RASEBORGSVÄGEN 9 1 Waste room 2 Parking space 3 Mail boxes 4 Storage room 1 2 3 Fastighets Ab Kustregionens utbildningsfastigheter Basement 5 Housing office 6 Sauna 7 Sauna 8 Laundry room 9 Storage room 10 Storage room 9 5 6 8 7 10 4 27 To school
Contact information Presentation of apartments 2 Applying for an apartment 4 Moving in 5 Saving energy 7 Mini Manual 8 Moving out 15 Cleaning guide 17 Weekly cleaning 18 Window cleaning 19 Bathroom area 20 Kitchen 21 Moving out cleaning 22 Waste management 24 Map of the area 26 Rental Britt-Marie Rehn Raseborgsvägen 9 10600 EKENÄS Phone +358 (0)44 739 7358 britt-marie.rehn@kustfast.fi Facilities André Sjöblom, janitor Raseborgsvägen 9 10600 EKENÄS Phone +358 (0)44 739 7862 andre.sjoblom@kustfast.fi Notice that contact information may change during the year. 1 3 LADUGÅRDSGATAN 9 1 Waste room 2 Waste room 3 Storage room 4 Storage room Your key goes to the storage room that is on the same side of the building as your apartment is Basement 5 Sauna 6 Sauna 7 Laundry room 8 Pool room 5 6 7 8 To school 4 2 26
25 Glass Metal Baby food jars Glass bottles Glass jars NOT Light bulbs Mirrors Porcelain, ceramics Drinking glass Window glass Coffee pans Glass moulds NOT Tins Electronic waste Metal tubes Paint jars filled with paint Beer tins Gas bottles Aluminium foil Lids Capsules Iron thread Empty paint jars Aluminium lids from e.g. yoghurt and cottage cheese jars Utensils Sauce and frying pans Nails, needles and pins Empty spray bottles Everything else goes into the grey waste bins. Batteries go into the red container on the wall. Do not leave any garbage in the corridors or outside your apartment. Bigger waste that does not fit in the waste bins you have to take care of yourself! Welcome to our student housing! In your hand you have got our FAB Kustregionens utbildningsfastigheter has student housing in two buildings at a close distance from the Novia Campus. Applications, rental agreements and other information about the housing are handled at the student housing office. Application and other forms are also found on our website, www.novia.fi > Campus Raseborg > studentbostäder If you intend to start your studies at Novia University of Applied Sciences and need student housing, you need to fill in an application that you will find on the website and return it to the student housing office. The application is valid for two months. We will do our best to find an apartment for you. Please remember to also read both enclosures to the lease agreements. You will now live in an apartment of your own. This is not a boarding school and your mom will not clean up after you. We hope you will keep your apartment and the surroundings tidy for most enjoyment of everyday living. Welcome to your new home! Hope you ll enjoy your stay! 1
Raseborgsvägen 9 One-room apartment 24 m² 1 ROOM + KITCHENETTE + WC AND BATHROOM + BALCONY Two-room apartment 35 m² 2 ROOMS + KITCHENETTE + WC AND BATHROOM + BALCONY Three-room shared apartment 61 m² 3 ROOMS + KITCHEN + WC AND BATHROOM + BALCONY The rent includes heating Internet access free laundry electricity sauna twice a week There is a parking lot next to the building where you can also rent a plug-in pole for your car heater. The tenant pays a fixed rate for water. The building is provided with a central antenna for TV. The apartments are furnished with a bed (two beds in the two-room apartments), a desk, a kitchen table with two chairs and a small bookshelf. There is a refrigerator in the kitchenette and a cooker with oven. The window is provided with venetian blinds. Note that there are no bedspreads, curtains or kitchen supplies. You can bring your own furniture if they fit in without removing any of the original furniture. There are several bins for different kinds of waste at both Ladugårdsgatan 9 and Raseborgsvägen 9. Biowaste Eggshells, fruit and Paper vegetable peels Coffee and tea grounds Filter paper Used kitchen paper Mould Plants Food scraps Old and dry food Fish trimmings Clean and dry paper Books Receipts White paper bags Newspaper and tabloids Flyers and catalogues Phone books Envelopes Cardboard NOT Beer cartons Cardboard boxes Milk and juice cartons Kitchen and toilet paper rolls Egg cartons Brown paper Empty and clean food cartons NOT Newspapers Biologically decomposable diapers or other sanitary products NOT Ashes or chalk Gift wrapping paper Dirty or wet paper Wet and dirty cardboard 2 24
The apartment is checked when the tenancy ends. If it is discovered that the cleaning of the apartment has been neglected, or that surfaces or furnishings have been damaged, the tenant is responsible for the expenses this causes. You are not allowed to leave anything in the apartment apart from the fixed furniture. When leaving the apartment there should not be any rubbish, stains or ingrained dirt in the apartment. When moving out, the cleaning should include the following: the surfaces are wiped with a damp cloth the stains are removed from all the surfaces the doors are wiped with a damp cloth cupboards and drawers are vacuumed and wiped with a damp cloth the toilet and the bathroom are cleaned all rubbish is taken out the oven, cooker and cooker hood are cleaned the underside and the back of the cooker are wiped the fridge/freezer is cleaned and defrosted the electricity is switched off and the doors of the fridge and the freezer are left open the floor is vacuumed and wiped