For the City Council Meeting of February 22, 2010 Item #A10 For Introduction and Action Memorandum To: From: Subject: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee Suzette Eggleston, Interim Director of Public Works Paul Schneider, Director of Transportation Ordinance 15-O-10 authorizing the City Manager to execute an Amendment to the Easement Agreement with Mather Lifeways, Inc. for certain easements necessary for the construction of the planned development approved by Ordinance 5-O-06 Date: February 17, 2010 Recommended Action: Staff recommends City Council approval of Ordinance 15-O-10 to amend the easement agreement with Mather Lifeways for encroachments in, over, and above the public rightof-way necessary for the construction of a planned development for the construction and operation of a continuing care retirement community at 450 Davis Street in Evanston. Staff recommends introduction and adoption of this ordinance at the February 22, 2010 meeting. Funding Source: Not Applicable Summary: Mather will be demolishing the Existing Building (including, but not limited to, the removal of the Existing Building s foundation) and constructing a new ten (10) story building in its place. A portion of the existing foundation is located along the west and east property lines of the Southwest Parcel. In connection with the removal of the Foundation, Mather desires to provide lateral support for Hinman Avenue and that portion of north-south alley located adjacent to the Southwest Parcel by installing sheet piling and a secant pile wall that will be temporarily supported by subterranean tie back anchors. The easement shall be for the purpose of installing the Sheet Piling and Anchors.
For the City Council Meeting of February 22, 2010 Item #A10 For Introduction and Action In addition, a temporary easement is necessary to install, operate and maintain a Trailer and Crane during construction. A permanent Utility Easement is needed for the purpose of installing Utility Lines in connection with the use, operation and maintenance of the Southeast Parcel. ---------------------------------------------------------- Attachments: Ordinance 15-O-10 15-O-10 Mather Easement Amendment Original Mather Easement Agreement
15-O-10 2/10/2010 AN ORDINANCE Authorizing the City Manager to Execute an Amendment to the Easement Agreement With Mather Lifeways, Inc. for Certain Easements Necessary for the Construction of the Planned Development Approved by Ordinance 5-O-06 WHEREAS, on March 13, 2006, the City Council approved Ordinance 5-O-06, which granted the application of Mather LifeWays, Inc. ( Mather ) for a Special Use for a Planned Development, allowing Mather to construct and operate a continuing care retirement community at 415 Davis Street, 422 Davis Street, and 1615 Hinman Avenue in Evanston; and WHEREAS, pursuant to Ordinance 69-O-07, the City and Mather entered into an Easement Agreement for encroachments in, over, and above the public right-of-way necessary for the construction and operation of said Planned Development; and WHEREAS, the City and Mather LifeWays, Inc. desire to amend said Easement Agreement to allow further construction of said Planned Development; and WHEREAS, the City Council has determined that it is in the best interests of the City to amend said Easement Agreement, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are found of fact and made a part hereof.
