CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING APRIL 24, 2014
CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT AGENDA APRIL 24, 2014-10:00 a.m. Concorde Estates Clubhouse 3151 Georgian Bay Lane Kissimmee, FL 34746 District Board of Supervisors Sailyn Alli Board Supervisor, Chairperson John Blakley Board Supervisor, Vice Chairman Basam Alli Board Supervisor, Assistant Secretary Edwin Diaz Board Supervisor, Assistant Secretary Lloyd Jones Board Supervisor, Assistant Secretary District Manager Jeremy Needham Rizzetta & Company, Inc. District Counsel` Larry Brown Brown, Garganese, Weiss & D Agresta Gregg Johnson Brown, Garganese, Weiss & D Agresta District Engineer Steven Boyd Boyd Civil Engineering All Cellular phones and pagers must be turned off during the meeting. The District Agenda is comprised of five different sections: The meeting will begin promptly at 10:00 a.m. with the first section which is called Audience Comments. The Audience Comment portion of the agenda is where individuals may comment on matters that concern the District. Each individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS A MAINTENANCE RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE DISTRICT MANAGER OUTSIDE THE CONTEXT OF THIS MEETING. The second section is called Staff Reports. This section allows the District Manager, Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board action. The third section is called Business Administration. The Business Administration section contains items that require the review and approval of the District Board of Supervisors as a normal course of business. The fourth section is called Business Items. The business items section contains items for approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis. Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing. During the Public Hearing portion of the agenda item, each member of the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors discussion, motion and vote. Agendas can be reviewed by contacting the Manager s office at (407) 472-2471 at least seven days in advance of the scheduled meeting. Requests to place items on the agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14) days prior to the date of the meeting. The final section is called Supervisor Requests. This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet residential needs. Public workshops sessions may be advertised and held in an effort to provide informational services. These sessions allow staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations prior to scheduling the item for approval. Typically no motions or votes are made during these sessions. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (407) 472-2471, at least 48 hours before the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770, who can aid you in contacting the District Office. Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.
CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 8529 SOUTH PARK CIRCLE SUITE 330 ORLANDO, FLORIDA 32819 Board of Supervisors Concorde Estates Community Development District April 16, 2014 Dear Board Members: AGENDA The regular meeting of the Board of Supervisors of Concorde Estates Community Development District will be held on Thursday, April 24, 2014 at 10:00 a.m. at the Concorde Estates Clubhouse, located at 3151 Georgian Bay Lane, Kissimmee, Florida 34746. Following is the agenda for the meeting. 1. CALL TO ORDER/ROLL CALL 2. AUDIENCE COMMENTS ON AGENDA ITEMS 3. STAFF REPORTS A. District Counsel B. District Engineer C. Clubhouse Manager 1. Amenity Management Report... Tab 1 D. District Manager 4. BUSINESS ADMINISTRATION A. Consideration of the Minutes of the Board of Supervisors Regular Meeting held on March 27, 2014... Tab 2 B. Consideration of Operation and Maintenance Expenditures for March 2014... Tab 3 5. BUSINESS ITEMS A. Presentation of Monthly Maintenance Reports (American Ecosystems and Lake Fountains)... Tab 4 B. Consideration of Recommendation from Audit Review Committee 6. SUPERVISOR REQUESTS AND AUDIENCE COMMENTS 7. ADJOURNMENT I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to call me at (407) 472-2471. Very truly yours, Jeremy Needham Jeremy Needham District Manager
TAB 1
