CJL MBMMAS03 06/30/2011 14:37 Board Minutes Minute Book Text Detail Book 0150 Page 281 OPENING FOR 6/6/11 Date 6/ 6/2011 AGENDA FOR 6/6/11 PAGE 2 JUNE 6, 2011 The Board of Supervisors met at 9:00 a.m. the 6th day of June, 2011, in the Supervisor's Board Room, in the Chancery Court Facilities Building at the Pearl River County Courthouse in the City of poplarville, Mississippi, with the following members of said Board and officers of said County were present to-wit: President, Anthony Hales, member from District One; Vice President, Patrick Lee, member from District Four; Joyce Culpepper, member from District Two; Hudson Holliday, member from District Three; Sandy Kane Smith, member from District Five; County Administrator, Adrain Lumpkin, Jr.; Board Attorney, Joe Montgomery; Chancery Clerk, David Earl Johnson; Sheriff, David Allison. The following proceedings were had and entered of record to-wit:
Meeting Agenda Pearl River County Board of Supervisors June 6,2011 Welcome & Call to Order 9:00 A.M. (President) Bool; 0150 P.'g" 2B2 Bids: 10:00 a.m.. IP Surveillance System Addendum (Bid Opening Postponed until June 27, 2011).. Jail Computer System Upgrade Routine Business:.. Sheriff: Personnel 9: 15.. Mike Griffith - Senate District 40 Candidate.. Planning and Development: Consider acknowledgement of Multi-Hazard Mitigation Plan Update Consider payment of invoices to AMEC - Hazard Mitigation Plan Update.. E-911 Addressing: Consider new private road - Amsterdam Dr.. Emergency Management: Burn Ban Authorization.. Engagement letters for VFD Financial Statements.. Circuit Clerk: Personnel.. Consider Micro-Seal Project Road Add Ons.. Solid Waste Grant Agreement for Household Hazardous Waste Collection Project.. Picayune School District Lease.. Poplarville School District public hearing on proposed school district budget.. Consider approving May 2011 Board Minutes Travel:.. Tax Office (6) to annual Convention in Biloxi, MS on July 18-20, 2011.. Investigator to Crime Scene Reconstruction 1 in Oxford, MS on July 17-22, 2011.. Sheriffs Office (2) to Accreditation and Auditor Training Seminar in Ridgeland, MS on June 13-15,2011 NEXT BOARD MEETING - MONDAY, JUNE 13 TH
CJL MBMMAS03 06/30/2011 14:37 Board Minutes Minute Book Text Detail Book 0150 Page 283 SHERIFF'S DEPARTMENT PERSONNEL CHANGES Date 6/ 6/2011 PAGE 4 ORDER TO ACCEPT SHERIFF'S DEPARTMENT PERSONNEL There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of personnel changes in the Sheriff's Department. Upon the motion made by Joyce Culpepper and seconded by Patrick Lee, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to approve the following and attached personnel changes in the Sheriff's Department: Ryan Byrd Kevin A. Guarino Marques G. St Germain Larry Stipe Larry Stipe Bruce Eades Jason Lee John Bordages Carl Snow GG's Administrative Services Deputy Corrections Corrections From Corrections Resign Hire Hire to Litter Control Resign Uncertified Deputy to Certified Transport to Certified Deputy Narcotics Resign Corrections Resign Grant Writing & Billing Hire Ordered and adopted, this the 6th day of June, 2011. Voting AYE: Voting NAY: Anthony Hales, Joyce Culpepper, Hudson Holliday, Patrick Lee, and Sandy Kane Smith None
PEARL RIVER COUNTY SHERIFF'S DEPARTMENT DAVID AI,LISON, SHERIFF (601) 403.2500 Fax (601) 403 2344 May 23, 2011 To: TIle Honorable Board of Supervisors of Pearl River COllnty. Mississippi. Please acknowledge upon the minutes the following personnel matters concerning the Sheriff's Department: Please accept tne resignation of Ryan Byrd, Deputy effective May 19.2011 and stop payroll direct deposit if applicable. 11Jank Y all. David Allison. Sheriff {II God We TnJSl
PEARL RIVER COUNTY SHERIFF'S DEPARTMENT DAVID ALLISON, SHERIFF (601) 403 2500 Fax (601) 403 2344 May 26, 2011 To: The Honorable Board of Supervisors of Pearl River County, Mississippi. Please acknowledge upon the minules the following personnel matters concerning the Sheriff's Department: Please hire the following as full time correction officers effective May 26, 20 II at a pay rate of $11.57 per hour. Kevin A. Guarino Marqus G. St Germain Thank You, David Allison, Sheriff bl God We Trusl
... PEARL RIVER COUNTY SHERIFF'S DEPARTMENT DAVID ALLISON, SHERIFF (601) 403-2500 Fox (601)403 2344 May 26, 2011 Doof. 015(1 P.J9~ 286 To: The Honorable Board of Supervisors of Pearl River County, Mississippi. Please acknowledge upon the minutes the following personnel matters concerning the Sheriff's DepaJtment: Please move Larry Stipe from Correction Cpl. to Litter Control effective May 26, 2011 al a pay rate of $12.14 per hour. Please accept the resignation of Larry Stipe effective end of business day June 17,2011 and stop payroll direct deposit if applicable. Thank You, David Allison, Sheriff III God We Tmsi
PEARL RIVER COUNTY SHERIFF'S DEPARTMENT DAVID ALLISON, SHERIFF (601) 403 2500 Fox (601) 403 2344 May 26, 2011 Book 0150 P.lge To: The Honorable Board of SUpervisors of Pearl River County, Mississippi. 2B7 Please acknowledge upon the minutes the following personnel matters concerning the Sheriff's Department: Bruce Eades and Jason Lee graduated from the SRPSI Law Enforcement Academy May 27, 2011. Please make the following position and pay rate changes: Move Bruce Eades from full time uncertified deputy to full lime certified deputy at a pay rate of $15.07 per hour effective May 26, 20 II. Move Jason Lee from con'ection transport officcr to full time certified deputy at a pay rate of $15.07 per hour effective May 26. 2011. Jason will be filling the open position of Leslie Ladner. Thank You, David Allison, Sheriff In God li'e TI1ISI
,. ~-. June 3, 2011 PEARL RIVER COUNTY SHERIFF'S DEPARTMENT DA VlD ALLISON, SHERIFF (601) 403 2500 Fax (601) 403 2344 Book 0150 P.,,), 28B To: The Honorable Board of Supervisors of Pearl River County, Mississippi. Please acknowledge upon the minutes the following personnel matters concerning the Sheriff's Department: Please accept the resignation of John Bordages, Narcotics effective May 26, 2011 and stop direct payroll deposit if applicable. Please accept the resignation of Carl Snow, Corrections effective June 5,2011 and stop direct payroll deposit if applicable. Thank Y Oll, David Allison, Sheriff III God lve TrtlSI
DAVID ALLISON SHERIFF PF.ARL RIVER COUNTY 200 South Main Strtt't Poplarville, MisJissippi 394-70 "Committed to Proltdond Serw" DISPATCH (601)195-224:1 (601) 198-5526 OFFICE/COURTHOUSE POPLARVlLLE (60!) ~03'2300 PICAYUNE (601) 749-1700 FAX (601) 103-2~H May 31",2011 To: The Honorable Board of Supervisors of Pearl River County, Mississippi Please acknowledge upon the minutes the following, Request approval for payment of$lz50,oo per month to GG's Administrative Services for grant writing and monitoring of all granl information and billing for tpe jail, Thank You, 9c..O~ David Allison, Sheriff Pearl ruver County
CJL MBMMAS03 06/30/2011 14:37 Board Minutes Minute Book Text Detail Book OlSO Page 290 APPROVE TRAVEL Date 6/ 6/2011 PAGE 6 ORDER TO APPROVE TRAVEL There came on this day to be considered by the Board of Supervsors of Pearl River County, Mississippi, the matter of travel for county employees and officials. upon the motion made by Sandy Kane Smith and seconded by Hudson Holliday, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to approve travel for the following listed officials and county employees to attend various workshops, seminars and meetings listed below and that reimbursement for any expenses incurred be and is hereby approved, including, but not limited to, travel, meals, lodging registration fees and other expenses incidental to said workshops, seminars, and meetings. Tax Assessor/Collector, Geri Grubbs and Jeff Lossett to Annual Convention in Biloxi, MS on July 18-20, 2011. Jo Lynn Houston, Cynthia Smith, and Kimberly Moore to Annual Convention in Biloxi, MS on July 18-20, 2011. Brandon S. Carr to Crime Scene Reconstruction I in Oxford, MS on July 17-22, 2011. Sheriff's Department (2 employees) to Accreditation and Auditor Training Seminar in Jackson, MS on June 13-15, 2011. Ordered and adopted, this the 6th day of June, 2011. Voting AYE: Voting NAY: Anthony Hales, Joyce Culpepper, Hudson Holliday, Patrick Lee, and Sandy Kane Smith None
Pearl River County Tax Assessor/Collector P. O. Box S69 Pop~"rvil!l;i, MS 601-403 2300 May 23,2011 Board of Supervisors Poplarville. MS Please make Ihe following a part of your official minutes. Authorize all travel cost for Tax AssessorlColieclor, Gar! Grubbs and Jeff LosseH to Biloxi MS on Monday July 18 thru Wednesday July 20 lor annual Convention. ~ 7]eJJ- Gary ~ Assessor/Collector Peari ~~:ta~~ty
Mississippi Departmettt'ofRevenue + Mississippi Assessorsan collectors Association. Center for Governmental Training and Technology Book 0150 Page 292 GuestNwne ~~~ ~~~~~--------------------------------------------- Please check the ev~ guest will attend: C:f Tuesday Tuesday President's CI Wednesday Awards ~esd.y Luncheon Reception Luncheon Evening Oala. o Thursday Prayer Breakfast Address trio Ell ~(ekib ~~cdl City Co.: {'; e.r t. Phone (od(j{oj-djj 1.( Fax CoOI- t-to) -6{J.I:3 E-mail State H 5 Zip' 3 '1 '-/ J 1.0 jbr.evl?2«eq" IfiUe\l'CoUh..~' hej Check Applicable Conference Registration Fee One reoistration form per attendee ~ Assessor/Collector (no fee) CJ $150 Deputy Tax Assessor/Collector o $500 Private Appraiser Request for Addlt'onal Event Tickets I:l Name Badge Only.,...:SlO Qly.."""",.",.",,,,,,,, TotaL",,,,,,,,,,,,,,,,,,,,,,,,,,, OTue"day Luncheon.. II... t,... S2S Qty.".""""...'_,,,. Total """"""",,,_,,,,,,, OTuesday PrClldent'J Rec:eptlon,., i.s30 Qty '"'''''''''''''.''_''' Tot~1,.,."".,,,,,,,,,",,,,, OWednuday Award! Luncheon...,... S35 Qly""""...",...""" Totol "".".""'.""_"" CWednuday Gall...,... 533 Qly".."",."""""""" Tolal """",,,,,,,,,,,,,,,,,.,, ClThurlday Prayer BreakrllJt. t,,0' I f t... S1 S QIy "."",,,,,,.,,,,,,.,., Total..,,,,_.,,,,,,,..,,,,,. OAII Five (5) FunctlonJ...""..."...,... 5150 Qly""",.. ""."",,,_,,, Total """"."""""""." Please return appliution with ne~essary payment included to the Center for Governmental Training nod Technology. Telephone: 662 325-3141 Fa:l: 662-325-8954 Cheek! made payable to: Center for Goverl)mental Training and TechnologV"" AnN: MACA Annual Convention Box 9643 Mississippi State, MS 39762
Registrati'on FOI-m 11'h'.,,.j'",.. IJ.:"",,}. Revenue. Mls slsslppl Assessors ~nd Collectors Assocl,atl~>n Center. for Governmental Training and Technology <:tt' ~ p~~heclqhe ev~utguest willllttel~.. TUOIday Tuesday Pre.oldent ~ Wednesday Awards., Lunoheon ReceptIon ' LIUl~hco~ ~dnesday Evening Gala' " o Thlll'sdtiy Prayer Breakfast Address '1 Yip J~C~6 Phone 60/- 9/~ -VSlf Fllx:..Jai..!l..:...!..:::~~:"' <Ii... _ ~q.;,:;;\~=i-'%~g, State, lh,s, Zip' 5 ~ i.f.<o " E.mllill...;:).J.!.:.l-~u.Io:;;:.b!:.:! i",.:.!:.;(:.;:o:..l3l::::...;~lps-lck~':..;t;!.!i~~ Check Applicable Conference Registration Fee One registration form per attenclee o Jax Assessor/Collector (no fee) III $150 Deputy Tax Assessor/Collector a $500 Private Appraiser Request ror Additional Event Tickets (J Name Badgo OulY'H'Hlt!.nu ~... ~ ~... $to (ICy..."..,..",,,..,,.. Total_. "~_""..." OTuuda,Y Luncheon. '...;.H'.n... H ".S25 Qly."""... "~. Tot"l."_"","_"'"". ljtlle.d'l,.. Pretldent't l\«epuoltu.ut.hh.hu H... SJO Q\f.-,."_.,,,,,." Total """",_, " CJWednuday AWArd.JI Luncheon...,. UHt... S35 Qly""""""".,,_",,,",, Tolol...,.,,,..'_... CWtdllesday GalB.h... H...,.uH ".lifh 'ft... HotHSS! Qly..._,... Tolal.."...'_""... CThut'Aay Prayer Dreakrut...,... H.',.... H,. $1! Q'ty"...,""._...",.. Tolal..."...".."...,..'" ClAn Five (5) Punctlon:....""... u... St50 Qly"."_.,,_,,,., Total...,...,..."... I Please returo IIppll ahoo with necessary payment Included to the Center for Governmentlll Training lind TechnolollY. Telephoner 662-325-3141 Fu:: 662 325 8954 Cheeks made pay"vle to: Center for Governmental Training and Technology. ATTN: MACA Annual Convention Box 9643 Mississippi State, MS 39762
. MissisSippi Assessors and Coillectors Center for Governmental Trahilng arid Technology ', f I'.: ' R eglstratlon Orm,I'I,,.,' I'"", 1,"""" not:.~.. l~ ~ I Full Name :TeA\- k5sj-i Title...,.._...JM...:-ffjrYOrp...\"9:;w.::15:.,.!:'t:.J:1I' r\ li&k OJ so ~.9& 294 County/Or8ani~tion \:f O{ r l 6V vu. ~lha~. Ouest Name Pte- ' c.beck tj.le even lr / 'LIl' guest will attend: [i.t~e$day Tuelday'Pre3ldent'3,t:l Wednosday Awudl l;l WednesdaY. L,unc~eon Reception, L.W1oheon :jj, " E~elling O.la,,', 0' Thursday Prayer. Breakfast Address qoo~ j,d\~tok he!',. City Gt~%R State H5 Zip' 3')1.( Co ~ Phone (,:!::l5'?o-d IJ'7 Fa.x W.-lO), JJJ9 E.mail..-;Vd-' l=os'='s-",,'ch..!...,>.<v,-b..;.,e l:.;.;l $,-IIU.;.;..f{~, l\.;.;;~",-i- Check Applicable Conference Registration Fee One registration form per att.endee g ~ Assessor ICollector (no fee) fjr$150 Deputy Tax Assessor ICollector CI $500 Private Appraiser Requelt for Additional Event Tickets (J Nftme 'Badge.Only'UH.H~...".. BuSlO Qty.."...,,_,,_~.'''., TotAL._..,.""". "",. tjtuesday Luncbeon... 'H't.""f'.~.'HU... HUH~HU $"25 QIy,,,,,,,.,,,.,.,,,._. TotAl.." """." I:ITlluday PresIdent's RecepUon.U'... Hl'.m... S30 QIy..."",."'"...,, Totul """,_,...,, CJWedn~dAY Awards LunebeODHUU... ums35 Qly""",,,,,,,,_,,,_,,., TotAl ",_.,.",,,,,,,,,,.,,. CJW.dnuday,GlIla~I.I,I.',H.".n,,uH... uh... $35 Qt)',,,,,.,,,.,,,,,,,_.. Tot~1 """""""' ' " CTbur.pfty Pr~yer BreAkrl1Jl.. ~uf.u,."... u.hmsls. Qt)'.,,,,,,,,,,,,,,,,,,,,:,,,,, TotAl,'.,,,,,..,,,,,,,,,,,,,,,. OAiI Five (5) P\lnetlona... u nh... ~.. nhu... $lso QIy"... ".,..., Total ''''''''''''''''.''''''''. Please return applieptlon with neceulil')i pllymen' Included '0 the Center for Governmental TraiDlng and Technology TelephoneI662-32S.3141 Fax: 662~325-8954. Cheeks made payllble to: Center for Governmental Training and Technology' AnN: MA<;A Annual Convention Box 9643 Mississippi State, MS 39762
Pearl River County Tax Assessor/Collector P.O. Box 569 Pop!arvllla, MS nu,403 rooo Buor. 0150 Page 295 May 19, 2011 Board of Supervisors Poplarville. MS Please make the following a part of your official minutes. Authorize all travel cost for Chief Deputy, Office Manager and Head Cashier to Biloxi MS on Monday July 18 thru Wednesday July 20 for annual Convention and training. ~. '$#A-- ~x Gary Assessor/Collector Pearl River County
Revenue Mississippi an Center for Governmental Tralnln$ and Technology Flrll Name 00 l~ n tb l{ 6 ~ Title_=o& County/Organization... +.:...'Ic..::t=e.'-'-H... %'-'-'-'S'l"lQ=u"--- ~-'-'=..:;O".::.:r-''-'-I~~'-'''-'A'~v-tI..l4- 'CO''''''->Wb(!..J>"'-;L..:;07\;_------,--------- Guest Name Dook 0151) Pa9~ 296 Ple..I.cheek the events "our guest will attend: ~ L. (J Tues.day l'uesdliy President's Wednesday Awards Wednesday Thursday Prayer Lunoheon. ReoepUon Lunoheon EVeoing Oala Bre~asl Address _t.{:.c:::b;...::::ca~h\.~e."""'['-",i\...:l~...:>. ~",," =J..,,'-_' City C9. ci e r(. PhoneW/-l'rO'>-J)J) Fpx (.,0/' '(0),<,)J[ J State h'5 Zip'. '". J7ifJ..b E.mail_...:..-,- Check AppUcabie Conference Registration Fee One registration form per attendee ~ ~ssessor/collector (n~ fee) W$150 Deputy Tax Assessor/Collector Q $500 Private Appraiser ~ Request for Addltlonlll Event Tickets ~ Name Badge Only...,... H...:SIO Qly...,... Total..._... OTue,dilY LUDcbeon...,,$25 QIy..._..._ Tolal..._... OTuesday President's Recept{9b...,,$30. QIy..."... Tolal... OWedneJIday Awards LuDcneoD...,...,,$35 Qty... TotAl...-. tjwednejiday Galll".,...,... $33 Qty... Tot.1... OThur.day Prayer DreaklaJt... II... I"',...,$15 Qiy...,... TotAl..._... (JAil F've (5) FunctloDJ.,"~... $130 Qty...,..."'... Tolal..."... Please return IIpplication with neces811ry payment Included to the Conter for Governmeiltlll Trll.lnlng lind Technology. Telephone: 661~325-3141 Fax: 662-325 8954 Cbecks made payable to: Center for Governmental Training and Technology' AlTN: MAGA Annual Convention Box 9643 MissIssippi State, MS 39762
Mississippi Department ofreve~i1e Mississippi Asse'ssors and Collectors Association. Center for Governmental Training and TecnnoloS'l.' County/OrguniZjltion _"':::::"~~L---lL.l.AJ~L-~~~?r Guest Nrune Plea.... check the events v~w'gliest y;lll attend: I fuo.day I fu.. day President's I Wednesday Awards." Wednesday. c::r Thursday Prayer Breakfasl. Luncheon Recepllon Luncheon Bv.nlng O.la Address /1)0 HUh th95 C, City \9\ (Y'; e v«.. State HS ZIp' ]q.l( 0( " Phone CoO I, (L{q-Jit{O Fax fao/, 7Jf9 <tl~9 E.mail-.-'I"'-"C;q.y... C"-', "'-'.-'C3""'-"'h... el""'!?t'l... Check Applicable Conference Registration Fe.e One registration form per attendee (J ~ssessor ICoBector (no fee) 1:ia$150 Deputy Tax Assessor ICollector I:J $500 Private Appraiser. u"-!.ii.t:l..l..-'-, n,-",~~f Request for Additional Event Tickets Cl Name Badge Only... S10 Qly"..."..."..,,_... Tolal... CJTueJday LUDcheon...,... $25 Qly._".....". Tol.1."..._,"""",,,,,, CJTue.day Presldent'l Reception.."SJO.Qty."..." Tolnl."".""""""".'" OWedne:sday AwardJ Lunche~U1 ""...,...".S3' Qty "''''_... Tot.1."..."... (JWedlle.lday Gahl...,... S35 Qty.."...".". "... Tot.I..."..." CThul'lday Prayer Breakfast... t f...", S15 Qty... TOlot "..._... CAll Five (5) FuncUoD......,I... S150 Qty... Total..." Please roturn application with necessary payment included to the Center for Governmental TralnJn'g Rnd Technology. Telephone: 662 325 3141 Fax: 662 325 8954 Checks made payable to: Center for Governmental TraIning and Technology " ATTN: MACA Annual Convention Bo)( 9643 Mississippi State, MS 39762
