Regd. Office: Vidyut Bhavan, Race Course, VADODARA 390 007. Telephone No.(0265)2310582/83/84/85,2337884, Fax no.0265-2339066/2337918 Website: www.getcogujarat.com Email: ceproject.getco@gebmail.com TENDER NOTICE No: CE(P)/Proc/TN- 22/15 CE(Projects) invites On line Tenders (e-tendering) for the purchase of following items. Tender Papers & Specifications may be down loaded from Web site https://getco.nprocure.com (For view, down load and on line submission) and GUVNL/GETCO web site www.gseb.com & www. Getcogujarat.com (For View & down load only). Tender fee may be paid along with submission of tender in EMD cover, for respective tender. All the relevant documents of tender to be submitted physically will be received only be Registered Post A.D. or Speed Post addressed to Chief Engineer (Projects) Gujarat Energy Transmission Corporation Limited, Corporate Office, S.P. Vidyut Bhavan, Race Course, Vadodara - 390 007. NO COURIER SERVICE OR HAND DELIVERY will be allowed. All the bidders, in respect of tender item must have vendor registration with the GTECO or their any subsidiary company viz. prior to the date of opening of technical bid of the tender otherwise their bids will not be considered eligible for technical scrutiny and as such, their technical bids will not be opened. Sr. No. 1 Tender No.: 2 Purchase of Description 3 Tender Fee (non refundable) Rs.10000.00 CE(P)/Proc/E-2516/V/ AIO- Computers-Under buy-back /2015-16 / AIO Computers & UPS with Under buy-back installation as per specification for buy-back 4 Estimated cost without ST/VAT in Rs. Rs. 8,36,81,000.00 5 Earnest Money Deposit amount in Rs. Rs. 8,36,810.00 (50% by D.D. and 50% by B.G) 6 On line (E-tendering) tender/ offer submission last date up to 16.00 hours only (This is mandatory) 05.11.2015 7 Physical submission of all the relevant documents, last date up to 15.00 hours. By RPAD or SPEED 07.11.2015 POST only. 8 Date of opening of Tender fee, EMD cover, Vendor registration and technical bid physical as well as on 07.11.2015 line opening at 16.00 Hours. 9 Tentative Date of on line opening of Price bid, (if possible), at 11.00 Hours Shall be intimated separately 10 Prices Firm 11 Validity of offer 150 days IMPORTANT: 1. All the relevant documents as per requirement of the Tender also to be submitted physically along with the Tender Fee, EMD cover in sealed cover on OR before due date and time. All such documents should be strictly submitted by RPAD / speed post only. Otherwise the offer will not be considered and no any further communication in the matter will be entertained. The tender in physical form is to be submitted in single
copy instead of duplicate mentioned in the tender (the price bid is not to be submitted with the physical documents). (All the online Annexures & Price bid i.e. Annexure - 1 to 14, GTP and price bid are not to be submitted with the physical documents). 2. Any deviation found in Data / Details / Documents between on line offer (E-tendering) and physically submitted documents (Tender document fee, EMD, Vender Registration, Technical and commercial documents etc.) of bidder, offer of the same bidder will not considered and no any further communication in the matter will be entertained. Physical copy is for reference only and tender will be evaluated on Data / Details / Documents of the on line offer. For any discrepancy between online & physical bid. Online bid is considered as final. Whatever item quoted in Annexure-IV/(4) are consider for technical evaluation. The quantity, ED & ST/VAT offered in online price bid shall be considered as final in case of any discrepancy. 3. It is mandatory for all the bidders to submit their tender documents by both forms viz. on line (E-tendering) and physically in schedule time. If tender documents submitted in only any one form, say either by on line or physically, in that case the same tender will not be considered. 