 7 A.D. ublic Works Base Maps Aerial hotographs Traffic Aerial hotographs.s. Assessment Maps.S. Treasury Accounting Section Local Improvement Assessment Ledgers Local Improvement Commutation Vouchers 8 6 Local Improvement Charges Files 6 Capital Works Section Court of Revision - Local Improvement Works Local Improvement Special Assessment Rolls 8 1
Local Improvements - Abandoned or Cancelled eriods (Years) 6 Local Improvement Ledgers 8 Local Improvement roject Files 8 Local Improvement etitions 8 Local Improvement Objections to Construction 8 (5) Bylaw No. 4987, being a bylaw of the former City of Scarborough To establish a schedule of retention periods for records in the possession of the City of Scarborough, is amended by repealing the entries indicated in the following table. DE DI R SEC TER FILE SUBJECT NAME RETENTION ERIOD CLERK S ADMINISTRATION 0 01 07 470 610 Agreements Special (Condominiums) HEALTH Communicable Diseases/Clinical Services (0403) 04 03 01 194 000 Legal Files 06 04 03 09 130 100 Communicable Disease Reports 06 04 03 09 51 000 Tuberculosis/Leprosy Files 40
DE DI R SEC TER FILE SUBJECT NAME RETENTION ERIOD 04 03 09 6 000 Clinic atient / Correspondence 10 LAW DEARTMENT 06 01 03 134 110 O.M.B. - Local Improvements 06 06 01 03 171 000 Subdivisions roposed 01 06 01 03 17 000 Subdivisions Registered 50 06 01 03 00 000 Law Correspondence 06 06 01 13 173 000 Condominiums Registered 06 01 13 175 000 arkland Contributions By Developer 06 01 13 180 000 Site lans and Consents not Completed 50 01 06 01 14 35 100 Environmental Issues 40 lanning LANNING AND BUILDINGS 09 01 01 17 00 Aerial hotographs 10 09 01 01 174 00 Subdivision Maps 09 01 13 100 000 lanning Correspondence 07 09 01 13 161 100 Official lan Amendments 07 09 01 13 161 00 Secondary lans & Studies 0 09 01 13 171 100 Subdivisions roposed 07
DE DI R SEC TER FILE SUBJECT NAME RETENTION ERIOD 09 01 13 181 100 Site lan Agreements 0 09 01 13 181 00 Site lan Miscellaneous aper 07 09 01 13 181 10 Site lans (Microfilm) 50 09 01 13 301 300 Condominiums Approved Draft lans 07 Building & Site Development (0906) 09 06 06 110 100 Building ermits - Residential & Signs 09 06 06 110 00 Building ermits - Commercial - Additions & Erections 09 06 06 110 0 Building ermits - Commercial Occupancy, Install, Alterations 07 07 09 06 06 110 300 Building ermits Cancelled 0 09 06 06 11 100 Drain ermits 09 06 06 11 00 Drain ermits (Microfilm) 09 06 06 115 00 Mechanical ermits Commercial 09 06 06 510 000 lumbing/drain ermits Ledger & Index TREASURY FINANCE AND CORORATE SERVICES
DE DI R SEC TER FILE SUBJECT NAME RETENTION ERIOD Revenue (141) 14 1 0 130 5 Accounts Receivable Rental of roperty 15 14 1 0 13 000 Local Improvement Register 15 14 1 0 13 100 repaid Local Improvements 15 14 1 0 13 00 Local Improvement Assessments 14 1 0 13 10 Local Improvement Ledger Cards 08 14 1 0 13 300 Commutation of Local Improvement 08 14 1 0 13 400 Local Improvement Correspondence 05 14 1 0 9 400 Local Improvement Vouchers 07 14 1 13 173 000 Completed York Condominiums 10 CENTRAL SERVICES Central 6 31 01 175 100 lans Registered Subdivisions A
DE DI R SEC TER FILE SUBJECT NAME RETENTION ERIOD 6 31 01 175 110 lans Registered Subdivisions (Microfilm) A 6 31 01 175 111 lans Registered Subdivisions (Diazo) A 6 31 01 175 00 lans Registered Condominiums A Insurance & Risk Management 6 3 0 535 00 Insurance Certificates Contractors 07 WORKS & ENVIROMENT 16 01 13 100 000 lanning and Development General 10 16 01 13 181 000 Site lan Applications 07 16 01 13 170 000 Development Engineering General Files 07 16 01 18 51 000 Aerial Maps encil Manuscripts A 16 01 18 50 000 Design Criteria (Works) 16 01 1 533 000 Metro Toronto Conservation Authority 07 16 01 18 801 100 Environmental Assessment Studies