... MIssissippi and Collectors AsSOCiation'.. Center for Governmental Training and Technology Hegistrati~n Form Wk. I'".., II oi,j~ I... ~ ~ PlIllName K0tn~lt-ll 'W0\')I'~ Title jt~ ~sltr County/OrglllliZl\t!on _ (j1o.." \ GL'w'\ to In" k\ Baak 0150 Page 296 Ouest Name Plea ' cbeck:the ~ven!sy9.ur gliest wjil attend:,',. : Tuesday. r ru~sday Presldent'$!: Wednesday Award,. G. Wodn""da), Cl. Th\lf&d.~ Pra~~r. Luncho9n. Recep\l9n LU.11cboon Evening Gala Brcllldllst Address ~ 'JH JL.:rJ<: City q&f~v-\jdl~ State [}6 Zip' '5'7i.{/O PhoneW/-L/05-J).j).. Fax c..op,.o:> JJI '3 B mail Klro,..",\e. ck;me,~\v'o. t.1>)v\ Cbeck Applicable Conference RegIstratfon Fee One registration form per attendee g])x Assessor/Collector (no feel a $150 Deputy Tax Assessor/Collector [J $500 Private Appraiser Reque.t for AddlllODfll EVllnt TIckets o Name Dadg. OlltY~nt;,,,,h,,",n.',,,,,u,,... u.. SIO 'Qty,,,.,,,.,,,. TotaL"."""",,,,,,,,.,,,,, CTucldAY LUlJ~lteon Hilt.,, ", "''''''f'.'~''fum$:25 QI)'.",,,..,.,_,"_, Total ",,,,,,,.,,,,,,,,, IJTue!dAY Presfdcnt's ReeeptloD,UUltUHI' U... S,JO "Q11',.."""".,..""""" Total,,,..,,,,.,,,,.,,,.,,.,, OWe~rtesdar Awards Lunduio:u,,.'...,I SfU,,IUfWSJ' Q Iy...,,"""""'"'''''' Toln I.""."""",..:"".,, CWcdrtesday Gala.,. tuh<,,., to,.'hu' rou"sj5 Qly""". _,... Total,,,,,,,,,,,,,,.,,,,,,..,,, OThurlday Prayer BI'~~kfastJ~~ulu.n..'.ftt.n"HHSl$ QI)'." """."".,," TOlal..,,,,,,,._,,,,,,,,,. OAll Flve (5) Functlons... Hu... S150 Qly "."",,,,,,,,, Total.-,,,.,,,,,.,,, '"'''' Please return application with necesslu"y payment Included to the Center for Governmentfll TrlllnlnllaDd Telihuology. Telephope:" 662"325 3141 Faxl 662 325 8954 Checks made payable toi Center for Gover~mentalTralnlnB and Technology, ATTN: MA<;A Annual Convention Box 9643 Mississippi State, MS 39762
"', '.~ PEARL RIVER COUNTY SHERIFF'S DEPARTMENT DA YID ALLISON, SHERIFF (601) 403 2500 Fax (601) 403 2544 May 16,2011 Bool; 0150?>ole 299 To: The Honorable Board of Supervisors of Pearl River County, Mississippi. Please acknowledge upon the minutes the following matters concerning the Sheriff s Department. In and for your consideration approval of travel and issuance of checks for training and costs associated with the following: Name: What: Where: Brandon S. Carr, Investigator Crime Scene Reconstruction I Oxford Police Department's Training Facility 715 Molly Barr Rd Oxford, MS 38655 When: July 17 22,2011 Tuition: $645.00 Pee due to Bevel, Gardner & Assoc. prior to July 18, 20 II. Payable and mail to: Bevel, Gardner & Associates, Inc Attn: Tom Bevel 2115 Westwood Drive Norman, OK 73069 Copy of W -9 attached Hotel $480.00 (5 nights). Inv. Carr will pick up check for hotel prior to travel. Payable to: Holiday Inn Express 112 Heritage Drive Oxford, MS 38665 Copy of W -9 attached Investigator Carr will be traveling in assigned county vehicle. Thank You, David Allison, Sheriff III God We Trust
. ' 300 " CRIME SCENE RECONSTRUCTION I Presented By: Bevel, Gardner & Associates A forensic education & consulting company 405-447-4469 office 405-447-4481 tax bevelgardner@coi.net www.bevelgardner.com ReC()J}slt1JCllion Instructors: Tom Bevel & Ross M. Gardner Crime Scene Reconstruction is the use ofscientifkmethods, physical evidence, deductive reasoning; and t~eir interrel.ationships to gain explicit knowledge of tile s'eries of even is ihat sur ',"""'" "round the com~ission,ofa:8fim~,;'~s"d~fined by,t1kasso~iatio?'for Crimei$,cene).~~Bfll]~~i}lcti0r::;'" You wlilleam tq'de.ye,lqp:ajoflmi:ptocess by whlchcnmesqenes,are'an~ly~e,~,;,'fhe', : ' " '. " ""course will teach,you to develop aromial objective process for reconstructing ci'ime'th'ahvil1,stand. ';:'~:';'>~,/.:.;~.f::,.. ~ ~:':.-~: the test of cross 'ex~~ni~~nh~~~:;~;.~-::~;'j~ ~.~.:>';.~.;."... ',,'...~.. ~ ~::... ;.:.~r~(;~,'~;;. :: ;.:.,,~. ~.:)~:;.".:. :~:.. ', ~. ~... '.:. 'i'~',,~. :~ ':" i;~:;a.> :'.\.'::: ~ : l'..;.....;. ":".. i".";"..,,~,.,'i.. ",' x:, ~<.. ".J.. " ;,:. ",. ":,,," :'.," <'C:", '."',,,h",', ''''F 'i'" The Crime Scene'Recons'tructlon,Tclass'wU!;co,,~r: "...,',.,',.~... Event Flow Charting ~.. ;.::~:.i:,;~ :.:~ ~.. :,:~.. <... Visualizing Event 'Alfal)isls'. ',._ _.~... _.-::-:-r~":;';;::;::i:lt::-':'~-"_.~..: '. f' f!.;. ", ; ' '~';:;;~~~h;',.:~,;,-: CSR I: July 18-22;, 20 I I',, -- Cost $64S:ob ", Contact: Craig (ir~vel', 405-706-8~89 rcgravel@aol.com Or register on~line @, www.bevelgardner.com Crime scene reconstruction.tcci1niqu~s Event Analysis on many differeht'questiiiijed.'death scenes, Integration of forensic discipl~s.;:.",,"""'", "Seienti fie Method ; ~',,"'!' :,> " ",.. _"!,"UlWl"",, Bxample Event flow charting ~ ReView case-analysis,."..." Court admission Re-enactment techniques Writing a nicoiistruetion redon." Qualifying questions for court Complete reconstruction of an actual case that has multiple victims7silspects, weapons" and crime scenes Hosted by: Oxford Police Department Held at: Oxford Police Department's Training Facility 715 Molly Burr Rd. Oxford, Mississippi 38655 "....
Bevel Gardner & :,, " Associates.!nc A lrn.nsje f1ducal1on and C'OII.II/11f1g group. WI'oW.bI'illgll'dntl'.(Cfn Bevel, Gardner & Associates A forensic education & consulting company 405-447-4469 office 405-447-4481 fax bevelgardner@cox.net COURSE REGISTRATION 30 1 Name NtZ/lc!c/J S &r;,z@c.s-frj'dl-i'r Agency Artd 4r 6t?1l7 ~_w;,/t1l5!j:;;ar!,mc:/?7" Address,:;/JtfO "ba.f-6 ~ Sf--, ~Ia/ (/i/lr.( ;J/5.' 31 ~}(j Boof. 0150 Pa')e 301 Phone M;'-:y',?3'- ~53J.' :- F!I~ If?/-- '1fJ:r-..:J.5-d;0 --;'.?"'" -..:,. ',',,;,-,,'.,.. '.",".'. - -< ",... -~ ~ ',.. '.: '". ;,",,'1: ;\. ~,. " -..",;', :..:':"' ~ ': '.; :, ~'-'!",.::,' '..." ~:-.".. '; -.J:!.':0:;_._.;" '.,-:.,'.j Course,:' 'dim'e:scii'he,rec6j]'strupliori I ; ~ ;,'".,_.,,-,.,-.;.,'0.. '. -, ":".. t",.. ;;:; ':.'.,~. ',' '",",' ','", ',.;'. "',\'.) -- :'-" A', ~. ". '".. : '~',' ' Date: July 18 thlll 22,2011.' ". "" -, ;.",,- '", Location' ofchiss:\"oxford Police Department ",:"715 Moily Bair Rd " Oxford,Mississippi 38655,, I,.:,""" '"...... -~,.........,'.-,..:,;, "'--"';-.' ': ", This course includes a copy o'rlhe hardback textbook BI rural. Pattern Ana/yJ/s,w"ir,a~Jnr,oduc!ton 10 Crime Scene ReconJ/Tuctlon Third Edition by Tom )level & Ross G"dner for c.~ch,tudent, Metbod of Payment: ' I Check sent before class made payable to Bevel, Gardner & Associates: _I _ P.O, number sent before class: Send to: Bevel, Gardner & Associate. Tom Bevel 2115 Westwood Drive Normon, OK 73069 Register on-line @ www.bevelgardner.eom Phone: 405-447-4469
,, May 18, 2011 106 July 17 22 2011 COllfirr"otion 60235437 112 Heritago Drivo Oxford, Mississippi 36655 Phono: 662 231>-2500 Fa,: 662 236 7007 Pearl Rivor County Sh~rrlrfs Dupt Phono: fl01 403 2538 Fax: 601-403 2502. JoJ0n smokin(l.sleepinq Roollls ($96.00L...$.... 480,00!.. BiiiifOr5in~39~. 303... ~...,...,.,.,.,."".,...,...... :. Milke au checks P3Y3b!o to ThQ Holid3y Inn Express of O)(ic.rd, MS, If you h3,(() any QUeeUOfis conct!fning (his in\'oice, plea.se. contact ~IS 3t 662 236 2500 or Emlly.Rlkard@hllton,r.Qlll THANK YOU FOR YOUR BUSINESSI TOTAL
".1 30~ Raqu8IIt for Taxpa)'&/' ldentjflcatlon Number and Certlneatlon -,..._1'1... oe..."..... " '".. ',' " "', :"'.\
'... DAVID ALLISON SHERIFF PEARL RIVER COUNTY ~oo South Main Sireet Poplar.oille, Mlul"lppl39470 "Commifltd 10 Protect and Serve" 305 DISPATCH (601)795-2241 (601) 798-5528 OFFICE/COURTHOUSE POPlARVILLE (601) 403-2300 PICAYUNE (601) 749-7700 FAX (601) 403-2344 May 31 st, 2011 Roo~ 0150 PJ9~ 305 To: The Honorable Board of Supervisors orpearl River County, Mississippi Please acknowledge upon the minutes the following in state travel concerning the Sheriff's Department: Request approval for travel for two employees on June 13 th, 14th and 15'h. to attend Accreditation and Auditor Training Seminar hosted by Mississippi Correctional Management, Inc, We will need the following payments, $154,00 to Holiday Inn express 64851 55 North Frontage Road, Ridgeland, MS 39157 and $500.00 total registration fee for both employees made payable to MCM Inc. P.O. Box 4423, Jackson, MS 39296 Thank You, \ ~ David Allison, Sheriff Pearl River County "In Cod m Tnuf'l
0~0/2008 00:18 HlH6 P.OOI 1001 MISSISSIPPI I:DFlRECTIDN 30'0 Sponsoring Baal; (1['';0 P.9~... - Ac~r~ditatio n~ ~d A~ ditor Trai~i~'g Seminar June 13-15, 2011 location: Ho"day Inn Express & Suites 6485 1-55 North Frontage Road, Ridgeland, MS 39157 The se~lnar will feature American Correctional Association (ACA) Deputy Executive Director Jeffrey Washington. The thr~. day seminar will provide training on how to get your facility ready for ACA amedltatlon and audits. The Seminar will be held at the Holiday Inn Express & Suites, Ridgeland, Mississippi (Right off County Une Road and I-55 Intersection). For additional information please contact Amy Daniel, MCM ACA Compliance Officer at 662-931-()221 or email: amy.danlei22@gmall.com Registration Form J06 Name: '-- ---'-Title:... _-'- ""':... Facility:,...-,...- Location of Facility:...:...- Phone: Ema" Address: Registration Fee: $250 Method of Payment: RegiStration fee payment and form should bemaliedto MCMlnc..P.O.Box4423.Jackson.MS 392.96 Rqlstratlon fee does not Include hotel overnight accommodations. Registration fee must be paid In full before seminar or If state employee may provide a Purchase Order II. Hotel Reservation at the Holiday Inn Express & Suites should be made by calling 601977-6111 or on line at hlexpress.com. Every room is a suite and facility Includes free breakfast bar, fast & free Wireless Internet access, fltness center and outdoor pool. Deadline for room registration Is June 1, ZOl1.
. OJ.l1012006 00,21 91444....,. -,: P,OOl 1001 Agenda -. --WRiifctaY7fl1nirlT,ZOIr ~-'---'. -- '.- --.. ---.- --_... -- -- -----s,ok-oisopa,je- 307-- 10:30 am - 12:45 pm Registration 1:00pm 1:30 pm 3:00 pm 3:30 pm - 5:00 pm, Ii' Tuesday, June 14, 2011 8:00 am 10:00 am 10:30 am 12:00 noon 1:30 pm 3:00pm. 3:30 pm - S:oo pm Welcome and Opening remarks Irb Benjamin, President MCM Int. and Christopher Epps, Commissioner MissiSSippi Department of Correction ACA Training Break Sponsored by MCM Inc. ACA Training ACA Training Break Sponsored by MCM Inc. ACA Training Lunch Sponsored by MCM Inc. ACA.Tralnlng Break Sponsored by MCM Inc. 'ACA Training - '-" _.. ~, " Wednesday, June IS, 2011 8:00 am ACA Training 10:00am Break Sponsored by MCM Inc. ",,- 10:30 am ACA Training " ~:OOnoon Lunch Sponsored by MCM Inc.,.. 1:30,~m ACA Training 3:00 pm Closing Remarks
CJL MBMMAS03 06/30/2011 14:37 Board Minutes Minute Book Text Detail Book 0150 Page 308 MEAL REFUND CHECK ISSUE TO C. LAWLER Date 6/ 6/2011 HAZARD MITIGATION PLAN UPDATE PAGE 8 ORDER TO ISSUE MEAL REFUND CHECK There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of reimbursement of meals and lodging. Upon the motion made by Patrick Lee and seconded by Sandy Kane Smith, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to authorize Clerk to issue check to Charles Lawther in the amount of $210.26 for meal reimbursement. Ordered and adopted, this the 6th day of June, 2011. Voting AYE: Voting NAY: Anthony Hales, Joyce Culpepper, Hudson Holliday, Patrick Lee, and Sandy Kane Smith None ORDER TO ACCEPT MULT-HAZARD MITIGATION PLAN UPDATE There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of status report for Hazard Mitigation Plan. Upon the motion made by Sandy Kane Smith and seconded by Hudson Holliday, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to acknowledge attached Mult-Hazard Mitigation Plan Update for FEMA project No. DR-1604-MS-0299. Ordered and adopted, this the 6th day of June, 2011. Voting AYE: Voting NAY: Anthony Hales, Joyce Culpepper, Hudson Holliday, Patrick Lee, and Sandy Kane smith None
"j' "-- $TAttOoU\Q fqfllj 13 :a:q.iq Co'c~Oy ~ ",,*~"""'" a~ 10I1.1Id EXHrBIT 7-50 VOUCHER FOR REIMaURSEM~T OF It. INCIOENT TO OFFICIAL TAloI~Il!sr) Po,). 309.. n,.3oi"j :~ i (, >: t:, ".. i, r.i i,.= ".' STATE OF MI~SISSIPPI --,:,... """:-:-:- -: SOCIAl. SEC~RI1Y, NAME lo.o&ilm~;'1 or In.tCl~OQnI!>3<t-O~-9iO\. ADo~ess.:.!.... -~.. ~i;. '.J.', J\ j, \v. ; ~ \) {....,' " -. "... "},. ~ {.. ~'...- ~" " r"': "," (',. "... Subloci (a any dlf1ff15rkiu «e("rji1ir1~ bf vent~~(1. ~ ~i~. tn8j ~.;;;:; ;:~; duned by m. for tnt.v&i exoo!1 lily part hu I'IOt Dun recelijou., tor the Pepad ltiltic.alld IS true ~ ~c. In ~ rg;~, 1114 t;t\.c( I v~ireo.v:_-- --~---- ~-----------r--- Ill1 :._.. ~ OaIJ 1M Cot/ :--... 'Jk'l-i{!J / 1 J){j,L PENAlrt for FRAUDULENT ClJJM - fil 1 ""i mo'~ INn 5250: 0IV>Iy1l&O!f IOt/ulMll00l11 ;'ooo.dill.gady: r. IrOitl otll" 0( ixlo/uon ~.klls<cliolu 2~ J.8j ui4 25 1 ~1. IA... Coda AAn.119 ~<S>:<S:
310 l\1emorandum Board Meeting Date:June 6; 2011 TO: Anthony Hales, President, and Board of Supervisors FROM: Reginald Oliver, Planner q...0. Dept. of Planning and Development Book O[SO P,gi' 3[0 SUBJECT: Status of the Pearl River County Multi-Hazard Mitigation Plan Update - State #839 FEMA Project No.: DR-1604-MS-0299 DATE: May 26, 2011 TIlis memorandulll is to serve as a status report for the above mentioned project. The Pearl River County Plmming Department has accomplished the task required for submittal of a final draft for the Mississippi Emergency Management Agency (MEMA) to review. Our contractor, AMEC, has prepared the document and submitted for MEMA's staff to review. For all interested palties, the document can be viewed following tile website link listed below. Attached, you will find the Executive Summary, a list identifying the Local Hazard Mitigation Platllling Council, and meetings sign-in sheets. Two (2) Public Hearing wel'e held where NO residents attend~d... Website link This is the unique link to your FTP site ftp:i/pearirivercnty:prclhmp@amftp.amec.com Do not click the link! Use the following steps f( ' qukk and easy access.... '. 'COfJ'illlE: above link Right-click on the My Computer icon on your desktop and select Explore or Using your keyboard, press and hold the Windows key and tap the letter E to display My Computer I Windows Explorer Paste the link you copied from above into the Address box and click Go or press Enter (You can type the details into the Address box if you prefer... ) The site should open automatically for you (if not, see 'Tip' below) You can now copy files into your FTP site, create sub-folders if required, then email the same link to colleagues or external clients and easily exchange large documents This guide gives step-by-step instructions on how to use an FTP site and details on how long the site will remain live,
311 Book 01S0 po''). 311 Tip If the above does not work for you, to open the FTP site -.--Click-this--link-ftmflPe-a-rtRiverCnty:PRCtHMP@amft]5:a-meC~C-Ci1'r A window opens displaying" FTP root at amftp.amec.com or FIP root at apftp.amec.com Click the Page button (or the View menu option) and then select Open FTP Site In Windows Explorer When asked for usemarne and password enter these details Usernarne - PearlRlverCnty Password - PRCLHMP RO:smm A ttflchments -. '-~~.,-.. ~. -'" '. - -'. - '1 ~:-...;"';'..~ _._,.. - "_. " "._ t
31~ EXECUTIVE SUMMARY BooR OISO Pa'l~ 312 The purpose of hazard mitigation is to reduce or eliminate long-term risk to people and properly ""Ji:offi"hazards.. Pearl River. County.. and the.other participating-jurisdictions."developed this Local Hazard Mitigation Plan (LHMP) update to make the County and its residents less vulnerable to future hazard events. Similar to the 2004 LHMP, this plan was prepared pursuant to the requirements of the Disaster Mitigation Act of 2000 so thai Pearl River COllnty would be eligible for the Federal Emergency Management Agency's (FEMA) Pre-Disaster Mitigation and Hazard Mitigation Grant programs as well as lower flood insurance premiums (in jurisdictions that participnte in the National Flood Insurance Program's Community Rating System). The County followed a planning process preseribed by FEMA, which began with the formation of a hazard mitigation planning committee (HMPC) comprised of kcy county, city, and district representatives and other stakeholders. The HMPC conducted a risk assessment that identified and profiled hazards that pose a risk to Pearl River County, assessed the COlillty'S vulnerability to these hazards, and examined the capabilities ill place to mitigate them. The County is vulnerable to sevel'lll hazards that are identified, protiled, and analyzed in this plan. Hurricanes, floods, wildfires, severe weather, and tornadoes are among tile hazards that can have a significant impact on the County. Based on the risk assessment, the HMPC identified goals and objeclives for reducing the County's vulnerability to hazards. The four goals of this multi-hazard mitigation plan are: To enhance planning capabilities within tlte cuunty including deve"loping and sharing datil information across jurisdictions;.ct,.t0 :1dopt }in'n too1s?no- poli!.:,:ir.s, h(~:h l"~ghkil/ll'y ~H1d n0.1]--:;e,l?,u)ntol'y 1,0 r.:rc~te 3:..n:,,~,,:.I.lrr.'R<.\i ~ resistant community; To eswhlish Intra-agency and intergovernmental cooperation and relationships to address existing hazardous situations and to avoid future problems that may cross jurisdictional boundaries; To provide educational outreach so people can adopt practices that will help protect themselves and their ]Jfoperty. To meet identified goals and objectives, the plan recommends 32 mitigation actions, which are summarized inlhe table that follows. This plan has been fomlally adopted by the County and the participating.jl1l'isdictiolls and will be updated every five years at II minimum. Pearl Rh'Cf Count)' Local Hazard Mirigllilon Plnn May 2UIl FINAL amec":j