4. The bidders are required to fill up all the online annexure / forms. This is intended for transparency and speedy evaluation of the bids. Instead of simply confirming / attached in bid / refer physical offer, the Bidder shall fill in the particulars against appropriate place in respect of each line appearing in each online annexure. Wherever required, bidder shall invariably have to submit supporting authentic documents in the physical bid. (In the absence of required details in the online annexure, the purchaser has every right to evaluate the bids accordingly and bidder cannot raise any objection against any point during evaluation.) 5. Bidders are requested to remain in touch with the website for any amendment / corrigendum or extension of due date etc. Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to: The CHIEF ENGINEER (PROJECTS), Gujarat Energy Transmission Corporation Limited, Corporate Office, S. P. Vidyut Bhavan, Race Course, Vadodara - 390 007. GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof. Yours faithfully, Addl. Chief Engineer (Proc.) Download Tender Documents in (PDF Format) which consists of: Part I: Commercial Terms & Conditions Part II: Technical Specifications & GTP S, Schedule A indicating the quantities & items, drawing if any. To view the PDF file please use Acrobat Reader soft ware which can be downloaded from Adobe website. Note: In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if training required for participating in online tender, they can contact the following office: (n) Procure Cell, (n) code solutions-a division of GNFC Ltd., 403, GNFC Infotower, S.G. Road, Bodakdev Ahmedabad 380054 ( Gujarat ) Toll Free: 1-800-233-1010 ( Ext. 501, 512,516, 517, 525 ), Phone No. 079-26857315 / 316 / 317, Fax: 079-26857321 / 40007533, Email: nprocure@gnvfc.net
SR. NO. Tender No.: CE(P)/Proc/E- 2516/V/ AIO-Computers under buy-back /2015-16 / SCHEDULE A DESCRIPTION OF MATERIAL QUANTITY in Nos. Tender Offered Supply of AIO ( All in One Desktop) (Corei3, 4GB,500 GB HDD, 1570 1 19 LED) for DAS as per Technical Specification with installation Nos. under buy-back. Supply of Interactive UPS 600 VA Line Interactive online 30 minutes 1570 2 back as per Technical Specification with installation under buy-back. Nos. NOTE:- All above items as per the Technical Specifications put up herewith. i) Special conditions as mentioned under Annexure - I would be applicable for Buyback of Computers (make-ibm/sis/hcl and others) & UPS under buy back scheme. ii) It is MANDATORY to quote upfront value in the online price bid for AIO Computers & UPS under buyback for the Offered quantity of AIO Computers & UPS. iii) The above requirement is against the replacement of the existing AIO Computers & UPS in the Substations. iv) ANNEXURE A: Special ITS Terms & Conditions and Scope of Works. 1. The estimated cost of this tender is Rs. 8,36,81,000.00 without ST/VAT. 2. Cost of the Tender Fee is Rs.10000.00 which is non refundable. Details of Tender fees are as under: Demand Draft No. dtd. Of Bank For Rs. 3. Details of the EMD are as under: Demand Draft No. date of Bank For Rs. Bank Guarantee No. date. of Rs. Form the Bank valid upto. 4. EMD cover must contain the following documents: 1) Details & Documents as per clause No. 11 (Commercial terms and conditions) of this tender for EMD requirement. (This is must.) a) Exemption in the payment of EMD shall be given to the Small, Cottage & Tiny Industrial Units registered under Small Scale Industries of Gujarat State and holding subsequent registration with CSPO/NSIC/DGS&D registration certificates for item under tender. While no exemption shall be given to outside Gujarat based parties. b) It is mandatory for Small Scale Industries of Gujarat State to submit both the previously stated required certificate otherwise in absence of any exemption in payment of EMD shall not be given. Vender Registration clause No.2 of commercial terms & conditions of this tender may be read as: Valid Vendor registration certificate / letter for the tendered item is not applicable 2) List of Orders executed during last three (3) years from the date of publication of tender notice (including supplied made to GETCO/GEB/ GUVNL or their any subsidiary company) for the tendered items. Please attach order copies. In absence of this document the performance / status of bidder for the tender item would be evaluated accordingly. (This document is not mandatory for opening of the technical bid.) Chartered Engineer certificate for manufacturing capacity.