with a damp cloth the radiator is vacuumed and wiped with a damp cloth the mattress is vacuumed the walls around the bed are wiped with a damp cloth The filter in the cooker hood is washed up and free from grease The following is not included in the moving out cleaning: Ladugårdsgatan 9 One-room apartment 24 m² 1 ROOM + KITCHENETTE + WC AND BATHROOM Two-room apartment 42 m² 2 ROOMS + KITCHENETTE + WC AND BATHROOM + BALCONY Three-room shared apartment 65 m² 3 ROOMS + KITCHEN + WC AND BATHROOM + BALCONY In this building there is also an apartment totally wheelchair adapted (two rooms + kitchenette). The rent includes heating Internet access free laundry electricity sauna twice a week The tenant pays a fixed rate for water. The building is provided with cable TV. The apartments are furnished with a bed (two beds in the two-room apartments), a desk, a kitchentable with two chairs and a low bookshelf. The two-room apartments also have two sofas. There is a refrigerator/freezer in the kitchenette, a microwave and a cooker with oven. The window is provided with venetian blinds. Note that there are no bedspreads, curtains or kitchen supplies. You can bring your own furniture if they fit in without removing any of the original furniture. 23 cleaning the windows waxing the floors 3
4 Our student housing is primarily for full-time students at Yrkeshögskolan Novia. All the rental agreements are for a fixed term (1 August 31 July) and can be renewed at the tenant s request. This is how we can guarantee housing for a student during the entire study time. Notice that you can not terminate a lease before 31 July. You will get instructions on how to pay the guarantee deposit in connection with a notice that you are offered an apartment. The deposit has to be made like an reservation at your own bank account, and the advice of rent security you will get from your bank you have to leave to housing office. The advice of deposit is returned within a month after you have moved out, unless you have unpaid rents and if the key is returned. If the applicant does not get an apartment, the application is put in a queue (in the same order as we receive them) for vacant apartments. The application is valid for two months and the applicant has to report to the student housing office if he/she wants it to be valid for another two months. You also have to report if you do not need an apartment so that we can cancel the application. The availability of housing is limited and therefore we give priority to the following applicants: 1) Foreign students 2) New students (students who have not lived in our student housing before) have priority over students who have not renewed their agreements 3) Students who live far from Ekenäs 4) Draw, if there are many applicants fulfilling the same criteria Cleaning materials: oven cleaning agent detergent scrubbing brush floor-cloth - Pull the cooker out from its recess. - Cover the floor in front of the oven with a floor-cloth. - Spread oven cleaning agent on the surfaces of the oven, the inside of the oven door and if necessary, also on the cooker. Follow the instructions on the package. Let the cleaning agent have its effect. - Mix water and detergent in the sink. Dampen the cloth with the solution and wipe the walls, the sides of the cupboards and the floor in the recess where the cooker usually stands. At this point it would also be advisable to wipe the surfaces of the cooker hood. - When the oven cleaning agent has had its effect, it is removed from the oven and the cooker according to the instructions. Wipe the surfaces with a cloth dampened with clean water. Wipe the sides of the cooker, the surfaces in front of it as well as the temperature knobs for the hot plates. Push the cooker back to where it was. MOVING OUT CLEANING The tenant is responsible for the state of the apartment during the tenancy. He or she is also responsible for leaving the apartment in a good condition. The tenant takes care of the cleaning when he or she moves out and the apartment is vacated. 22
21 - Pour some cleaning agent in the toilet. - Clean the shower corner. - Wipe the mirror and the glass shelf. - Clean the wash-basin, the tap and the plug. - Clean the bottom of the wash-basin, the adjoining walls and the hand shower by using a cloth dampened with cleaning agent. - Clean the inside of the toilet by using the toilet brush and then flush the toilet. At the same time clean the toilet brush. Start by wiping the top of the toilet and continue downwards. Remember to wipe the base of the toilet and also the walls where there might be some splashes. - Wash the floor. Remember to also clean the floor drain and the grill (use an old washing-up brush). Cleaning the oven and the cooker Clean the oven immediately when it has cooled down after you have been using it. If the dirt is ingrained you need a special oven cleaning agent in order to get it properly cleaned. TIP: use oven paper, roasting bags and baking plates when you cook so that the oven does not get dirty. Prepare the food in ovenware which is large enough so that the food does not boil over. MOVING IN Keys You will get the keys to your new home at the starting date of your agreement. The keys can be collected at the student housing office upon agreement. The key is personal and cannot be copied. Report to the landlord if you have lost your keys. Condition of the apartment Complaints about the