313 ApPENDIX A: PLANNING PROCESS Pearl River County Local Hazard Mitigation Planning Council I. John Shennan 601-795-4827 jsherman(a{pearlri vercounty. net Citizen of Poplarville Resident of Poplarville and Alderman; County employee 2. Shirley Wiltshire 601-795 4827 shirleew@bellsouth.net 60 I South Julia Street Poplarville, MS Resident of Poplarville and Aldemlan 3. Keith Brown Picayune Fi re Chief pfdbrown@bellsqlith.nel 60'1 798 6513 4. Pricilla Daniel 601-799-5542 Picayune City Clerk -._.. "1'>~ ~ &.. ". -picg!tvglerk{til.bej!sq,utlr,j1e.~ '... "'h" _ "~'. Q.,...,,~ ~ V _,,',._h '"~'''.~." _.,_ ".. "~"... t~", 5. Chad Dom 601-798-7411 Picayune Police Department cdomtraffie@beu~quth.net 6. Tommy DyJe tdyle@picayunepolicedepa11menl.net Picayune Police Department 7. Ricky Frierson 601-798-7411 rick y I 03@bellsouth.net 8. Chad Frierson 601-799-0602 Pead River County Locnt Brv.ard Miligaticm Plan May201} Appendi-:.: Al ame&
3/~ cpfrierson@hotmail,com Picayune, MS 9, Nina Gutherie 601-798-7744 Pearl River County Schools 10, Mathew Lee 601-377-2271 Pearl River County Schools mlee@pck-12,ms,us Book 0150 rag" 314 11, Harvey Miller 601-798-9770 harveymiller@bellsouth,net Resident of Picayune 12, Tammy Campbell, CFM 60 \-798-798-9770 piccodezon@bellsouth,net Floodplain Administrator and CRS Coordinator City of Picayune Resident of Poplarville 13, Danny Manley, Director 601-795-3058 dmanley@pearlrivel'county,net Pearl River County Emergency Management Agency 810 Highway 11 South, Poplarvil.le 39470 Resident of Picayune - '. -'--... :... -.Q "". -,' "... _, 14, Reggie Oliver, Director Pearl River County Department roliver@pearlrivercounty,net 601-590-0046 Resident of Picayune... Pearl River Coumy Loeal Hazard Mitigation Plan May 2011 FI:'IAL Appendix A.2 ametf'i
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, ~~u x IU --------------S;;;;Ic;:;GuN-"IN~' "'SH,.-;E;;rEo;;;T;-----~-----------lll ~ Pea.. l River County ~ LOCAL HAZA.RD MITIGATION PLANNING PROJECT HMPC #1 - Pre Planning I\ leeting Jnly2u,201Q C-=C~!n.fl.'i!I.--TJ~~i$(~~i;;ii!Q.rg~~!i~Citi;';~.. Address. ; I'W;1~-=-~~--"-: E-~"-==i ~ j ~:-4;..:S....:r,.!'i,... S.~. (;H"l74ct1$-2..~~J v,;:}\.".:...,"ej~l'\""'\<i\(""""'1 :, ".. I ' " i 1-, (, ~ 7> i "'v n -?~ ' :.."l<::... v.\.'..... I,",, H ok- ~~"l :J~._.:\):Ii:.l''"'''.;;.:J'"~''*~t,r.j... i "\).".fw (,...:1"', ( ~ 5 ~_-. ~~1..' ~ 4"Jc.... t,t; ~~ -C-~JL."''''''=:1-cr--r.1. il'!' '71' :;. i?ji";;fl. ~(.i,'\ec...:,@' lircthc cd<tc 1.e:r i.?b~.-~ ~.j\2b;{(ijll.l~{~i4.,.."fli,~l{lp,hcii~ 5 r "i,.' 1,.:tw.~.----~,----~- ~t'&.t>..t_t!.::~?&~.i.~~'""i 0117:«'1 I.lt"-t U!"6 rt D<>"" ~.ZL~:.l'i'H.,ll]"I_e,.~!~~l~!kf\. <<)"'1. f;~'"il.., l~:',:':'~, ',:C\.:;, i ;...'i'.:.:..::...:.:.-:..:l:'.:-::.:.:..:'.i..>:i', '. 01" \: ;, ;' \..,.,....'. I. ', <. - ( / "" ~""n.r- ~""S:._ lj- '" ",,~{., ~<i.,t '" / rr~"::::::.:._ f ; ~;.5>~;-. I-~ ;..;~., '. ",Ar" W >,!?"1''«'1' I--------------~~~~~~~~,=~~~~~ I ",.",...,...-_..._... _, --.. ~.r---.----------;.-.-.. -.--...-,...-----+---,, a ;;:,~ ~ c ~ c.. 3:5.: 0'"2 ~:: :':0 "f;j~~ ~.3~ c I ~, CD S--
y:~ ec"~;,.",.. ~ \,,), Cj\'\,,~," r;t ~~lr l:. "'(J.~ "'!lj. '.I~ ~,'1\ {~K"l'j.0:{.~; (: leil' <..11:." all '0;..-. :.:1.(.-,': r'l 1::. PI\.. l.:t 5.Jlh' I'I( ~r'i'",ju... j /:};n,? c., ;..:'. { {r;<;"~~ 1""\ v '., I,. "'-~"...... - Pearl RiycrCoul1ly LQ';-I:ll H2.LRtd Mitit.M;.OO P\tm May 2011 Appendix A.18 ame&
-::1>1-0'?q;;;o\ :5~~ -~< -~~ ~()!::@ g.,;:; -., g"." [ T. ~ r I Name!fitle. /", t'l.-.;a:/ f/,'~ /,j-</.', I?(J:{~, SIGN-IN SHEET Pearl River County LOCAL HAZAIW MITIGATION PLANNING PROJECT, Public Hearing No.2 P()plar\'ille Board ofsupen'j~on: Meeting Room, ApriI2!,2011 1,00 PM JUrisdiction/Qrganization/Citi7.cn Address Phone..;., A {lin i:::' c~, p--dd,'c --:'1*6:. I ----_._" - 11, t,... ~.---.--- t- E-m..,n!.-. -... --. -"---~ ". ".-.. _.. _.- ---... ~... ---_...,..-----, -._- C -- --",, ~~.. I.., c ~ " :=:.", (J' ~ ---~--- - > III :g :1 ~ C'D X ~~,. ~ = <.ij.(1v
CJL MBMMAS03 06/30/2011 14:37 Board Minutes Minute Book Text Detail Book 0150 Page 319 AMEC INVOICES ON HAZARD MITIGATION PLAN Date 6/ 6/2011 PRIVATE ROAD NAME AMSTERDAM DR PAGE 11 ORDER TO APPROVE PAYMENT TO AMEC EARTH & ENVIRONMENTAL FOR PEARL RIVER HAZARD MITIGATION PLAN UPDATE There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of Hazard Mitigation Plan Update invoices. Upon the motion made by Sandy Kane Smith and seconded by Patrick Lee, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to approve payment to AMEC Earth & Environmental for attached invoices for Pearl River Hazard Mitigation Plan Update. Ordered and adopted, this the 6th day of June, 2011. Voting AYE: Voting NAY: Anthony Hales, Joyce Culpepper, Hudson Holliday, Patrick Lee, and Sandy Kane Smith None ORDER TO APPROVE NEW PRIVATE ROAD NAME AMSTERDAM DR There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of new private road name. Upon the motion made by Joyce Culpepper and seconded by Sandy Kane Smith, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to approve new private road name Amsterdam Dr. Ordered and adopted, this the 6th day of June, 2011. Voting AYE: Voting NAY: Anthony Hales, Joyce Culpepper, Hudson Holliday, Patrick Lee, and Sandy Kane Smith None
'PEARL RIVER COUNTY DEPARTMENT OF PLANNING & DEVELOPMENT Ed Pinero. Director - f1 ii1lll.~[fjjjjpg{f[lm rc()ulllulef Reginald Oliver. Planner ~ four'erfii!j'!trol'lrivcrcoifflry,jl(!l MEMORANDUM Board MeetingDate: June.6,2011 TO: Anthony Hales, President and Board Supervisors Dook (lj50 Pa~~ 320 FROM: Reggie Oliver, Planning and Development I!.. fd, SUBJECT: J)A TE: Pearl River Hazard Mitigation Plan Update State #839 - FEMA #299 May 26, 20 II Please review and approve [he following invoices to be paid to AlvlEC Ealth & Environmental, Inc, (AMEC): Invoice Num.!l~r XI 7325741 XI 7325&44 Date 4/12/2011 5/1212011 Amount $ I 2,514.50 $ 5,476,50 $17,991.00... "... ~. ".."...-,,,..L~"""Jr"-J""\' Total Federal Share: Total In-Kind Share: Total Payments Paid: <... H'<H.. -, "$4';,Vl.U. $42,750. 0 $ 2,250. 00 $24,579. 0 The shared costs were revised by the Federal Emergency Management Agency (FEMA) from ~O 20 to 95-5 (%) on November 4, 20i 0,
Rsmlllance Address: AMEC Earth & Environmental, tnc. 24376 Network Place Chicago, IL 60673-1376 Invoice ame& Pearl River County 204 S. Jul1a Sireol D"partment of Planning & Developmenl Poplarville, MS 39470 Attention: Reginald Oliver Rs: Peao1 River LHMP For Prol lonal Service. Rendered through: 312512011 Invoice # : Xt73~5741 Invoice Date: 411212011 AMEC ProJect: 56721000t Contract Number: Task Order 1 MSA Contract dated: May 24, 201 0 Task Ordar No. 1 Comp/at'lOdato: Soplemb., 30, 2011 Total Project Foe Authorized Percent Complele as 01 312512011 Fee Earned To Date Le.. Previou. Billmgs Current Billing Amount Amount Due Ihls Involco 45,000.00 82.43 37,093.50 24,579.00 12,514.50 12,514.50 - Number Outstanding Involc lor This Prelect Date Amount Balance )(17325406 1210612010 7,929.00 7,929.00 ;:t732~741 ~ 041121201 t 12.51<.50. t2,51-t.50 ':'.. - Profoc! Manager: Foster,Jean!ne,4lJen P~one: 303.443 7639 Terms: Nelthlrty (30) days {unl otljelwl.e negotlaled}. Aller Ihirty (30) days Irom Inyolc. dalo a lal0 oherge 01 one and one-half percenl {1.5%j par month, Or the maximum rale allowed by law may be charged. Credit cards accepled. PleaSB quote j \ V 'ce numberwilh remiuance. DIrect all biuin 'in iriss fo your AMEC Prolect Manager. PI vi.1i our lie.1 http:\\www.amec.com U.S. Fed,fat Tax ID#91 1641772
Projecl: 567210001 Po.rl Rrv.r LAMP Involc. #: X17325741 Phase: u*".~ wu F... ReglOr Transaction Oato Class I Employes Name Ind 613 Prol lon.1 Lov.1 13 Pfeil fof Marcf11 mee!!oo 00*5. tlwilllda' eto. for membe...! Hours Rate AmQ:ul1l Blgelow 1 Eddio R 0310112011 To Plcliwne for mgailoo to oroson} RISk AnalysIs pf plan!q rul!l1il Bigelow, Eddie R 03/0212011 Picayune Annex Bigelow, Eddie R 0310412011 Ptep f$( Match B mljo!loo In p@f'!iue Bigelow, Eddie R 0310812011 10 PQPlNYlI!o po goals. sellon limns. tic. Bigolow, Eddi. R 0310912011 Vlotk on Poo1arrllfa and Pk;avl.lna anoex.! Bigelow, Eddie R Work on and co~ele WlVeXpt 0311412011 Bigelow,Eddie Mari. R 0113112011 Enttf C;1lkal FaeMies ella!1: historic properties. elc. Bigelow,Eddie Mario R 0210112011 Chapler 4 yulnerabl!ltv Assessment Blgelow,Eddl. Marie R 0210712011 Chapter 2 Ae1IOn Items chart and tov/ow: Mar complete dralt. 7.00 8.00 8.00 7.00 5.00 8.00 """57:00 3.00 3.00 6.00 98.4600 98.4600 98.4600 98.4600 98.4600 98.4600 98.4600 98.4600 689.22 787.68 787.68 689.22 492.30 590,76 5,612.22 295.38 295.38 590.76 Blgelow,Eddle Marie R 0;>.10812011 Chap!er 4... C MP; wab sites and other d~m~ activitias.wamjilq and resoonse. actmtie$. Blgelow,Eddle Marie R 0210912011 f9rr... ~!!f.a-~dii!m "ad fo/mating, Communlcal1ons w.,. ~ II " r r.r~;j0l~ NilJ011:1!j'l!~(m,(I-.!m.., ", ' fllgatgw,eolliv Marie R 02JiOi201 i Review CO!kal Fa-cim!es HAlUS info/malion from slaio Plan 5.00 4.00 98.4600 98.4600..,' tw..tl.4~. <r "'_.~'" ~,Ou ' 98.4600 492.30 393.84.. - ~,,,.. 186,&2..., Total: Proressfonaf lovel13 614 ~ 614. ProfessIonal Luvu114 -Moore,Patrick Wlf!!am R 031011201 t Pi4nn;oo meotioo in P1caWDQ.M Moore,Petrick William R 03l01ll2011 rrs'.. ello Pop!arv!lfe, MS aod ",[lend p an dove!ooroan1 meeting with Eddie Bigolow. Tota': 614.. Professdonal Level 14 616 - Professional level 16 Foster,Jeanfna Allan Foster.Jeanfne Allen Total: Professional tel/el16 617,. Professional Level 17 o R 0;>.10012011 021141201 t ''''''23:00 80.00 3.00 5.00 "..... 8:00 6.00 1.50 2.00 "'''''''''3:50 3.50 107.0700 t07.0700 126.5000 126.6000 2,264.58 7,876.80 321.21 535.35 056.56 856.56 189.75 253.00 442.75 Paga :3
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Invoice RemU'anc. Address: AMEC Earlh & Envlronmenlal, Inc. 24376 Nolwork Place Chicago, IL 60673-1376 Pearl River Counly 204 S. Jull. Sireel Departmenl of Planning & Developmenl POpl.Nillo, MS 39470 Attention: RegInald Oliver Re: Pearl River LHMP for ProfessIonal Services Rendered through; 4/2912011 MSA Conlracl dolod: May 24. 2010 Task Ordor No.1 Complelicin dale: September 30,2011 T aiel Project Fee Authotized Porcon! Complete as of 4/29/2011 Fee Earned To Dale Less PrevIous Billings Current Billing Amount Amount DUe Ihls Invoice Invoice #: Invoice tiale : AMEC Projacl : Conlract Numbor : 45,000.00 X17325844 5/12/2011 567210001 Task Order 1 Book 0150 Pa9' 324 94.60 42,570.00 37,093.50 5,476,50 5,476.50 Humber Outstanding Invoices ror This ProJecl oal" Amount Balance X17325741 X17325B44 0411212011 o!'/1212n11 12,514.50 12,514,50 5. ~i'6.50 " ~ 5:4?~,S.0.... --t \ ~... _ ',~.. Project Manager: Fosler,Jeanlne Allen Phone': 303 443 7839 Terms: Net Ihlrty (30) days (unless otherwise negotiated). After thirty 130) days lrom InvoIce dale a late charge 01 CIne and one hall percent (1.5%) per rtlclnlh, or the maximum rale allowed by law may be charged. Credit cards accepted. Ploas quo! Invoice number with cemillance. Dlrecl II billi 9 inquiries fo your AMEC Project Manager. Please 'i ur website at htlp:\\www.amec.com U.S. Federal Tax 10 # 91 1641772
,... ame& Pro,e.,: 567210001 Po.rll1lver LHMP Invole." : X17325844 PIlasa: HH ~... Fees RegfOT Transaction Dale Class / Employee Name Ind 609 ~ Administrative levels?adtick,rosemary A?(eblll and lnvq!cfng Pedrick,Rosemary A PWili and Inyolclng?edrrck,Rosemary A Prebill and Il)\I'Qldoo R R R Tolal : Admlnlsl,.!! Lo.elg Total Task: UH..,.,... Total Phas.:.of.. _ "II,... Total Fees 0:JJ30120 11 0410512011 0411312011 Houfs 0,10 0,10 0,20 """""0:40 MO 60,40 Rato Hook 0150 Pa9? m Amount 74.5300 7.45 74,5300 7.45 74,5300 14,91 29.81 29.81 5,477,80 5,477.60 fees 5,477.80 Expenses 0.00 Tolol 5,477.80 T 01.1 Pro,ec!: 507210001 - Pe.rI River LHMP 5,477.80 Page ; 3
MEMORANDOM TO: FROM: DATE: SUBJECT: Anthony Hales, President and Board of supervisors",]) Sandy Peters, E9ll Coordinator, E9ll Addressing ~ \" May 31, 20ll Book 0150 Pa9. 326 Amsterdam Dr, new private road This office is presenting a request for the property ovmer(s) of 67 Quail Ct to name their private driveway Amsterdam Dr. Per our E-911 Ordinance, when there are three or more residential structures on one driveway, it has to be named. In this case there is one property owner and will have three residential structures on the property. The customer(s) is aware that he or she is respollsi ble for the purchase and installation of the road sign and that (he sign must be posted within 30 days from the approval date. Attached you will find the signatures, parce1(s), and map of the property. sp: Attachment Cc: Adrian Lumpkin, County Administrator
PEARL RIVER COUNTY ROAD NAME VERIFICATION FORM PRIVATE Requested Road Name: AMSTERDAM DR ------------~==~~~~~------------ Supervisor:..:::J.::.oyt..::c::::e...:C::..:u::.Jlp::..:e:.t::pJ:;pe::;r -- Unit:.::.2 Map Location: --=Tc::5.::;S.:..R:.;.1 :...;7W",- Section:,---,-7 Map Page(s): _---'2"'1'---_ Directions: From: --=G:;;.:E::;;O;;.:R,;.;;G:;;.:E::...WI:..:.:..;:S"'E:.;.R"'D'-- To: --.:Q:::;U::;A.:.:I::.L.::.CT.:..- Go approximately..:.1;:;.64;..;;3'-- Feet on Left to private gravel road. Address: 67 QUAILCT Post Office:...::C::::a::..:ff::::'e:.;;re:- Fire Department:.o.:H:::.en~le:::.;y~fi:::.:el.:::.d,;..-4;:!6::.,::1l:...- Communily: --=M=IL=.L..;;C.:;.;R-=E=-EK:.;.=.2A"- GraveIiPaved:...::G""ra::.;v;;:;el:- Tax Parcel Number:...:6::.,:1."-73:;;.:0:.,:7""00::,:0::::00;::;0:,:2:.:.134::...:.. Commenle (subdivision, number of residents, etc.): THREE OR MORE RESIDENTIAL STRUCTURES ON ONE DRIVEWAY E-911 Addressing Office Employee Signature: SANDY PETERS Received: 5118111 Approved: Filed:
1!" ' ' PEARL RIVER COUNTY PETITION OF PROPERTY OWNER(S) FOR PRIVATE ROAD NAME BQO~,)lS6 Pagp. lie nat,,: May 17,2011 This petition mo$t be signed by au the property owner(s) whose property adjoins the new private rood. Tbe road name cannot be more tlian fioecji ([5) C/uJr(fClers, including SPlices, Once the road name has been approved, THE PROPERTY OWNERS ARE RESPONSILE FOR PURCHASING AND ERECTING A ROAD NAME SIGN within 30 days in accordancewltb tbe Pearl Rifer County Enhanced 911 Ordinance. Once road sign has been erected, then the new addr~ses will be Issued, The sigus shall be blue with willt. rellcctlve letters, Non-CQmpUp"oo may,""suit in a $$4}.OO fillq per proper!)' owner. I (we) the pr9p!lrty Owner(s) request tbe following prirutc road name; o l-:\ms1ty-r\wy\ _ D{' I (we) understand the reason for tbis I'oqoast Is to Improve the emergency t'0sponse to my (our) residence add that my (our) current address is will 10 cbang I (we) undersland that this is a private road alld will not be mllintained by Pearl RI~er COllnty. rf!l/;2pj!fcl!- ~7s~t.~~~r~.---------------- DONNA WALTON Name i'nnted Phone PhO/'Jt\ FOR OffiCE US NL Y RECEIVED; ~ APPROVED:~ FILED:
CJL MBMMAS03 06/30/2011 14:37 Board Minutes Minute Book Text Detail Book 0150 Page 329 CIRCUIT CLERK PERSONNEL Date 6/ 6/2011 WHITFIELD ENGAGEMENT LETTERS ON VFD PAGE 13 ORDER TO APPROVE CIRCUIT CLERK'S PERSONNEL The~e came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of personnel changes in the Circuit Clerk's Office. upon the motion made by Hudson Holliday and seconded by Sandy Kane Smith, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to app~ove the following and attached personnel changes in the Circuit Clerk's Office: Melinda Bowman Deputy Clerk Hire full-time Ordered and adopted, this the 6th day of June, 2011. Voting AYE: voting NAY: Anthony Hales, Joyce Culpepper, Hudson Holliday, Patrick Lee, and Sandy Kane Smith None ORDER TO APPROVE ENGAGEMENT LETTERS FOR VOLUNTEER FIRE DEPARTMENT FINANCIAL STATEMENTS There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of engagement letters for financial statements on Volunteer Fire Department. Upon the motion made by Patrick Lee and seconded by Joyce Culpepper, the following order to-wit: Be It Ordered by the Pearl River County Board of Supervisors to authorize President to sign attached engagement letters for financial statements on Volunteer Fire Departments. Ordered and adopted, this the 6th day of June, 2011. Voting AYE: Voting NAY: Anthony Hales, Joyce Culpepper, Hudson Holliday, Patrick Lee, and Sandy Kane Smith None
flfteelmt JUDICIAl.. DiSTRicT ANTHONY MOZINGO Cl1lCIJlf JUDGE -"URV1'!;1.U.:... flfteelmtjudlcial..di8trlct OmCEO'f 6j PR~=~=U PURVIS. Mil COURT DEPT. - CML 801-403-2324 PAX; 801-403 2325 ~vtckie P. ~~p & tv'" 1rcult erk OJL OF PEARL RIVER COUNTY '330 COURT TERlIIS: SECOND MONDAY IN JANUARY FOURTH MONDAY IN FEBRUARY FIRST MONDAY IN APRIL THIRD MONDAY IN MAY FIRST MONDAY IN JULY THIRD MONDAY IN AUOUST. ~ FIRST MONDAY IN OCTOBER fj/lll't THIRD MONDAY IN NOVEMBER 200 S. MAIN STREET POPLARVILLE, MISSISSIPPI 39470 MARRIAGE LICENSE VOTERS REGISTRATION COURT DEPt - CRIMINAL 601-403-2300 EXT. 328 60H03 2323 FAX: 601-403-2338. FAX: 601-403 2327 TO: Bool: 0150 f ay. 330 FROM: DATE: MAY 31, 2011 RE: MELINDA BOWMAN Please consider this my request to hire. Melinda Bowman, effective May 31, 2011 as a full-time Deputy Clerk In the Circuit Clerk's Office. Thank you for your attention to this matter.