5. Delivery schedule:- The delivery schedule of the materials to be supplied against this tender shall be as stated here under, Tender item No. 1 2 Item Description Supply of AIO ( All in One Desktop) (Corei3, 4GB,500 GB HDD, 19 LED) for DAS as per Technical Specification with installation under buy-back Interactive UPS 600 VA Line Interactive online 30 minutes back with installation under buy-back. Commence ment period One Month Delivery Schedule Three Months The above specified delivery Schedule is for the entire quantity of the tender items. If the quantity / items offered by the bidder is less while placing the order, the delivery period will be reduced on pro-rata basis based on the quantity allocations done by the Corporation, if required. Bidders offering partial quantity against the tender items shall be required to specify delivery schedule, as per the quantity derived on monthly basis keeping in view the entire tender quantity. Any deviations in the offered delivery schedule in online Annexure-IV shall lead to out right rejection of the bid and no further correspondence shall be entertained. 6. The firm whose supply against the previous order is pending as on the date of opening of the tender even after completion of their contractual delivery period, such firm will not be eligible for evaluation purpose unless convincing and sufficient reasons satisfactory to Corporation are furnished by the bidder. 7. Corporation reserves the right to terminate the contract at any time, without assigning any reason, whatsoever, by giving a notice period of one month from the date of notice of termination of the contract. Suppliers will not be entitled for any compensation/ damages / losses, whatsoever, on account of such termination of the contract. Other text portion of Clause No. 57 Termination Of Contract will also be applicable. 8. Security Deposit:- The Performance Guarantee clause, as indicated hereunder, is introduced, in lieu of the Security Deposit - Clause No. 12 of commercial terms & conditions. 9. Warrantee: - The Warrantee shall be as per Clause No.46 of the Commercial Terms & Conditions for 60/66 months.
10.PERFORMANCE GUARANTEE: The performance Guarantee Clause No. 47, is modified as under. The successful bidder shall have to submit the contract performance guarantee towards execution of contract in the form of Bank Guarantee to cover the complete execution period specified in the Letter of Award (LOA) with a 3 month extra validity period within 30 (Thirty days) from the date of Letter of Award (Ref. GUVNL letter No. GUVNL/Tech/1003, dated 02.05.2013) and Guarantee period wherever applicable for the items to be purchased, as tabulated hereunder. The Contract Performance Guarantee covering the execution of the contract will be returned ONLY on successful execution of the contract. This Bank Guarantee shall be applicable for all the bidders irrespective whether they are SSI/NSIC units/bidders with Small, Cottage and tiny Industrial units of Gujarat State If the full Contract Performance Guarantee towards Execution of Contract is not paid within 30 (Thirty) days from the date of Letter of Award then the LOA will be cancelled without entering into any correspondence and actions shall be taken as per GETCO tender terms and conditions against such bidder. The above Contract Performance Guarantee, to be submitted by successful tenderer towards execution period, is for the satisfactory execution of the contract. The successful bidder shall also have to submit the performance warrantee for the warrantee period wherever applicable for the items to be purchased, as tabulated hereunder. The Performance Bank Guarantee towards warranty will be retained till completion of the warrantee period. Performance warrantee, to be submitted by successful tenderer, towards warrantee is for satisfactory performance of the materials which should be valid for 60 months from the date of commissioning OR 66 months from the last date of delivery of supply whichever is earlier but with an additional one month period (Ref. GUVNL letter No:LL/LA//BG Formats/244,dtd.28.05.2014) OR whatever applicable as per technical specifications. If the full Performance warrantee amount towards equipment warranty is not paid/submitted within 30 (Thirty) days after the receipt of the Acceptance of Tender, then the order will be out rightly cancelled at the risk & cost of the Tenderer (at the discretion of the corporation) and without entering into any correspondences and this will be binding on the Tenderer. Bidders with Small, Cottage and tiny Industrial units of Gujarat State, shall have to