HANGKLIP- KLEINMOND ADMINISTRATION WARD 9 MINUTES OF THE ORDINARY WARD COMMITTEE MEETING HELD ON TUESDAY, 17 MAY 2018 AT 16:00 IN THE LIBRARY HALL, KLEINMOND. NOTULE VAN DIE GEWONE WYKSKOMITEE VERGADERING GEHOU OP DINSDAG, 17 MEI 2018, OM 16:00 IN DIE BIBLIOTEEKSAAL, KLEINMOND. Councillor: Cllr G Cohen Chairperson Members: Mr Thomas Snibbe Mountain Lanes Mr J van Staden Kleinmond Ratepayers Association Mr Hermanus van der Merwe Kleinmond Nature Conservation Association Mr Hugo Krijnauw Mr Mike Botha Ms Chrisna Graham Ms Eleanore Barry Ms M De Beer (Alternate for Mr E Arendse) Ms Henriette Derby Kleinmond Street Watch Klein Berlyn Afriforum Kleinmond Primary School PASA Kleinmond Palmiet Municipal Officials: Mr D Lakey Senior Manager: Kleinmond Administration Mr D van Senior Manager: Operational Services Mrs S Antonie Committee Official Public: Mr A Adriaanse Resident Mr Adolf Krige Resident Apology: Mr Edmund Arendse PASA Kleinmond Mr Johannes de Clerk Sea Avenues 1. VERWELKOMING / WELCOME ACTION & TARGET DATES Cllr Cohen welcomed everybody present and he asked the Area Manager to
read the notice convening the meeting. 2. VERSKONINGS / APOLOGIES Apologies: Mr E Arendse is on training courses for the past few month Ms M de Beer act as alternate in his place. Mr J de Clerk is currently in hospital. 3. BEKRAGTIGING VAN NOTULE / CONFIRMATION OF MINUTES 12 APRIL 2018 The minutes of the Ward Committee meeting held on 12 April 2018 were confirmed on condition that the following corrections be made: 10.3: Mr Krijnauw mentioned that he just want to reinstate the exit on the northern side of the Spar Centre on the agenda. He said that he committed himself to liaise with the owner in this regard, and it was omitted from the minutes. 3.1 PRESENTATION OF THE 2018/19 DRAFT BUDGET AND DRAFT IDP REVIEW HELD ON 5 APRIL 2018 The document will be electronically circulated to Ward Committee members. 5 OPERATIONAL SERVICES 5.1 UPGRADING OF FACILITIES AT MAIN BEACH IN KLEINMOND Mr Van informs that more information was needed for the evaluation of the tender, which will be provided to the relevant department. Recommendation: That a site visit be carried out within the next week in order to establish a suitable site for the installation of the trim gym equipment. Cllr Cohen/ Mr Van 5.2 AANBRING VAN VULLISHOUERS IN HOOFWEG BY INGANG VAN LAGUNE STRAAT Vullishouers is in Hoofweg naby die ingang van Lagune Straat en Hoofweg aangebring vir voetgangers en rylopers om hulle vullis daarin te stort. Dit word aanbeveel dat vullishouers ook by die duikweg aangebring word. Mnr Van stel voor dat die vullishouers wat in Hoofweg aangebring is eers gemonitor word, alvorens houers by die duikweg aangebring word. Mnr D van 5.3 HERSTEL VAN DRAADHEINING BY KLEINMOND WATERSUIWERINGSWERKE Mnr Van deel mee dat die draadheining by Kleinmond Watersuiweringswerke herstel is. Die item sal van die agenda verwyder word. 5.4 AANBRING VAN EENVOUDIGE NOMMERS OP RIOOL TENKER VOERTUIE Mnr Van deel mee dat die werkswinkel nog nie die bestelling vir die Mnr D van 2 P a g e
aanskaffing van die nommers ontvang het nie. Die aangeleentheid sal opgevolg word. 5.5 CURRENT SITUATION ON TRANSFER STATION The meeting was informed that an onsite meeting took place on the 18 th of April 2018 with four contractors regarding the tender for the repairing of the transfer station. The tender closes tomorrow and the contractor will be appointed by the insurance company. The municipality is in the process to prepare a container for the municipal staff for the interim. It was suggested that the loose bricks on the wall be removed. Mr Van 5.6 MAINTENANCE OF SIDE-WALKS AND GUTTERS IN KLEIN BERLYN Mnr Van deel mee dat die Parke Afdeling binne die komende twee weke sal begin met die sny van sypaadjies. Dit word versoek dat beter toesighouding oor die EPWP werkers toegepas word, omdat daardie werkers doelloos rondloop en nie produktief