Whitfield & Company P.c. Cortified Public Accountants 220) Adcox Road Picayune. MIssissippi 39466 331 Memb~r American lnstitule otcpas Mississippi Society orcpj\s PhOne, (601)199 2366 F"" (601) 799 2320 May 25,2011 To the Pearl River County Board of Supervisors and the Board of Commissioners Amackertown Fire District Pearl River County, Mississippi Book 0150 P'9~ 331 This letter is to confirm our understanding of the terms and objectives of our engagement and the nature and limitations of the services we will provide. We wiii perform the following services: I. We will compile, from information you provide, the statement of assets, liabilities and net assets- modified cash basis of Amackertown Fire District as of September 30, 20 I 0, and the related statement of revenues, expenses, and changes in net assets - modified cash basis for the year then ended. We will compile the financial statements and issue an accountant's report thereon in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to present in the form of financial statements, information that is the representation of management without undertaking to express any assurance on the financial statements. A compilation differs significantly from a review or an audit of fmancial statements. A compilation does not contemplate performing inquiry, analytical procedures, or other procedures performed in a review. Additionally, a compilation does not contemplate obtaining an understanding of the entity's internal control; assessing fraud risk; tests of accounting records by obtaining sufficient appropriate audit evidence through inspection, observation, confirmation, the examination of source documents (for example, cancelled checks or bank images); Or other procedures ordinarily performed in an audit. Therefore, a compilation does not provide a basis for expressing any level ofassurance on the fmancial statements being compiled.
Our engagement cannot be relied upon to disclose errors, fraud, or illegal acts that may exist. However, we will inform you of any material errors and of any evidence or information that comes to our attention during the performance of our compilation procedures that fraud may have occurred. In addition, we will report to you any evidence or information that comes to our attention during the performance of our compilation procedures regarding illegal acts that may have occurred, unless they are clearly inconsequential. We have no responsibility to identify and communicate deficiencies in your internal control as part of this engagement. lf, for any reason, we arc unable to complete the compilation of your financial statements, we will not issue a report on such statements as a resuiq~f~jevlil~g<rojent. Management has elected to omit substantially all the disclosures ordinarily included in financial statements prepared on the modified cash basis of accounting. If we are not independent, our report will include; "We are not independent with respect to Amackertown Fire District". 2. We will also post the general ledger for thc year and reconcile bank accounts. In addition, we will assist in updating the depreciation schedule based on useful life and methods as determined by you. You are responsible for making all management decisions and perfomting all management functions, and for designating an individual with suitable skill, knowledge. or experience to oversee any bookkeeping services; tax services. or other services we provide. You are responsible for evaluating the adcquacy and results of the services performed and accepting responsibility for such services. You are responsible for establishing and maintaining internal controls. including monitoring-ongoing activities. Kent Whitfield is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee for these services will be $1,500 for the compilation and other services as described above. The fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the work performed. If additional time is necessary, we will discuss it with you and obtain your approval before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. 2
We appreciate Ihe opportunity 10 be of service 10 you and believe Ihis letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree wilh Ihe terms of our engagement as described in Ihis letter, please sign the enclosed copy and return it to us. Sincerely, wz;:~~cft4 Certified Public Accountants Acknowledged: Pearl River County Board of Supervisors N";~7? ~p- 2.011 Date 3..._--_..._... _------
Member American Imlilute ofcpas Mississippi Society olcpas Whitfield & Company P.e. CertmecJ Publia Account8nts 220 1 Adcox Road Picayune, Mississippi 39466 Phone: (601 )799 2366 h.: (60 I )799 2320 33~ May 25,20]1 Book 0150 P.lg" 334 To the Pearl River County Board of Supervisors and the Board of Commissioners Carriere Fire District Pearl River County, Mississippi This letter is to confirm our understanding of the terms and objectives of our engagement and the nature and limitations of the services we will provide. We will perform the following services: I. We will compile, from information you provide, the statement of assets, liabilities and net assets- modified cash basis of Carriere Fire District as of September 30, 20] 0, and the related statement of revenues, ex:penses, and changes in net assets - modified cash basis for the year then ended. We will compile the financial statements and issue an accountant's report thereon in accordance wiih Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to present in the form of financial statements, information that is the representation of management without undertaking to ex:press any assurance on the financial statements. A compilation differs significantly from a review or an audit of financial statements. A compilation does not contemplate performing inquiry, analytical procedures, or other procedures performed in a review. Additionally, a compilation does not contemplate obtaining an understanding of the cntity'sintemal control; assessing fraud risk; tests of accounting records by obtaining sufficient appropriate audit evidence through inspection, observation, confirmation, the ex:amination of source documents (for ex:arnple, cancelled checks or bank images); or other procedures ordinarily performed in an audit. Therefore, a compilation does not provide a basis for ex:pressing any level of assurance on the financial statements being compiled.
335. Our engagement cannot be retied upon to disclose errors, fraud, or illegal acts that may exist. However, We will inform you of any material errors and of any evidence or information that comes to our attention during the performance of our compilation procedures that fraud may have occurred. In addition, we will report to you any evidence or information that comes to our attention during the performance of our compilation procedures regarding illegal acts that may have occurred, unless they are clearly inconsequential. We have no responsibility to identify and communicate deficiencies in your intemal control as part of this engagement. If, for any reason, we are unable to complete the compilation of your financial statements, we will not issue a report on such statements as a result of this engagement. 800k ~150 Pa'l~ 335 Management has elected to omit substantially all the disclosures ordinarily included in financial statements prepared on the modified cash basis of accounting. If we are not independent, our report will include; "We are not independent with respect to Caniere Fire District". 2. We will also post the general ledger for the year and reconcile bank accounts. In addition, we will assist in updating the depreciation schedule based on useful life and methods as determined by you. You are responsible for making all management decisions and performing all management functions, and for designating an individual with suitable skill, knowledge, or experience to oversee any bookkeeping services, tax services, or other services we provide. You are responsible for evaluating the adequacy alld results of the services performed and accepting responsibility for such services. You arc responsible for establishing and maintaining internal controls, including monitoring ongoing activities. Kent Whitfield is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee for these services will be $2,625 for the compilation and other services as described above. The fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the work performed. If additional time is necessary, we will discuss it with you and obtain your approval before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. 2
We appreciate the opportunity to be of service to you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of Our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, ~~~~~/4 Certified Public Accotmtants Acknowledged: Pearl ill ver County Board of Supervisors N~~ I-t-ZP/l Date )
Metn/Jer American lnstituleofcpas Mississippi Soo;;itty ofcpas Whitfield & Company P.C. Cstti5ed Public Accountants 2U11 Adco, Road Picayune. Mississippi 39466 Phone: (601) 199 2366 Fa" (61)1) 199 2)2Q May 25, 2011 To the Pearl River County Board of Supervisors and Ihe Board of Commissioners Crossroads Fire District. Pearl River County, Mississippi This letter is to confinn our understanding of the terms and objectives of our engagement and the nature and limitations of the services we will provide. We will perform the following services: I. We will compile, from information you provide, the statement of assets, liabilities and net assets- modified cash basis of Crossroads Fire District as of September 30, 20 to, and the related statement of revenues, expenses, and changes in net assets - modified cash basis for the year then ended. We will compile the financial statements and issue an accountant's report thereon in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of II compilation is 10 present in the form of financial statements, information that is the representation of management without undertaking to express any assurance on the financial statements. A compilation differs significantly from a review or an audit of financial statements. A compilation does nol contemplate performing inquiry, analytical procedures, or other procedures performed in a review. Additionally, a compilation does not contemplate obtaining an understanding ofthe entity's intemal control; assessing fraud risk; tests of accounting records by obtaining sufficient appropriate audit evidence through inspection, observation, confirmation, the examination of source documents (for example, cancelled checks or bank images); or other procedures ordinarily performed in an audit. Therefore, a compilation does not provide a basis for expressing any level of assurance on the financial statements being compiled.
Our engagement cannot be relied upon to disclose errors, fraud, or illegal acts thai may exist. However, we will inform you of any material errors and of any evidence or 1nfonnalion Ihat comes to our attention during the performance of our compilation procedures that fraud may have occurred. In addition, we will report to you any evidence or infonnation that comes to our attention during the performance of our compilation procedures regarding lilegal acts that may have occurred, unless they are clearly inconsequential. We have no responsibility 10 identify and communicate deficiencies in your internal control as part of this engagement. If, for any reason, we are unable 10 complete the compilauon of your financial statements, we will not issue a report on such statements as a result of this engagement. Book 0150 P~9' JJB Management has elected to omit substantially all the disclosures ordinarily included in fmandal statements prepared on the modified cash basis of accounting. IT we are not independent, our report will include; "We are not independent with rcspect to Crossroads Fire Distriet". 2. We will also post the general ledger for the year and reconcile bank accounts. In addition, we will assist in updating the depreciation schedule based on useful life and methods as detennined by you. You are responsible for making all management decisions and performing all management functions, and for designating an individual with suitable skill, knowledge, or experience to oversee any bookkeeping services, tax services, or other services we provide. Vou are responsible for evaluating the adequacy and results of the services performed and accepting responsibility for such services. Vou are responsible for establishing and maintaining internal controls, including monitoring ongoing activities. Kent Whitfield is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee for these services will be $1,125 for the compilation and other services as described above. The fee is based on anticipated cooperation from your persoanel and the assumption that unexpected circumstances will not be encountered during the work performed. If additional time is necessary, we will discuss it with you and obtain your approval before we incur tbe additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. 2-
We appreciate the opportunity to be of service to you and believe this letter accurately summarizes the significant tenns of our engagement. If you have any questions, please let us know. If you agree with the tenns of our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, ~;:C~L~ Certified Public Accountants Acknowledged: Pearl River County Board of Supervisors Date 3
Mem.ber Arnetican Institute otcpas Mis.sbsippi Society otcpas Whitfield & Company P,C, Cari{fiBd Public Accountants 2201 Adcox Road Picayune, Mississippi 39466 Phone: (601)199-2366 Fax: (601) 799 2)20 May 25, 201 1 To the Pearl River County Board.of Supervisors and the Board of Commissioners DerbylWhitesand Fire District Pearl River County, Mississippi Book OISO P.19~ 340 This letter is to confirm our understanding of the terms and objectives of our engagement and the nature and limitations of the services we will provide. We will perform the following services: I. We will compile, from information you provide, the statement of assets, liabilities and net assets- modified cash basis of Derby/Whitesand Fire District as of September 30, 2010, and the related statement of revenues, expenses, and changes in net assets - modified cash basis for the year then ended. We will compile the financial statements and issue an accountant's report thereon in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to present in the form of financial statements, information that is the representation of management without undertaking to express any assurance on the financial statements. A compilation differs significantly from a review or an audit of financial statements. A compilation does not contemplate performing inquiry, analytical procedures, or ouler procedures performed in a review. Additionaily, a compilation does not contemplate obtaining an understanding of the entity's internal control; assessing fraud risk; tests of accounting records by obtaining sufficient appropriate audit evidence through inspection, observation, confmnation, the examination of source documents (for example, cancelled checks or bank images); or other procedures ordinarily performed in un audit. Therefore, a compilation does not provide a basis for expressing any level of assurance on the financial statements being compiled.
3'1 I Our engagement cannot be relied upon to disclose errors, fraud, or illegal acts that may exist. However, we will inform you of any material errors and of any evidence or information that comes to our attention during the performance of our compilation procedures that fraud may have occurred. In addition, we will report to you any evidence or information that comes to our attention during the performance of our compilation procedures regarding illegal acts that may have occurred, unless they are clearly inconsequential. We have no responsibility to identify and communicate deficiencies in your internal control as part of this engagement. If, for any reason, we are unable to complete the compilation of your financial statements, we will not issue a report on such statements as a resull(qf1jhoo~pg6ltlent. Management has elected to omit substantially all the disclosures ordinarily included in financial statements prepared on the modified cash basis of accounting. If we are not independent, our report will include; "We are not independent with respect to Derby/Whitesand Fire District". 2. We will also post the general ledger for the year and reconcile bank: accounts. In addition, we will assist in updating the depreciation schedule based on useful life and methods as determined by you. You are responsible for making all management decisions and performing all management functions, and for designating an individual with suitable skill, knowledge, or experience to oversee any bookkeeping services, tax services, or other services we provide. You are responsible for evaluating the adequacy and results of the services performed and accepting responsibility for such services. You are responsible for establishing and maintaining internal controls, including monitoring ongoing activities. Kent Whitfield is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee for these services will be $1,500 for the compilation and other services as described above. The fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances wi1l not be encountered during the work performed. If additional time is necessary, we will discuss it with you and obtain your approval before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. 2
We appreciate the opportunity to be of service to you and believe lhis letter accurately summarizes the significant terms of our engagement. [f you have any questions, please let us know. [fyou agree with the terms of our engagement as described in tbis letter, please sign the enclosed copy and return it to lis. Sincerely, I to'/l.~j./.j~~ ~ Whitfield & ~;~?a;;p. ; Certified Public Accountants Acknowledged: Pearl River County Board of Supervisors Date 3
Member American lnslitute ofcpas Mississippi Society ofcpas Whitfield & Company P.C. Certifiod Public Accountants 2201 Adcox Road Picayune, Mississippi 39466 Phone: (ISO I) 799 2366 Fox: (ISOI) 799 2)20 May 25.201 I To the Pearl River County Board of Supervisors and the Board of Commissioners Henleyfield Fire District Pearl River County. Mississippi Book 0150 P'9' J4J This letter is to confirm our understanding of the terms and objectives of our engagement and the nature and limitations of the services we will provide. We will perform the following services: 1. We will compile. from infomlation you provide, the statement of assets, liabilities and net assets- modified cash basis of Henleyfield Fire District as of September 30, 2010, and the related statement of revenues, expenses, and changes in net assets - modified cash basis for the year then ended. We will compile the financial statements and issue an accountant's report thereon in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to present in the form of financial statements, information that is the representation of management without undertaking to express any assurance on the financial statements. A compilation differs significantly from a review or an audit of financial statements. A compilation does not contemplate performing inquiry, analytical procedures, or other procedures performed in a review. Additionally, a compilation does not contemplate obtaining an understanding of the entity's internal control; assessing fraud risk; tests of accounting records by obtaining sufficient appropriate audit evidence through inspection, observation, confirmation, the examination of source documents (for example, cancelled checks or bank images); or other procedures ordinarily performed in an audit. Therefore, a compilation does not provide a basis for expressing any level of assurance on the financial statements being compilcd.
Our engagement cannot be relied upon to disclose errors, fraud, or illegal acts that may exist. However, we will inform you of any material errors and of any evidence or information that comes to our attention during the performance of our compilation procedures that fraud may have occurred. In addition, we will report to you any evidence or information that comes to our attention during the performance of our compilation procedures regarding illegal acts that may have occurred, unless they are clearly inconsequential. We have no responsibility to identify and communicate deficiencies in your internal control as part of this engagement. If, for any reason, we are unable to complete the compilation of your financial statements, we will not issue a report on such statements as a result of this engagement. Management has elected to omit substantially all the disclosures ordinar,il?c, i~_cluded in fmancial statements prepared on the modified cash basis ofaccounrffi~.(l (f'9~ 344 If we are not independent, our report will include; "We are not independent with respect to Henleyfield Fire District". 2. We will also post the general ledger for the year and reconcile bank accounts. In addition, we will assist in updating the depreciation schedule based on useful life and methods as determined by you. You are responsible for making all management decisions and perfonning all management functions, and for designating an individual with suitable skill, knowledge, or experience to oversee any bookkeeping services, tax services, or other services we provide. You are responsible for evaluating the adequacy and results of the services performed and accepting responsibility for such services. You are responsible for establishing and maintaining internal controls, including monitoring ongoing activities. Kenl Whitfield is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee for these services will be $1,500 for the compilation and other services as described above. The fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the work performed. If additional time is necessary, we will discuss it with you and obtain your approval before we incur the additional costs. Our invoices for these fees will be rendered each month as 'work progresses and are payable on presentation. 2
We appreciate the opportunity (0 be of service to you and believe this leiter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. ffyou agree with the terms of our engagement us described in tills letter, please sign the enclosed copy and return it to us. 3LJ 5 Sincerely, Acknowledged: Pearl River County Board of Supervisors 74~"Wd4 Nl:~ d;"'/:f~~/'ckj{ Date rf~~ ~ 2-P/( 3
Whitfield & Company P.C. Cerlified pubric Accountants 2201 Adcox Road Picayune, Mississippi 39466 Ml,"~lr American Institute ofcpas Mississippi Society ofcpas Phone: (601)199.2J66 Fax: (601)199 2120 May 25, 2011 To the Pearl River County Board of Supervisors and the Board ofcomrnissioners McNeill Fire District Pearl River County, Mississippi Book 0150 Pag_ 346 nus letter is to confirm our understanding of the terms and objectives of our engagement and the nature and limitations of the services we will provide. We will perform the following services: 1. We will compile, from information you provide, the statement of assets, liabilities and net assets- modified cash basis of McNeill Fire District as of September 30, 2010, and the related statcmcnt of revcnues, expenses, and changes in nct assets - modified cash basis for the ycar then ended. We will compile the financial statements and issue an accountant's report thereon in accordance with Statements on Standards for Accounting and Revicw Scrvices issued by the American Institute of Certified Public Accountants. The objective of a eompilation is to present in the form of financial statements, information that is the representation of management without undertaking to express any assurance on the financial statcments. A compilation diffcrs significantly from a review or an audit of financial statements. A compilation does not contemplate performing inquiry, analytical procedures, or other procedures performed in a review. Additionally, a compilation does not contemplate obtaining an understanding of the entity's internal control; assessing fraud risk; tests of accounting records by obtaining sufficient appropriate audit evidence through inspection, observation, confirmation, the examination of source docwnents (for example, cancelled checks or bank images); or other procedures ordinarily performed in an audit. Therefore, a compilation does not provide a basis for expressing any level of assurance on the financial statements being compiled.