submit performance bank guarantee amount / BG towards equipment warranty (amount / BG) prior to the last stage of supply against the order. The tenderer should ensure that the bank guarantee towards execution of contract is kept live till the submission of bank guarantee towards equipment warranty. (Ref. GUVNL letter No. GUVNL/Tech/552, dated 24.02.12) Relaxation in the payment of Performance Guarantee towards execution and guarantee/warrantee period applicable only for Bidders with Small, Cottage and tiny Industrial units of Gujarat State and holding subsequent registration with CSPO/NSIC/DGS&D registration certificates for item under tender. It is mandatory for Small Scale Industries of Gujarat State to submit both the previously stated required certificate otherwise in absence of any of these certificates relaxation in payment of Performance Guarantee for MSMEs in Gujarat shall be unrevised. Items Amount in percentage of the total end cost of the order value
Sr. No. Rest of the Bidders 1 Meters of all types o 10% of the contract value to cover execution period. o 5% of contract value to 2 Conductors, Cables, Insulators, Steel Items 3 Transformer Oil, Line Hardware, PVC Pipe. 4 Distribution Transformers 5 G.I. Wires, Stay Wires, Earthing Plates. 6 Transmission items (other than mentioned above) including Switchgears, Circuit Breakers, CT, PT, Isolators, CVT, C & R Panels, PLCC and Communication items, Battery Sets & Chargers etc. All other items 7 Power Transformers & Reactors cover Guarantee Period. o 10% of the contract value to cover execution period. o 5% of contract value to cover Guarantee Period. o 10% of the contract value to cover execution period. o 5% of contract value to cover Guarantee Period. o 10% of the contract value to cover execution period. o 5% of contract value to cover Guarantee Period. o 10% of the contract value to cover execution period. o 2% of contract value to cover Guarantee Period. o 10% of the contract value to cover execution period. o 10% of contract value to cover Guarantee Period. o 10% of the contract value to cover execution period and to be extended to cover performance guarantee period. Applicable only for Bidders with Small, Cottage and tiny Industrial units of Gujarat State. (Ref. GUVNL letter No. GUVNL/Tech/552 dated 24.02.12) o 6% of the contract value to cover execution period. o 3% of contract value to cover Guarantee Period. o 6% of the contract value to cover execution period. o 3% of contract value to cover Guarantee Period. o 6% of the contract value to cover execution period. o 3% of contract value to cover Guarantee Period. o 6% of the contract value to cover execution period. o 3% of contract value to cover Guarantee Period. o 6% of the contract value to cover execution period. o 2% of contract value to cover Guarantee Period. o 6% of the contract value to cover execution period. o 6% of contract value to cover Guarantee Period. o 6% of the contract value to cover execution period and to be extended to cover performance guarantee period.
Note: 1. For all the cases, the Performance Guarantee amount will have to be paid either in the form of Bank Guarantees / Demand Draft. The Performance Guarantee submitted should be for the full period which covers complete execution period (including acceptance of materials) & for full Guarantee Period. Further Performance Guarantee should have clear one time validity for the full period. However, in case of expiry of BG before the required completion of Guarantee Period, the same should be got extended / renewed, at least one month before it s expiry, till the completion of execution / Guarantee Period, by the bidder. 2. Bank Guarantees to be submitted against EMD as per Cl. No. 11 & against Performance Guarantee as per Cl. No. 47 of Commercial Terms & Conditions & wherever applicable shall be furnished by following Banks: 1. All Nationalized Banks including the Public Sector Bank IDBI Ltd. 2. Private Sector Bank-AXIS Bank,ICICI Bank and HDFC Bank. B) Guarantees issued by following Banks will be accepted as Supply BG & Performance BG for period up to March 31, 2016 as per GR No:EMD/10/2014/570/DMO,dtd.01.04.2015. The validity cut-off date is with respect to date of issue of Bank Guarantee irrespective of date of termination of Bank Guarantee. 