condition of the apartment (e.g. broken furniture, possible water leakage or construction defects) have to be reported without delay (within 3 weeks from moving in) to the landlord or housing office. Remarks about the cleaning have to be made immediately. All remarks are to be filled in in a notice of defect form and handed to the student housing office. The defects will be marked down in the room card. The apartment is to be kept tidy and clean. You are not responsible for normal wear and tear, but you are obliged to compensate the landlord if you cause any damage. Checklist for moving in - Fix the advice of rent security to confirm your stay - Read the enclosures and sign the lease agreement - Collect your key - Report to the housing office if you notice any defects in the apartment - Read through the housing guide! - Make a change of address notice to the post office and/or Local Register Office. Make sure that the address has a legible apartment number! 5
Also check these things when you move in: - Has someone smoked in the apartment? - Are all the sockets functioning and intact? - Do all the lamps function? - Do the fridge, cooker, oven and microwave (if there is one) work? - Are there any bigger scratches, spots or dents on the walls, ceiling, floor or doors? - Is the handbasin ok? - Is there a leakage in the toilet or any of the taps? - Make sure all the furniture is intact - Clear the area in front of the window so that it is easy to open it. Cover the floor and the radiator under the window with a floor-cloth. - Mix some washing-up liquid (NOT TOO MUCH) into a bucket of water. Wipe the window frames with a damp cloth. Wet the window cleaner and start cleaning the window panes. Start with the lower-most ones. Wipe the window panes with the squeegee. You can use horizontal or vertical movements across the window pane. Continue by washing the following window panes. Every now and then wipe the rubber part of the squeegee with a towel. - Let the windows dry before you close them. - Remove the covers from the radiator and the floor and, if necessary, wipe them. Remember also to check that water has not trickled on the walls. Toilet/bathroom You must not: do any repairs, paint the walls or make any other changes. nail things to or drill the walls. If you want to make your room more cosy you can hang e.g. pictures from the wooden list. Fishing line is good for this purpose. smoke in the apartment Cleaning materials: mild disinfectant dust brush and dustpan or vacuum cleaner dust cloth toilet brush - When cleaning, make sure that no electronic devices in the wet facilities are connected to electric outlets. 6 - Put the towels and, when needed, the shower curtain (if it is machine washable) in the laundry basket. - Vacuum. 20
- Start cleaning by taking the rugs out. Beat or vacuum them and let them hang outdoors to give them an airing while you clean. Also take your bedclothes outdoors. - Vacuum the floor, all the corners and the baseboards. Also vacuum your mattress. - Wipe all plane surfaces with a dust cloth which has been dampened with cleaning agent. Wipe also knick-knacks, the TV screen, etc. The cloth should not be too damp when you wipe electronic appliances. - Mop the floors with a damp mop or floor-cloth. - Throw away old food from the fridge and wipe the surfaces. - Dust or vacuum the radiators. - Clean the waste bin and the area around it. Cleaning the windows Saving energy is not only sustainable and eco-friendly living, it is also about saving money. Unnecessary consumption and increasing energy costs have an effect on the rents. To make noticeable improvements you do not have to lower your standard of living, only change your habits. Energy saving tips for your home: - Turn off the lights and turn off electrical equipment when they are not in use. - Replace old light bulbs with energy saving lights. - Do not let the water run unnecessarily. Take a quick shower or turn off the tap while shampooing your hair. - Immediately report if you notice a leaking toilet or tap - Do laundry only when you can fill the entire wash ing machine - Open the windows for ventilation only for short peiods of time - Sort your waste and recycle (more on page 24) - Take your recyclable bottles back to the shop As to the weather, choose a suitable day when cleaning the windows. If the day is too hot and sunny, the cleaning agent dries and gets stuck to the window pane before you can wipe it off. If the temperature is below zero, it will get cold inside and in addition to this you will need anti-freeze agents (sinol) when cleaning the windows. The most suitable weather is mild or warm, but not too windy. Cleaning materials: washing-up liquid (two drops), bucket window opener clean cloth or window cleaner Squeegee cloth 19 7