Mar. /Apr. 2014 Amenity Management Report Maintenance and Improvements: Clubhouse Manager: Richard McGath Clubhouse Address: 3151 Georgian Bay Lane Kissimmee, Florida 34746 Clubhouse Phone: (407) 343-4411 Monitored amenity center and surrounding areas. Cleaned and maintained amenity center and surrounding areas. Drove community to inspect all parks, playgrounds, and ponds. Worked with Valley Crest to resolve landscape issues. Had Lake Fountains move the fountain in front of the clubhouse, when they came out to do maintenance. Picked up trash along the Main Boulevard and parks. Picked up trash in back cul-de-sac. Cleaned off spider webs from clubhouse. Pulled weeds around amenity center. Sprayed crack weeds around pool and playground. Treated ant mounds around amenity center. Replaced light bulbs around clubhouse. Received proposal to fix gym equipment. Called and scheduled grout restorer to fix pool bathrooms. Sent proposals to pour concrete pads and add/replace trashcans. Worked with Jays Fence to resolve fence issues. Resident Relations: Issued 6 new access cards to residents. Booked 2 party room rentals. Prepared by Rizzetta Amenity Services, Inc. 1
TAB 2
CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT March 27, 2014 Minutes of Meeting Page 1 MINUTES OF MEETING Each person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of Concorde Estates Community Development District was held on Thursday, March 27, 2014 at 10:01 a.m., at the Concorde Estates Clubhouse, located at 3151 Georgian Bay Lane, Kissimmee, Florida 34746. Present and constituting a quorum: Sailyn Alli John Blakley Basam Alli Edwin Diaz Lloyd Jones Also present were: Jeremy Needham Gregg Johnson Rich McGath Karen Leissing Sean Wall Audience Members FIRST ORDER OF BUSINESS Board Supervisor, Chairperson Board Supervisor, Vice Chairperson Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary District Manager, Rizzetta & Company, Inc. District Counsel, Brown, Garganese, Weiss & D Agresta Clubhouse Manager District Engineer, Boyd Civil Engineering Titan Management Present Call to Order Mr. Needham called the meeting to order and read the roll. SECOND ORDER OF BUSINESS Audience Comments on the Agenda Items Mr. Needham asked for any comments from the audience. There were none. THIRD ORDER OF BUSINESS Staff Reports A. District Counsel Mr. Johnson stated that foreclosure was granted regarding the home at the entry of the community. He stated that a sale date was set. B. District Engineer Ms. Leissing stated that Kissimmee Utility Authority would be installing lighting and had scheduled the work to take place in April 2014. She stated that the sidewalk inspection has been completed and a final report was being prepared.
CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT March 27, 2014 Minutes of Meeting Page 2 C. Clubhouse Manager Mr. McGath discussed some updates regarding trash receptacles, concrete pads, mulch and grout. Mr. McGath stated that he obtained a quote at a cost of $557 per trash receptacle and $900 for three concrete pads. Further discussion ensued. On Motion by Ms. Alli, seconded by Mr. Diaz, with all in favor, the Board approved the Quote for three concrete pads for a total of $900 and 2 trash receptacles at a cost of $557 each for Concorde Estates Community Development District. D. District Manager Mr. Needham discussed mulch issues with the Board of Supervisors. On Motion by Ms. Alli, seconded by Mr. Blakley, with all in favor, the Board approved obtaining and execution of a proposal for mulch not to exceed $18,000 for Concorde Estates Community Development District. Mr. McGath discussed restroom grout issues with the Board of Supervisors. On Motion by Mr. Diaz, seconded by Mr. Alli, with all in favor, the Board approved the quote from The Grout Restorer, Inc. for grout in the men s and women s restrooms for Concorde Estates Community Development District. Mr. Needham discussed security and cameras with the Board of Supervisors. The Board previously discussed security cameras and proposals at the January 2014 regular meeting with the focus being on the company Protection 1. On Motion by Mr. Alli, seconded by Ms. Alli, with all in favor, the Board authorized cancellation with Envera and moving forward with Protection 1 for Concorde Estates Community Development District. Mr. Needham asked the Board if they wanted to continue with Pro-tek Services for termite treatment. On Motion by Mr. Diaz, seconded by Ms. Alli, with all in favor, the Board approved continued services with Pro-tek Services for Concorde Estates Community Development District. FOURTH ORDER OF BUSINESS Consideration of the Audit Review Committee Meeting Minutes and the Minutes of the Board of Supervisors Regular Meeting held on February 27, 2014 Mr. Needham stated that the minutes were reviewed by District Counsel.
CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT March 27, 2014 Minutes of Meeting Page 3 On Motion by Mr. Diaz, seconded by Mr. Blakley, with all in favor, the Board approved the Audit Review Committee Meeting Minutes and the Minutes of the Board of Supervisors Regular Meeting held on February 27, 2014 for Concorde Estates Community Development District. FIFTH ORDER OF BUSINESS Consideration of Operation and Maintenance Expenditures for February 2014 Mr. Needham reviewed the expenditures with the Board. Brief discussion ensued. On Motion by Ms. Alli, seconded by Mr. Diaz, with all in favor, the Board approved the Operation and Maintenance Expenditures for February 2014 ($43,682.32) for Concorde Estates Community Development District. SIXTH ORDER OF BUSINESS Presentation of Monthly Maintenance Reports Mr. Needham stated that trash had been picked up. Mr. McGath stated that the volley ball nets would need to be replaced soon. Brief discussion ensued. SEVENTH ORDER OF BUSINESS Supervisor Requests and Audience Comments There were some audience comments in regards to the algae in the ponds. Mr. Needham stated that pond cleanup was ongoing. Some discussion took place regarding the home in foreclosure at the entry of the community. An audience member asked about undeveloped property and common ground under the developer s umbrella. Mr. Needham stated that he could meet with this audience member at any time to discuss any questions about the community that he had. Mr. Wall discussed newsletters and email blasts from the Titan Management team regarding Home Owners Association matters. Brief discussion ensued. Mr. Needham stated that the next meeting would be held on Thursday, April 24, 2014 at 10:00 a.m. at the Concorde Estates Clubhouse, located at 3151 Georgian Bay Lane, Kissimmee, Florida 34746. EIGHTH ORDER OF BUSINESS Adjournment On a motion by Ms. Alli, seconded by Mr. Diaz, with all in favor, the Board adjourned the meeting at 11:02 a.m. for Concorde Estates Community Development District. Assistant Secretary Chairman/Vice Chairman
TAB 3
CONCORDE ESTATES COMMUNITY DEVELOPMENT DISTRICT DISTRICT OFFICE 8529 SOUTH PARK CIRCLE SUITE 330 ORLANDO, FLORIDA 32819 Operation and Maintenance Expenditures March 2014 For Board Approval Attached please find the check register listing the Operation and Maintenance expenditures paid from March 1, 2014 through March 31, 2014. This does not include expenditures previously approved by the Board. The total items being presented: $63,868.09 Approval of Expenditures: Chairman Vice Chairman Assistant Secretary
Concorde Estates Community Development District Paid Operation & Maintenance Expenses March 1, 2014 Through March 31, 2014 10121 - Cash-Operating Account-SunTrust Acct Vendor Name Check Number Invoice Number Invoice Description Invoice Amount A-Z Backflow, Inc. 3334 14-260 Backflow Repairs 03/14 $ 193.00 Advanced Wildlife Trappers, LLC 3330 36144 Pest Control Service 03/14 $ 50.00 American Ecosystems, Inc. 3335 1403094 Lake Maintenance 03/14 $ 526.00 Basam Alli 3319 BA022714 Board of Supervisors Meeting 02/27/14 $ 200.00 Boyd Civil Engineering, Inc 3336 