1. Commercial Banks: a) Kotak Mahindra Bank b) Yes Bank c) Ratnakar Bank d) IndusInd Bank e) Karur Vysya Bank, f) DCB Bank, g) Federal Bank h) South Indian Bank 2. Co-operative banks of Gujarat a) The Kalupur Commercial Co-operative Bank Limited. b) Rajkot Nagrik Sahakari Bank Ltd. c) The Ahmedabad Mercantile Co-operative Bank Ltd. d) The Mehsana Urban Co-operative Bank Ltd. e) Nutan Nagrik Sahakari Bank Ltd. f) Dena Gujarat Gramin Bank Bank Guarantee of other than above mentioned banks towards EMD, Performance Bank Guarantee for Supply & Warranty will not be acceptable 11. Validity of Offer: Clause no. 13 of commercial terms & conditions of tender may be read as: The offer will have to be kept valid for a period of 150 days from the date of opening of technical bids. In case of finalization of the tender is likely to be delayed, the tenderer s will be asked to extend the same without change in the prices or any terms and conditions of the offer. If any change is made, original or during the extended validity period, the offer will be liable for outright rejection without entering into further correspondence in this regard and no reference will also be made. 12. Bidder has to submit following document in separate file along with Technical Bid. 1. A set of Tender Drawing 2. A set of Type Test Reports 3. Manufacturing Quality Plan 4. Field Quality Plan 5. Erection, testing & Commissioning and maintenance manuals
13. It is proposed to have integrity pact to have best business practices in an atmosphere of trust to provide goods & services for ultimate benefit of the society & nation. GETCO management desires to have an integrity pact attached is to be signed by authorized person of vendor. However this document is voluntarily and does not have any legal binding. 14. Clause No. 62 of commercial terms & conditions is superseded by qualifying requirements put up with technical specification and the bidder shall be original equipment manufacturer (OEM) unless otherwise specified in qualification requirement with specification. 15. Details as per qualifying requirement to be submitted along with offer, in DUPLICATE copy in a separate file. Bidder have to submit details in following format for the offered items with offer; Sr No Tender Items Manufacturin g Capacity* Order executed with qty & date, place. ** Performance as per qualifying requirement of specification *** Commercial deviation $ Delivery offered * Chartered Engineer certificate to be attached.( This is must ) ** Supply details for offered items with name of purchaser, date and location to be mentioned. *** Performance certificate for satisfactory operation/working for period as per qualifying requirement attached with specification. ( This is must for getting the offer qualified ) Note: Bidders have to submit detail in above format with supporting documents, failing which offer is liable to disqualified. 16. Formats of the Bank Guarantees to be submitted against EMD, Performance bank Guarantee towards Execution of Contract and towards Warranty are revised as appearing in this document (Schedule A). [Format of bank Guarantees provided in the Commercial terms and conditions (Cl. No. 11) are superseded and are to be considered null and void] 17. The payment terms specified under Clause No. 23 of Commercial Terms and Conditions, the first paragraph stated therein shall stand revised as here under: Payment shall be made by the Corporation, either directly to you or to supplier s Banker for the materials supplied as per Corporation s standard payment terms and conditions as under; a) First 70% payment against supply including 100% of F & I,Taxes & duties,within 30 days from the date of receipt of material in good condition OR from the date of TRC whichever is earlier on verifying required documents as per A/T Condition. b) Balance 10 % payment, within 45 days from the date of receipt of material on receipt of S.R. notes from the Consignee. c) Balance 10 % after payment of upfront value by the Bidder. d) Balance 10 % on completion of satisfactory execution of order (Issuance of NOC). 18. Existing clause no. 26(b) of the Commercial Terms and condition is revised and be read as under, In case the materials are supplied later than the date of contractual delivery schedule, materials may be accepted by the Corporation subject to levy of penalty as per clause no. 28 for Penalty for late delivery. In that case the penalty will be levied from the last date of delivery schedule and up to the date of receipt of material as mentioned in TRC. The delivery period will include the time required for pre-dispatch inspection of materials. However, if the material is not kept ready for inspection or less quantity is available than offer quantity after intimation of the said quantity then all consequences will be to Supplier account and Corporation will recover the actual expenses of to & fro traveling fares plus Rs.5000/- per day per employee.
