WASHTENAW COUNTY ROAD COMMISSION

WASHTENAW COUNTY ROAD COMMISSION Bi-Monthly Meeting of the Board of County Road Commissioners July 17, 2018 1:00 p.m. Washtenaw County Road Commission Boardroom 555 N. Zeeb Road Ann Arbor, Michigan 48103 AGENDA I. CALL TO ORDER/PLEDGE OF ALLEGIANCE II. APPROVAL OF AGENDA III. ACCEPTANCE OF MINUTES (Action)... Page 1-7 A. Board Meeting Minutes of July 3, 2018 IV. PUBLIC COMMENT This is the time set aside on the agenda to receive comments from the public. This is not intended to be a period for dialogue. Each person will be allotted (3) minutes to address the Board. A. Public Comment B. Written Communications... Page 8-17 V. NEW BUSINESS A. Consent Agenda... Page 18-61 1. Run Tough for Chad Tough Foundation 1 Mile & 5K Run Road Closure 2. Parcel 2, Border-to-Border Trail Segment D2 Phase I, Scio Township 3. Parcel 9, Zeeb Road Paving Project, Waters Road to Ellsworth Road, Lodi Township 4. Parcel 9A, Zeeb Road Paving Project, Waters Road to Ellsworth Road, Lodi Township 5. Parcel 10, Zeeb Road Paving Project, Waters Road to Ellsworth Road, Lodi Township 6. PA 202 Approval of Application for Waiver and Plan: Defined Benefit Pension Retirement Systems 7. PA 202 Approval of Application for Waiver and Plan: Retirement Health Benefit Systems 8. 2018 Superior Township Third Agreement 9. Border-to-Border Trail Segment D2 Phase 1 Final Plans 10. Border-to-Border Trail Segment D2 Phase 1 Agency Resolution 11. WCC Pathway Final Plans 12. WCC Pathway Agency Resolution 13. Enbridge Road Improvement Agreement 14. Debt Service SAD Bond Issue 15. Payroll & Bills for July 11, 2018 XI. REPORTS... Page 62-65 A. County Commissioner s Report B. Road Commissioner s Report C. Managing Director s Report 1. Staff Report of 6-25 to 7-8-18 XII. EXECUTIVE SESSION XIII. ADJOURNMENT

WASHTENAW COUNTY BOARD OF ROAD COMMISSIONERS 555 North Zeeb Road, Ann Arbor, MI 48103 Minutes of July 3, 2018 Board Present: Staff Present: Others Present: Road Commissioners Douglas Fuller, Barbara Fuller S. Siddall, A. Lape, M. MacDonell, A. Squire, C. Ryan R. Jamnick, C. Grant, C. Schaible The meeting was called to order at 1:00 p.m. by Douglas E. Fuller, Chair. The Pledge of Allegiance was recited. APPROVAL OF AGENDA RC18-235 B. Fuller moved, D. Fuller seconded to approve the agenda as presented. Voice Vote: YEAS: 2 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried. ACCEPTANCE OF THE MINUTES RC18-236 RC18-237 RC18-238 B. Fuller moved, D. Fuller seconded, the Board hereby approves the Board Meeting Minutes of June 19, 2018 as presented. Voice Vote: YEAS: 2 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried. B. Fuller moved, D. Fuller seconded, the Board hereby approves the Board Working Session Minutes of June 19, 2018 as presented. Voice Vote: YEAS: 2 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried. B. Fuller moved, D. Fuller seconded, the Board hereby approves the Executive Session Minutes of June 19, 2018 as presented. Voice Vote: YEAS: 2 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried. CITIZEN PARTICIPATION Lindemann Road Closure DRAFT Mr. Charles Schaible addressed the Board and offered to answer any questions the Board may have regarding a request for Lindemann Road east of Pleasant Lake Road to be open cut to install a 12 field tile for farm field drainage owned by Mr. Shibley. (1)

WRITTEN COMMUNICATIONS ISSUED: June 25, 2018 WHERE: Five Mile Road between Fox Hill Lane and Curtis Road TOWNSHIP: Salem WHY: Culvert Replacement Five Mile Road closed WHEN: Monday, July 2, 2018 CONTACT: Ken Harris, superintendent of maintenance ISSUED: June 25, 2018 WHERE: Valentine Road between Scully Road and Merrill Road TOWNSHIP: Webster WHY: Drainage Improvements Valentine Road closed WHEN: Tuesday, June 26, 2018 CONTACT: Adam Lape, superintendent of maintenance ISSUED: June 19, 2018 WHERE: McCollum Road between Braun Road and Burmeister Road TOWNSHIP: Bridgewater WHY: Bridge repair project complete McCollum Road reopened WHEN: Wednesday, June 20, 2018 CONTACT: Kelly Jones ISSUED: June 15, 2018 WHERE: 5-Mile Road north of N. Territorial Road and parallel to US-23 TOWNSHIP: Northfield WHY: Road Resurfacing by MDOT 5 Mile Road closed & ramps at 6 Mile Road WHEN: Monday, June 18, 2018 CONTACT: Wendy Ramirez, MDOT project manager DRAFT ISSUED: June 15, 2018 WHERE: Ann Arbor-Saline Road at intersection of Pleasant Lake Road TOWNSHIP: Lodi WHY: Road resurfacing WHEN: Saturday, June 16, 2018 CONTACT: Mike Bernbeck, Operations Engineer ISSUED: June 15, 2018 WHERE: Campus Parkway between Community Drive and State Road TOWNSHIP: Pittsfield WHY: Road resurfacing WHEN: Saturday, June 16, 2018 CONTACT: Mike Bernbeck, Operations Engineer (2)