Our engagement cannot be relied upon to disclose errors, fraud, or illegal acts that may exist. However, we will inform you of any material errors and of any evidence or information that comes to our attention during the performance of our compilation procedures that fraud may have occurred. In addition, we will report to you any evidence or information that comes to our attention during the performance of our compilation procedures regarding illegal acts that may have occurred, unless they are clearly inconsequential. We have no responsibility to identify and communicate deficiencies in your internal control as part of this engagement. If, for any reason, we are unable to complete the compilation of your financial statements, we will not issue a report on such statements as a result of this engagement. Management has elected to omit substantially all the disclosures ord!l'llid~'yqiftlltidelhn financial statements prepared on the modified cash basis of accounting. Ifwe are not independent, our report will include; "We are not independent with respect to McNeill Fire District". 2. We will post the general ledger for the year and reconcile bank accounts. In addition, we will assist in updating the depreciation schedule based on useful life and methods as determined by you. You are responsible for making all management decisions and performing all management functions, and for designating an individual with suitable skill, knowledge, or experience to oversee any bookkeeping services, tax services, or other services we provide. You are responsible for evaluating the adequacy and results of the services performed and aceepting responsibility for such services. You are responsible for establishing and maintaining internal controls, including monitoring ongoing activities. Kent Whitfield is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee for these services will be $1,500 for the compilation and other services as described above. The fee is based on anticipated cooperation from your personnel and 'the assumption that unexpected circumstances will not be encountered during the work performed. If additional time is necessary, we will discuss it with you and obtain your approval before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. 2
We appreciate the opportunity to be of service to you and believe this letter accurately swnmarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sigcl the enclosed copy!lnd return it to us. Sincerely, ~~~~~c# Certified Public Accountants Acknowledged: Pearl River County Board of Supervisors 3
Member American [nstitulc orcpas Mississippi Society ofcpas Whitfield & Company p,e. Certified Public Acrounlonls 220t Adco. Road Picayune, Mississippi 39466 Phon" (601)799-2366 Pax, (601)799-2320 May 25, 2011 To the Pearl River County Board of Supervisors and the Board of Conunissioners Nicholson Fire District Pearl River County, Mississippi This letter is to confirm our understanding of the terms and objectives of our engagement and the nature and limitations of the services we will provide. We Will perform the following services: 1. We will compile, from information you provide, the statement of assets, liabilities and net assets- modified cash basis of Nicholson Fire District as of September 30, 2010, and the related statement of revenues, expenses, and changes in net assets - modified cash basis for the year then ended. We will compile the financial statements and issue an accountant's report thereon in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to present in the form of fmancial statements, information that is the representation of management without undertaking to express any assurance on the financial statements. A compilation differs significantly from a review or an audit of financial statements. A compilation does not contemplate performing inquiry, analytical procedures, or other procedures performed in a review. Additionally, a compilation does not contemplate obtaining an understanding of the entity's internal control; assessing fraud risk; tests of accounting records by obtaining sufficient appropriate audit evidence through inspection, observation, confmnation, the examination of source documents (for example, cancelled checks or bank images); or other procedures ordinarily performed in an audit. Therefore, a compilation does not provide a basis for expressing any level of assurance on the fmancial statements being compiled.
350 Our engagement cannot be relied upon to disclose errors, fraud, or illegal acts that may exist. However, we will inform you of any material errors and of any evidence or information that comes to our attention during the performance of our compilation procedures that fraud may have occurred. In addition, we will report to you any evidence or information that comes to our attention during the performance of our compilation procedures regarding illegal acts that may have occurred, unless they are clearly inconsequential. We have no responsibility to identify and commlllicate deficiencies in your internal control as part of this engagement. If, for any reason, we are unable to complete the compilalion ofy~lmr.ftf)wm J5Q statements, we will not issue a report on such statements as a result of this engagement. Management has elected to omit substantially all the disclosures ordinarily included in financial statements prepared on the modified cash basis ofaccounting. If we arc not independent, our report will include; "We are not independent with respect to Nicholson Fire District". 2. We will also post the general ledger for the year and reconcile bank accounts. In addition, we will assist in updating the deprcciation schedule based on useful life and methods as determined by you. You are responsible for making all inanagement decisions and performing all management functions, and for designating an individual with suitable skill, knowledge, or experience to oversee any bookkeeping services, tax services, or other services we provide. You are responsible for evaluating the adequacy and results of the services performed and accepting responsibility for such services. You are responsible for establishing and maintaining internal controls, including monitoring ongoing activities. Kent Whitfield is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee for these services wi II be $ [,500 for the compi lation and other services as described above. The fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the work performed. If additional time is necessary, we will discuss it with you and obtain your approval before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. 2
We appreciate the opportunity to be of service to you and believe lhis letter accurately summarizes the significant terms of our engagement. If you have nny questions, please let us know, If you agree with the tenns of our engagement as described in this letter, plcase sign the enclosed copy and return it to us, Sincerely, 1k/~/j'//c/4 Whitfield & C;:;~.~ Certified Public Accountants Book 1)15~ r'9~ JSl Acknowledged: Pearl River County Board of Supervisors Nrun~~~ t!::j.~ 6-C U?f( Date 3
35~ Member American Institute ofcpas Missls,ippi Society ()fcpas Whitfield & Company p,e. Certified Publfa Accountants 2201 Adcox Rood Picayune, Mississippi 39466 Phone: (601) 799 2366 F~" (601)799 2320 May 25, 2011 To the Pearl River County Board of Supervisors and the Board of Commissioners North Central Fire District Pearl River County, Mississippi Book 0150 Pag" 352 This letter is to confirm our understanding of the tenns and objectives of our engagement and the nature and limitations of the services we will provide. We will perfonn the following services: 1. We will compile, from information you provide, the statement of assets, liabilities and net assets- modified cash basis of North Central Fire District as of September 30, 20 I 0, and the related statement of revenues, expenses, and changes in net assets - modified cash basis for the year then ended. We will compile the financial statements and issue an accountant's report thereon in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to present in the form of financial statements, information that is the representation of management without undertajdng to express any assurance on the fmancial statements. A compilation differs significantly from a review or an audit offinancial statements. A compilation does not contemplate perfonning inquiry, analytical procedures, or other procedures performed in a review. Additionally, a compilation does not contemplate obtaining an understanding of tile entity's internal control; assessing fraud risk; tests of accounting records by obtaining sufficient appropriate audit evidence through inspection, observation, confirmation, the examination of source documents (for example, cancelled checks or bank images); or other procedures ordinarily perfonned in an audit. Therefore, a compilation does not provide a basis for expressing any level of assurance on the financial statements being compiled.
353 Our engagement cannot be relied upon to disclose errors, fraud, or illegal acts that may exist. However, we will inform you of any material errors and of any evidence or information that comes to our attention during the performance of our compilation procedures that fraud may have occurred. In addition, we will report to you any evidence or information that comes to our attention during the performance of our compilation procedures regarding illegal acts that may have occurred, unless they are clearly inconsequential. We have no responsibility to identify and communicate deficiencies in your internal control as part of this engagement. If, for any reason, we are unable to complete the compilation Of Y1,udilfl!llcial 353. ok I IJ Part'" statements, we WIll not Issue a report on such statements as a resu r of s engagement. Management has elected to omit substantially all the disclosures ordinarily included in financial statements preparcd on the modified cash basis of accounting. Ifwe are not independent, our report will include; "We are not independent with respect to North Central Fire District". 2. We will also post the general ledger for the year and reconcile bank accounts. In addition, we will assist in updating the depreciation schedule based on usefullifc and methods as determined by you. You are responsible for making all management decisions and performing all management functions, and for designating an individual with suitable skill, knowledge, or experience to oversee any bookkeeping services, tax services, or other services we provide. You are responsible for evaluating the adequacy and results of the services performed and accepting responsibility for such services. You are responsible for establishing and maintaining internal controls, including monitoring ongoing activities. Kent Whitfield is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee for these services will be $1,500 for the compilation and other services as described above. The fee is based on anticipated cooperation from your personnel and the asswnption that unexpected circumstances will not be encountered during the work performed. If additional time is necessary, we will discuss it with you arid obtain your approval before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. 2
We appreciate the opportunity to be of service to you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the (erms of our engagement as described in this leiter, please sign the enclosed copy and return it to us. Sincerely, Book 0150 p~,)~ 354 Acknowledged: Pearl River County Board of Supervisors Ljt~1G -. J4~ N~~\ ((, p~ I ~"'$' ~.J /R- ~~ 2. 0 11 Date 3
Member American lnstituteorcpas Mississippi Society ofcpas Whitfield & Company P,C, Certifiod Public Account8nts 2201 Adcox Rood Picayune, Mississippi 39466 Phone: (601) 799 2366 Fax: (601)799 2)20 May 25, 2011 To the Pearl River County Board of Supervisors and the Board ofconunissioners Northeast Fire District Pearl River County, Mississippi Book 0150 Page 355 This letter is to confirm our understanding of the terms and objectives of our engagement and the nature and limitations of the serviees we will provide. We will perform the following services: 1. We will compile, from information you provide, the statement of assets, liabilities and net assets- modified cash basis of Northeast Fire Distriet as of September 30, 2010, and the related statement of revenues, expenses, and changes in net assets - modified cash basis for the year then ended. We will compile the financial statements and issue an accountant's report thereon in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to present in the form of financial statements, information that is the representation of management without undertaking to express any assurance on the fmandal statements. A compilation differs significantly from a review or an audit offmancial statements. A compilation does not contemplate perfolming inquiry, analytical procedures, or othcr procedures performed in a review. Additionally, a compilation does not contemplate obtaining an understanding of the entity's internal control; assessing fraud risk; tests of accowlting records by obtaining sufficient appropriate audit evidence through inspection, observation, confirmation, the examination of source documents (for example, cancelled checks or bank images); or other procedures ordinarily performed in an audit. Therefore, a compilation does not provide a basis for expressing any level of assurancc on the fmancial statements being compiled.
35r. Our engagement cannot be relied upon to disclose errors, fraud, or illegal acts that may exist. However, we will infonn you of any material errors and of any evidence or information that comes to our attention during the performance of our compilation procedures that fraud may have occurred. In addition, we will report to you any evidence or information that comes to our attention during the performance of OUr compilation procedures rcgarding illegal acts that may have occurred, unless they are clearly inconsequential. We have no responsibility to identify and communicate deficiencies in your internal control as part of this engagement. Bool; 0150 f 'Q. J5b If, for any reason, we are unable to complete the compilation of your financiai statements, we will not issue a report on such statements as a result of this engagement. Management has elected to omit substantially all the disclosures ordinarily included in financial statements prepared on the modified cash basis of accounting. If we are not independent, our report will include; "We are not independent with respect to Nortbeast Fire District". 2. We will also post the general ledger for the year and reconcile bank accounts. In addition, we will assist in updating the depreciation schedule based on useful life and methods as determined by you. You are responsible for making all management decisions and performing all management functions, and for designating an individual with suitable skill, knowledge, or experience to oversee any bookkeeping services, tax services, or other services we provide. You are responsible for evaluating the adequacy and results of the services performed and accepting responsibility for such services. You arc responsible for establishing and maintaining internal controls, including monitoring ongoing activities. Kent Whitfield is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee for these services will be $1,500 for the compilation and other services as described above. The fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the work performed. If additional time is necessary, we will discuss it with you and obtain your approval before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. 2
We appreciate the opportunity to be of service to you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know, If you agree with the tenns of our engagement as described in this letter, please sign the enclosed copy and return it to us, 351 Sincerely, Bool: I)IS~ f'o9' 357 Acknowledged: Pearl River County Board of Supervisors Date 3
Member Amerlean Inslifute ofcpas Misj(ssippi SocietyofCPAS Whitfield & Company P,C, Certified Public Accountants 220 I Adcox Road Picayune, Mississippi 39466 Phone: (601)799 2366 Fox; (601) 799 2320 May 25,2011 To the Pearl River County Board of Supervisors and Ihe Board of Commissioners Pine Grove Fire District Pearl River County, Mississippi Boof. 01S0 rage 3SB This letter is to confmn our understanding of the terms and objcctives of our engagement and the nature lind limitations of the services we will provide. We will perform the fouowing services: 1. We will compile, from information you provide, the statement of assets, liabilities and net assets- modified cash basis of Pine Grove Fire District as of September 30, 2010, and the related statement of revenues, expenses, and changes in net assets - modified cash basis for the year then ended. We will compile the fmancinl statements and issue an accountant's report thereon in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants, The objective of a compilation is to present in the form of financial statements, information that is the representation of management without undertaking to express any assurance on the financial statements. A compilation differs significantly from a review or an audit of financial statements. A compilation does not contemplate performing inquiry, analytical procedures, or other procedures performed in a review. Additionally, a compilation does not contemplate obtaining an understanding of the entity's internal control; assessing fraud risk; tests of accounting records by obtaining sufficient appropriate audit evidence through inspection, observation, COnfirmation, the examination of source documents (for example, cancelled checks or bank images); or other procedures ordinarily performed in an audit. Therefore, a compilation does not provide a basis for expressing any level of assurance on the financial statements being compiled.
Our engagement cannot be relied upon to disclose errors, fraud, or illegal acts that may exist. However, we will inform you of any material errors and of any evidence or information that comes to our attention during the performance of our compilation procedures that fraud may have occurred. In addition, we will report to you any evidence or information that comes to our attention during the performance of our compilation procedures regarding illegal ncts that may have occurred, unless they are clearly inconsequential. We have no responsibility to identify and communicate deficiencies in your internal control as part of this engagement. If, for any reason, we are unable to complete the compilation of your financial statements, we will not issue a report on such statements as a result of this engagement. Book 0150 h9" 359 Management has elected to omit substantially all the disclosures ordinarily included in financial statements prepared on the modified cash basis of accounting. If we are not independent, our report will include; "We are not independent with respect to Pine Grove Fire District". 2. We will also post the general ledger for the year and reconcile bank accounts. In addition, we will assist In updating the depreciation schedule based on useful life and methods as determined by you. You are responsible for making all management decisions and performing all management functions, and for designating an individual with suitable skill, knowledge, or experience to oversee any bookkeeping services, tax services, or other services we provide. You are responsible for evaluating the adequacy and results of the services performed and accepting responsibility for such services. You are responsible for establishing and maintaining Internal controls, including monitoring ongoing activities. Kent Whitfield is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another Individual to sign it. Our fee for these services wijl be $1,500 for the compilation and other services as described above. The fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the work performed. If additional time is necessary, we will discuss it with you and obtain your approval before we incur the additional costs. Our Invoices for these fees will be rendered each month as work progresses and are payable on presentation. 2
We appreciate the opportunity to be of service to you and believe Ihis letter accurately summarizes lhesignificant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and retum it to us. 3~o Sincerely, ~;;::%~~4 Certified Public Accountants Oook 0150 P'9" 360 Acknowledged: Pearl River County Board of Supervisors Date flllt~ tjofo Nam~~ k~1 1k?/~Jt~, - ZOf/ 3
Member American instime ofcpas Mississippi Society ofcpas Whitfield & Company P.C. Certffied Public Accaunlanfs 220 I Adcox Road Picayune) Mississippi 39466 Phone: (601) 199 2366 F~<: (601) 199 2ll0 May 25, 2011 To the Pearl River County Board of Supervisors and the Board of Commissioners Southeast Fire District Pearl River County, Mississippi Book Ot50 f'jge 361 This letter is to confinn our understanding of the tenns and objectives of our engagement and the nature and limitations of the services we will provide. We will perfonn the following services: I. We will compile, from infonnation you provide, the statement of assets, liabilities and net assets- modified cash basis of Southeast Fire District as of September 30, 20 I 0, and the related statement of revenues, expenses, and changes in net assets - modified cash basis for the year then ended. We will compile the financial statements and issue an accountant's report jhereon in accordance with Stajements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to present in the form of financial statements, infonnation that is the representation of management without undertaking to express any assurance on the financial statements. A compilation differs significantly from a review or an audit of financial statements. A compilation does not contemplate performing inquiry, analytical procedures, or other procedures performed in a review. Additionally, a compilation does not contemplate obtaining an understanding of the entity's internal control; assessing fraud risk; tests of accounting records by obtaining sufficient appropriate audit evidence through inspection, observation, confirmation, the examination of source documents (for example, cancelled checks or bank images); or other procedures ordinarily perfonned in an audit. Therefore, a compilation does not provide a basis for expressing any level of assurance on the financial statements being compiled.
Our engagement cannot be relied upon to disclose errors, fraud, or illegal acts that may exist. However, we will inform you of any material errors and of any evidence or information that comes to our attention during the performance of our compilation procedures that fraud may have occurred. In addition, we will report to you any evidence or information that comes to our attention during the performance of our compilation procedures regarding illegal acts that may have occurred, unless they are clearly inconsequential. We have no responsibility to identify and communicate deficiencies in your internal control as part of this engagement. If, for any reason, we are unable to complete the compilation of your financial statements, we will not issue a report on such statements as a result of this engagement. Book 0150 Pa9~ 362 Management has elected to omit substantially all the disclosures ordinarily included in financial statements prepared on the modified cash basis of accounting. Ifwe are not independent, our report will include; "We are not independent with respect to Southeast Fire District". 2. We will also post the general ledger for the year "and reconcile bank accounts. In addition, we will assist in updating the depreciation schedule based on useful life and methods as determined by you. You are responsible for making all management decisions and performing all management functions, and for designating an itidividual with suitable skill, knowledge, or experience to oversee any bookkeeping services, tax services, or other services we provide. You are responsible for evaluating the adequacy and results of the services performed and accepting responsibility for such services. You are responsible for establishing and maintaining internal controls, including monitoring ongoing activities. Kent Whitfield is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee for these services will be $1,500 for the compilation and other services as described above. The fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the work performed. If additional time is necessary, we will discuss it with you and obtain your approval before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. 2
We appreciate the opportunity to be of service to you and believe this letter accurately sununarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the encloscd copy and return it to us. Sincerely, ~t:~~~~ Certified Public Accountants Bao~ 0150 Page 363 Ac\cnowledged: Pearl River County Board of Supervisors Date I 3
Member American Institute ofcpas Missi,,;ppi Society ofcpas Whitfle1d & Company P.C. C.n~i.cI Public Accounlanls 220 I Adcox Road Picayune, Mississippi 39466 Poon.: (601) 199 2366 Fax' (601) 199 mo May 25, 2011 To the Pearl River County Board of Supervisors and the Board of Commissioners Steephollow District Pearl River County, Mississippi This letter is to confinn our understanding of the tenns and objectives of ollr engagement and the nature and limitations of the services we will provide. We will perfonn the following services: 1. We will compile, from information you provide, the statement of assets. liabilities and net assets- modified cash basis of SteephoUow Fire District as of September 3D, 2010, and the related statement of revenues, expenses, and changes in net assets - modified cash basis for the year then ended. We will compile the financial statements and issue an accountant's report thereon in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The objective of a compilation is to present in the fonn of financial statements, infonnation that is the representation of management without undertaking to express any assurance on the financial statements. A compilation differs significantly from a review or an audit of financial statements. A compilation does not contemplate perfonning inquiry, analytical procedures, or other procedures perfonned in a review. Additionally, a compilation does not contemplate obtaining an understanding of the entity's intemal control; assessing fraud risk; tests of accounting records by obtaining sufficient appropriate audit evidence through inspection, observation, confinnation, the examination of source documents (for exanlple, cancelled checks or bank images); or other procedures ordinarily perfonned in an audit. Therefore, a compilation does not provide a basis for expressing any level of assurance on the fmancial statements being compiled.
