Appendix 2 - Property GARDA ACQUISITION MANAGED IN DUBLIN 1. Amanda Bloxham List of Counties Covered Wicklow, Wexford, Carlow, Kildare, Kilkenny, Laois, Offaly, Tipperary, Waterford, Limerick and Cork 2. Mary Fitzsimmons List of Counties covered Monaghan, Louth, Meath, Dublin Description: All Garda sites and buildings are acquired under funding available within Subhead D, managed within Property Management Services and must be approved by MAC in advance of progressing with a request from the client, An Garda Siochana. A detailed Brief of Requirements is prepared by our client, with our assistance, and Project Management prepare an advertisement to trawl the market for a suitable site or building, subject to the area of land/building required and assessed by our Senior Architect. Sites are assessed by our Architect, short-listed in order of priority and a Valuation Report prepared for Project Management Services. Project Management Services are in direct contact with each of the prospective Vendor's during this period with an update on progress within this Office. The client approves the most suitable site, following a site visit and a submission and Letter of Offer issues to the Vendor to acquire the property. Regular telephone communication takes place with both the Architect, Vendor and CSSO once the Letter of Acceptance issues. Queries raised from CSSO regarding legal matters within the contract document are addressed by Project Management Services until the Contract is executed by the Commissioners of Public Works and furthermore, until the purchase is legally complete by both parties. Duties: Preparation of submissions during the course of the acquisition. Telephone communication with the Vendor or Agent, preparation and attendance at site meetings. Issuing a Letter of Offer to the Vendor. Issuing regular communication to both client and Vendor during the course of the acquisition. Issuing regular email communication with the CSSO re legal matters pertaining the the acquisition. In-house communication both written and oral, with MAC, the Senior Architect and Line Management re progress. Preparing the Contract for Sale for execution by CPW. Preparing the necessary Purchase Order for payment of funds for the acquisition. All procedures on the Checklist for Acquisitions is associated with the file and each step is completed during the above, as set out within the Property Management Services Quality Management System Page 1 of 22 Property Programme 2013
Appendix 2 - Property Project Title & Description No. on Issues Time-scale GBP Glanmire, Co. Cork A2-2 Acquisition of property progressing, Contract executed end Oct 2011 Q1 with closing due early 2013 Macroom, Co. Cork A1-4 Acquisition of site progressing Q1+ Clonmel, Co. Tipperary A2-6 Site identified by Valuer, Architect to assess, subject to funding Q1+ acquisition will proceed thereafter Kanturk, Co. Cork A2-7 Possible acquisition of additional strip of ground adjoining Kanturk Q1+ Garda Station. Assessed by OPW Architect and found suitable. Vendor's Solicitor to confirm if plot is for sale. Page 2 of 22 Property Programme 2013
Appendix 2 - Property GARDA LEASES MANAGED IN DUBLIN 1. Amanda Bloxham List of Counties Covered Wicklow, Wexford, Carlow, Kildare, Kilkenny, Laois, Offaly, Tipperary, Waterford, Limerick and Cork 2. Mary Fitzsimmons List of Counties covered Monaghan, Louth, Meath, Dublin Description: Property Management of 31 leases which incorporate short / long leases Duties: 1. Regular monitoring of all leases on the Property Database, updating when necessary. 2. Sign-off Rent Batch weekly, monthly, quarterly and semi-annually dependent on gale dates 3. Lease renewals, Rent Reviews including Insurance and VAT payment set-up. - General queries regarding occupied State owned/leased Garda Stations, Garda Office accommodation & car-parking - Rent Batch to be checked on presentation by Property Management Services, signed when appropriate and forwarded to relevant Officer for approval and return to Property Management: - Insurance, VAT to be paid when due; - Rent Reviews to be monitored and appropriate action taken; - Actions in relation to Service Charges, Utility Bills, Rates Demands etc.; - Written communication to CSSO for advice and action taken on receipt of reply; - Lease documentation set-up and forwarded to the Property Management Support Unit. Shantonagh G.S Co. Monaghan New lease to be negotiated. Page 3 of 22 Property Programme 2013