ISSUED: June 14, 2018 WHERE: Textile Road between Hines Drive and Michigan Avenue TOWNSHIP: Pittsfield WHY: Road reconstruction Textile Road closed between Hines Drive and Michigan Ave. WHEN: Monday June 18, 2018 CONTACT: Mark McCulloch Senior Project Manager ISSUED: June 14, 2018 WHERE: Earhart Road between Plymouth Road and M-14 TOWNSHIP: Ann Arbor WHY: Preventative maintenance chip seal Earhart Road closed WHEN: Monday June 18, 2018 CONTACT: Ken Harris, Superintendent of Maintenance CONSENT AGENDA The items approved on the Consent Agenda are as follows: RC18-239 B. Fuller moved, D. Fuller seconded the approval of the Consent Agenda for July 3, 2018 as presented. Voice Vote: YEAS: 2 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried. Bemis Road at Moon Road Intersection Improvement Project Final Plan Approval RC18-240 B. Fuller moved, D. Fuller seconded that upon the recommendation of the Director of Engineering and the concurrence of the Managing Director / County Highway Engineer, the Board hereby approves the final plans, specifications and estimate of approximately $275,000 for the construction of Bemis Road at Moon Road Intersection Improvement Project, located in Sections 32 & 33 of Pittsfield Township, and Sections 4 & 5 of York Township. Voice Vote: YEAS: 2 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried. DRAFT Zeeb Road Improvements Phase 1 Final Plan Approval RC18-241 B. Fuller moved, D. Fuller seconded that upon the recommendation of the Director of Engineering and the concurrence of the Managing Director / County Highway Engineer, the Board hereby approves the final plans, specifications and estimate of approximately $1.4 million, for the construction of Zeeb Road, Phase 1, from the Stoneco gravel pit southerly to Ellsworth Road State Road located in Sections 9, 10, 15 & 16 of Lodi Township. Voice Vote: YEAS: 2 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried. (3)

Dennison Road Bridge Repairs Final Plan Approval RC18-242 B. Fuller moved, D. Fuller seconded that upon the recommendation of the Director of Engineering and concurrence by the Managing Director/County Highway Engineer, the Board hereby approves the final plans, specifications and estimate at $40,000 for the temporary bridge repair work at Dennison Road over the Saline River in Section 28 of York Township and authorizes the Managing Director/County Highway Engineer to sign the title sheet. Voice Vote: YEAS: 2 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried. 2018 County-wide Guardrail Bids RC18-243 B. Fuller moved, D. Fuller seconded that upon the recommendation of the Director of Engineering and the concurrence of the Managing Director, the Board hereby accepts the low bid, and authorizes the Managing Director to sign the Contract with RMD Holdings, Ltd., 69951 Lowe Plank Rd, Richmond, MI 48062 for the 2018 County-wide Guardrail Project, at a cost of $206,590.20. Voice Vote: YEAS: 2 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried. Professional Services Stormwater Asset Management and Wastewater (SAW) Plan RC18-244 B. Fuller moved, D. Fuller seconded that upon the recommendation of the Director of Engineering and the concurrence of the Managing Director, the Board hereby authorizes the Managing Director to sign a contract with Hubbell, Roth, & Clark (HRC) for engineering services to administer a stormwater asset management plan in the amount not to exceed $1,370,000. Voice Vote: YEAS: 2 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried. 2018 Ann Arbor Township Second Agreement RC18-245 B. Fuller moved, D. Fuller seconded that upon the recommendation of the Director of Operations and the concurrence of the Managing Director, the Board hereby approves and authorizes the Chair and Managing Director to sign the 2018 Ann Arbor Township Second Agreement with the Township s estimated share being $73,035.40. Voice Vote: YEAS: 2 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried. 2018 York Township Third Agreement DRAFT RC18-246 B. Fuller moved, D. Fuller seconded that upon the recommendation of the Director of Operations and the concurrence of the Managing Director, the Board hereby approves and authorizes the Chair and Managing Director to sign the 2018 York Township Third Agreement with the Township s estimated share being $9,250.00. Voice Vote: YEAS: 2 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried. (4)