15-O-10 SECTION 2: That the City Manager is hereby authorized and directed to sign, and the City Clerk is hereby directed to attest on behalf of the City, the Amendment, attached hereto as Exhibit A and incorporated herein by reference, to the original Easement Agreement, attached hereto as Exhibit B and incorporated herein by reference. SECTION 3: That the City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the Amendment to the Easement Agreement consistent with this ordinance as he may determine to be in the best interests of the City. SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:, 2010 Adopted:, 2010 Approved:, 2010 Elizabeth B. Tisdahl, Mayor Attest: Approved as to form: Rodney Greene, City Clerk W. Grant Farrar, City Attorney ~2~
15-O-10 EXHIBIT A AMENDMENT TO THE EASEMENT AGREEMENT ~3~
15-O-10 EXHIBIT B ORIGINAL EASEMENT AGREEMENT ~4~
THIS INSTRUMENT HAS BEEN PREPARED BY AND SHOULD BE RETURNED AFTER RECORDING TO: City of Evanston Law Department 2100 Ridge Avenue Evanston, IL 60201 This space reserved for Recorder s use only. First Amendment to Tunnel, Porte-Cochere and Temporary Construction Easement Agreement THIS FIRST AMENDMENT TO TUNNEL, PORTE-COCHERE AND TEMPORARY CONSTRUCTION EASEMENT AGREEMENT (the Amendment ) is made and entered into this day of, 2010, by and between the City of Evanston, Cook County, Illinois, an Illinois municipal corporation ( Grantor ) and Mather LifeWays, an Illinois Not-for- Profit Corporation ( Grantee ). R E C I T A L S WHEREAS, Section 11 of Ordinance No. 5-O-06 (the Ordinance ) states that Grantor shall grant to Grantee one or more easements in connection with Grantee s use and operation of all Right-of-Way Improvements (as defined in the Ordinance) located on property owned by Grantee. WHEREAS, pursuant to the foregoing, Grantor, Grantee, and an entity that is controlled by the Grantee and was the previous owner of the Southwest Parcel, The Georgian, an Illinois Not-for-Profit Corporation, previously entered into that certain Tunnel, Porte-Cochere and Temporary Construction Easement Agreement on August 14, 2007 and recorded with the Cook County Recorder of Deeds as Document No. 0723644036 (the Original Agreement ). WHEREAS, the Southwest Parcel (as defined in the Original Agreement), which is legally described on Exhibit A attached hereto, is owned by Mather and currently improved with a multi-story building (the Existing Building ). Mather will be demolishing the Existing Building (including, but not limited to, the removal of the Existing Building s foundation, the Foundation ) and constructing a new ten (10) story building in its place (the New Building ) pursuant to the Ordinance. WHEREAS, a portion of the Foundation is located along the west and east property lines of the Southwest Parcel. In connection with the removal of the Foundation, Mather desires to provide certain lateral and subjacent support for Hinman Avenue ( Hinman Avenue ) and that portion of north-south alley (the Alley ) located between and adjacent to the Southwest Parcel and the Southeast Parcel by installing sheet piling and a secant pile wall that will be temporarily
supported by subterranean tie back anchors (collectively, the Sheet Piling and Anchors ) (i) in that portion of Hinman Avenue legally described and depicted on Exhibit B-1 attached hereto (the Hinman Avenue Sheet Piling/Tie Back Easement Area ); and (ii) in that portion of the Alley legally described and depicted on Exhibit B-2 attached hereto (the Alley Sheet Piling/Tie Back Easement Area, and together with the Hinman Avenue Sheet Piling/Tie Back Easement Area, the Retention Easement Areas ); WHEREAS, in connection with and during construction of the Southwest Parcel Improvements (as defined in the Original Agreement) (i) Grantee desires to utilize an electric tower crane ( Crane ) that will be located within that portion of the Davis Street right-of-way identified on Exhibit C attached hereto (the Crane Easement Area ); and (ii) as contemplated in that certain construction management plan prepared by Grantee and on file with the Grantor, Grantee desires to temporarily maintain a cantilevered construction trailer (the Trailer ) in that portion of the Alley identified on Exhibit D attached hereto (the Trailer Easement Area ). WHEREAS, in connection with the use, operation and maintenance of the Southeast Parcel, Grantee desires to construct, operate and maintain utility lines (the Utility Lines ) in that portion of the Alley legally described and depicted on Exhibit E attached hereto (the Utility Lines Easement Area ); WHEREAS, Grantor, a home rule municipality, owns and has jurisdiction over Hinman Avenue and the Alley, both of which are publicly dedicated rights-of-way located in the City of Evanston; WHEREAS, in order to provide Grantee with the easements contemplated herein, Grantee and Grantor, pursuant to Section 11 of the Ordinance, desire to amend the Original Agreement to provide Grantee with additional easement rights, all in accordance with the terms of this Agreement; NOW, THEREFORE, for good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the parties agree to enter into this Amendment on the following terms and conditions: 1. Recitals; Defined Terms. The foregoing recitals are material to this Amendment and are incorporated herein as though fully set forth in this Section 1. Any capitalized words not defined herein shall have the meaning ascribed to them in the Original Agreement. 