Appendix 2 - Property Sale of Ballymun old Garda Station. Transfer to be completed,with CSSO. Ongoing. Blanchardstown G.S Purchase of site, transfer of title documents to be complete, with CSSO. Ongoing. Carrickmacross G.S Right of way dispute with adjoining owner. With CSSO. Ongoing. Scotstown, Co. Monaghan New lease being negotiated with landlord. Ongoing. Ashbourne G.S Boundary wall in dangerous condition, (adjoining owner Ashbourne House Hotel. With CSSO. Ongoing. Trim G.S. Boundary wall in dangerous condition. In negotiation with the adjoining school. Ongoing. Garda Central Vetting Unit (GCVU), Thurles, Co. Tipperary Bandon Garda Station CPD Accommodation, Co. Cork B-1 Licence Agreement required to continue using a storage unit leased on Q1 site for office accommodation associated with E1 & F2, described as D4, first fit-out to commence immediately after execution of D4 Licence B-10 Replacement Training Unit to be leased at Bandon Credit Union, with a Q1 Landlord funded fit-out. Lease Execution end January 2013 with fit-out to commence February 2013 and occupation April, 2013 Page 4 of 22 Property Programme 2013
Appendix 2 - Property Abbeyleix Firing Range, Co. Laois Legal formalities to be concluded following completion of Part 9 Planning Application for use as a Firing Range. Part 9 lodged November 2012 with the Licence Agreement to be finalised early 2013 Q1-2 Ashford Garda Station, Co. Wicklow Renewal of existing lease and a new Licence Agreement for additional Q1-2 accommodation for the Traffic Corps. Landlord requested to carry out necessary Fire Safety issues before progressing with the Lease Agreement and Licence for both buildings on the property. Rent continues to be paid at the occupied GS. Passage West, Co Cork Rent Arrears outstanding since expiry of lease in 1986. CSSO to seek Q1-2 advice from AG's Office on complex issues. Rent arrears set up within Suspense Account Watercourse Road Additional Car Parking, Co. Cork Draft Lease with CSSO. Landlord in Receivership, awaiting Receiver to engage with CSSO. Rent arrears due and on-hold within Suspense Account Q1+ Page 5 of 22 Property Programme 2013
LITIGATION Appendix 2 - Property OTHER GARDA MANAGED IN DUBLIN 1. Amanda Bloxham List of Counties Covered Wicklow, Wexford, Carlow, Kildare, Kilkenny, Laois, Offaly, Tipperary, Waterford, Limerick and Cork Description: Ejectment taken by CPW against Over-holders of official Married quarters on behalf of our client, An Garda Siochana. Ejectment Proceedings taken against the Commissioners of Public Works in relation to occupation and rent arrears of leased premises, occupied by An Garda Siochana and operating as a Garda Station. Duties: Preparation of title documentation to each State owned property, background information for both the client and CSSO. All documentation issues to CSSO and communication with CSSO and local State Solicitor is required regularly to progress the cases within the District and Circuit Court. Briefing regularly to both MAC and Garda Housing re up-dates, when appropriate. Attend Court as a Witness for the State and give evidence on each case and the detail therein. 1. Cashel official married quarters, Co Tipperary 2. Glenbeigh official married quarters, Co Kerry Ejectment proceedings on 15 July 2011 in Clonmel District Court, Judge issued a Court Order in favour of CPW with a stay of 12 months for the permissive occupant to vacate the State owned property. Garda Housing to report if Mr Noel O'Brien vacated on/before 15 July 2012 Retiremen Ejectment proceedings taken against the permissive occupant, Mr t Michael O'Donoghue who gave an undertaking to the Judge in the 30/7/2010 District Court on 8 September 2011 to vacate the premises by 1 February 2012. Mr O'Donoghue sought compensation before vacating, CPW refused, he vacated on 1 February, 2012. Keys are in the possession of the Superintendent, Caherciveen. Mr O'Donoghue issued a claim for renovations to the premises which CPW have stated they will vigorously defend, if necessary. Garda Housing currently proceeding with re-housing a serving officer in the official married quarters, following minor refurbishment works. Q1+ Page 6 of 22 Property Programme 2013
Appendix 2 - Property 3. Grangemockler Details to follow 4. 5 Elizabeth Fort, Barrack St, Cork Details to follow 5 Ballyferriter Official married quarters, Co Kerry Details to follow 6. Kealkill Official married quarters, Co Cork New Case to be progressed Q1+ 7 Glantane Official married quarters, Co Cork New Case to be progressed Q1+ 8 No 2 Official married quarters, Garda Terrace, Phoenix Park, Dublin 8 Details to follow 9. No 4/5 Official married quarters, Garda Terrace, Phoenix Park, Dublin 8 Details to follow 10. No 6 Official married quarters, Garda Terrace, Phoenix Park, Dublin 8 Details to follow Page 7 of 22 Property Programme 2013