Road Closure Lindemann Road RC18-247 B. Fuller moved, D. Fuller seconded that upon the recommendation of the County Highway Engineer and the concurrence of the Managing Director, the Board hereby approves the closure of Lindemann Road just east of Pleasant Lake Road in conjunction with the permitted Installation of the 12 field tile. Voice Vote: YEAS: 2 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried. Payroll & Bills for June 27, 2018 RC18-248 B. Fuller moved, D. Fuller seconded the Board hereby approves Voucher 10304 totaling $322,114.33 for payroll of June 27, 2018, and Voucher 10305 totaling $3,517,790.15 in payment of bills for June 27, 2018. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried. REPORTS County Commissioner Report County Commissioner Ruth Ann Jamnick has received calls from an Ypsilanti Township trustee regarding concerns on the safety of the ingress/egress on US 12 and Dorset Avenue in West Willow. Sheryl Siddall, Managing Director, stated that staff had a meeting with the Ypsilanti township supervisor and clerk last week regarding this. Ms. Siddall stated that we have contacted MDOT to arrange a meeting with MDOT, WCRC staff and Ypsilanti township to discuss what can be done to make this intersection safer. ROAD COMMISSIONER REPORTS Commissioner Barb Fuller Commissioner Barb Fuller attended the following meetings: 6/21 Information Session Sharon Township (Sharon Valley Road Bridge) Commissioner Fuller complimented Kelly Jones, Sr. Project Manager Design & Construction on her excellent presentation on the Sharon Valley Road bridge. Commissioner Doug Fuller DRAFT Commissioner Doug Fuller provided a review of the MCRCSIP meeting he attended in Frankfort, MI. (5)

MANAGING DIRECTOR S REPORT STAFF REPORT 6-11 to 6-24-18 Adam Lape, Superintendent of Maintenance Dust control is underway, crews are beginning the second round of dust control The State Trunkline crew is assisting the heavy equipment crew with culvert projects Pot hole patching is ongoing Matt MacDonell, Director of Engineering Harris Road Project is underway. All underground items have been addressed Baker Road Closure is in place, working on underground items, final utility relocation is underway Textile Road Closure this project is ongoing Sharon Valley Road Bridge demolition efforts are underway for a new bridge structure McCollum Road Bridge preventative maintenance project is complete Austin Road Bridge preventative maintenance project will begin later in the season Mast Road culvert replacement will begin shortly Signal upgrades are under way for the intersections of Carpenter and Cloverlane and Wagner and Jackson Roads Zeeb Road Resurfacing Project this project will be advertised for bid shortly Bemis & Moon Road roundabout project - has been advertised for bids to be accepted July 26th WCRC Staff Changes Sheryl Siddall, Managing Director, provided a review of several recent staff changes at WCRC. Michigan Transportation Fund Receipts (MTF) DRAFT The MTF continues to trend above the projected budget amount. (6)

ADJOURNMENT RC18-250 B. Fuller moved, D. Fuller seconded to adjourn the July 3, 2018 meeting at 1:49 p.m. Voice Vote: YEAS: 2 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried. Douglas E. Fuller, Chair Sheryl Soderholm Siddall, Deputy Clerk Minutes Approved: DRAFT (7)

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ISSUED: July 3, 2018 WHERE: Intersection of Platt Road and Textile Road TOWNSHIP: Pittsfield WHY: Intersection reconstruction intersection closed WHEN: Wednesday, July 11, 2018 CONTACT: Mark McCulloch, Senior Project Manager ISSUED: July 2, 2018 WHERE: Dexter Viaduct Railroad bridge over Island Lake Road, between Dexter-Chelsea Road and Dexter-Pinckney Road TOWNSHIP: Webster WHY: Change of overhead clearance signs Island Lake Road & Dexter-Pinckney Road closed WHEN: Tuesday, July 3, 2018 CONTACT: Matt MacDonell, Director of Engineering ISSUED: June 28, 2018 WHERE: Sharon Valley Road between Prospect Hill Road and Lamb Road TOWNSHIP: Sharon WHY: Bridge replacement project WHEN: Monday, July 2, 2018 CONTACT: Kelly Jones, Sr. Project Manager Design & Construction (9)

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Certificate of Appreciation y \ THE DEXTER DISTRICT LIBRARY THANKS. Washtenaw County Road Commission FOR PARTICIPATING IN BIG TRUCK AND EMERGENCY VEHICLE DAY 2018 AND, HELPING. US ATTRACT 1,800 VISITORS TO THE LIBRARY <f.di(!!r. PAUL MCCANN, LIBRARY DIRECTOR j \ \ CATHY JURICH, HEAD OF YOUIH SERVICES (11)