2L.s Our engagement cannot be relied upon to disclose errors, fraud, or illegal acts that may exist. However, we will inform you of any material errors and of any evidence or information that comes to our attention during the performance of our compilation procedures that fraud may have occurred. In addition, we will report to you any evidence or information that comes to our attention during the perfonnance of our compilation procedures regarding illegal acts that may have occurred, unless they are clearly inconsequential. We have no responsibility to identify and communicate deficiencies in your internal control as part of this engagement. If, for any reason, we are unable to complete the compilation of your financial stutements, we will no/issue a report on such statements as a resuftpclf CI\~ lingagamient. Management has elected to omit substantially all the disclosures ordinarily included in fmancial statements prepared on the modified eash basis of accounting. If we are not independent, our report will include; "We are not independent with respect to Steephollow Fire District". 2. We will also post the general ledger for the year and reconcile bank accounts. In addition, we will assist in updating the depreciation schedule based on useful life and methods as detennined by you. You are responsible for making all management decisions and performing all management functions, and for designating an individual with suitable skill, knowledge, or experience to oversee any bookkeeping services, tax services, or other services we provide. You are responsible for evaluating the adequacy and results of the serviees perfonned and accepting responsibility for such services. You are responsible for establishing and maintaining internal controls, including monitoring ongoing activities. Kent Whitfield is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fee for these services will be $1,500 for the compilation and other services as described above. The fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the work performed. If additional time is necessary, we will discuss it with you and obtain your approval before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. 2
We appreciate the opportunity to be of service to you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely, ~~~~~./4 Certified Public Accountants Acknowledged: Pearl River County Board of Supervisors 3
CJL MBMMAS03 06/30/2011 14:37 Board Minutes Minute Book Text Detail Book 0150 Page 367 MICRO SEAL ADD ON ROAD LIST Date 6/ 6/2011 SOLID WASTE GRANT FOR COLLECTION PROJECT PAGE 15 ORDER TO APPROVE ADD ON ROADS SCHEDULED FOR MICRO-SEAL There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of add on roads for Micro-Seal. Upon the motion made by Hudson Holliday and seconded by Joyce Culpepper, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to approve attached add on roads scheduled for Micro-Seal. Ordered and adopted, this the 6th day of June, 2011. Voting AYE: voting NAY: Anthony Hales, Joyce Culpepper, Hudson Holliday, Patrick Lee, and Sandy Kane Smith None ORDER TO APPROVE SOLID WASTE GRANT FOR HOUSEHOLD HAZARDOUS WASTE COLLECTION PROJECT There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of Solid Waste Grant. Upon the motion made by Sandy Kane smith and seconded by Joyce Culpepper, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to authorize President to sign attached Solid Waste Grant for Household Hazardous waste Collection Project. Ordered and adopted, this the 6th day of June, 2011. Voting AYE: Voting NAY: Anthony Hales, Joyce Culpepper, Hudson Holliday, Patrick Lee, and Sandy Kane Smith None
<,9' -..) r<"l i., = ~,., c-. ~ '" "' on '=' ~ o c = April 13,2011 Roads scheduled for Micro-Seal ROAD NAME LENGTH C. G. Smith Rd 1475 Dickerson Rd 2250 Stafford Rd -. 2350 Oak Allee 3100 Hackberry Cr 312 Pin Oak Ct 406 Hawkins Dr 900 Burk Station 1175 Openwood East 1210 Openwood West 2575 Cassidy Dr 3208 LumpkinRd 10210 Tierra Lago Dr 2765 Anastasia Dr 5494 Wilson Dr 415 Marie Dr 415 ShavonDr 650 Osborn Moody Rd - 12500 (Derby-Whitesand Rd.Tee to Ben Sones Bridge) Garrett McGill Rd - 11000 (Hwy 11 to Pop City Limit) BeoByrdRd 6400 Grady Brown Rd 8415 Hickory Grove Rd 9600 I WIDTH SQ. YARDS $AMTISQYD TOTAL PER ROAD 18 2,950 $ L81 $ 5,339.50 20 5,000 $ L81 $ 9,050.00 20 5,222 $ L81 $ 9,452.22 20 6,889 $ L81 $ 12,468.89 20 693 $ L81 $ 1,254.93 20 902 $ L81 $ 1,633.02 20 2,000 $ L81 $ 3,620.00 20 2,611 $ L81 $ 4,726.11 20 2,689 $ L81 $ 4,866.89 20 5,722 $ L81 $ 10,357.22 20 7,129 $ L81 $ 12,903.29 20 22,689 $ L81 $ 41,066.89 16 4,916 $ L81 $ 8,897.16 16 9,767 $ L81 $ 17,678.47 12 553 $ L81 $ 1,00L53 I 12 553 $ l.81 $ 1,001.53 I 12 867 $ L81 $ 1,568.67 I 18 25,000 $ LSI $ 45,250.00 20 24,444 $ l.81 $ 44,244.44 18 12,800 $ L81 $ 23,168.00 18 16,830 $ 1.81 $ 30,462.30 20 21,333 $ L81 $ 38,613.33 Total Miles/Sq. Yards: 16.44.. 181,560 $ l.81 $ 328,624.40
rr.,,3 (") \.. 0- '" "" 0-. '" <0..,., '" '" <> g May 24, 2011 laddons: ROAD NAME Shivers St.. Caney Ford Rd McNeilllSteephollow Rd Bouie Rd (Ceasar store-n) Ben Byrd Rd (Xrds - Cnty Line) Whitesand Rd SycamoreRd LENGTH WIDTH SQ. YARDS $ AMTI SQ }'1) TOTAL PER ROAD 1380 20 3,067 $ 1.81 $ 5,550.67 1728 26 4,992 $ 1.81 $ 9,035.52 5822 18 11,644 i $ 1.81 $ 21,075.64 10400 20 23,111 $ 1.81 $ 412~~ 6635 20 14,744 $ 1.81 $ 26,687.44 875 18 1,750 $ 1.81 $ 3,167.50 13000 20 28,889 I) i.8i 1$ 52,288.89 5500: 201 12,222 $ 1.81 1$ 22,122.22 i i Total MileslSq. YflTtis: 8.59 100,419 i $ 1.81 $ 181,758.99 Grand Total for Additional Roads $ 510.]83.40 Grand Total for AIl Roads
3'10 STATE OF MISSISSIPPI GOVERNOR MISSISSIPPI DEPARTMBN1' OF ENVIRONMENTAL QUALITY TRlJO't o. fjst1e~, ExECUTIVE DIR.ECTOA May 18,2011 Adrian Lumpkin Pearl River County Board of Supervisors P.O. Box 569 PoplalYille, MS 39470 Dear Mr. Lumpkin: Please find enclosed three copies of the modification for the Grant Agreement between the Mississippi Department of Environmental Quality and Pearl River County Board of Supervisors. Please have the proper authority sign all three copies and return them as soon as possible to rue (Attn: Brad Ware). After execution ofibe grant by our Executive Director an original will be relullled to you. Please note that OUf mailing address is P.O. Box 2261, Jackson, MS 39225. Please feel free to call me at (60 l) 961 51 07 with any questions you may have. Sincerely, are Contracts Division Directof Enclosures CONTRAcr DIVISION POST OFFICE BOX 226 I )ACK$()N. MrssJsslI'J'J 39225 2261 TE,: (601) 961 5107 FAX: (601) %1 5715 www,d<q,,,,,c,ms,us AN EQUAl. Or~'''HnUNrIY EMI'I.{}\'tm
MISSISSIPPI DEPARTMENT OF ENVIRONMENTAL QUALITY ASSIST ANCE AGREEMENT AGREEMENT TYPE Cooperative Agreement Grant Agreement Assistance Amendment IRECtPIENT I PEARL RIVER COUNTY BOARD OF SUPERVISORS Ip.O. BOX 569 POPLARVILLE, MS 39470 ISSUING OFFICE MS DEPT. OF ENVIRONMENTAL QUALITY IOFFICE OF POLLUTION CONTROL P. O. BOX 2261 JACKSON, MS 39225 ASSISTANCE PROGRAM LOCAl GOVERNMENT SOLID WASTE ASSISTANCE PROGRAM Assistance ID No. SW752-Ml Date of Staff Approval 18-Mav-11 Reolpient Type COUNTY Tax ID No. X PROJECT MANAGER ADRIAN LUMPKIN COUNTY ADMINISTRA H9RI: 0151) P.9" 311 PROJeCT MANAGER :LUIS MURILLO SOLID WASTE POLICY, PLANNING AND GRANTS BRANCH STATUTORY AUTHORITY SECTION 17-17-65. MS CODE ANN.! IPROJECT TITLE AND DESCRIPTION,HOUSEHOLD HAZARDOUS WASTE COLLECTION PROJECT IPROJECTCOCATfON STATE PEARL RIVER MS FUNDS MDEQ Amount This Action -- Allocated (4049)!MDEQ Amount This Action -- Competitive (4050) Recipient Contribution Other Contribution Total Project Cost APPROVED BUDGET Personnel.._. Indirect Travel Equipment Suoolles.Educatlonal Material Construction Other Total Charges ~YMENT PROJECT PERIOD The projecl period shall begin upon execution of the grant agreement by the Executive Director of MeEQ and end no later than DECEMBER 31 2011 TOTAL PROJECTED PERtOD COST $ 15,494.00 Former Award This Action Amended Totai-j $ 15,494.00 I X I I $ 15,494.00 $ 15,494.00 $ 15,494.00.
37~ ~nssissippi DEPARTMENT OF ENVIRONMENTAL QUALITY PEARL RIVER COUNTY BOARD OF SUPERVISORS GRANT AGREEMENT MODlFICA TlON NO.1 Modification No.1 extends the ending date of the grant agreement from June 30, 2011 to December 31,2011. Except as it is modified by the provisions of this Grant Agreement Modification No.1 the Standard Terms and Conditions of this Grant Agreement Number SW752 shall remain in full force and effect and all other provisions thereof arc hereby incorporated and reaffirmed as if fully set forth herein. The State of Mississippi, acting by and through the Mississippi Department of Environmental Quality, hereby offers assistance/amendment to the PEARL RIVER COUNTY BOARD OF SUPERVISORS up to and not exceedin!f$'1s)!pj.f.oo fclhhe support of approved budget period effort described in application (including all application modifications) cited in this agreement for the HOUSEHOLD HAZARDOUS WASTE COLLECTION PROJECT. MISSISSIPPI DEPARTMENT OF ENVIRONMENTAL QUALITY Trudy D. Fisher Executive Director Date PEARL RIVER COUNTY BOARD OF SUPERVISORS
CJL MBMMAS03 06/30/2011 14:37 Board Minutes Minute Book Text Detail Book 0150 Page 373 PICAYUNE SCHOOL LEASE Date 6/ 6/2011 MAY 2011 BOARD MINUTES APPROVED PAGE 17 ORDER TO APPROVE PICAYUNE SCHOOL LEASE There came on this day to be considered by the Board of supervisors of Pearl River County, Mississippi, the matter of picayune School Lease. Upon the motion made by Sandy Kane Smith and seconded by Hudson Holliday, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to approve attached Picayune School Lease. Ordered and adopted, this the 6th day of June, 2011. Voting AYE: Voting NAY: Anthony Hales, Joyce Culpepper, Hudson Holliday, Patrick Lee, and Sandy Kane smith None ORDER TO APPROVE MAY 2011 BOARD MINUTES There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of May 2011 Board Minutes. Upon the motion made by Hudson Holliday and seconded by Patrick Lee, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to approve May 2011 Board Minutes. Ordered and adopted, this the 6th day of June, 2011. Voting AYE: Voting NAY: Anthony Hales, Joyce Culpepper, Hudson Holliday, Patrick Lee, and Sandy Kane Smith None
DEANSHAW ' S'oIpCMtendenl "REm' HARRELL Aui$tanl Supuinlendenl PICAYUNE SCHOOL DiSTRICT 706 Goodyear Boulevard PicaYune. Mississippi 39466 (601) 798 3230 Fax (60 I) 798 1742 Fl\ANK MCCARDLE Fedenl P/ognmts nln:dcl" VERADEECI! Currirulwn DiteClor lisaphnton. Finance Diredor May 18.2011 Mr. David Earl Johnson Chancery Clerk P.O. Box 431 Poplarville. MS 39470 Book 0150 P,go J74 SUBJECT: Recording 16 th Section Document (I) Dear Mr. Jolmson: Enclosed is (I) document to be recorded by the County Board of Supervisors. I have enclosed a check for $ 12.00 for the recording fee (I @ $12.00 each). ' Document /I Lessee Tyne of Document PLS#3 DANNICA L. CRAWFORD RESIDENTIAL LEASE '. Please return the original copy to the Picayune School Districl. Thank you for your assistance in this m~ller. Sin;;L.j~ 2kie Lumpkin Bookkeeper Enclosure (1)
3'15 Boof; 0150 P'y" 375 Indexing Instructions: 0.16 acre(s), Part 2, Lot 4 Greenview S ubdivisi on Section 16, Township 6S, Range 17W City of Picayune After Recording Mail To 1 Prepared By: Picayune School District 706 Goodyear Blvd. Picayune, MS 39466 601-798-32301 Fax-60 1-798-1742 PLS# 3 Lessee Dannica 1. Crawford 2768 Burnt Bridge Road Picayune, MS 39466 60 1-798-4513/601-325-8729 STATE OF l\nssissippi COUNTY OF PEARL RIVER SIXTEENTH SECTION PUBLIC SCHOOL TRUST LANDS COMMERCIAL LEASE AGREEMENT THIS AGREEMENT, made and entered into this, the 22nd day of February 2011, by and between the Board of Education of the Picayune School District, (hereinafter c alled "LESSOR"), WHOSE ADDRESS IS 706 Goodyear Boulevard, Picayune, Mississippi 39466, telephone (601)798-3230,and DANNICA L. CRAWFORD (hereinafter called "LESSEE"), whose address is 2768 Burnt Bridge Road, Picayune, Mississippi, 39466, telephone (601-798-4513/601-325-8729).
WITNESSETH: That, for the term and in consideration of the rentais hereinafter set foith, and the covenants, conditions, and by the authority and under the direetion of the BOARD OF EDUCATION OF THE PICAYUNE SCHOOL DISTRICT, as recorded in Minute Book c:ivl, Page~ It Q),does hereby lease and rent unto LESSEE the following described land, to-wit: Section 16, Township 6 South, Range 17 West Conunence at point where the South right-of-way of Palestine Road intersects the West right-of-way of Greenview Drive; thence run due South along the West right-of-way of Greenview Drive a distance of 188.00 feet more or less, this being the Point of Beginning. From said point thence run West a distance of a distance of 120.00 feet more or less; thence run South a distance of 60.00 feet more or less; thence run East a distance of 120.0arfuetl!tll<!)~q.or:J\l3ss to the West right-of-way of Greenview Drive; thence run due North along said right-of-way of Greenview Drive a distance of 60.00 feet more or less to the Point of Beginning, [containing 0.16 acre more or less, 106 Greenview Drive]. The term of this lease shall be for twenty-five (25) years, beginning on the 22nd day of Februan' 2011, and terminating on the 21st day of February 2036, at which time the Lessee shall have a prior right, exclusive of all other persons, to re-lease said property at an annual rental based on the then appraised fair market value of the land excluding buildings and improvements not then owned by LESSOR. LESSEE covenants and agrees to pay as rent to LESSOR the sum of TWO HUNDRED AND FOUR DOLLARS AND NO/I00 ($204.00) per annum, in advance, on or before the anniversary of this lease each year, subject to any rent adjustment clause as herein included. LESSEE may use an escrow account at a local bank for this annual disbursement. Before rent will be accepted each year, however, LESSEE must provide proof of payment of ad valorem taxes for the City of Picayune and Pearl River County. (a) The 10 ', 20 th, and 30 th almiversary dates of the commencement of this Lease Agreement shall be the effective dates of rental adjustments, and on such dates the amount of annual rental due and payable hereunder shall be adjusted in the manner hereafter described to reflect the current fair market rental value of the subject property. LESSOR shall use its best efforts to cause the subject property to be reappraised and a redetermination made of the annual fair market rental amoimt within six months before any readjustment date. In the event the LESSOR shall fail to instigate reappraisal within the six months preceding any rent adjustment date LESSOR shall not be deemed to have waived this provision requiring rent adjustment, and in such event (at any time after a rent adjustment date) LESSOR may proceed to have the lease premises reappraised and an adjusted rent dctermined for any such readjustment period. The adjusted rent shall be effective on the required adjustment date and LESSEE shall pay any deficiency to LESSOR within fifteen (15) days of the determination of the adjusted rent. The reappraisal shall be made pursuant to the Mississippi Code of 1972, 29-3-69, or pursuant to the statute then in effect goveming such leases and procedures for determining fair market rental value. The reappraisal shall establish the fair market value of the prope11y unencumbered by this 2
3'71 lease and shall reflect the market rate of return at the time but shall be no less than the minimum acceptable percentage provided by the statute in effect. Unless altered by the procedures described below, the amount of rent so determined as of each rental adjustment date shall be paid until the next rental adjustment date or for the balance of the lease as the case may be. The appraisal process described in this subparagraph (a) may be referred to hereafter as the Statutory Procedw-e. The cost of the reappraisal shall be bome by the LESSEE, using an appraiser selected by LESSOR. (b) Should the Statutory Procedure result in an increase in rent over the amount previously due, LESSEE, by notice in writing given to the LESSOR within 15 days after receiving notice of the increase, shall have the right to elect an alternate method of determining the CutTent fair market rental value of the subject property (the "Alternate Procedure") as follows: (I) LESSEE may provide an appraisal by limajl]»aisjlf Imving the qualifications hereafter described giving an opinion of current fair market allllual rental value based on the (l) the fair market value of the land unencumbered by this lease and (II) a reasonable percentage of return on comparable land investments as of the rental adjustment date. The written report of LESSEE'S appraiser shall be delivered to LESSOR within 45 days after the date on which LESSOR gave notice of an increase in rent under the Statutory Procedure. UPON FAILURE TO PROVIDE AN ALTERNATE APPRAISAL WITHIN THE TIME ALLOWED, LESSEE SHALL FORFEIT THE RIGHT TO PURSUE THE ALTERNATE PROCEDURE, AND ANNUAL RENT DETERMINED UNDER THE STATUTORY PROCEDURE SHALL BECOME DUE AND PA Y ABLE. (2) The two appraisers shall make a good faith effort to reconcile their differences. If they have been unable to do so within 10 days after delivery of the report of LESSEE'S appraiser, the two appraisers within such 10 day period shall each submit the names of three appraisers having the qualifications hereafter described who practice in Mississippi to sen'e as a review appraiser, and they shall select the review appraiser from nanles in common on the two lists. If there is no name in common on the two lists, or if the person selected shall decline to sen'e, then each appraiser shall submit another list of three names of persons meeting the same criteria. (3) The review appraiser shall review and analyze the two appraisal reports, and if needed, inspect the land, consult with the two appraisers, review their assumptions and souree information and request corrections, revisions, and additions to the appraisal reports. The review appraiser may also consider relevant information from his own files, conduct such independent investigation as he deems appropriate and may consider 3