aangewend word nie. Mnr Van deel mee dat n toesighouer vir n span van vyf EPWP werkers aangestel is en dat daardie werkers onder dieselfde voorwaardes as die munisipale werkers aangestel word. Melding word gemaak dat van die munisipale en EPWP werkers agterop die bakkies se rand sit wanneer hulle vervoer word en dat dit n veiligheidsrisiko inhou. Dit word verneem of die verslag rakende die ondersoek na die produktiwiteit van munisipale werkers wat deur privaat konsultante gedoen is, aan die Wykskomitee beskikbaar gestel kan word. Mnr Lakey Mnr Lakey verduidelik die uitdagings wat gepaardgaan met die aanstelling van EPWP werkers en pogings wat aangewend word om hulle so produktief as moontlik aan te wend. Breedvoerige besprekings vind verder oor die aangeleentheid plaas. 5.7 VOORSIENING VAN LEWENSREDDERS Die vergadering word meegedeel dat die NSRI nie geïnterreseerd is om akkommodasie te huur nie. Hulle is in die proses om hulle eie grond te koop om hulle kantore op te rig. 5.8 HERSTEL VAN 12 DE LAAN Mnr Van Der Merwe bedank mnr Van vir die herstel van die slaggate in 12 de Laan. 3 P a g e
6. PROTECTION SERVICES (SAPS) 6.1 PARKING OF VEHICLES AND GAMBLING IN FRONT OF CASHU STORES Cllr Cohen reported that attention is given to the illegal activities in front of Cashu Stores. Regular inspections are carried out by the Traffic and Law Enforcement and that fines have been issued. The matter has been discussed at the JOCOM meeting and continuous operations will be carried out. Mention was made that the lady is still staying on the sidewalk opposite the Spar Centre. Mr Lakey undertook to follow this matter up. Mr Lakey 7. CARAVAN PARKS / KARAVAAN PARKE (PARKS & BEACHES) 7.1 INSTALLATION OF LIGHTS IN FAIRY GLEN The matter has been finalized and will be remove from the agenda 7.2 OPTIMALE GEBRUIK VAN WOONWAPARKE Die aangeleentheid met betrekking tot die bemarking van die karavaanparke om inkomste te verhoog, word weereens bespreek. Me Derby bied aan om die karavaanparke teen vergoeding te bemark. Mnr Lakey deel mee dat fondse in die 2018/2019 finansiële boekjaar deur Overberg Distriksmunisipaliteit beskikibaar gestel is vir bemarking van karavaanparke in die Overberg Distrik. Die voorstel van Me Derby sal dan in oorweging word. Dit word voorgestel dat n werkswinkel binne die volgende twee weke belê word om die bemarking, sowel as die opsie om die karavaanparke te privatiseer, te bespreek. Rdl Cohen 8. ENVIRONMENTAL MANAGEMENT / OMGEWINGSBESTUUR 8.1 PLANNED BURN COASTAL NATURE RESERVE Cllr Cohen informs that he had spoken to Mr Marlu Rust from the Fire Department and that he was informed that the area west of the harbour will be burned. 8.2 INDRINGER PLANTE IN KLEINMOND - PROJEK DEUR KLEINMOND NATUURBEWARINGSVERENIGING Mnr H van der Merwe deel mee dat die wit indringerplante wat by verskeie punte langs die kusvoetpaadjie voorkom, met onkruid doders gespuit gaan word. 8.3 BESLUITE VAN DIE KLEINMOND STRANDMEERKOMITEE (KSK) Mnr Van deel mee dat die riete eers in Julie 2018 gesny gaan word en hy verduidelik watter areas skoongemaak sal word. 4 P a g e
Mnr Van der Merwe stel voor dat die onkruid langs die voetpaadjies by die see ook dood gespuit word en hy bied aan om dit self te doen indien toestemming aan hom verleen word. Mnr Van sal die aangeleentheid met die Omgewingsbewaringsafdeling opneem. Mnr Van 8.4 BABOONS Cllr Cohen informs that provision has been made for funds for baboon monitoring on the 2018/2019 Draft Budget. Negotiations are taking place between the Mayor and relevant Minister regarding the funding of this project. Feedback will be given by Cllr Cohen in this regard. Cllr Cohen 8.5 HOUTPAADJIE BY PALMIET - VANDALISME Mnr Van Der Merwe deel mee dat die hout voetpaadjies gevandaliseer is en dat hofsake teen sekere persone aanhangig gemaak is. Die hofsake kon weens n gebrek aan voldoende inligting nie voortgesit word nie. Dit word voorgestel dat die