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2. Parcel 2, Border-to-Border Trail Segment D2 Phase I, Scio Township WCRC staff is acquiring property rights necessary for the construction of a non-motorized path on behalf of Washtenaw County Parks. The proposed path begins at Zeeb Road and continues west to Dexter-Huron Metropark. Staff is requesting the Board approve the acquisition of a 0.328-acre (14,290 square foot) non-motorized easement and a 0.331 acre (14,432 square foot) grading permit (see Attachment A) upon a vacant parcel of land on the south side of Huron River Drive, west of Zeeb Road, Scio Township, Michigan, and referred to as Tax ID# H-08-09- 100-001, being part of the N ½ of Section 9, Town 2 South, Range 5 East, Scio Township, from the owner Ahn Investments, LLC, d.b.a., Scio Green Development, LLC. Staff contacted the owners to inform them of the proposed project, acquisition and construction schedules, their rights and benefits under the Uniform Condemnation Procedures Act (UCPA), including the right to have their property appraised and receive just compensation for the part taken. The owners agreed to waive their right to an appraisal and use market data as the basis for compensation. Staff presented, at the expense and on behalf of Washtenaw County Parks, an Offer of Just Compensation for the sum of Four Thousand Five Hundred Seventy-Five & NO/100 ($4,575.00) for the easement area and grading permit. The owners reviewed the offer and accepted as presented. PROPOSED MOTION: that upon the recommendation of the Director of Engineering and concurrence of the Managing Director/County Highway Engineer, the Board hereby approves and authorizes the Chair and Managing Director to accept and sign the offer of just compensation to acquire a nonmotorized easement and grading permit (see Attachment A) upon a parcel of land, commonly referred to as Vacant Huron River Drive, Scio Township, MI, referenced as Tax ID# H-08-09-100-001, located in N ½ of Section 9, Scio Township, from the owner, Ahn Investments, LLC for the sum of Four Thousand Five Hundred Seventy-Five & NO/100 ($4,575.00) Dollars. (19)

3. Parcel 9, Zeeb Road Paving Project, Waters Road to Ellsworth Road, Lodi Township The project consists of paving Zeeb Road south of Waters Road continuing beyond Ellsworth Road a short distance. The improvements require the acquisition of various property rights from private property owners. Staff is requesting the Board approve the acquisition of a 0.001-acre (50 square foot) drainage easement, more particularly described in Attachment A, and a 0.025-acre (1,075 square foot) grading permit, described in Attachment B, upon a vacant parcel of land referred to as 5360 W. Ellsworth Road, with a corresponding Tax ID# M-13-10-300-006, being part of the SW ¼ Section 10, Town 3 South, Range 5 East, Lodi Township, from the record owner Neita M. Naebeck. Staff contacted the owner to inform them of the proposed project, acquisition and construction schedules, rights and benefits under the Uniform Condemnation Procedures Act (UCPA), including the right to have the property appraised and receive just compensation for the part taken. The owner agreed to waive the right to an appraisal and use market data as the basis for compensation. Staff presented an Offer of Just Compensation for the easement and grading permit which was accepted by the owner after additional negotiations. The owner made a counter offer for Seven Hundred Fifty & NO/100 ($750.00) citing impacts of the easement and grading on the farming operations. Administrative staff reviewed the offer and recommends acceptance by the Board. PROPOSED MOTION: that upon the recommendation of the Director of Engineering and concurrence of the Managing Director/County Highway Engineer, the Board hereby approves and authorizes the Chair and Managing Director to accept and sign the counter-offer of just compensation to acquire a drainage easement and grading permit (see Attachment A & B) upon a parcel of land, referred to 5360 W. Ellsworth Road, referenced as Tax ID# M-13-10-100-006, located in the SW ¼ Section 10, Lodi Township, from the owner, Nieta M. Naebeck, for the sum of Seven Hundred Fifty & NO/100 ($750.00) Dollars. (20)