DE DI R SEC TER FILE SUBJECT NAME RETENTION ERIOD OFFICE OF THE CITY MANAGER Economic Development (1001) 10 01 14 300 000 Economic Development Correspondence 07 (6) Municipal Code, Chapter 97,, of the former City of Toronto is amended by repealing the entries indicated in the following table. SCHEDULE A RECORDS OF THE CITY Column 1 Column Column 3 Column 4 Series Identifier AUDIT Or Local Board (Including Current Year) Central ersonnel Files 00417 C 75 BUILDINGS & INSECTIONS Building ermit Application lans (Hardcopy) 000595 --- 5 Building ermit Classification Books (Hardcopy) 001375 1 ---
Column 1 Column Column 3 Column 4 Series Identifier Or Local Board (Including Current Year) Central Building ermit Classification Books (Microfilm) 00716 --- Building ermit Index Books (Hardcopy) 001837 1 --- Building ermit Index Books (Microfilm) 00715 --- Building ermit Record Books (Hardcopy) 001376 1 --- Building ermit Record Books (Microfilm) 00717 --- Building ermit Specifications 000596 1 --- Construction and ermit Application (Hardcopy) Construction and ermit Application (Microfilm) 000607 C 5 Years After Demolition Microfilming 00711 --- Life of Demolition Building Inspection Files (Hardcopy) 00308 --- 5 Inspection Files (Microfilm) 00719 --- 5
Column 1 Column Column 3 Column 4 Series Identifier Or Local Board (Including Current Year) Central Rezoning Application Files 000664 --- Sign ermit Application Files 000590 3 Sign ermit Books 000589 C --- Zoning Review Files 001804 --- 1 CITY CLERK S Local Improvement Advertising Charges Journal Local Improvement etition Checklists 000074 7 X 000673 3 17 Local Improvement etitions Index 000674 Until Superseded Local Improvement oll Verifications Local Improvement Special Assessment Rolls 0059 10 --- 000678 --- 30 Official lan 000659 --- Official lan Amendments 000660 ---
Column 1 Column Column 3 Column 4 Series Identifier Or Local Board (Including Current Year) Central Ontario Municipal Board Zoning Appeal Decisions 000667 1 CITY ROERTY Assets: Construction File 000658 C 75 Casa Loma Trust Account 000166 --- Court of Revision 00094 3 General Journal 000134 0 St. Lawrence Market Rental Revenue 000318 5 Subject Correspondence: Temporary 00001 000014 3 7 X Weigh Scale Ticket Books 000657 C 7 FINANCE Billing and ayment 00091 0009 000880 5 5 5 Bond Registration Applications Civic ension Fund Investment Ledger 000353 1 000363 C
Column 1 Column Column 3 Column 4 Series Identifier Or Local Board (Including Current Year) Central Civic ension Fund Receipts 00001 6 Letter Books 000056 000057 000058 000061 3 3 3 8 8 8 --- Local Improvement Commutation Register Local Improvement Special Assessment Rolls Local Improvement Working apers and Statement Matured Debenture Interest Coupon Outstanding Diary Sheets Sinking Fund Investment Ledger Tax Certificate Applications 00076 1 --- 000680 5 --- 00078 C --- 000361 C 000351 --- 00031 1 6 Urban Renewal Schemes 001739 C 10 FIRE Fire Report: Miscellaneous Alarms 00189
Column 1 Column Column 3 Column 4 Series Identifier Or Local Board (Including Current Year) Central CITY OF TORONTO NON-ROFIT HOUSING CORORATION Housing Registry Files 00487 --- Housing Registry System 0048 C --- Masterfile Rental Record: Non-profit Housing lanning Reports and Studies 00173 6 00157 C --- LEGAL Building ermit Litigation 00441 Case Completion 15 Business Tax Arrears 003384 C 5 By-law Enforcement 0043 Case Completion 30 Condominium Applications 0080 C 60 Credit Vouchers and Receipts Development Review Applications 00389 1 008 C 60 Receipts 00391 Official lan Amendments and Rezoning 0083 C 60