2. Sheet Piling and Anchor Easement. Grantor hereby grants and conveys to Grantee, its successors, grantees, agents, and/or assigns, a non-exclusive, perpetual easement in, upon, under and across the Easement Area to install the Sheet Piling and Anchors (the Sheet Piling and Anchor Easement ). This Sheet Piling and Anchor Easement is made by Grantor and accepted by Grantee under the following terms and conditions: A. That said easement shall be for the purpose of installing the Sheet Piling and Anchors. B. The Sheet Piling and Anchors shall be constructed in accordance with building plans to be approved by Grantor. 2
C. Upon receiving the necessary permits from the City of Evanston Department of Public Works, Grantee shall be permitted to close certain portions of Hinman Avenue and the Alley in order to install the Sheet Piling and Anchors. D. Within one-hundred eighty (180) days after the superstructure of the New Building has been completed, Grantee will cause the tie back strands which support the sheet piling and the secant pile wall to be removed and remove the sheet piling to a depth of three feet (3 ) below the finished grade. E. All costs and expenses related to the construction of Sheet Piling and Anchors shall be the sole responsibility of Grantee. 3. Trailer Easement. Grantor hereby grants and conveys to Grantee, its successors, grantees, agents, and/or assigns, a non-exclusive and temporary easement in the Trailer Easement Area to install, operate and maintain the Trailer (the Trailer Easement ). The Trailer Easement shall automatically terminate and be of no further force or effect on the date that Grantor issues a certificate of occupancy for the Southwest Parcel Improvements (the Trailer Easement Termination Date ). Within thirty (30) days after the Trailer Termination Date and to the extent the Trailer has not previously been removed by Grantee, Grantee shall promptly remove the Trailer and Grantor shall permit Grantee to access those portions of the Alley (including temporary closure of the same) as necessary to accomplish the foregoing. 4. Crane Easement. Grantor hereby grants and conveys to Grantee, its successors, grantees, agents, and/or assigns (i) a non-exclusive, temporary easement in the Crane Easement Area to permit Grantee to install and operate the Crane in the Crane Easement Area and adjoining City of Evanston rights-of-way (collectively, the Crane Easement ); and (ii) a non-exclusive, perpetual easement to construct and maintain four caissons and a mat foundation for the Crane (the Crane Foundation ) within the Crane Easement Area (collectively, the Crane Foundation Easement ). The Crane Foundation shall be constructed in accordance with building plans to be approved by Grantor. Within thirty (30) days after the Grantor issues a certificate of occupancy for the Southwest Parcel Improvement and to the extent the Crane has not previously been removed by Grantee, Grantee shall promptly remove the Crane (excluding the Crane Foundation) and Grantee shall promptly restore the surface of the Crane Easement Area to the condition that existing prior to the installation of the Crane; it being acknowledged by the Grantor and Grantee that the Crane Foundation is a sub-grade improvement and that Grantee shall not be required to remove the same. 5. Utility Lines Easement. Grantor hereby grants and conveys to Grantee, its successors, grantees, agents, and/or assigns, a non-exclusive and perpetual easement in, upon, under and across the Utility Lines Easement Area to construct, operate, install and maintain the Utility Lines (the Utility Lines Easement ). This Utility Lines Easement is made by Grantor and accepted by Grantee under the following terms and conditions: A. That said easement shall be for the purpose of installing Utility Lines in connection with the use, operation and maintenance of the Southeast Parcel. B. The Utility Lines shall be constructed in accordance with plans to be approved by Grantor. 3