4. Parcel 9A, Proposed Zeeb Road Paving Project, Waters Road to Ellsworth Road, Lodi Township The project consists of paving Zeeb Road south of Waters Road continuing beyond Ellsworth Road a short distance. The improvements require the acquisition of various property rights from private property owners. Staff is requesting the Board approve the acquisition of a 0.003-acre (112 square foot) drainage easement, more particularly described in Attachment A, and a 0.015-acre (638 square foot) grading permit, described in Attachment B, upon an improved parcel of land referred to as 5461 W. Ellsworth Road, with a corresponding Tax ID# M-13-15-200-010, being part of the NW ¼ Section 15, Town 3 South, Range 5 East, Lodi Township, from the record owners Stephen & Becky Kleinschmidt. Staff contacted the owners to inform them of the proposed project, acquisition and construction schedules, rights and benefits under the Uniform Condemnation Procedures Act (UCPA), including the right to have the property appraised and receive just compensation for the part taken. The owner agreed to waive the right to an appraisal and use market data as the basis for compensation. Staff presented an Offer of Just Compensation for the easement and grading permit which was accepted by the owner after additional negotiations. The owner made a counter offer for Seven Hundred Fifty & NO/100 ($750.00) Dollars citing additional protections will need to undertake to protect animals near the easement and grading activities. Administrative staff reviewed the offer and recommends acceptance by the Board. PROPOSED MOTION: that upon the recommendation of the Director of Engineering and concurrence of the Managing Director/County Highway Engineer, the Board hereby approves and authorizes the Chair and Managing Director to accept and sign the counter-offer of just compensation to acquire a drainage easement and grading permit (see Attachment A & B) upon a parcel of land, referred to 5461 W. Ellsworth Road, referenced as Tax ID# M-13-15-200-010, located in the NW ¼ Section 15, Lodi Township, from the owners, Stephen & Becky Kleinschmidt, for the sum of Seven Hundred Fifty & NO/100 ($750.00) Dollars. 5. Parcel 10, Zeeb Road Paving Project, Waters Road to Ellsworth Road, Lodi Township The project consists of paving Zeeb Road south of Waters Road continuing beyond Ellsworth Road a short distance. The improvements require the acquisition of various property rights from private property owners. Staff is requesting the Board approve the acquisition of a 0.005-acre (200 square foot) drainage easement, more particularly described in Attachment A, and a 0.025-acre (1,060 square foot) grading permit, described in Attachment B, upon an improved parcel of land referred to as 5601 W. Ellsworth Road, with a corresponding Tax ID# M-13-09-400-006 & M-13-16- 100-003, being parts of the SE ¼ Section 9 & NE ¼ Section 16, Town 3 South, Range 5 East, Lodi Township, from the record owner Mary Alice Dooley Living Trust. (21)

Staff contacted the owner representative to inform them of the proposed project, acquisition and construction schedules, rights and benefits under the Uniform Condemnation Procedures Act (UCPA), including the right to have the property appraised and receive just compensation for the part taken. The owner agreed to waive the right to an appraisal and use market data as the basis for compensation. Staff presented an Offer of Just Compensation for the easement and grading permit which was accepted by the owner after additional negotiations. The owner representative made a counter offer for One Thousand & NO/100 ($1,000.00) citing impacts of the easement and grading on the farming operations. Administrative staff reviewed the offer and recommends acceptance by the Board. PROPOSED MOTION: that upon the recommendation of the Director of Engineering and concurrence of the Managing Director/County Highway Engineer, the Board hereby approves and authorizes the Chair and Managing Director to accept and sign the counter-offer of just compensation to acquire a drainage easement and grading permit (see Attachment A & B) upon a parcel of land, referred to 5601 W. Ellsworth Road, referenced as Tax ID# M-13-09-400-006 & M-13-16-100-003, located in the SE ¼ Section 9 & NE ¼ Section 16, Lodi Township, from the owner, Mary Alice Dooley Living Trust, for the sum of One Thousand & NO/100 ($1,000.00) Dollars. 6. PA 202 Approval of Application for Waiver and Plan: Defined Benefit Pension Retirement Systems Per Public Act 202 of 2017 the Road Commission is required to submit information on its defined benefit pension program with the Municipal Employees Retirement System of Michigan (MERS). If the funded status of the plan is below 60% then the state s initial determination is that the plan is underfunded. The Road Commission s plan as of the last actuary report (12/31/17) is at 57% funded and the Act requires submittal of a waiver as well as an action plan to get to the 60% threshold. The Road Commission has made changes to the plan as well as extra contributions and is confident that we will be at or above this target within 3 years. A requirement of the act is that the governing body approve the Waiver Application and Plan. PROPOSED MOTION: that upon the recommendation of the Director of Finance and the concurrence of the Managing Director, the Board hereby approves the Protecting Local Government Retirement and Benefits Act Application for Waiver and Plan: Defined Benefit Pension Retirement Systems. 7. PA 202 Approval of Application for Waiver and Plan: Retirement Health Benefit Systems Per Public Act 202 of 2017 the Road Commission is required to submit information on its Other Post Employment Benefits (OPEB). If the funded status of the plan is below 40% then the state s initial determination is that the plan is underfunded. The Road Commission s plan as of the last actuary report (12/31/16) is at 36.9% funded and the Act requires submittal of a waiver as well as an action plan to get to the 40% (22)