19. The bidders are requested to submit their bids on line through our service provider M/s. (n) Code Solutions, one delay prior to the due date for submission, in order to avoid all complications / disputes at later stage arising due to last moment submission. 20. a. The successful bidders shall have to enter into a Purchase Agreement between GETCO and the successful bidder.you shall have to enter into a Purchase Agreement with GETCO within period of week time from the date of submission of Bank Guarantee towards execution of contracts. This purchase Agreement has to be executed on Non-Judicial stamp paper of Rs. 100/- duly notarized. The cost of Non judicial stamp & Notary charges will be borne by the successful bidders, b. The officer who signs LOA/Purchase Order as per DOP is authorized to sign the agreement documents on behalf of the GETCO company and from the successful bidder s side the agreement can signed by the authorized representative as mentioned hereunder:- 1) If the authorized representative is from a partnership firm, then a certified copy of the registered partnership deed must be attached along with the signatures of other partners who have authorized the particular partner to execute and sign the agreement. 2) If it is a private or public limited firm, a copy of the resolution, authorizing the person to execute & sign the agreement on behalf of the firm, passed by the Board of Directors along with the Company s Seal must be attached with the agreement. 3) If it is a proprietary firm, then the proprietor himself should execute & sign the agreement and his full residential address must be available in the file. c. Upon submission of Performance Bank Guarantee towards execution of contract against LOA and signing of Agreement, GETCO shall issue a detailed A/T / Purchase order incorporating various terms and conditions. 21. In addition to Cl. No. 26 of the commercial terms and condition following are to be taken in to consideration: 26.(d) in order to avoid delay & possible attraction of penalty, 1). The firm has to offer the inspection call 15 days prior to proposed date of inspection and prior to 30 days from the due date of delivery schedule. 2). If above clause No. 26.d.1 is fulfilled by firm then any delay in inspection and any delay in issuance of Dispatch instruction, said delay period will not be considered for penalty purpose. 3). However, in case the material is offered for inspection but does not fulfill criteria as per clause No. 26.d.1 and does not supply material as per delivery schedule, the same will be considered as delay in delivery and will be liable for penalty in terms of the contract. 22. Existing clause no. 8 of the commercial Terms and conditions is revised and be read as under: Tender fee (Non-refundable) as notified in the tender notice should invariably be paid by way of Demand Draft, otherwise offer will be ignored out rightly. Indian Postal Orders (IPO s) & Cheques are not acceptable. Demand Draft should be in the name of the Gujarat Energy Transmission Corporation, Payable at Vadodara. The envelope shall be addressed to the Chief Engineer (Projects) of the Corporation and the Corporation will not be responsible for the transit loss or misplacement. Alternatively, the tenderers can pay the tender fee in CASH (at GETCO, HO, Vadodara - Cash counter) and enclose the original Money receipt in the EMD cover. Tender fee Demand Draft / Original Money fee receipt must be kept in the cover of EMD; otherwise suppliers offer is liable to be rejected.
23. Existing clause no. 70 of the commercial Terms and conditions is revised and be read as under: THE TENDER SHOULD BE SENT BY R.P.A.D. OR BY SPEED POST ONLY AND ADDRESSED TO CHIEF ENGINEER (PROJECT), GETCO, VIDYUT BHAVAN (HEAD OFFICE), VADODARA 390 007. (NO COURIER SERVICE WILL BE ACCEPTED). HAND DELIVERY OF TENDERS WILL NOT BE ACCEPTED. DELAYED AND LATE TENDERS: NO TENDER SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE RECEIVED AFTER DUE DATE AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF DELAY DUE TO POSTAL SERVICES OR ANY OTHER REASONS AND CORPORATION SHALL NOT ASSUME ANY RESPONSIBILITY FOR LATE RECEPIT OF TENDER. ANY CORRESPONDANCE IN THIS MATTER WILL NOT BE ENTERTAINED. 24. You have to personally submit original type test reports within 7 days from the date of receipt of this LOI and if fail to produce, will loose the bid guarantee amount and will also be debarred from taking part in future tenders of GETCO. SIGNATURE OF TENDERER DATE:- PLACE:- COMPANY S ROUND SEAL