Appendix 2 - Property 11. No 7 Official married quarters, Garda Terrace, Phoenix Park, Dublin 8 Details to follow 12. No 9 Official married quarters, Garda Terrace, Phoenix Park, Dublin 8 Details to follow 13. No 10 Official married quarters, Garda Terrace, Phoenix Park, Dublin 8 Details to follow Page 8 of 22 Property Programme 2013
Appendix 2 - Property PROBATION SERVICE PROPERTY LEASES MANAGED IN DUBLIN 1. Mary Fitzsimmons Nationwide Description: Property Management of 20 leases which incorporate short / long leases Duties: 1. Regular monitoring of all leases on the Property Database, updating when necessary. 2. Sign-off Rent Batch weekly, monthly, quarterly and semi-annually dependent on gale dates 3. Lease renewals, Rent Reviews including Insurance and VAT payment set-up. - General queries regarding occupied State owned/leased Garda Stations, Garda Office accommodation & car-parking - Rent Batch to be checked on presentation by Property Management Services, signed when appropriate and forwarded to relevant Officer for approval and return to Property Management: - Insurance, VAT to be paid when due; - Rent Reviews to be monitored and appropriate action taken; - Actions in relation to Service Charges, Utility Bills, Rates Demands etc.; - Written communication to CSSO for advice and action taken on receipt of reply; - Lease documentation set-up and forwarded to the Property Management Support Unit. Naas Top priority for Probation Service. Sketch Scheme prepared for Spring Garden House refurbishment. With Probation Service for sign-off. Ongoing. Carman's Hall, Dublin Landlord in receivership. Rent on hold. With CSSO. Ongoing. Page 9 of 22 Property Programme 2013
Appendix 2 - Property Carlow New Lease terms agreed. Landlord to send revised lease. Tralee Provide suitable permanent accommodation. Garda/Courts site a possibility. Ongoing. Drogheda New Lease terms agreed, with CSSO. Ennis Government Office to be fitted out alternative accommodation to Abbey Court. Due for Completion in Q4 2012 with Occupancy in Q1 2013. Q4 2012 Q1 2013 Page 10 of 22 Property Programme 2013
Appendix 2 - Property PROBATION SERVICES ACCOMMODATION REQUIREMENTS 1. Mary Fitzsimmons Nationwide Description: As detailed under issues Duties: As detailed under issues Grattan Street, Cork Proposal to purchase building and build new Probation Centre to replace St. Nicholas Church. Feasibility study currently being carried out. Ongoing. Tralee Sourcing alternative accommodation. Cork Refurbishment / Improvements required for offices, liaise with Property Maintenance. Dun Laoghaire Refurbishment / Improvements ongoing. Due for Completion Q4 2012. Q4 2012 Page 11 of 22 Property Programme 2013
Appendix 2 - Property Upper Abbeygate Galway Awaiting decision from Probation Service Page 12 of 22 Property Programme 2013
Property (Claremorris) Property Programme 2013 (primarily Garda) undertaken by Project Management Services( Managed in Claremorris) GARDA PROPERTY ACQUISITIONS MANAGED IN CLAREMORRIS 1. Kathleen Hannon AGS Property Portfolio in Counties Donegal, Sligo, Leitrim, Roscommon, Mayo, Galway, Clare, Kerry, Westmeath, Longford, Cavan Description: All Garda sites and buildings are acquired under funding available within Subhead D, managed within Property Management Services and must be approved by MAC in advance of progressing with a request from the client, An Garda Siochana. A detailed Brief of Requirements is prepared by our client, with our assistance, and Project Management prepare an advertisement to trawl the market for a suitable site or building, subject to the area of land/building required and assessed by our Senior Architect. Sites are assessed by our Architect, short-listed in order of priority and a Valuation Report prepared for Project Management Services. Project Management Services are in direct contact with each of the prospective Vendor's during this period with an update on progress within this Office. The client approves the most suitable site, following a site visit and a submission and Letter of Offer issues to the Vendor to acquire the property. Regular telephone communication takes place with both the Architect, Vendor and CSSO once the Letter of Acceptance issues. Queries raised from CSSO regarding legal matters within the contract document are addressed by Project Management Services until the Contract is executed by the Commissioners of Public Works and furthermore, until the purchase is legally complete by both parties. Duties: Preparation of submissions during the course of the acquisition. Telephone communication with the Vendor or Agent, preparation and attendance at site meetings. Issuing a Letter of Offer to the Vendor. Issuing regular communication to both client and Vendor during the course of the