threshold. The Road Commission has been addressing its OPEB obligations for a significant amount of time and is confident that when the next OPEB actuarial is prepared (currently scheduled for no later than 12/31/18) that we will be at or above this target. A requirement of the act is that the governing body approve the Waiver Application and Plan. PROPOSED MOTION: that upon the recommendation of the Director of Finance and the concurrence of the Managing Director, the Board hereby approves the Protecting Local Government Retirement and Benefits Act Application for Waiver and Plan: Retirement Health Benefits System. 8. 2018 Superior Township Third Agreement This agreement for Superior Township includes roadside berm removal and ditching on Vreeland Road; drainage improvements and limestone resurfacing on Joy Road, Warren Road, and Township-wide limestone resurfacing with locations to be determined by the Township Supervisor and District Foreman. Total estimated cost of the agreement is $205,700.00 with the Township s estimated share being $143,510.30 (see attached agreement). PROPOSED MOTION: that upon the recommendation of the Director of Operations and the concurrence of the Managing Director, the Board hereby approves and authorizes the Chair and Managing Director to sign the 2018 Superior Township Third Agreement with the Township s estimated share being $143,510.30. 9. Border-to-Border Trail Segment D2 Phase 1 Final Plans Staff is requesting the Board approve the Border-to-Border Trail Segment D2 Phase 1 project final plans and specifications. The project is a non-motorized trail approximately 1.2 miles in length running generally adjacent to the Huron River and Huron River Drive from the Dexter-Huron Metropark to Zeeb Road. Funding for the project is coming from a Federal Transportation Alternatives Programs (TAP) grant in the amount of $2,885,904 with matching funds from the Washtenaw County Parks and Recreation Commission (WCPARC). WCPARC has also been awarded a $300,000 grant from the Michigan Natural Resources Trust Fund for the project. The project construction estimate is approximately $4,538,150. The Board previously approved the project Agreement at its December 5, 2017 meeting (RC17-420). WCPARC is responsible for all project costs in excess of the grants. WCPARC or its delegee is responsible for operating, maintaining, and future repairs for the trail in accordance with grant requirements and project Agreement. Stantec has prepared the engineering plans and specifications for this project on behalf of WCPARC and WCRC. The project plans and specifications have been completed pursuant to WCRC and MDOT policies and procedures. (23)

PROPOSED MOTION: that upon the recommendation of the Director of Engineering and the concurrence of the Managing Director/County Highway Engineer, the Board hereby approves the final plans and specifications for the Border-to-Border Trail Segment D2 Phase 1 Trail project located in Scio Township, and authorizes the Managing Director/County Highway Engineer to sign the title sheet. that upon the recommendation of the Director of Engineering and the concurrence of the Managing Director/County Highway Engineer, the Board hereby approves the final plans and specifications for the Border-to-Border Trail Segment D2 Phase 1 Trail project located in Scio Township, and authorizes the Managing Director/County Highway Engineer to sign the title sheet. 10. Border-to-Border Trail Segment D2 Phase 1 Agency Resolution Staff is requesting the Board pass the Agency Resolution required for the Border-to- Border Trail Segment D2 Phase 1 project final plans and specifications. The project is a non-motorized trail approximately 1.2 miles in length running generally adjacent to the Huron River and Huron River Drive from the Dexter-Huron Metropark to Zeeb Road. Funding for the project is coming from Federal Transportation Alternatives Programs (TAP) grant with matching funds from the Washtenaw County Parks and Recreation Commission (WCPARC). WCPARC has also been awarded a $300,000 grant from the Michigan Natural Resources Trust Fund for the project. The Board previously approved the project Agreement at its December 5, 2017 meeting (RC17-420). The following resolution is required to receive the TAP grant funds for the project. PROPOSED MOTION: WHEREAS, the Border-to-Border Trail Segment D2 Phase 1 project is a nonmotorized HMA trail approximately 1.2 miles in length running generally adjacent to the Huron River and Huron River Drive from the Dexter-Huron Metropark to Zeeb Road. (the Project ); and WHEREAS, the Washtenaw County Road Commission ( WCRC ) in cooperation with the Washtenaw County Parks and Recreation Commission ( WCPARC ) was awarded Transportation Alternatives Program ( TAP ) grant of approximately $2,885,904 for the Project; and WHEREAS, WCRC entered into the Border-to-Border Trail Huron River Drive West of Zeeb Road Agreement with WCPARC (the Agreement ) at its December 5, 2017 meeting (RC17-420) that acknowledges WCPARC shall pay for all construction and construction engineering costs in excess of the TAP grant funds and that the local match funds are in place with the WCPARC; and WHEREAS, WCRC acknowledges that WCPARC has agreed to own, operate, maintain, and repair the Border-to-Border Trail Segment D2 Phase 1 in accordance with the Agreement for the Project; and (24)