Apartment interior It is up to you how you decorate your own apartment, but there are still some rules you have to follow. No bigger changes are to be done without the landlord s permission, such as painting and repairs. To avoid damage to the walls there is a wooden frame on the wall from wich you can hang e.g. pictures. Do not move out any of the original furniture. Balconies and windows Balconies are to be kept tidy and during the winter the snow is to be swept away. Do not wash the balcony with running water. Grilling is unfortunately prohibited. You may not dust rugs or have e.g. bedclothes hanging from the rail. Do not throw garbage from the balcony. You are responsible for adjusting the window ventilation in the window frame according to season (winter-closed/summer-open) CLEANING The purpose of the cleaning is to maintain a good level of cleanliness in the apartment and to prevent the surfaces from becoming ingrained. The tenant is responsible for the cleanliness of the apartment in accordance with the lease agreement. If you do not take care of the cleaning of the apartment, this can cause you expenses at the latest when you move out from the apartment and the condition of the apartment is checked. If the apartment is not in a good state, the cost of cleaning and repair will be covered by the tenant. The apartment is checked by qualified personnel, and the condition of the apartment is documented, if needed also by taking pictures. Bikes Bikes are not to be stored in the corridors for safety reasons. Leave them in the bike stand or in the storage room. Car heaters You are not allowed to warm up your car by having a cable plugged in from your apartment. There are some poles for car heaters at Raseborgsvägen 9 for rent. Common facilities The common facilities should be used only for their purpose. Remember to leave the room in the same condition as when you arrived. This also applies to the laundry room. Clean up spilled detergent, empty the water containers in the driers and empty the dust filter after use. The tenants are coresponsible for conducting the common facilities, furniture as well as the equipment. They are obliged Weekly cleaning It is easier to do the move out cleaning if you clean your apartment weekly! The kitchen and rooms Cleaning materials: washing-up liquid washing-up brush dust cloth dustpan and brush or vacuum cleaner mop and cloth - Wipe the cooker, oven and cutting boards in the kitchen immediately after use. Wash the dishes often enough and take out the rubbish when needed. Clean the cooker hood. - Take old newspapers and magazines to the waste paper collection. Also remove empty bottles. 8 18
17 to compensate for any damage, and thus are to inform the landlord about any changes or damages on any of the facilities or equipment Defrosting refrigerator and freezer The refrigerator and freezer are to be defrosted yearly. You will find directions in the cleaning guide at the end of this booklet. Please note that we will charge you an extra fee if defrosting has not been done when you move out. Dusting rugs/ airing Dusting rugs and airing bedclothes are only allowed in places reserved for this purpose Fire safety The door to the apartment and the entrance doors are to be kept closed for fire safety. There are automatic fire alarms in all rooms in both buildings, reacting to smoke, temperature, dust and steam. You must not touch the fire alarm. Fire safety Fire alarms Remember to use the fan when e.g. cooking, because the fire department is automatically alarmed if the fire alarm goes off. At the same time you will hear an alarm in the building. If you bring about a false alarm you will be liable for paying damages. As you hear the fire alarm you must evacuate the building immediately. Familiarize yourself with the evacuation plan for your building. You will find more information about fire safety on the notice boards. Keep the filter in the cooking hood clean, because grease will make the fan ineffective. Front doors All front doors are locked. Use your own key to move around in the building. If there is anything wrong with your key, contact the housing office. 9
Furniture in common facilities The furniture in the common facilites should not be moved without permission of the landlord. Fuses In every apartment at Ladugårdsgatan 9 there is a fuse box on the wall. If a fuse blows you can replace it yourself. There is also a fuse box in every apartment at Raseborgsvägen 9. You will find it behind the hangers in the hallway. Remove the shelf to open the box. Housing supplement If you are granted housing supplement, remember that one month of housing supplement (e.g. during summer) equals one month of study grants as you calculate the maximum time for study grants. Get more information from FPA/KELA (the social welfare office). Insurances You should get a householder s comprehensive insurance to insure your personal property. The landlord is not responsible for e.g. a lost bike, not even if it has been in one of the storage rooms. Internet By connecting a network cable to the socket, the Internet should work. Note that only one of the sockets work. Laundry room The machines in the laundry room are free of charge but you have to have your own detergents. Inform the housing office if the machines do not work properly. The landlord is not responsible for clothes that have disappeared from the laundry room. MOVING OUT Period of notice Agreements that have been made before 1 August 2010 have a notice of one month. The notice has to be made in written form and submitted to the housing secretary. You can find notice forms on the website or collect one from the housing office. All fixed term agreements end without special notice as the lease agreements expire. You should still fill in a form with a notification of change of address to the housing secretary. This applies to all tenants Five days at the latest before planning on returning the key, you have to book a cleaning check. At the cleaning check the apartment is carefully gone through and if it is not sufficiently clean the tenant has to either clean it himself/herself or pay our cleaners to do the cleaning according to our price list. Moving out When moving out - check the following: Book a cleaning check five days at the latest before planning on returning the key! Take ALL your things with you from the apartment and the store rooms! Check that your mailbox is empty! Clean your apartment thoroughly to avoid costs for our cleaners to do the cleaning. There is a cleaning checklist in this guide on page 23 Return the keys to the housing secretary after the cleaning check. Make a change of address. Booking lists and guides for use can be found in the laundry 10 15