acquisition. Issuing regular email communication with the CSSO re legal matters pertaining the the acquisition. In-house communication both written and oral, with MAC, the Senior Architect and Line Management re progress. Preparing the Contract for Sale for execution by CPW. Preparing the necessary Purchase Order for payment of funds for the acquisition. All procedures on the Checklist for Acquisitions is associated with the file and each step is completed during the above, as set out within the Properrty Management Services Quality Management System Project Title & Description No. on Issues Time-scale GBP Bailieborough Co. Cavan Pursue search for suitable available State-owned building/site for possible transfer. Re-assess list of available sites when funding becomes available. Page 13
Property (Claremorris) Property Programme 2013 (primarily Garda) undertaken by Project Management Services( Managed in Claremorris) Bunbeg Co. Donegal. Acquisition of site/premises for new GS on hold pending availability of funding. Lease on temporary GS (Pagoda Udarás na Gaeltachta owned) due to expire 30/06/12. Consult with Garda Housing re future requirement and renew lease / seek alternative / re-open State owned GS. Liaise with Sligo District Office to review and re-consider the possibility of renovating and re-opening State-owned GS Q3 2013 Q1 2013 Tralee, Co. Kerry Acquisition of site for development of new Garda Divisional HQ, Courthouse and Driver Test Centre on hold pending availability of funding. Interest had been expressed in former Military Barracks site on Ballymullen Road. Longford Town. Interest had been expressed in acquiring a small portion of the former Q4 2013 Connolly Barracks site from the Dept Defence. That Dept now seeking sale rather than transfer consultation ongoing. Sligo. Preferred site identified to Sligo Co Co in June 2012 First Sea Road. Acquisition on hold pending availability of funding / agreement on alternative methods of transfer. Athlone, Co. Westmeath Proposed acquisition of adjoining site for additional car parking pending availability of funding. Details of greenfield site for new GS submitted recently to OPW forwarded to AGS for consideration. Page 14
Property (Claremorris) Property Programme 2013 (primarily Garda) undertaken by Project Management Services( Managed in Claremorris) Carndonagh, Co. Donegal Two Local Authority (Donegal Co Co) owned sites referred to Garda Housing for consideration. Bangor Erris, Co. Mayo. Participate as necessary (with Property Management Services) in the proposed transfer of Bingham Lodge to local Heritage Group. Engage with adjoining property owner (Mr Doran) and CSSO in relation to rectification of boundary, ROW, Q2 2013 Q2 2013 Pursue separate adjoining landowner (Mr Tighe) to deal with structural threat to boundary of GS site (in consultation with CSSO), Q1 2013 Assess position in relation to possible sale of surplus site. Q3 2013 Page 15
Property (Claremorris) Property Programme 2013 (primarily Garda) undertaken by Project Management Services( Managed in Claremorris) GARDA PROPERTY LEASES MANAGED IN CLAREMORRIS 1. Kathleen Hannon AGS Property Portfolio in Counties Donegal, Sligo, Leitrim, Roscommon, Mayo, Galway, Clare, Kerry, Westmeath, Longford, Cavan Description: Property Management of 24 leases which incorporate short / long leases Duties: 1. Regular monitoring of all leases on the Property Database, updating when necessary. 2. Sign-off Rent Batch weekly, monthly, quarterly and semi-annually dependent on gale dates 3. Lease renewals, Rent Reviews including Insurance and VAT payment set-up. - General queries regarding occupied State owned/leased Garda Stations, Garda Office accommodation & car-parking - Rent Batch to be checked on presentation by Property Management Services, signed when appropriate and forwarded to relevant Officer for approval and return to Property Management: - Insurance, VAT to be paid when due; - Rent Reviews to be monitored and appropriate action taken; - Actions in relation to Service Charges, Utility Bills, Rates Demands etc.; - Written communication to CSSO for advice and action taken on receipt of reply; - Lease documentation set-up and forwarded to the Property Management Support Unit. Page 16