WHEREAS, WCRC recognizes that, as an Act 51 Agency, it is required by the Federal Highway Administration and MDOT to be the recipient of such TAP grant funds for the Project on behalf of WCPARC. NOW, THEREFORE, BE IT RESOLVED that WCRC agrees and authorizes WCRC staff to administer the Border-to-Border Trail Segment D2 Phase 1 Trail project located in Scio Township. 11. WCC Pathway Final Plans Staff is requesting the Board approve the Washtenaw Community College (WCC) Pathway project final plans and specifications. The project is a non-motorized shared use pathway approximately 0.6 mile in length beginning at the Clark Road intersection running adjacent to Huron River Drive on the WCC campus up to the WCC signalized driveway across from the Health and Fitness Center. Only a small portion of the project will be located within the Huron River Drive right-of-way at the Clark Road intersection. Funding for the project is coming from a Federal Transportation Alternatives Programs (TAP) grant in the amount of $291,896. The Board previously approved the project Agreement at its December 19, 2017 meeting (RC17-436). WCC is responsible for all project costs in excess of the grants. WCC or its delegee is responsible for operating, maintaining, and future repairs for the trail in accordance with grant requirements and project Agreement. Johnson & Anderson has prepared the engineering plans and specifications for this project on behalf of WCC and WCRC. The project plans and specifications have been completed pursuant to WCRC and MDOT policies and procedures. PROPOSED MOTION: that upon the recommendation of the Director of Engineering and the concurrence of the Managing Director/County Highway Engineer, the Board hereby approves the final plans and specifications for the WCC Pathway project, and authorizes the Managing Director/County Highway Engineer to sign the title sheet. 12. WCC Pathway Agency Resolution Staff is requesting the Board pass the Agency Resolution required for the Washtenaw Community College (WCC) Pathway project final plans and specifications. The project is a non-motorized shared use pathway approximately 0.6 mile in length beginning at the Clark Road intersection running adjacent to Huron River Drive on the WCC campus up to the WCC signalized driveway across from the Health and Fitness Center. Only a small portion of the project will be located within the Huron River Drive right-of-way at the Clark Road intersection. Funding for the project is coming from a Federal Transportation Alternatives Programs (TAP) grant in the amount of $291,896. The Board previously approved the project Agreement at its December 19, 2017 meeting (RC17-436). The following resolution is required to receive the TAP grant funds for the project. (25)

PROPOSED MOTION: WHEREAS, the Washtenaw Community College (WCC) Pathway project is a non-motorized shared use pathway approximately 0.6 mile in length beginning at the Clark Road intersection running adjacent to Huron River Drive on the WCC campus up to the WCC signalized driveway across from the Health and Fitness Center. (the Project ); and WHEREAS, the Washtenaw County Road Commission ( WCRC ) in cooperation with the Washtenaw Community College ( WCC ) was awarded Transportation Alternatives Program ( TAP ) grant of approximately $291,896 for the Project; and WHEREAS, WCRC entered into the Pathway Agreement with WCC (the Agreement ) at its December 19, 2017 meeting (RC17-436) that acknowledges WCC shall pay for all construction and construction engineering costs in excess of the TAP grant funds and that the local match funds are in place with the WCC; and WHEREAS, WCRC acknowledges that WCC has agreed to own, operate, maintain, and repair the Project in accordance with the Agreement; and WHEREAS, WCRC recognizes that, as an Act 51 Agency, it is required by the Federal Highway Administration and MDOT to be the recipient of such TAP grant funds for the Project on behalf of WCC. NOW, THEREFORE, BE IT RESOLVED that WCRC agrees and authorizes WCRC staff to administer the WCC project located in Ann Arbor Township and Superior Township. 13. Enbridge Road Improvement Agreement Staff is requesting the Board to enter into a Road Improvement Agreement (RIA) with the Enbridge Corporation. Enbridge is the owner of a 20-inch petroleum pipeline that crosses Platt Road just north of Textile Road in Sections 22 and 23 of Pittsfield Township. Enbridge has applied to WCRC for a permit to perform pipeline integrity maintenance work on the existing Platt Road crossing. WCRC has expressed to Enbridge safety concerns about the continued existence of the pipeline in its current above-ground configuration absent additional protective measures. The existing pipeline crossing is within the Textile Road project limits. As outlined in the RIA, Enbridge will pay WCRC for the design and construction of guardrail to protect the Enbridge pipeline crossing of the Koch-Warner Drain on the west side of Platt Road. (26)

PROPOSED MOTION: that upon the recommendation of the Director of Engineering and the concurrence of the Managing Director/County Highway Engineer, the Board hereby approves the Enbridge Road Improvement Agreement and authorizes the Managing Director/County Highway Engineer to sign said Agreement in coordination with the Textile Road project located in Pittsfield Township. 14. Debt Service SAD Bond Issue Staff is requesting the Board to approve the Debt Service SAD Bond Issues. PROPOSED MOTION: the Board hereby approves Voucher 362-201802 totaling $18,591.80 for Debt Service SAD Bond Issues. 15. Payroll & Bills for July 11, 2018 Staff is requesting the Board to approve the payment of payroll and bills for July 11, 2018. PROPOSED MOTION: the Board hereby approves Voucher 10306 totaling $313,902.49 for payroll of July 11, 2018, and Voucher 10307 totaling $2,454,459.72 in payment of bills for July 11, 2018. (27)