comparable transactions which occmred after the rental adjustment dale. (4) The review appraiser shall report his opinion of arulual fair market rent and such amount shall be accepted by LESSOR and LESSEE as the current fair mmke! rental value of the subject property. ) If LESSEE requests the Alternate Procedure, LESSEE shall pay all fees and expenses of the LESSEE'S appraiser, the review appraiser and any udditional charges of LESSOR'S appraiser, The review appraiser, however, shall perform his dulies in an independent and il11paj1iai manner irrespective of the source of payment of his fees and expenses, (d) The annual rentals on any adjustment date shall not be reduced below the al110unt established upon the initial date of this lease except upon determination by the Statutory Procedure, 600k 0150 P09" J76 (e) The amount of rent determined in the above manner shall be remitted on or before the rental adjustment date or, if the rental adjustment procedures are concluded after such dale, then promptly upon conclusion of such procedures effecti ve as of the rental adjustment date, (f) The rcnt adjustment procedures will nol delay the due date of rent at the existing annual rate and will not affect LESSOR'S right to declare a default if such rent is not timely paid, (g) LESSEE'S appraiser and tile review appraiser must be members of the same organization of appraisers as LESSOR'S appraiser, OJ' an organization having higher requirements for admission, and lllust have the same or higher designation (such as, for example, Member, Appraisal Instirute). If LESSOR'S appraiser belongs to more than one organization, the other appraisers must belong to the organization having the highest standards and qualifications for membership. If the organization has multiple designations for appraisers, the review appraiser and LESSEE'S appraiser lllust hold the same or a higher designation as held by LESSOR'S appraiser. LESSEE covenants and agrees to pay any and all general taxes, including City of Picayune and Pearl River County ad valorem taxes, and special assessments, if ever any thereby, applicable to the above described propej1y and LESSEE'S interest therein. Special Assessments must be imposed by specific authority and not by the Board of Education of the Picayune School District. Lessee may assign this lease in its enlirety whereupon the LESSEE shall be relieved of all obligations accruing subsequent to the assignment. However this lease may only be assigned uponlhe prior written approval of 1he LESSOR, LESSOR reserves the right to refuse any assignment wherein Ihe proposed LESSEE does no! have the financial ability or.creditworthiness to comply with the lease, Furthermore, before said lease may be assigned, it must be current in the payment of all rental amounts and all taxes described in Paragraph 4, [fthese requirements are not timely met, LESSOR, upon discovery of the 4
assigtullellt, may declare a forfeiture of this lease and any assiglulients or transfers temlinate or cancel said lease. Not withstanding ally thing 10 the contrary herein above contained LESSEE shall have the right to cancel this lease at any time by filing a "NOTICE OF CANCELLATION" with the Superintendent of Education who shall record the cancellation in the Office of the Chancery Clerk of Pearl River County, Mississippi. The parties herein expressly agree that if DEFAULT shall be made in the payment of any tax assessment or rent due, made pursuant to this lease, tnen and in such event of DEFAULT it shall be unlawful for the LESSOR to enter upon said premises, or any part thereof unless it is preceding at law which cannot be initiated until at least sixty (60) days have elapsed from the date of default. LESSEE shall have sixty (60) days to correct any such default before any type proceeding at law may be initiated by LESSOR. If LESSEE is adjudicated to be in default of this lease, LESSEE agrees to pay reasonable court costs and reasonable at10rney fees. Book QI5') P.J9-379 In the event of any FORFEITURE, DEFAULT, OR CANCELLATION of this lease or termination of the term therefore as aforesaid, said LESSEE shall quit. deliver up and surrender possession of the leased property. and all LESSOR owned structures and improvements thereon to the said LESSOR, and thereupon this lease and all agreements and covenants on the LESSOR'S behalf to be performed and kept, shall cease, terminate and be utterly void, the same as if the lease had not been made. In addition thereto, the LESSOR shall be entitled to whatever remedies it may have at law, or equity for the collection of any unpaid rental hereunder, or for any other sums for damages or other wise, that it may have sustained on account of the LESSEE'S nonfulfillment or nonperformance of the terms and conditions ofthls lease. Upon expiration or tennination of this lease, all improvements made by the LESSEE during the term of the lease then and on that date situated on the land shall become the property of the LESSOR. except that the LESSEE shall have sixty (60) days after expiration or termination 10 remove any improvements made by LESSEE. However. LESSEE shall during said time of removal pay the pro-rata rent in effect at the time of said expiration or tennination. If the improvements are removed, LESSOR shall have the right to require the LESSEE to remove all foundations and paved areas. fill!jjly excavations with soil material suitable as a foundation support for further construction and generally restore the premises to a condition suitable for constnlction, use, and occupancy by others. 8. The LESSEE shall be responsible for any damages that may be caused to LESSOR'S property by the activities of the LESSEE under this lease, and shall exercise due diligence in the protection of all improvements, timber and other property of LESSOR. which may be located on the lease property or in the vicinity thereof, against fire, damage. or waste from any and all other cause. 9. LESSEE agrees to hold and save harmless, protect and indemnify LESSOR and the State of Mississippi from and against any and all loss, damages, claims. suits or actions at law, judgments and costs, including attomey's fees, which may arise or grow out of any injury or death of persons, or connected with the LESSEE'S exercise of any right granted or 5
conferred hereby, or the LESSEE'S use, maintenance, operation or condition of the property herein leased or the activities thereon conducted by LESSEE, whether sustained by LESSEE, their respective agents or employees, or by any other persons, or corporations which seek to hold LESSOR liable. 10. Notwithstanding any provisions of tlus lease containing a DEFAULT provision, any present or future holder of a moligagc or deed of trust representing money loaned on these facilities, shall have the right of a sixty (60) day notice of default within whicll to cure any DEFAULT which may be cured by the payment of money. In addition, for any other DEFAULT for which a forfeiture of said lease may be invoked, such holder of snch mortgage or deed of trust shall be entitled to a notice in writing of the claimed DEFAULT and shall have a reasonable time, which shall not be less than HI'!!11t%b5"lFa0 'lo either require the correction of such DEFAULT or in lieu thereof to protect itself through the exercise of a power of sale and thereby acquire a leasehold in said property and correct such DEFAULT. LESSEE hereby covenants and agrees to notify the LESSOR of the existence of all such mortgages, deeds of trust or other secured encumbrances and that, in the absence of such notice, LESSOR has no obligation whatever to notify any such holder of said encumbrance. 11. LESSEE shall have quiet and peaceful possession of said property as long as compliance is made by LESSEE with the terms of this agreement. 12. It is expressly agreed by and between the parties that the LESSEE will not made any alterations upon the said property without the express written consent of LESSOR and that the LESSEE will Dot occupy or use, not permit to be occupied or used, the said property, for any business deemed extra-hazardous on account of fire or otherwise; nor will thc LESSEE permit the same to be used for any immoral or unlawful purpose. LESSEE also covenants and agrees to maintain the said premises in a neat and orderly manner and to refrain from creating or maintairling any eyesores, unattractive nuisances, or other nuisances. 13. The LESSEE hereby covenants and agrees that if an execution or process is levied upon the said premises or if a petition of bankruptcy be filed by or against the LESSEE in any court of competent jurisdiction, the LESSOR shall have the right, at its option, to cancel this lease. The LESSEE further covenants and agrees that this lease and the interest of the LESSEE hereunder shall not, without the written consent of the LESSOR first be obtained, be subject to garnislunent or sale under execution or otherwise in any suit or proceeding which may be brought by or against LESSEE. 14. LESSOR reserves title to all oil or gas, coal, lignite or otller minerals in, all, or under said lease property, together with the right to enter and remove the same. 15. LESSOR reserves and excepts from said lease all timber now and during the term, being situated on said property with the right to ingress and agree to remove same, and with the right to sell all or any pari of said timber without any breach of any right of LESSEE bereunder. 6
361 16. This lease shall be binding upon the heirs, executors, administrators, devisees, legatees and assigns of both parties. 17. LESSOR reserves the right to grant or sell right-of-ways across any of said lands for roads, highways, railroads or any public utility line, provided only that LESSEE be paid a reasonable rental for the unexpired term of this lease, and for any damages done to LESSEE'S property or improvements located on said lands, by the GRANTEE of such right-of-way. 18. LESSEE understands, covenants and agrees that this is a Residential Lease as described in Section 29-3-33, Mississippi Code of 1972 Annotated, and as such this must be the residential home of the LESSEE. Should this property no longer constitute the residence of the LESSEE, then this lease is subject to reclassification and a different rental rate and/or termination. LESSEE further understands that he or s~1'6kllil. o'\llqfblmation to inform LESSOR in writing within 30 days if the property ceases to be the residential home of LESSEE. Failure of the LESSEE to comply with this paragraph would constitute grounds for DEPAULT on tllis lease and grounds for immediate tennination of this lease. 19. LESSEE understands, covenants, and further agrees that he or she must maintain aild keep said lease property clean so as to not become a public nuisance or menace to the public health and safety of the community. Examples of conditions constituting such a nuisance or menace could be high grass or weeds, rubbish, dilapidated fences, dilapidated buildings, dilapidated or old broken down vehicles, and other debris as described in Section 21-19-11, Mississijlpi Code of 1972 Annotated. Should the LESSOR decide that such conditions exist, LESSEE shall be given written notice to clean said property and correct the conditions by United States regular mail to the property address as contained in this lease. Failure of the LESSEE to correct said conditions within sixty (60) days of the date of said notice shall constitute grounds for DEFAULT on this lease and grounds for tennination of this lease. 20. LESSEE understands and agrees that the following actions, or inactions, on the part of tile LESSEE shall constitute a DEFAULT for which this lease may be terminated by the LESSOR. The following list is not intended to be all-inclusive, but is intended to be a quick reference for the LESSEE. Said list is as follows: a. Pailure of the LESSEE to pay the annual rent within sixty (60) days of the due date; b. Pailure of the LESSEE to pay the City of Picayune and Pearl River COlmty ad valorem taxes, and any other general taxes and assessments pursuant to Paragrajlh 4 ofthis lease; c. Improper assignment of this lease in violation of Paragraph 5 of this lease; d. Failure of the LESSEE to maintain the lease property herein as his or her residential home and/or failure to notify LESSOR in writing once the property is 7
no longer his or her residential home pursuant to Paragraph 18 of this lease; and e. Failure of the LESSEE to maintain and keep the lease property clean pursuant to Paragraph 19 of this lease. 21. SECRETARY of STATE. By virtue of the signatme below, the Secretary of State of the State of Mississippi has approved this Lease Agreement in accordance with the Secretary's authority for general supervision of 16'h Section Public School Trust Land. Approval of this Lease Agreement by the Secretary of State indicates that the Picayune Board of Education has exercised the care and skill of an ordinary prudent person to protect the beneficiaries of the 16 th Section Public School Trust Land. 22. SUPERVISORY RIGHT. The Secretary of State, as supervisory trustee, shall have the right to institute any action to enforce the terms of this Lease Agreement in the event LESSOR fails to do so in a timely manner. In the event the ~&W~l8Wp.ilI,;;tiMes legal action to enforce the terms of this Lease Agreement, he shall have all' rights as are conferred to LESSOR. IN WITNESS WHEREOF, this lease is executed by LESSOR and entered upon its minutes and is executed by LESSEE, this the 22nd 2011. pursuant to order day of Februan' LESSOR: BOARD OF EDUCATION OF THE PICA YUNE SCHOOL DISTRICT By: 0 r -r ~~ Superintendent of Education BY:-'.! ;J;-.::..:.I},)'----~.:::::.:..--t.::.,..,...}.-"'-f-,"1.=.,_cl_=:tJ=. President of thej30ard of Supervisors ----,------_ AND LESSEE By:f[J,~. ~~~WL~~L- DA 8
3S3 APPROVED SECRETARY OF STATE Q.aftkIJ~~(. C. Delbert Hosemann, Jr. Seeretary of State (Seal) STATE OF MISSISSIPPI COUNTY OF PEARL RIVER Book 0150 P.39" 383 This day personally appeared before me, the undersigned authority at law in and for the above named eounty and state, the within named Superintendent of Education and Chairperson of the Board of Edueation of the Picayune School District, who acknowledged that they signed and delivered the above and foregoing instrument of writing on the doy and date therein stated, in the capacity therein set forth, and after having been authori2ed so to do. Given under my hand and official seal on this, the ~ day of 1h ~ 2011. My Commission Expires: STATE OF MISSISSIPPI COUNTY OF PEARL RIVER This day personally appeared before me, the undersigned authority at law in and for the above named county and state, the within named DANNICA L CRAWFORD who aeknowledged that they executed the above and foregoing instrument of writing, on the day and year therein mentioned and for the purposes therein mentioned. Given under my hand and official seal on this, the ~~ay of _In..::...-.tl:--_ { My Commission Expires: 9
.SJATE OF MISSISSIPPI COUNTY OF PEARL RIVER This day personally appeared before me, the authority at law in and for the above named county and state, the within named President of the Pearl River County Board of Supervisors. who acktlowledged that he executed the above and foregoing instrument of writing on the day and year therein mentioned and for the purpose therein mentioned. Given under my hand and official seal on this, the day of 2011. My Commission Expires: NOTARY PUBLIC 10
CJL MBMMAS03 06/30/2011 14:37 Board Minutes Minute Book Text Detail Book 0150 Page 385 IP SURVEILLANCE SYSTEM ADDENDUM NO. 1 Date 6/ 6/2011 JAIL COMPUTER SYSTEM UPGRADE BIDS PAGE 19 ORDER TO APPROVE IP SURVEILLANCE SYSTEM ADDENDUM NO. 1 There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of IP Surveillance System Addendum. Upon the motion made by Patrick Lee and seconded by Joyce Culpepper, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to approve attached Addendum No. 1 to postpone bid opening until June 27, 2011, at 10:00 A.M. on IP Surveillance System for the Sheriff's Department. Ordered and adopted, this the 6th day of June, 2011. Voting AYE: Voting NAY: Anthony Hales, Joyce Culpepper, Hudson Holliday, Patrick Lee, and Sandy Kane Smith None ORDER TO OPEN JAIL COMPUTER SYSTEM UPGRADE BIDS There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of Jail Computer System Upgrade bids. Upon the motion made by Patrick Lee and seconded by Joyce Culpepper, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to receive and open Jail Computer System Upgrade bids. Proof of Publication attached. Ordered and adopted, this the 6th day of June, 2011. Voting AYE: Voting NAY: Anthony Hales, Joyce Culpepper, Hudson Holliday, Patrick Lee, and Sandy Kane Smith None
I 3&;. STATE OF MISSISSIPPI COUNTIOF PEARL RIVER PERSONA!.lV CA~IE befois roo.!/1evncerfl9noo, ill notary pubrlcin alld Ie.! PEARL RIVER CoI.KIt" M\!~\lfflI.l1IlOA E. OWORE, PUBliSHER 01 1l-\EPICAYUNE: HEM, ill nwr'sp<lpef f1j1;tios~ed ~ tho Io'Ml 01 Plcayuna, Pearl FWer Coullly, In saki slale, VIto being dill' S'... om. oopows ard s.ay, t\al The Pkayme Uem Is ill r-p.aper os defned and prbscribe<lln Senate 6i'" No. 2(lJ 8I"oaCted ellhe r~lkf s~loo oilha Mi!>S:S!,lp~ Legi:!.laltKe 01194&. ameooll\il Section 113~, oflhe,",ss\ssippi Ccdeol1942, arod thallhe p.1b!icaoon or ill nolice. ofyrflich Iha OOr'lElxed is ~ copy. In the I1Io'!\INof IpSURVBlLANCE SYSTEM 1'1,)\ been rrade W"I sa:d paper 2 consecu!i-.'eq tow.l Onn. 'TH dayo! w.y ~ OnTl'le rnh day 01!,lAY ~ 0,., The dayo!...1qj1... 0,., The day 01 ~ On The dayo! -.1QJL On The day of ~ '}~'j;(;i:.;:i;i,,~:;.::,~-:: :. p:",,~~ i''-/j. 1(.1 "1"'-"lSVIDf"..':I.:~0800!l.IbJDiJ.e.dbelofime."'is TO PUBLISHING case 01 TO THE PICAYUNE ITEM PRe BOARD OF SUPERVISORS 19& words 6p<lce IP SliRVElllANCE SYSTEM fur-a arjd m~klng p:001 ~f'uji Riyal Co~nl','; ~JrI. ~house~, ;'1 >!", " J"fr.','.: ';. ~~a~~~:~~::;:;. ;fioi\:40h303.:.!.. I--.,_.~. ~. l~r~!!oits,:}!l8' uud as. rnln:mum..' '. AB'. bl~h &h8u:.,'.;6o,addrua&<;l-io the P8arI RiYel C<Juoty,Board,01 Supef'!lsOlI, ',clo, lp.url.rm:ir County Pu,~.Clerk', 0/1100, Paar! wyor,county.' C<;lLjilhoUM~:!2OQ isowtcmat'i: S;r.tI.' P.Q. j=l~:~:'::~;i~~~!!j1...t6d, 90 ~e, outt)d9, tllly8lope:. ".'" :810 'FOR:.~' SHERIFF :~E~~~: I:j;~,~;.,. I~,Q'doQI ~:1,4, 'IP,l!ulW~' ii6t\co~"":l"i'; The Iowesl'aoo Nil bid. "e<a~,~ 'rii be &ix:~i&<:l.!aljbtect IO~1ho provltklns ofs&dlgn:31 7 13 c ol the, MISIlulppl"COOa 01 1972, AM049!ad aa o!iine'nded, ~:!!Ja: ~~,,:~IW!S :~.r~,i,?:,laje',1 ~II)' ~ a1,bldt reoololed' and. to... alvalnlormalit:m ' "1, ;oa'j'!'9,'teat!, :J!;IIVII'on, IChal'lCOrfctlUk.' : [~.arf:fi),oe, C<J~ ~[d OIS~"i:' I;""~l,P'I.t{~II: ':; "!iio!iitl. ~aoo,51111111 ;>',. '.:':'."'~._':"j...';;:~\~..',;.'.;,. ~.. ;,',
35'1 May 27, 2011 ADDENDUM NO.1 l'roject PEARL RIVER COUNTY BOARD OF SUPERVISORS Book 01S0 ra9~ 381 IP SURVEILLANCE SYSTEM BID FOR: SHEIUFF'S DEPARTMENT OWNER PEARL RIVER COUNTY BOARD OF SUPERVISORS P.O. BOX 569 POPLARVILLE, MS 39470 The following revision and/or additions are to become a part of the bid document of the above referenced project. Acknowledge receipt of this addendum by signing and dating tbis agreement form and fax to the Purchase Clerk @601-403-2309. Contractors are responsible for bringing this addendum to the attention of all their sub contractors and materials suppliers. NOTICE FOR BIDS: The Bid opening has been postponed until June 27, 2011 at 10:00 AM. END OF ADDENDUM NO.1 ACKNOWLEDGED BY: Signature