00449 Engineering Services 02/14 $ 1,088.42 Brown, Garganese, Weiss & D'Agresta, P.A. CenturyLink 3331 407-343-4411 03/14 3328 59816 Monthly Legal Services 02/14 $ 942.87 Acct#311381839 Clubhouse Telephone 03/14 $ 156.18 Concorde Estates CDD Debit Card CD198C Debit Card Replinishment 03/14 Debit Card Replinishment 03/14 $ 565.44 Edwin Diaz 3322 ED022714 Board of Supervisors Meeting 02/27/14 $ 200.00 Envera D/B/A Hidden Eyes 3337 624235 Pool Monitoring 04/01/14-06/30/14 $ 900.00 Exercise Systems, Inc. 3323 0033823.1 Fitness Equipment Repair 02/14 $ 257.95 Florida Department of Revenue 3321 59-8015703489-5 02/14 Sales Tax for Feb 2014 $ 54.63 Guardian Protection Services, Inc. 3338 31840521 Clubhouse Security Service 03/14 $ 30.99 John Blakley 3320 JB022714 Board of Supervisors Meeting 02/27/14 $ 200.00 Kissimmee Utility Authority 3332 151696460-826180 03/14 Kissimmee Utility Authority 3325 KUA Elec & Irr Summary 02/14 0 Grasmere View Parkway VLITE 03/14 $ 2,876.09 Electric & Irrigation Summary 02/14 $ 10,399.58 Lloyd Jones 3324 LJ022714 Board of Supervisors Meeting 02/27/14 MULCH-TECH 3326 1475 Playground Drainage & Mulching 02/14 $ $ 200.00 19,602.00 Osceola County Sheriff's Office 3339 354746 Sheriff Services 04/14 $ 768.00 Poolworks 3340 104405 Pool Maintenance 03/14 $ 700.00 Rizzetta & Company, Inc. 3327 16365 District Management Fees 03/14 $ 3,746.33
Concorde Estates Community Development District Paid Operation & Maintenance Expenses March 1, 2014 Through March 31, 2014 10121 - Cash-Operating Account-SunTrust Acct Vendor Name Check Number Invoice Number Invoice Description Invoice Amount Rizzetta Amenity Services, Inc. 3333 1039 Amenity Management Services 03/14 $ 4,884.61 ValleyCrest Landscape Maintenance 3329 4449384 Landscape Maintenance 02/14 $ 15,161.00 ValleyCrest Landscape Maintenance 3341 4465657 Irrigation System Maintenance 03/14 $ 165.00 Report Total $ 63,868.09
Concorde Estates Community Development District Statement of Revenues and Expenditures 001 - General Fund From 10/1/2013 Through 2/28/2014 (In Whole Numbers) Percent Annual Annual Budget YTD Budget YTD Actual YTD Variance Budget Remaining Revenues Interest Earnings Interest Earnings 0 0 1,239 1,239 0.00% Special Assessments Tax Roll 487,787 487,787 493,954 6,167 (1.26)% Off Roll 269,983 269,983 269,984 1 0.00% Other Miscellaneous Revenues Clubhouse Rentals 0 0 2,070 2,070 0.00% Total Revenues 757,770 757,770 767,247 9,477 (1.25)% Expenditures Legislative Supervisor Fees 12,000 5,000 4,600 400 61.66% Financial & Administrative Administrative Services 6,300 2,625 2,625 0 58.33% District Management 22,680 9,450 9,450 0 58.33% District Engineer 15,000 6,250 2,311 3,939 84.59% Disclosure Report 5,000 2,083 5,000 (2,917) 0.00% Trustees Fees 9,000 6,000 4,041 1,959 55.10% Assessment Roll 620 258 416 (158) 32.90% Financial Consulting Services 6,000 5,416 5,417 (1) 9.72% Accounting Services 14,976 6,240 6,240 0 58.33% Auditing Services 3,600 1,500 0 1,500 100.00% Arbitrage Rebate Calculation 650 650 1,300 (650) (100.00)% Public Officials Liability Insurance 8,600 8,600 8,104 496 5.76% Legal Advertising 1,000 417 205 212 79.50% Bank