Item: CITY OF DEERFIELD BEACH Request for City Commission Agenda Agenda Date Requested: 5/15/2012 Contact Person: Charles DaBrusco, P.E., Director of Environmental Services Description: Award of contract to Allied Universal Corp. for the purchase of Sodium Hyroxide for use at the Water Plant Fiscal Impact: $68,700.00 Budget Line Item Number and Title: 401-5020-533-35-11, " Chemicals". The account balance as of April 18, 2012 is $853,000. Required Attachment: A Cover Memo from the Department Head to the City Manager further describing the request and providing back-up information and documents. THIS SECTION RESERVED FOR PROCESSING OF THE REQUEST Ordinance X Resolution X Consent Agenda Agenda Item Type Presentation Written Request Public Hearing Public Hearing Second Reading Quasi-Judicial Public Hearing General Item Comments: ITEM APPROVED FOR THE AGENDA: Keven Klopp 5/8/12 Signature Date
RESOLUTION NO. 2012/ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, FLORIDA APPROVING A CONTRACT WITH ALLIED UNIVERSAL CORP. TO PURCHASE SODIUM HYDROXIDE SOLUTION (CAUSTIC) FOR THE ESTIMATED AMOUNT OF $68,700.00. WHEREAS, the City of Margate serves as the lead agency for Southeast Florida Governmental Cooperative for Bid #2011-004 for the purchase of Sodium Hydroxide Solution (Caustic).; and WHEREAS, Allied Universal Corp. submitted the lowest responsive responsible bid and met all bid conditions; and WHERERAS, Staff recommends that the City Commission approve the award of a oneyear contract; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, FLORIDA, AS FOLLOWS: Section 1. The above referenced Whereas clauses are true and correct and made a part hereof. Section 2. The City Commission does hereby approve the contract pursuant to the terms and conditions of City of Margate Bid #2011-004 for the purchase of Sodium Hydroxide Solution (Caustic) for an estimated amount of $68,700.00 for a period of one year. The Mayor and the City Manager are hereby authorized to execute any appropriate documents. Section 3. This Resolution shall become effective immediately upon adoption. PASSED AND ADOPTED THIS DAY OF, 2012. ATTEST: PEGGY NOLAND, MAYOR ADA GRAHAM-JOHNSON, MMC, CITY CLERK Deerfield/Resolutions/Purchasing/Southeast Coop/Sodium Hydroxide Solution 2012 1
ATTEST: ADA GRAHAM-JOHNSON, MMC, CITY CLERK Deerfield/Resolutions/Purchasing/Southeast Coop/Sodium Hydroxide Solution renewal 2
Memorandum TO: FROM: Burgess Hanson, City Manager Charles DaBrusco, Director of Environmental Services DATE: April 18, 2012 RE: Award of contract to Allied Universal Corp. for the purchase of Sodium Hydroxide for use at the Water Plant The purpose of this agenda item is to request City Commission approval of a one-year award of contract to Allied Universal Corp for the purchase of Sodium Hydroxide for use at the Water Plant. Sodium Hydroxide is one of the key chemicals utilized as part of the water treatment process. The City of Margate as the lead agency on behalf of the Southeast Florida Governmental Purchasing Cooperative Group (Southeast Co-op), of which the City of Deerfield Beach is a member, has competitively solicited and awarded a contract to Allied Universal Corp to furnish and deliver Sodium Hydroxide. The contract which has an option of two (2) additional one (1) year renewals is currently scheduled to expire on April 9, 2013. The City of Deerfield Beach Purchasing Division has reviewed the City of Margate s Southeast Co-op contract and determined that the procurement process, terms of the contract, and pricing of the product is satisfactory and beneficial to the City of Deerfield Beach. A memo from the Purchasing Manager and a copy of the City of Margate s contract documents are attached. The funds for the subject contract, in the amount of $68,700, shall be expended from account number 401-5020-533-35-11, Chemicals". The account balance as of April 18, 2012 is $853,000. Staff recommends to the City Commission to approve the award of a one-year contract between the City and Allied Universal Corp in the amount of $68,700 for the purchase of Sodium Hydroxide for use at the Water Plant. Attachments cc: David Santucci, Purchasing Manager Robert Johnson, Chief Water Operator CD/bbt
TO: FROM: FOR: Charles Dabrusco, Director of Environmental Services David Santucci, Purchasing Manager Commission Approval of Coop Contract DATE: March 22, 2012 RE: Cooperative Contract Furnish and Deliver Sodium Hydroxide, Bid # 2012-008 As a member of the Southeast Florida Governmental Purchasing Cooperative Group (Coop), the City of Deerfield Beach is a participant in the sodium hydroxide contract, Bid #2012-008. The lead agency, City of Margate, has competitively solicited and awarded the contract on behalf of all participating agencies and i n accordance with City of Deerfield Beach procurement requirements. The contract was recently awarded to Key Chemical for truckload deliveries and A llied Universal Corporation for less than truckload deliveries. The term of the contract is one (1) year, beginning April 10, 2012 and ending April 9, 2013, with two (2) additional one (1) year renewal options. Procuring these goods or services through the Co-op provides cost savings and cost avoidances to the City by utilizing the buying power of combined requirements. Based on your delivery requirements provided in the original Coop survey your department would receive the less than truckload pricing at $2.29 per gallon. Based on the estimated annual usage provide, 30,000 gallons, your annual expenditure is estimated to be $68,700.00. This exceed the City s $25,000.00 threshold for requiring Commission approval. Therefore, please include this memo and the attached backup with your agenda package. Att. Lead agency back-up contract documents cc: Rob Johnston, Chief Water Operator Bernard Buxton, Division Operations Manager