Property (Claremorris) Property Programme 2013 (primarily Garda) undertaken by Project Management Services( Managed in Claremorris) Elphin GS, Co. Roscommon Continue to liaise with Garda Housing regarding options for alternative accommodation in lieu of existing unsuitable leased property (subject to availability of funding for any necessary capital works and Garda decisions in relation of possible closure of rural stations). Q2 2013 Subsequent to the sourcing of the above, conclude legal termination issues with current Landlord and deal with any dilapidations / residual issues arising. Q3 2013 Continue to liaise with Garda Housing in relation to the question of disposal of the State-owned site. If decision obtained to proceed, refer file to Property Management Services for disposal. Consult with Roscommon Co Co to establish ownership of portion of site outside walled area. Q1 2013 Ramelton GS Co. Donegal Continue to liaise with Garda Housing regarding alternative shopfront premises in lieu of existing unsuitable leased property (subject to availability of funding for any necessary capital works and Garda decisions in relation to possible closure of rural stations). Q1 2013 Subsequent to the sourcing of the above, conclude legal termination issues with current Landlord and deal with any dilapidations / residual issues arising. If remaining in existing leased accommodation rent review to be initiated by Valuation Section (on hold pending receipt of list of GS closures). Retired Garda overholding in Official Accommodation awaiting instruction from Garda Housing Q3 2013 Q1 2013 Q1 2013 Page 17
Property (Claremorris) Property Programme 2013 (primarily Garda) undertaken by Project Management Services( Managed in Claremorris) Kilrickle GS, Co. Galway. Conclude negotiations for dilapidations claim on former leased GS Conclude lease agreement on new shopfront premises Q1 2013 Ballyvary GS Co. Mayo Complete lease of temporary premises. Q1 2013 Galway GS Mayoralty House Renewal of Lease ongoing Q4 2013 Galway GS Specialist Victim Interviewing Suite Continue to liaise with Garda Housing regarding assessment of suitable accommodation Q1 2013 Moylough GS, Co Galway Renewal of lease Q4 2013 Milltown GS, Co. Galway. Renewal of Lease ongoing Q4 2013 Maam GS, Co. Galway. Finalise outstanding issues in relation to renewal of Lease Q2 2013 Dowra GS, Co Cavan Finalise outstanding issues in relation to renewal of Lease, in particular the CSSO proposal to change the terms of the lease in Landlords favour (making OPW responsible for external maintenance) and its wider implications. Q2 2013 Page 18
Property (Claremorris) Property Programme 2013 (primarily Garda) undertaken by Project Management Services( Managed in Claremorris) Bunninadden GS, Co Sligo Leased premises surrendered 31 August 2012. Schedule of dilapidations received November 2012 negotiations ongoing involving CSSO and Sligo District Office Q2 2013 Kildysart GS, Co Clare Negotiations ongoing between Valuation Section and Vendor regarding conditions of proposed sale of plot of land Q2 2013 Athlone GS Complete lease of property for Garda Water Unit (subject to availability of Q3 2013 capital funding) Page 19
Property (Claremorris) Property Programme 2013 (primarily Garda) undertaken by Project Management Services( Managed in Claremorris) OTHER GARDA MANAGED IN CLAREMORRIS 1. Kathleen Hannon AGS Property Portfolio in Counties Donegal, Sligo, Leitrim, Roscommon, Mayo, Galway, Clare, Kerry, Westmeath, Longford, Cavan LEGAL Description: As detailed under issues Duties: As detailed under issues Ballymote GS, Co. Sligo. Complete legal process regarding transfer of shed / restoration of boundary Q3 2013 integrity at property line with adjoining owner. Kilbeggan GS, Co Westmeath Finalise legalities in relation to purchase of GS a number of years ago Q3 2013 Shrule, Co Mayo CSSO requested to review file regarding ROW issue Q4 2013 Farranfore GS, Co Kerry Boundary issue Decision required at higher level in OPW on procedures required to resolve this Kilkee GS, Co. Clare Permission sought from Clare Co Co to either remove or reduce height of boundary wall at existing GS Q1 2013 Page 20
Property (Claremorris) Property Programme 2013 (primarily Garda) undertaken by Project Management Services( Managed in Claremorris) Drumlish GS, Co Longford Reviewing file to determine course of action in relation to issues surrounding shared water mains with adjacent former MQ resident Q3 2013 Buncrana, Co. Donegal. Liaise with CSSO to complete legal formalities in relation to ROW Q4 2013 Carrigart GS, Co. Donegal. Pursue resolution of encroachment from adjoining owner. Q2 2013 Page 21
Property (Claremorris) Property Programme 2013 (primarily Garda) undertaken by Project Management Services( Managed in Claremorris) PROPERTY - OTHER CLAREMORRIS 1. Kathleen Hannon AGS Property Portfolio in Counties Donegal, Sligo, Leitrim, Roscommon, Mayo, Galway, Clare, Kerry, Westmeath, Longford, Cavan Description: As detailed under issues Duties: As detailed under issues Davitt House, Castlebar, Co. Mayo Await decision concerning Dept Social Protection accommodation Q2 2013 Page 22