houtpaadjies met beton paadjies wat rolstoel vriendelik is, vervang word. Rdl Cohen sal die besigheidskamer nader om n finansiële bydra te maak. Opmetings en kostebramings sal deur mnr Van gedoen word. 9. TRAFFIC & LAW ENFORCEMENT / VERKEER & WETSTOEPASSING Rdl Cohen Mnr Van 9.1 VIERRIGTING STOPSTRATE EN WAARSKUWINGSTEKENS BY SPOEDWALLE Dit word voorgestel dat aangesien die status quo gehandhaaf word, die item van die agenda afgehaal word. 9.2 AANBRING VAN SPOEDWALLE EN STOPTEKENS n Spoedwal moet nog in 9de Laan aangebring word. Mnr Van deel mee dat die kontrakteur agter is met sy werk skedule. Die slaggat in 4 de Laan moet herstel word. n Stopteken sal by 4de Straat en 15 de Laan aangebring word. Mnr Van 9.3 AANBRING VAN SPOEDKALMERINGSTEKEN IN HOOFSTRAAT BY KLEINMOND SUPERETTE WINKEL Clr Cohen reports that the matter has been taken up with Province by the Traffic Department. Further feedback will be given in this regard. Cllr Cohen 9.4 DRUG SUBSTANCE ABUSE Councillor Cohen will invite Mr Gerrit Smith from the Municipality who is dealing with drug substance abuse, to attend the next ward committee meeting. 9.5 TRAFFIC ISSUES MOUNTAIN VIEW 5 P a g e
Cllr Cohen informs that a meeting has been held with the Traffic Department where the traffic issues in Mountain View were discussed. It was established that the streets in Mountain View are too narrow for cars to park along the street. This matter will be removed from the agenda. 10. BRANDWEER DEPARTEMENT/ FIRE DEPARTMENT 10.1 FIRE HAZARD Mr Lakey reported that the Fire Department is busy with a survey of overgrown erven that needs to be cleared. EPWP workers have been appointed to assist them. The tender for the appointment of contractors has been evaluated by the Tender Evaluation Committee and it will now be submitted to the Tender Adjudication Committee for approval. The tender will hopefully be finalized within the next two weeks. 11. TOWN PLANNING / STADSBEPLANNING 11.1 PROVISION OF GRAVEYARD/ VOORSIENING VAN BEGRAAFPLAAS Mnr Lakey deel mee dat die konsultante die studie vir die heropening van die ou begraafplaas ten weste van Palmiet afgehandel het. Die grond tussen die bestaande begraafplaas en die Rotary Kinderhuis is ook deur dieselfde konsultante getoets. Beide persele is geskik gevind vir die vestiging van n begraafplaas. Volgens die konsultante sal dit koste gewys goedkoper wees om die ou begraafplaas ten weste van palmiet op te gradeer, omdat die koste vir n graf perseel R1650. 00 sal beloop en dit sowat 860 persele sal bevat. Die perseel tussen die Rotary Huis en die bestaande begraafplaas sal R4 000.00 per perseel beloop en dit sal 285 persele bevat. Die fondse wat vir n studie by Karwyderskraal aangewend sou word, is as gevolg van die versoek van die gemeenskap vir n naby geleë begraafplaas, oorgedra vir n studie in Kleinmond. Die ondersoek in Karwyderskraal sal in die nuwe finansiële jaar herbesoek word. Dit word voorgestel dat die moontlikheid vir die aanbring van n krematorium in Overstrand gebied ook ondersoek word en dat die item op die agenda geplaas word. Dit word ook voorgestel dat aangesien die muur van herinnering van die Rotary Klub bykans vol is, die muur uitgebrei word in die rigting van die pompstasie. Rdl Cohen sal die verslag van die konsultante aan die komitee wat uit lede van die gemeenskap gestig is, voorlê. Rdl Cohen 11.2 BOUNDARY WALL BETWEEN KLEINMOND PRIMARY SCHOOL AND MOUNTAIN VIEW HOUSING PROJECT 6 P a g e