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED BARODA Date: I N T E G R I T Y P A C T OUR ENDEAVOUR To create environment where Business Confidence is built through Best Business Practices and is fostered in an atmosphere of trust and respect between providers of goods and services and their users for the ultimate benefit of society a the nation. GETCO COMMITMENT To maintain the highest ethical standards In business and professional Ensure maximum transparency to the Satisfaction of stakeholders. To ensure to fulfill the terms of agreement / contract and to consider objectively the viewpoint of parties. To ensure regular and timely release of payment on due dates for work done. To ensure that no improper demand is made by employees or by anyone on our behalf. To give maximum possible assistance to all the Vendors / Suppliers / Service provider and other to enable them to complete the contract in time. To provide all information to suppliers/ contractors relating to contract / Job which facilitate him to complete the contract / job successfully in time. To ensure minimum hurdles to Vendors/ suppliers / contractors in complete of agreement / contract / work order. PARTY S COMMITMENT Not to bring pressure / recommendations outside GETCO to influence its decision. Not to use intimidation, threat, inducement or Pressure of any kind on GETCO or any of it s employees under any circumstances. To be prompt and reasonable in fulfilling the contract, agreement, legal obligations. To provide goods and / or services timely as per agreed quality and specifications at minimum cost of GETCO. To abide by the general discipline to be maintained in our dealings. To be true and honest in furnishing information including payment to agents / sub-agent. Not to divulge any information, business details available during the course of business relationship to others without the written consent of GETCO. Not to enter into carter / syndicate / understanding whether formal / nonformal so as to influence the price. Seal & Signature (GETCO Authorized Signatory) Seal & Signature (Party s Authorized Person) Name : Name : Designation : Designation :
(I) (II) (III) (IV) (V) (VI) (VII) ANNEXURE - I SPECIAL CONDITIONS FOR PURCHASE OF AIO Computers & UPS UNDER BUY BACK SCHEME The upfront value of old AIO Computers & UPS is to be taken away by the Bidder is to be quoted by the Bidder in the on line price bid. The bidder is to be removed old AIO Computers & UPS from the substation and the upfront value of AIO Computers & UPS is to be paid by the bidder by a demand draft. The payment of the new AIO Computers & UPS without Structure, shall be phased out as follows: a) First 70 % payment against supply (on production of TRC) b) Balance 10 % payment against S.R. notes. c) Balance 10 % after payment of upfront value by the Bidder. d) Balance 10 % on completion of satisfactory execution of order (Issuance of NOC). If bidder fails to pay the upfront value within a period of three months from the date of receipt of new of AIO Computers & UPS at the site; the same shall be adjusted from balance payments. The upfront value of the of AIO Computers & UPS to be disposed off by bidder shall be bunched Circle-wise. The successful bidder after paying the upfront value at respective circle by DD; will have to obtain concurrence from respective circle regarding lifting of old of AIO Computers & UPS of any make & type in As is where is Condition. In case, the replacement of AIO Computers & UPS, to be carried out departmentally is delayed due to any reason & the Bidder has already paid the upfront value, no claim from the successful bidder will be entertained in respect of such delay. The taxes and duties on the of AIO Computers & UPS, which are removed, will be paid by the bidder. The cost of transportation, loading & unloading of old materials will also be borne by the bidder. To be precise, the upfront value quoted should be net of all the taxes, duties, transportation etc. On successful execution of the order i.e. on receipt of the fresh equipments at respective stores, after due verification, inspected and found satisfactory and subsequently the bidder is required to deposit the upfront value including taxes & duties, at the respective Circle Office and lifting of the disposed / old equipments from the specified stores, NOC will be issued by the Superintending Engineer (Circle Office). SIGNATURE OF TENDERER COMPANY S ROUND SEAL DATE:- PLACE:-
(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.100/-) FOR TENDER NO.: To, Chief Engineer BG. No. : Gujarat Energy Transmission Corpn. Ltd, Issuing Date : Sardar Patel Vidyut Bhavan, Expiry Date : Race Course Amount : Vadodara : 390 007 E. M. D. BANK GUARANTEE FORMAT APPENDIX I WHEREAS Messer s (Name & Address of the Firm) having their registered office at (Address of the firms Registered office) (Hereinafter called the Tenderer ) wish to participate in the tender No. for of (Supply / Erection / Supply & Erection Work) (Name of the material / equipment / Work) for Gujarat Energy Transmission Corporation Ltd and WHEREAS a Bank Guarantee for (hereinafter called the Beneficiary ) Rs. (amount of EMD) valid till (Mention here date of validity of this Guarantee which will be 4 (Four) months beyond initial validity of Tender s offer) which is required to be submitted by the tenderer along with the tender. We, (Name of the Bank and address of the Branch giving the Bank Guarantee) having our registered office at (Address of Bank s registered office) hereby give this Bank Guarantee No. dated and hereby agree unequivocally and Unconditionally to pay immediately on demand in writing from the Gujarat Energy Transmission Corporation Ltd or any officer authorized by it in this behalf any amount not exceeding Rs. (Amount of E.M.D.), (Rupees (In words) to the said Gujarat Energy Transmission Corporation Ltd on behalf of the Tenderer. We (Name of the Bank) also agree that withdrawal of the tender or part thereof by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer within one month from the date tender or a part thereof has been accepted by the Gujarat Energy Transmission Corporation Ltd would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary. This agreement shall be valid and binding on this Bank upto and inclusive of (Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor change in the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alternations made, given, conceded with or without our knowledge or consent by or between the Tenderer and the GETCO. 1/2
Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GETCO / GUVNL or subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly. NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs. (Amt. of E.M.D.) (Rupees ) (In words). Our Guarantee shall remain in force till (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before (date of validity period of Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place: Date: Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos. Signature of the Bank s Authorized Signatory with Official Round Seal. 2/2
ON RECENT STAMP PAPER OF RS. 100/- To, Chief Engineer BG. No. : Gujarat Energy Transmission Corpn. Ltd, Issuing Date : Sardar Patel Vidyut Bhavan, Expiry Date : Race Course Amount : Vadodara : 390 007 FORM OF BANKER S UNDERTAKING [For Performance Guarantee (PG) for supply Period as per Commercial Terms and Conditions of Tender] (Validity of the BG should cover the complete Execution period mentioned in the LOA, with an additional Three month period) We, Bank of hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Gujarat Energy Transmission Corporation Ltd., or any Officer authorized by it in this behalf any amount up to and not exceeding Rs. (in words) Rupees to the said Gujarat Energy Transmission Corporation Ltd., on behalf of M/s who have entered into a contract for the supply/works specified below : L.O.A No. dated This agreement shall be valid and binding on this Bank upto and inclusive of and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variation or alteration made, given, conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract. Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GETCO / GUVNL or subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly. NOTWITHSTANDING anything contained herein before, our liability under this guarantee is restricted to Rs.. (Rupees only). Our guarantee shall remain in force until (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before (date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place: Date: Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos. Signature of the Bank s Authorized Signatory with Official Round Seal.
ON RECENT STAMP PAPER OF RS. 100/- To, Chief Engineer BG. No. : Gujarat Energy Transmission Corpn. Ltd, Issuing Date : Sardar Patel Vidyut Bhavan, Expiry Date : Race Course Amount : Vadodara : 390 007 FORM OF BANKER S UNDERTAKING [For Performance Guarantee (PG) for Warrantee Period as per Commercial Terms and Conditions of Tender] (Validity of the BG should cover the complete Warranty Period with an additional one month period) We, Bank of hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Gujarat Energy Transmission Corporation Ltd., or any Officer authorized by it in this behalf any amount up to and not exceeding Rs. (in words) Rupees to the said Gujarat Energy Transmission Corporation Ltd., on behalf of M/s who have entered into a contract for the supply/works specified below : P.O. (A/T). No. dated This agreement shall be valid and binding on this Bank upto and inclusive of and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variation or alteration made, given, conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract. Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GETCO / GUVNL or subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly. NOTWITHSTANDING anything contained herein before, our liability under this guarantee is restricted to Rs.. (Rupees only). Our guarantee shall remain in force until (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before (date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place: Date: Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos. Signature of the Bank s Authorised Signatory with Official Round Seal.
IMPORTANT FOR BANK GUARANTEE S: NAME OF DESIGNATED BANKS: 1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd. 2. Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank Note: The banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat (GoG) from time to time. PARTY TO TAKE NOTE PLEASE BEFORE SUBMITTING THEIR BANK GUARANTEES 1. Bank Guarantee number and date to be written on every page, of Bank Guarantee & its extension. 2. If B/G amount is more than Rs. 50,000/-, kindly take sign of tow Bank Officer with their respective Employee Code No. 3. Valid confirmation letter of the concerned Bank in an approved format should be attaché with every Bank Guarantee & its Extension. 4. Stamp paper should be valid & recent one and date of issuing of stamp paper should not be beyond six months, in any case. 5. Round seal and signature of two Bank Officers should be affixed on every B/G paper.