Silence Weekdays between 10 pm and 6 am as well as weekends and holidays between 11 pm and 8 am silence prevails. Loud music, singing and playing are allowed only if agreed with the neighbours. The stove - child safe lock (Ladugårdsgatan 9) The cooker has a child safe lock. Pull out the oven button and turn to lock or lock up. When the lock is on the cooker does not work. Subtenants You have the right to have a subtenant in your apartment. Note that you are the main tenant and you are responsible for the subtenant, his or her living, paying of rents and possible damage he or she may cause. TV fee If you have a television in your apartment, you have to pay your own TV fee rooms. In the folder for reservations you can book a time for you in advance. Do not book the washing machines for a longer time than you actually need. Remember that your neighbours also want to wash their clothes and you probably do not need five machines at the same time. Also remember to cancel the reservation if you are not going to use it. Your time will be cancelled if you have not shown up within 15 minutes after your time starts. Empty the machines as soon as possible when the program is finished! If you use the tumble dryer you have to clean the filter and empty the water after every use. Turn off the machine and turn off the water tap when you finish washing. Lease agreement All lease agreements are fixed-term. They can only be cancelled if you end your studies or graduate. You will find more information in the enclosures to the lease agreement. Locked out? Weekdays 8 am - 4 pm the janitor will open the door for you, call 044 739 7862. 14 Other hours you will be charged an extra fee for having the door opened. Call key service 0440 3636 16 Mail to the apartment It is important that your apartment number is shown in the address. Otherwise the mail will be sent back to the post office. Notice of defect Report to the service personnel if you notice something is broken. It is your responsibility to make a notice of defect if anything breaks down or you notice any defects in your 11
12 apartment. If you fail to do so you may be liable for paying the damages. Our personnel does not replace broken lamps. You will find a notice of defect form on our website. Please try to specify the problem as accurately as possible. If the defect is in the apartment, the janitor will use his/her own key to get in if you are not at home, and will leave a message when leaving. Defects are taken care of weekdays 8 am - 4 pm. Always report if you notice any of the following It is too hot or too cold in the apartment The doors or windows can not be closed properly You notice any defects in the air-conditioning If you notice formation of frost or ice on the windows Some device is broken E.g. the toilet or a tap is leaking The drain does not work properly You feel a bad odour in the apartment If you are the slightest unsure of something not being as it should Pets It is strictly forbidden to keep any pets in the apartments or in the other facilities, even temporarily. Pool There is a pool table in the TV room at Ladugårdsgatan 9. It is available for all the tenants. You get into the room with your own key if you live at Ladugårdsgatan. Tenants at Raseborgsvägen 9 can collect a key from the student housing office. Rent The rent, and all the other expenses, are to be paid monthly in advance to the landlord s account. The due date is the 5th. Checking and collecting of rents not paid start on the 15th the same month. The tenant gets a reference number that is to be used with every payment. Room card For every apartment there is a room card. All damages and marks that existed in the apartment before you moved in are registered in the card. Ensure that you mark the condition of the apartment as you move in, to avoid being charged for damages you have not caused. Sauna For the tenants use there is a sauna in both buildings. Both saunas have separate sections for men and women. The saunas are open according to the signs on the notice boards, nevertheless, on a holiday or day before holiday the saunas are closed. During the summer, 1 June 31 August the saunas are closed. You must not drink alcohol in the saunas or dressing rooms. Security deposit The advice of security deposit is returned within a month after the expiry of the agreement. This is done if the tenant does not have any unpaid rent, the apartment is in proper condition and the key has been returned to the housing secretary. Shower curtains All shower curtains are provided with cleaning advice and should be washed every now and then to keep fresh and hygienic. All shower curtains can be washed in delicate wash 40, except for a few plastic ones left at Ladugårdsgatan 9. 13