Cllr Cohen informs that a member of Parliament has visited the Kleinmond Primary School to investigate the matter relating to the boundary wall. Two new classrooms will be constructed. The matter will be removed from the agenda. 11.4 WATER TESTS RESULTS / WATERMONSTER TOETS UITSLAE Mnr Lakey deel mee dat die Munisipaliteit se Tuinboukundige bereid is om die punte waar watermonsters by die see kan word, aan te wys. Die munisipaliteit kan ongelukkig nie fondse beskikbaar stel om addisionele water toetse te doen nie. word van die watermonster toets uitslae wat ontvang is van AL Abbott & Associates. Die monsters is op 12 April 2018 by Kleinmond Watersuiweringswerke. 11.5 HOUSING / BEHUISING Mnr Lakey rapporteer dat die bestuurder van die behuisingsafdeling nie n probleem het om die behuising waglys ter insae van die publiek beskikbaar te stel nie en om die waglys op n gereelde basis te verifieer nie. Mnr Lakey onderneem om Mnr Frans na die volgende vergadering te nooi. Mnr Lakey 11.6 UPGRADING OF INFORMAL MARKET / TRADING POST IN MAIN STREET Cllr Cohen informs that the upgrading of the informal market/trading post in Main Road will be attended to. Permission has been granted to the Business Chamber to start a unique market in Kleinmond on the parking area infront the municipal offices. 12. FINANCE / FINANSIES 12.1 TOEGANGSGELDE BY DAGKAMPEERTERREINE Rdl Cohen deel mee dat die aangeleentheid met betrekking tot die heffing van toegangsgelde by dagkampeerterreine onder die aandag van die Burgemeester gebring is. Terugvoer sal oor die aangeleentheid gegee word. Mnr Lakey/Rdl Cohen 12.2 2017 /2018 WARD SPECIFIC PROJECTS Mnr Van reported on the progress that have been made with the 2017/2018 Ward Projects, as set out in the report attached to the agenda. 13. BY-LAWS & POLICIES / VERORDENINGE 13.1 REFINEMENT / AMENDMENT OF WARD COMMITTEE RULES Mnr Botha deel mee dat die werkwinkel aangaande die Wykskomitee Reëls plaasgevind het en dat die doel is om alle geografiese gebiede tydens verkiesings in te sluit. Goeie insette is gelewer en n opvolg werkwinkel sal 7 P a g e
gehou word. 13.2 CLEARING OF ERF 5510, KLEINMOND The meeting was informed that the matter relating to the clearing of erf 5510 in Kleinmond will receive the necessary attention. 14. PORTFOLIO COMMITTEE ITEMS : 22 MAY 2018 Note was taken of the Portfolio Committee items as set out in the ward committee agenda. The complete agenda is available in the local libraries and municipal website. 15 GENERAL NOTICES 15.1 AANBRING VAN OUDITORIUM OF AMFITEATER Mnr Botha stel voor dat in die toekoms voorsiening gemaak word vir fondse op die kapitale begroting vir die aanbring van n ouditorium of amfiteater, waar funksies aangebied kan word. Rdl Krige 15.2 SYPAADJIE IN 9 DE LAAN Mnr Snibbe deel mee dat Afriforum op n stadium fondse beskikbaar gestel het om die grondwal in 9de Laan vanaf Spar Sentrum tot by 4 de Straat weg te neem en plaveisel daar te lê, maar dit het nie gerealiseer nie. Hy verneem of dit moontlik is dat die takke aan die noordekant van die straat afgesaag kan word en meer verbruikers vriendelik gemaak word, omdat dit n versperring vir voetgangers kan veroorsaak. Hy verneem ook of dit moontlik sal wees om n voetoorgang in 9de Laan aan te bring waar die trappies van Spar Sentrum geleë is, sodat voetgangers die pad veilig kan oorsteek na die sypaadjie oorkant die straat. Me Graham sal vasstel of Afriforum nog die fondse vir die wegneem van die wal beskikbaar gaan stel. Mnr Van Mr Graham 15.3 QUARTERLY REPORT BACK MEETINGS - WARD COMMITTEE MEMBERS Cllr Cohen reports that Mr Botha has held his first quarterly report back meeting and that it was a very successful meeting. According to the Ward Committee Rules, everybody is supposed to hold such meetings, as it is very important to get the inputs of the community. Cllr Cohen is available should ward committee members need assistance in this regard. 15.4 LETTER RECEIVED FROM THE GELOOFSGEMEENSKAPPE The letter dated 8 May 2018 received from the Geloofgemeenskappe in Proteadorp regarding various matters has been circulated to ward committee members at the meeting. 16. NEXT MEETING 8 P a g e
Note was taken that an ordinary meeting will be held on 14 June 2018 at 16:00 in the Town Hall, Kleinmond, and that items for discussion should be submitted before 7 June 2018. 23. CLOSURE The meeting closed at 18:39. 9 P a g e