C. Upon receiving the necessary permits from the City of Evanston Department of Public Works, Grantee shall be permitted to close certain portions of the Alley in order to install the Water Lines. D. All costs and expenses related to the construction of the Utility Lines shall be the sole responsibility of Grantee. 6. No Liens. Grantee shall not permit any lien to be filed against Hinman Avenue, Davis Street or the Alley or any portion thereof or any improvements thereon for any labor or materials in connection with the installation of the Sheet Piling and Anchors, the Utility Lines, the Crane and the Trailer. If any such lien is filed, Grantee, at its sole cost and expense, shall cause such lien to be released or shall cause such lien to be insured or bonded over in amounts reasonably acceptable to the Grantor. 7. Damage to Davis Street, Hinman Avenue and/or Alley. To the extent that Grantee or Grantee s agents, employees, contractors, subcontractors, representatives, licensees, guests, successors and assigns damage any portion of Davis Street, Hinman Avenue and/or the Alley as a result of the easements granted herein and Grantee s use of such easement areas, Grantee, except as otherwise contemplated herein, shall repair (or cause to be repaired) any such damage and shall be obligated to restore the damaged portion of the affected easement areas only to the condition that existed prior to Grantee exercising its rights under this Amendment. 8. Covenants Running with Land. The easement, restrictions, obligations, covenants and agreements set forth in this Amendment are intended to be and shall be construed as covenants running with the land and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, successors and assigns. 9. Recordation. Grantee shall, at its own expense and within 90 days of passage of Ordinance 15-O-10 by the Evanston City Council, record with the Cook County Recorder of Deeds this Amendment. Grantee shall, promptly after recordation, provide a copy of same to Grantor s Director of Public Works. 10. Effect of Amendment. This Amendment modifies and amends the Original Agreement and the terms and provisions hereof shall supersede and control over any contrary or conflicting terms and provisions set forth in the Original Agreement. The Original Agreement, as amended by this Amendment, is in full force and effect. 11. Counterparts. This Amendment may be executed in multiple counterparts, each of which, when assembled to include an original signature for each party contemplated to sign this Amendment, will constitute a complete and fully executed original. All such fully executed original counterparts will collectively constitute a single agreement. [Signature Pages Follow] 4
IN WITNESS WHEREOF, the parties have executed this Amendment as of the dates set forth below their respective signatures, to be effective as of the first written above. GRANTOR: CITY OF EVANSTON, an Illinois municipal corporation By: Name: Its: GRANTEE: MATHER LIFEWAYS, an Illinois Not-For-Profit corporation By: Name: Its: 5
STATE OF ILLINOIS ) ) SS. COUNTY OF COOK ) I,, a Notary Public in and for said County, in the State aforesaid, do hereby certify that, who is personally known to me to be the of the City of Evanston, Illinois, a municipal corporation, and the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that she signed and delivered the said instrument as such City Manager and as her free and voluntary act and as the act and deed of the City of Evanston, for the uses and purposes therein set forth. GIVEN under my hand and Notarial Seal this day of, 2010. My Commission Expires: Notary Public (Type or Print Name) 6
STATE OF ILLINOIS ) ) SS. COUNTY OF ) I,, a Notary Public in and for said County, in the State aforesaid, do hereby certify that, who is personally known to me to be the of Mather LifeWays, an Illinois not-for-profit corporation, and the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that she signed and delivered the said instrument as such and as her free and voluntary act and as the act and deed of such corporation, for the uses and purposes therein set forth. GIVEN under my hand and Notarial Seal this day of, 2010. My Commission Expires: Notary Public (Type or Print Name) 7
EXHIBIT A LEGAL DESCRIPTION OF SOUTHWEST PARCEL THE NORTH 17 FEET OF LOT 10 AND ALL OF LOTS 11 AND 12 IN BLOCK 25 IN THE ORIGINAL VILLAGE OF EVANSTON, A SUBDIVISION OF PARTS OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN AND OF SECTIONS 7, 18 AND SECTION 19, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. A-1
EXHIBIT B-1 PERMANENT HINMAN AVENUE SHEET PILING/TIE BACK EASEMENT AREA B-1
EXHIBIT B-2 PERMANENT ALLEY SHEET PILING/TIE BACK EASEMENT AREA B-2
EXHIBIT C TEMPORARY CRANE EASEMENT AREA C-1
EXHIBIT D TEMPORARY TRAILER EASEMENT AREA D-1
EXHIBIT E PERMANENT UTILITY LINES EASEMENT AREA E-1