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WASHTENAW COUNTY ROAD COMMISSION TO: FROM: Washtenaw County Board of Road Commissioners Sheryl Soderholm Siddall, P.E. Managing Director SUBJECT: Staff Report 6-25-18 to 7-8-18 DATE: July 17, 2018 TOWNSHIP REPORT OPERATIONS REPORT MAINTENANCE Scraping of gravel roads and patching of paved roads were performed throughout the county. In addition, the following maintenance activities were performed in individual townships: ANN ARBOR TOWNSHIP Local Road Dust Control AUGUSTA TOWNSHIP Berming Butler Road, Willis Road Fallen Trees Stony Creek Road, Willis Road, Wright Road HMA Crush and Shape Willis Road Local Road Dust Control Roadside Debris Arkona Road, Whittaker Road BRIDGEWATER TOWNSHIP Cut Trees Sheridan Road Local Road Dust Control Burmeister Road Limestone Resurfacing 4,710 tons Ernst Road Gravel Resurfacing 3,750 tons McCollum Road Limestone Resurfacing 5,309 tons DEXTER TOWNSHIP Limestone Patch Island Lake Road, Riker Road, Winston Road: 31 tons FREEDOM TOWNSHIP Limestone Patch Shoulders Pleasant Lake Road: 13 tons Local Road Dust Control Ernst Road Gravel Resurfacing 3,950 tons LIMA TOWNSHIP Gravel Patch Lima Center Road, N Steinbach Road, Trinkle Road: 64 tons Limestone Patch N Fletcher Road, Trinkle Road: 36 tons Local Road Dust Control (62)

LODI TOWNSHIP Berming Bethel Church Road Gravel Patch W Waters Road: 10 tons Local Road Dust Control LYNDON TOWNSHIP Drainage and Backslopes Beeman Road Fallen Tree- Island Lake Road Gravel Patch Island Lake Road: 12 tons MANCHESTER TOWNSHIP Gravel Patch Mull Road: 10 tons NORTHFIELD TOWNSHIP Fallen Tree Pine Drive Limestone Patch Shoulders Jennings Road: 8 tons Primary Road Dust Control Repair Sinkhole E Shore Drive PITTSFIELD TOWNSHIP Local Road Dust Control SALEM TOWNSHIP Culvert Replacement Five Mile Road Drainage and Backslopes Brookville Road, Currie Road, Tower Road Fallen Trees Five Mile Road, Salem Road Limestone Patch Five Mile Road: 46 tons Limestone Patch Shoulders Curtis Road, N Dixboro Road, Old N Territorial Road, N Territorial Road, Pearl Street, Pontiac Trail, Six Mile Road: 32 tons SALINE TOWNSHIP Limestone Patch Arkona Road, Case Road, W Willow Road: 18 tons SHARON TOWNSHIP Limestone Patch Shoulders Pleasant Lake Road: 11 tons Local Road Dust Control Primary Road Dust Control SUPERIOR TOWNSHIP Fallen Tree Cedar Court Repair Storm Drain Buckingham Drive SYLVAN TOWNSHIP Drainage and Backslopes Hayes Road, Heim Road, Notten Road Fallen Tree Liebeck Road Gravel Patch Kilmer Road, Reimen Road: 26 tons Limestone Patch McKinley Road: 22 tons (63)

WEBSTER TOWNSHIP Berming Merrill Road Local Road Dust Control Primary Road Dust Control YORK TOWNSHIP Limestone Patch Mooreville Road: 20 tons Limestone Patch Shoulders Mooreville Road, Stony Creek Road: 30 tons YPSILANTI TOWNSHIP Cleaned Drains Coolidge Road Drainage and Backslopes Arthur Street Fallen Trees S Ford Boulevard, Gates Avenue, S Harris Road, Hawthorne Avenue, Johnson Street, Jonquil Lane, Pinewood Street, Tyler Road HMA Resurfacing Lake Crest Court, Lake Crest Drive Local Road Dust Control Repaired Drain Georgina Drive, Grove Road, Rosewood Avenue Roadside Debris Greene Farm Drive, Grove Road, Textile Road, Tuttle Hill Road NESC Updates Warranty work, additional equipment installation, and security initiatives are ongoing. SHOP REPORT Shop Repairs Tires Repaired 3 tires New Tire Installation 3 tires Vehicles Serviced 2 Vehicles Serviced by Suburban Chevrolet 4 Work Orders Completed 28 Equipment Repair Note: Received new CAT loader for Heavy Equipment and traded in 862. Received new CAT grader for District 3 and traded in 433. Decommissioned ruck 358 and prepped the new 1-ton for District 5. Broom 1001 Replaced brushes Mower 827 Replaced the engine Truck 359 Replaced an injector Truck 354 Replaced the A/C compressor Truck 366 Continued converting into a brine spray truck (64)

BUILDING & GROUNDS REPORT Yard One Lawn Care Trash Removal Janitorial Began repairing office floor tiles and ceiling tiles Yard Two Lawn care Serviced furnace and A/C Yard Three Lawn care Repaired and serviced furnace and A/C Yard Four Lawn Care Brine Well Lawn Care Serviced well MEETINGS 6/26 J. Mann attended the 800MHZ radio consortium meeting at Saline Police Department (65)