Column 1 Column Column 3 Column 4 Series Identifier Or Local Board (Including Current Year) MANAGEMENT SERVICES DEARTMENT Central Administrative Files 00045 --- ARKING AUTHORITY arking and Transportation Studies and Surveys 000849 C ARKS AND RECREATION Cash Book 000144 LANNING AND DEVELOMENT Area lans and Studies 001537 C 5 Control of remises Files 001538 3 0 Development Agreement lans 00030 3 Development 000938 --- 0 Development Reviews 001506 3 40
Column 1 Column Column 3 Column 4 Series Identifier Or Local Board (Including Current Year) Central Neighbourhood Improvement rogram 001750 --- 7 lanning and Development Administration Files 001705 3 4 Research Studies 001704 4 6 Traffic, Transportation, ublic Services Files 001571 3 3 UBLIC HEALTH Case Files 000735 001951 00195 001953 4 4 4 4 Client File 0055 10 Client Intake Case Files 00557 1 --- Communicable Disease Cases 001354 00004 00005 00006 4 4 4 4 Communicable Disease : Class A 000697 C 50
Column 1 Column Column 3 Column 4 Series Identifier Or Local Board (Including Current Year) Central Communicable Disease : Class B Communicable Disease : Class C 000036 3 4 000148 5 Communicable Diseases Typhoid and aratyphoid Carriers and Leprosy 001977 001978 001979 001980 50 50 50 50 --- --- --- --- Environmental Health and Inspection Section Inspections System - Data Sheet 000805 00013 00014 00015 --- --- --- --- Hearing Conservation Centre: Case Files Hearing Conservation Centre: Clinic Reports & Statistics Notification of Deaths Reportable Communicable Disease Surveillance Reports: Communicable Diseases 000740 10 --- 000741 --- 0055 --- 00074 5
Column 1 Column Column 3 Column 4 Series Identifier Or Local Board (Including Current Year) UBLIC WORKS AND THE ENVIRONMENT Central Development Agreement Files Local Improvements Completed Local Improvements: Inactive 00151 C --- 000560 1 0 000561 3 --- Maps 001400 C roperty Data Maps 000619 C Vehicle Ramps Installation ermits 001546 3 4 TORONTO HISTORICAL BOARD Employment Applications 0007 1 --- ersonnel Competition Files 00465 1 6 TORONTO UBLIC LIBRARY BOARD Multilingual Task Force Minutes Subject Correspondence: Multilingual Office 001596 3 001603 3
7) Bylaw No. 371-76 of the former City of York, being a bylaw To establish schedules of retention periods for municipal records, as amended, is amended by repealing the entries indicated in the following table. Schedule A Column 1 Column Column 3 eriods (Years) Building Cash and Receipts 3 Clerk s Local Improvements Life of Local Improvement etitions - Local Improvements 6 Health Inspection Communicable disease reports 3 Tuberculosis Clinical reports and family folders, inactive 10 Hydro Cash Cards Cash Register Tapes 3 Daily Cash Summaries Deposit Receipt Duplicates 7 arks and Recreation lanning Treasury eriod Cash and Revenue reports 3 Air hotos 10 Ribbon Books Cash Receipts 7 Teller s Blotters 4 Water Interim Control Sheets 7
Column 1 Column Column 3 eriods (Years) Works Appendix I Building roject Files Cash Receipts duplicates 3 ermit Application by Applicant and typed copies by department Orders to Company and Inspection Reports Appendix II Drainage roject Files Applications for lumbing ermits Applications for Drainage ermits Drainage lans ermit Books File Cards Orders to Comply and Inspection Reports