Fees 250 104 10 94 96.00% Dues, Licenses & Fees 175 175 175 0 0.00% Tax Collector/ Property Appraiser 15 15 0 15 100.00% Fees Legal Counsel District Counsel 20,000 8,333 5,137 3,196 74.31% Law Enforcement Deputy 25,000 10,417 7,944 2,473 68.22% Security Operations Security Monitoring Services - 3,600 1,800 1,800 0 50.00% Envera Guard & Gate Facility Maintenance 400 167 155 12 61.26% - Guardian Electric Utility Services Utility Services 17,000 7,083 5,405 1,679 68.20% Utility-Recreation Facilities 10,000 4,167 4,940 (774) 50.59% Street Lights 85,000 35,417 49,100 (13,683) 42.23% Water-Sewer Combination Services Utility Services 86,000 35,833 30,128 5,705 64.96% Stormwater Control Fountain Service Repairs & 2,500 1,042 200 842 92.00% Maintenance Aquatic Maintenance 7,000 2,917 2,630 287 62.42% Lake/Pond Bank Maintenance 1,000 417 270 147 73.00% See Notes to Unaudited Financial Statements
Concorde Estates Community Development District Statement of Revenues and Expenditures 001 - General Fund From 10/1/2013 Through 2/28/2014 (In Whole Numbers) Percent Annual Annual Budget YTD Budget YTD Actual YTD Variance Budget Remaining Other Physical Environment General Liability Insurance 7,500 7,500 357 7,143 95.24% Property Insurance 13,600 13,600 12,803 797 5.85% Entry & Walls Maintenance 2,500 1,042 475 567 81.00% Irrigation Repairs 5,000 2,083 550 1,533 89.00% Landscape Maintenance Contract 181,932 75,805 75,805 0 58.33% Ornamental Lighting & Maintenance 1,500 625 0 625 100.00% Landscape Miscellaneous - Sign 1,000 417 0 417 100.00% Repair Landscape Replacement Plants, 20,000 8,333 0 8,333 100.00% Shrubs, Trees Annual Mulching & Tree Trimming 20,000 8,333 0 8,333 100.00% Parks & Recreation Management Contract - Amenity 58,355 24,315 23,943 372 58.97% Pool Repairs 5,000 2,083 0 2,083 100.00% Pool Service Contract 8,000 3,333 3,500 (167) 56.25% Pool Permits 400 167 0 167 100.00% Gate Maintenance & Repairs 2,000 833 0 833 100.00% Maintenance & Repair - Park 1,500 625 0 625 100.00% Fencing Office Supplies 1,000 417 52 365 94.84% Maintenance & Repairs - Clubhouse 5,000 2,083 2,482 (399) 50.35% Clubhouse - Facility Janitorial 2,000 833 0 833 100.00% Service Equipment - On-site Manager Mobile 600 250 250 0 58.33% Telephone, Fax, Internet 2,500 1,042 777 264 68.90% Pest Control & Termite Bond 1,200 500 250 250 79.16% Vehicle Maintenance - Mileage 1,000 417 309 108 69.14% Reimbursement Fitness Equipment Maintenance & 3,000 1,250 919 331 69.37% Repairs Clubhouse Miscellaneous Expense 500 208 136 72 72.80% Lighting Replacement 650 271 0 271 100.00% Trail/Bike Path Maintenance 500 208 0 208 100.00% Athletic/Park Court/ Field Repairs 1,500 625 343 282 77.10% Contingency Miscellaneous Contingency 46,667 19,445 28,834 (9,390) 38.21% Total Expenditures 757,770 339,019 309,388 29,630 59.17% Excess of Revenues Over (Under) Expenditures 0 418,751 457,859 39,108 0.00% Excess of Rev./Other Sources Over Expend./Other Uses 0 418,751 457,859 39,108 0.00% Fund Balance, Beginning of Period 0 0 878,665 878,665 0.00% Fund Balance, End of Period 0 418,751 1,336,524 917,772 0.00% See Notes to Unaudited Financial Statements
TAB 4