STATE Cfi MISSISSIPPI COUNTY OF PEARL RIVER PEASo.'WlY CAMe: ~!lim,!i\e: ljr.deqqned,. a oo!ary pwlc In and (;x FEARl R{\!ER Crur,ty. Mf>lmWl. linda E. GUAORE, PU8USHER ofllie PlCA'fttlE ITEM, Ii OO'l.'Spaper p:&t:od itmfuwnolpk:afljoo,. Pearl RHN Cwliy, in sa1d stale, who be:'iij 0.:1'1 S'fI1):n, ~ ams.t)1 film The P'ica)U13 l!.mila. ~pllr M deooed amptucflbedh~~ro Bit No. 201 eracted' at!he regllar.esoron«ite Mtsrn's:ii leglsl5wrtl of 1~e, a:il"eooy>1 S~ tam, tjlltjo MMl'$t~ Ccdo:of 1942'. <100 fialthopwlicatkn of a MUte, ofwi'kh ih& aooetoo Is ~ Op)', In tl}e rna1~ I hilt: 00erI nwte ~ uki ~pet lowl: ',"',o"', ': ':, TOPI."SUSHING cliw/of On T", _--,&!!.TI!l1 On "", _--"!lj51llll_ OOTI\& On T"' 0'"" On Th' COMPUTER OPGRoIOgB:QS Z da)'of Jay 0( da)'1l1!la)'d da),of ~.'er'j MAY MAY '''101 ~-lp 6~-r4-bS'=/ TO THE PIGAVl;/1E HEM.--1Q1L.---1Q.!L _ 2011 _2011 ~ -.1Q.!L --'P"R"C-""ONID""'"C.,~SU'"P"ER"'VlS""'OO"'S'... l12!;''-_wlx!lsspace COMf'UrERUPGRAOE 8:05 2 Ilr$ Urlll(!.lJ'i)j ~oof 1~ Hctlcelotflldll;i" ';~bhs!ftl1tll~l'llpl4l ' 1"1110 aoaro QniiipGNl'mt ;tola~iji~.~~1.cot,inly, J.V»lnjppl wi' (6(8,", "'illb,,$ ~. 1I~':rfO.' '~~~bra-!h~ ;;;,t:::i ;::;;:r.~?'i(i4::~, RfcQfOt', ~f: 1Mr>19f'lt!unl ~;S)"!~I:':~},\ ~~I "WIi'li'lv;'Jri Mllnll~ffllOof1I j'e)"lem,jjmsl em Cm 'pulsr ; A),M.D1'p'let1...lCAD).. ~lll:l'jj JQf t'le Psdif ;v.,.',co«>iy Shi'i,:lIr.Ol!lpilr\I'rI.eM. AA hard \.a~i!' ~1?fl~1~,::d.Iol,II f:d(!;,~qn em 1IaJr.'ng &hal bo!w!:'~ir!" OOirir it> t1sva,"~,el~~t'~. leln.,,.' ''''j,:;~ ai t..' l~~'.bord mtrl b$ obwt<?d by QC#~tl'lfl~'" -'. ',,",PLlfI:t.UolCM.it:- c t. ~,~:t,\ Pearl R\>6/ C«II!Y'COOrt :1»u~,)':'"'1 ':' ;',t-r;/ t 200 South Matn Ellul' ". lpoplaf\'n&, MS {leno. '. 6(11:' 41»-230:t" ~,,j.the$(! 1iP~~-'~\o ~LIlI~,I.I<1m~;<;:-..,i.- I'~,.~,,:~:,m"i>('~(~ i9ddrmliad '.II') ltioi:~pearl" ';I3-~:\\'~'i\~iy':: n9aicf;;,~1..,si.{!}'1r\1for" i;t/(i.'lp'or,1 'HMr' Cotffl 'f'uictl.!!sq' jlcl&/k',:onlea, p'~!i,n:~'\li, "CoJnfy,ColHl,hO'.tS,..',200. 'Soo,h~ Maln':SIf&oI,l.P.O,,~Iko;:W9,)f'I>pl~f'!'l'Utl. M~ '~9-410",:,; /lmj -c. dtattj JTIfI~~ an,1(10, O(JI$Ioo.jI(MI.QoIl'I: ' ".',,j) '::~~f~~~ C~~~ ::ER,~$nwUP(lP.ADE',. ; :~'. e. '2(111,,"'111'''10 : O'dOclcAM. '1 ",; ';Th&"~&$rMd tat! b:d 'I~ \'rill bo II~PlOO, :iiubf'~ '~11M PI~~',(II SIl!l6<.m 31-]M13 of Ire ;MMlulpp(Codo (>f 11)12, ;AnI'KllSIod ",et"al'wodbd, 'lind, \he, Sowd, f~ _lm,tohl to t*ct nny.00,~!i:wd.' i$(illwd:'w 't~ WANe klfolrmjl.lli',,," 'Ofl'.1d~~' E.';,:'~.CtuoertC'.;i1(:: :";", f>o4it,~tvsi,,~:ty:~:~!~,;of,s~/~~~>j:.y~'ff5~1 f"~'d:5foiuj1'i11100 '~ :.~,~~; ~~~~',~~) t ~;:: : J'
CAPERS SYSTEM SOLUTIONS PROPROSAL FOR PEARL RIVER COUNTY SHERIFF'S DEPARTMENT Proposal: Sheriff Department Computer System ~pgj1li.\4 JB9 For: Pearl River County Sheriff's Department By: RS~ CAPERS Ilridget Chase, Account Manager 9930 W. H~olh Sl.. Slc L Mokena, 1L 60448 (lu) 95'-49lL 1
3~o CAPERS SYSTEM SOLUTIONS PROPROSAl FOR PEARL RIVER COUNTY SHERIFF'S DEPARTMENT TABLE OF CONTENTS: Book 0150 P.39~ 39(' Section 1: Executive Summary Page 3 Section 2: Vendor Background and Qualifications... Page 5 Section 3: Customer References... Page 7 Section 4: Response to Software Requirement..... Page 10 Section 5: Software Descriptions... Page 51 Section 6: Implementation and Support..... Page 59 Section 7: Cost Information... Page 67 Section 8: License Agreement ex... attached Conclusion Page 69 2
3'1 ) CAPERS SYSTEM SOLUTIONS PROPROSAL FOR PEARL RIVER COUNTY SHERIFF'S DEPARTMENT,'. EXECUTIVE SUMMARY Outlined In this proposal is CAPERS offer to furnish Pearl River County Sheriff's Department with a CAD, RMS, Mobile, Mapping, Jail, Court and Civil System Solution to create a moreee~f.iojls1t PlWatlll!ing environment, to further eliminate redundant data entry, and to enable more cohesive interoperable data sharing between agencies and divisions of Law Enforcement, 911 Emergency Communications, and Courts and Administration. CAPERS is an Integrated Public Safety Software developed by the men and women who use It dally. CAPERS& solutions are developed with direct feedback from our clients. With a powerful engine and strategic usability we have designed and programmed our software to be superior in performance and use. CAPERS& Suite Short-Ust is comprised of Computer Aided Dispatch (CAPERS CAD), Records Management System (CAPERS RMS) including Court, Property & Evidence, Civil, Entities, Addresses, Vehicles, Fleet, Incidents, Arrest, H R, & more, Mobile Application (CAPERS Mobile), Mapping Solution (CAPERS Mapping) Including AVL, Jail Management System (CAPERS JAIL), and CAPERS Adjudication. CAPERS offers advanced solutions for a fraction of the market cost making us... Different. With a fully affordable system, we have to ask: What would you do with tens of thousands extra in your budget? We are the only vendor In the Industry that offers standard Servers, Training (for dispatch, administrators, and officers), and Installation at NO CHARGE. CAPERS also gives our clients FREE updates and Upgrades Included when clients are current on Support and Maintenance. What makes CAPERS the best solution? We like to think it Is our user-friendly Interface, but the majority of our clients say it is the customization abilities that make it a powerful contender to the "big guys." CAPERS& exemplifies the phrase "Change Is Good". Here, we improve on change every day. Here are just a few reasons why CAPERS(\> will benefit Pearl River County Sheriff's Department: Afforcable All-Inclusive Pricing Adaptable and Flexible solution User-Friendly Improved Data Sharing and Interoperability Highly Customlzable & Configurable Efficient & Reliable 24x7x365 Support with speedy Response Time Helps Reduce Paperwork Eliminates Redundant Data Entry Over 200 Reports INCLUDED Integrates with State and Federal Systems Speedy 'go Live" Tlmeframe CAPERS Passionate and Committed salesjprogramming/mar1leting Siaff CAPERS Commitment to Client Satisfaction 3
CAPERS SYSTEM SOLUTIONS PROPROSAl FOR PEARL RIVER COUNTY SHERIFF'S DEPARTMENT Cuslomized Standard Operating Procedures in CAD Data Conversions Available Standard SelVers INCLUDED at NO CHARGE Installation INCLUDED at NO CHARGE Training INCLUDED at NO CHARGE Optional addllional hardware, IT and Networklng SelVices Available a\illdlswljrflejl' RlIIi!s FREE DEMOS FREE Aulomatic Future Updates and Upgrades For Agencies Included with Maintenance Agreement CAPERS' has quickly become a premier software solution In CAD, RMS, MOBilE, MAPPING, JAIL, and Adjudication. CAPERS' prides Itself on the close relationship between our clients and development staff. We consistently strive to advance and adapt our software to the ever-changing needs of our departments. What makes CAPERS' different from the competition? PRICE, FUNCTIONALITY, and SERVICE. Price Is an easy and obvious differentiator, but the constant improvements and additions of features in our system, and our A+ Customer Service are what we believe really make going with CAPERS a great cholcel We look forward to proving It to you. Sincerely, f2.,h )' ~ ~e~!e Account Manager 9930 W. 190th Street. Suite l Mokena, Il60448 Cell: 312.952.4911 Fax: 708.479-6546 E-Mail: bchase@isicapers.com www.isicapers.com "The Besl OFFENSE......for Your Community DEFENSE!" Cf~D' V.C91i...E R!.1S' I DJUC:C-\TrOI~' JAIL S ~vio~9~ C3~~ CAPE':;S ~Cd:=!'I' for you! hea c'emo. ~RS' 4
June \,2011 Pearl River Connty Ptlrchase Clerk's Office Pearl River COllnty COU/1house 200 Main Sf Poplarville, MS 39470 Dear PUrchasing Clerk, Diversified Computer Systems, Inc. (software) and Premise, Inc. (hardware) are pleased 10 submit the enclosed Joint Proposal in response to your RFP for SHERIFF DEPAI<TMENT COMPUTER SYSTEM UPGRADE. We arc delivering I original, 2 copies, and an electronic copy on CD. In preparing our response, we have carefully considered the requirements stated and we feel that the proposed solution meets or exceeds the functional, technical and support/implementation specifications. As you review our response, please refer to the TabJe of Contents located directly behind the cover letter at the front of the proposal. Our responses to Sections 1-4 (your page numbers \ 6) can be found in Section 7 (Cost Information), along with Attachments A, Band C and copies of certificates for the Certified Trainer. For clarification and assistance with any area of this proposal during the vendor seleclion process, please do not hesitate to contact us. v/d ''''1; t~ T. Lucas, Inc. mary@dcs911,com 843 ~J3 0130.~~ M 'kp t e urv1s Premise, Inc. mikepurvis@premiseinc.com 601-3]0 0843 1'(/ [)ox Jlj, L~dscn SC 29H6
Table or Conteuts Pearl River County, Mississippi Fully Integrated CAD, RMS, JMS System Sheriff's Department Computer System Upgrade 800k 0150 P'9" 394 Executiye Sumnlflry...,... ~ ~ ~... ~... Section 1 Vendor Background and Qualifications... Section 2 Responses to Section 2 DCS Background Company Organization Chart Customer References.~... ~.*... '... H, H Section 3 List of Mississippi Customers IBM Case Study - Madison Counly, MS IBM iseries Magazine Article - Life 011 the Slreets (Wesl Haven, CT) Responses 10 Software Requirements... Section 4 Software Descriptions H...,H.,* '~ H H.'.' ~t.i.h I'" Section 5 Proposed Application Details Flow Chari of the 1MS Application Flow Chart of tile CAD and RMS Application Implementation and Support............... Section 6 Microsoft Project Ganll Chart Implementation Model Project Approach Warranty Support Enhancements Modifications
3~5 III---~-j~ "-''''~''''''-'l'''''' Cost Information... Section 7 License Agreenlcnt... ~...,... Section 8 Book ~ls(l Pa9' 395
111----------1~ _..._,-..._. Cost Information... Section 7 Sections 1-4 Attachments A, B, C Bid Addendum - Premise, Inc Certified Training Certificates License Agrcenl en t..,.........,..... <... Section B General Terms Maintenance Agreement Data Conversion Services
CJL MBMMAS03 06/30/2011 14:37 Board Minutes Minute Eook Text Detail Book Ol50 Page 397 TABLE FOR REVIEW JAIL COMPUTER BIDS Date 6/ 6/2011 CDBG INVOICES ON DHS/JUSTICE BUILDING PAGE 21 ORDER TO TABLE BIDS FOR REVIEW ON JAIL COMPUTER SYSTEM UPGRADE There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of Jail Computer System Upgrade bids received. Upor, the motion made by Patrick Lee and seconded by Joyce Culpepper, the following order was adopted, to-wit: Be Jt Ordered by the Pearl River County Board of Supervisors to table bids received for review on Jail Computer System Upgrade. Ordered and adopted, this the 6th day of June, 2011. Voting AYE: Voting NAY: Anthony Hales, Joyce Culpepper, Hudson Holliday, Patrick Lee, and Sandy Kane smith None ORDER TO APPROVE CDBG REQUISITION AND INVOICE ON DHS/JUSTICE COURT BUILDING IN MILLARD There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of CDBG Requisition Form with invoices. Upon the motion made by Joyce Culpepper and seconded by Patrick Lee, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to authorize President to sign attached CDBG Requisition Number 13 for Project Number 1123-06-055-PF-01 DHS/Justice Court Building for invoices payable to: Casablanca Construction Invoice #14 Sample, Hicks & Associates $382,657.63 $ 5,200.00 Ordered and adopted, this the 6th day of June, 2011. voting AYE: Voting NAY: Anthony Hales, Joyce Culpepper, Hudson Holliday, Patrick Lee, and Sandy Kane Smith None
POSt OCfice Box 320278 1013 NORTH FLOWOOD ORNE FLOWOOD, MISSISSIPPI 39232 Sample & Associates, Incol'Qorated Book 0150 P.3g_ 398 PHONE, (601) 932-9050 FAX, (601) 932.0137 MEMORANDUM TO: FROM: DATE: RE: Adrain Lumpkin Sibby Lewis 06/01/2011 CDBG.REQUISITION WITH INVOICES CASH REQUEST FORMS Please find attached requisitions (1), with invoice (s), cash requests (1) (or approval. Please return a copy of the signed requisition forms (1), the original cash requests (1) (signed in two (2) places. Thank you for your assistance and please call if you have any questions
Pearl River County CDBG REQUISITION FORM RRQU[SITlON NUMBER: _.ll_ PROJECT NUMBER: 1123-06-055 PF..,, O,,--I_ DATE: ~J~u~ue~7~.~20ll1~1 BANK ACCOUNT NO: ~ ~P~A~YADLETO: +- ~A~"~10~U~N~T~: ~ Casablanca Construction Estimate # 14 $382,657.63( County) Sample, Hicks & Associates $ 5,200.00(CDBG) APPROVED:. IJY: :J1A'dj;;C)/'<-f 1-1 ct-k4- President Y"
j SAMPLE, HICKS & ASSOCIATES, INC. P. O. BOX 320278 1013 N. FLOWOOD DRIVE FLOWOOD, MS 39232 Data 5/31120 Invoice Bill To PEARl.. RlVER COUNTY p, 0, BOX 569 POPlAR VILLE, MS 39470 p,o, No, Terms Project Quanllty Description 2007 CDea PF PRO!IlCT # It2J.06 05HP O I I CONSTRUCTION ts 75% COMPlETE Rate Amount 5,200.00 5,200,00 i I I Total $5,200.00 I I
- 0;1 ::r-'.,~. '"!, ''-.'; i: Documi!nt Gi02'" ~'1992. Application and Certificate for Payment '.., ". ~.::.".;:~. "-.0. ',. ~;J.. TO OWNER: pearl Rl\l,!;R COUNTY BOAROPRQJECT: OHS I Justice Court Bu~din9 APPUCATION NO: ' 14 Distribution to: OF SUPERVIsoRS Project #11:23-06-05S-PF-01 PERIOPTO: 05117/11 OWNER 0 P.O. BOX5!Ill 153 Savannah Millard Road.. POPLARVltOlE MS 39470 PopiaMlle MS 39470. CONTRACT FOR: ARCHITECT 0., FROM CONTRACTOR(:ASAB~ CONSTRUcnONVlA ARCHITECT: CONTRACT DATE: 02101110 CONTRACTOR 0 '". #9 THOIWISJ.ANE PROJECT NOS: 83 I FIELD 0 HA TIIESBIiRG MS 394027911 OTHER 0 CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment. a,...; sho'wtl below, in conne-ction with the ContraCT. AlA Document G703TM~ Continuation Sheet, is auached. 1.0RIGINAlCOKTRACTSUM... mm... m.. mm... $ 2,796,000.00 2. NET CHANGE BY CHANGE ORDERS.::... $ 0.00 3.COKTRACTSUMTOOATE(Linel±2j... mmm... S 2,796,000,00 4. TOTAl COMPlETED & STORED TO DATE (COlumn von 07aS)... s ~Jig~~9~M- 5. RETAINAGE:.. 5.OIl-% of Compl.~ Work (Columns D + Ii on 070J) II. 5Jl!L %'ofs'oroo Material (Column F on G70J) $ 112,586.76 $ 21125 T oml Retainage (Lin'" 50+ 5b. or Total in CQ/umn 10/(703)... 5 112 800 01 6. TOTAl EARNED LESS RETAJNAGE.. mm... """""",... "". 5 2143199 54 (l~ine 4- minus Line 5 T Ola!) 7. LESS PREVIOUS CERTIFICATES FORPAYMEKT m.""",,,,,,,,,,,, $ 171105422 1 (Une 6 from prior Cerrifa:ate), ) 8.CURREKT PAYMENT DUE... "... ".""...! $~38i65i63 9, BALANCE TO FINISH, INCLUOING RET AlNAGE (Line J minus Line 6) $ 6528QQ 16 The undersign~d and belief the ~O'" =ver«l 0' with the Contract men which previous fi Ill.. to the best of tbe Contractor's knowlcdge~ tnfonna.tion fot Payment has been completed in accordancc have boc'n paid by th<; Contr.!ctor for Work for k-;:;ued and paymt:nts f(~cdvcd from the Owner, and due. Dare: 511]111. \III$S/ '"... Sn ' o!., ~ PUb.:>",o..~.' i9" o'{j, ". «).,w_. ~..._ -. w_..._."j..;.... ~ 0 "... Subscnb<d '!I'd sworn.to before :'<C:~ 821 '. ~ me Ibis \~~.dayof PM. % II i;;! \I).~ ER~\~; :... "",.. '. ~ -..,), iii \.EI\.~ t\ " N lowry.. D."'.:'... ' " E'I\I It'" : Uvu.,;.. w ~.. 10ft ~.. '" Mycommissiooexpires:..{J((JfI I L 14 "X)\'S" "" '.. ~~, ~a~~ ~:... I"" I, ( '"....»~. ARCHITECT'S CERTIFICATE FOR PAYMENT. ~~:'.tl,9?' In accordance with the Contract Documents. bast:d on on-site observations and the data iximprlsing this applicatio[4 the A..rchitcct <:enifies to the Owner thai. to the best of the Architect"!) knowltx.1ge, informattoll and belief che Work ha.~ ~d as indic'dted. the (l1.l3lity of the Wock is in accordance with the Contract Documents, <tl'l:d the Contractor is cntillcd to payment of the AMOUNT CERTIFIED. AMOUNT CERTIFIED...:..."...,:.:... $ :="- '--_ :"1.le~ (Alluch ';'planalion if amount certified cfif/e:rs/ra"; JiIe amount applied. Initial allfiisur~ on this Appfication'andon (Ire COIllinualirm Sheet Ural art:cfumged to conform wirf: the amount certified) ~ )~ CHANGE ORDER SUMMARY ADDmONS DEDUcnONS T alai changes approved in pre:vlaus months. by Owoer $ 000 $ 0.00 By: Dat.: ()l5,z. It, Total approved.'this month $ 0.00 $ 0.00.: ifi ~t; is noi -~~~'tia.ble. The AMOUNT ' RTlflEO is payable onl/uj theonuactor TOTAL S 0.00 $ 0.00 n.amcd)1e:rem.lssuance. payment and aceeplafltt: payment are without prejudice to any right..;. of the Owner or Contractor under this Contract. i NET CHANGES by Chan.. Order IS _~.OQ ~ ~~T.ON; You ",hould Sign an Qrtglnar AlA 'iontract DocumBmt Qfl which ttlis text appears In REO. An original assures that changes will oct be obscured. AJA-Oocument~'" - 1992. CopyrIght 4> 19$3. 1963,1965.1971.1918. 1983 and '992 by The Americal'lins:tiMo of Atd'lito:t$. AU rfth,ts~. WARNING: Thl$ NA- Documorttis pro\kto'd by U.s. Copyr1gM Ltlw and f~nal Tro.u:w)$", UtltlUthol'i.:efXt repll'04uetjon or ~on cf thts AlA- Docurr14mt. Of :.ny pordon 0' it, imy rnt.dt in ~ elvil and crlmlnal penalties. and wjli bil ~ to!'he m8~mum mant possibfo undtttbct 1#\IIt.Pvrehaser:l ate poem'iil1ed to ~ce ten (10) oopjes of this doojmeot wher-. eomplelsd. To mpoctoopy'ristrtviowions t::a ALA Centrad Doa.aI'N!:n!.s. e-mall TheArnecil::atl k\$titljliiii'of Ard"i1\ed'$'l6gal ro='o ~<@I.Ia._.....
~,:.. "- -::... ~.,"'"~." ~-'.f-":...,. -'..z-::.;..;,.:,.. ~', :'~( ':'.1... ':, ~~~~.~:," ;;::::c $.:. ~: :;.,~':-.,:. "_.': di:~. "i.2>: S,,: i:, ~:-.. ~f 4 'ENvELOPE CONSULTANT ALLOWANCE 5' LAYOUT 'C:?,:'.' 6, BUILDING lavoliti',. ~""'.' ':'.",:::".. '::,'- ~:,'" 7 SUPERVlSioN'&'MANAGEMENT 1'.- :;;-',,-... ~,.' 20000.00' -,.. 17250.00. 92i;~;i "~~':'~<1i~., ~.,'--. ~1,60 186542.00, ~} : 0:00 0.00 25~.001 ;C;\50: 00 1 575.00 0.00 20000.00. "1 ". "''C'd 19750.00, '\,:",98.7 BALANCE : TO FINISH /C- G) 250.00 RETAINAGE (If variable rale).1435.65 ~'o:oo :.-,.~.OO ;987.50 ;,... );:,>,i63.75 242.05 ".. t., ;1., ~.'~.'.. :~ -:... -..:.. ~...'... 24915:~I~~i<:~c~"364723 '" 390.00 :0'.". 6.00,..., 781.00 " 1802.40 1 zo.. ;.~ >".-... > '"', -u,.(....:,,.:,".. ~..;.. ~.... ~.. -\.;. -, ' ~.." ".. ~, '...,.. -,:'... J~ ~. '"...,~.-'- ~' -.."...'. ~:~: ~~~ ': c,'
:.,. ~." ':..~: : ~,.. " '. _' ". ~. ':. : "- '-k.: _'"'---: ":'})",<, 7;~ i~' ltem'i'~;, NO ' '"",~~ DESCRIPTION OF "YORK :,:'~ :, ~ apply, 'i BALANCE 'TO 'FINISlI.i('~ GJ.;;~ RETATNAGE (If varioble rajc'),, " 21 ~.. ~~ ;.r (~. ;;7,' r;.-~ ::.>.:. " F:"- -~~ f~.,., ~;'; ~., 2.Ji~:. ~f..'~ i; '...",.. ::J..7 ;., -,;i f~ jg ~.. \J ~~~:~ ~.. ~.~,-.,. ::--: ~. ~:,,,,;~....., ~~. '«-.. ".. ~.,."":/.. ~o:' ;;':'1... ;.'1-' '~""'-'t;"'.'. ~, ". ~:,. :'-. ~., ~.,.'."... :, ':i ';:,.',.;:"'"..It! F_.. -... =... --"., -,,,.' ''0.--"',~ ~,<~':"":.',. ~ " ", 0:"...,,".'.. -~. 4 : C'
:~,~~~;::~:::.:c;.. " :' '-;;., '.-:< ~'. : ~ ;,;.. ".. -": ;:... )~. r..- I~:'~" ~t- ""L~.",, i~:~ ~:~:: :,~( ~~~.,~~. ~.:.. I:: 5':~'... ~~. \ i~~~.; a :: "f,~.'... ;\~;.: :.??:...,...-:-.'."~ ITEM NO.... ::',.re where variable ~na~o[ line.items DESCRIPTION OF WORK".~.. :.~~>..,.~~,::.:,,;;,.'"',.,. z.. :.. : 42 : I::~~~:!~~ ~i~ 4.5 46 47 48 49 50' P.AVINC'; 51 P"'VI~~.. _",.!". 52. p'aving@:center 53 PAVING@ CENTERMAT.,.. C,..'.,",15323:29 ~~~i~~;i"i~?f'{ i, ;~?~t~n 0.00 0.00.,~ 0.00 '. 0.00 0.00 '.' 3750.00 "17ils'ciO ~e..,;:~ ;...~.. TIllS PERIOD 0.00 0.00 0.00 0.00 DATE: :.. : NO: 14 05/17/11 05/17/11 83 BALANCE TO f1nish (C- G) RETAINAGE (If varibble rate) 77.01, 532;17. 78.38 85.29 566.57.109:66 7:~~(. 1~.06.." 768.70.. 11.1.01'.J;~::~: :\ ~';2.85 313.90 233.00 469.1.89.30 "'::;261~20 :.~.~. '-"":: ':;0])0 &00" ;..,-. ::!.:,. i~ '...,:;,~ :;:.~-:.,.'~. }.~. 'J'!..~ :j.',.', ~-..,... '.'. ';:,:~.'.~..+ ~~,.' '...~:;.,... :: 0"'" ~.. ' Architects. 'All of It,may resutt in severe civil and. To ~rt copyrigl:lt ViolatiOns of AlA Con!nlct.... ~J ~.,,,... '~... ~~.., <~(..:.'..,;~., r-. :,' ~'.. " --c'; ~ ~:::<"";'" ".
~"rt:~2ii?~}*~0f;:;i::~' '...:; _.'_ ~.. "',r ~-I <i.'!1' - -'''' - -',.. ~.,.." ~-' ".j,!--;': ~ ". - /.. I.;,"'" ~ ~.,-: ~ '., ~... '- :-:. -=~ :, 1 ~l ::- 05/17/11 05117/11.' -{:J:.::c_,,... ~-.:'~ :",,:,~ t-.:~'. ~:::?-"~~ ;t:::. t~~: ITEM NO. DESCRIPTION OF WORK' 63 TRAFFIC SIGNAGE 64 ruffic SIGNi~E;INSf~n(jN\ 65 ~TRIPIpr,Jr::; 66 57 68 69 70. 71 72 MATERIAL, INST.o.i:iA-tiON,NSTAilA1;1hir. FINACb~~i~G,&SEEDING' ;;ifr~~~~~;;i?~~~~~'" c;oncrete@ SLAB ON ".'.' MA TERIALS.~:' 'PREsENTL Y. STORED (!'oivrdor. E): :T-:;~,~~::} "0..0.0.. 0..00 0...00. 14235.00.' % BALANCE. TO FIN1SH (C- G) 0..00 RETAINAGE (If va"~r~ rare) i 'e.; "'j ""'j';;;''''' GRAm>~' I -. I ::. I ; I:;',. I " I.~.... '1.. -.. j,-,,'" ";:0;:.:;':','.":. -"::"".,._ fo~~...967220,0.0..,'. ~,.7Q,.',. 17855!.OO:. '0 > "" '738.00. 788240.70. ',' 81.' 178979.30.39412.0.5. to' _'. "...,. -,... '., " "_".~. -. -,".. _"._ - ~"' " :'7:~""'_ C;;AI}TI9~: You.~hou~ $!gn a~ original.ala Con~ bocurrient.'on:whic.h this texfappears in RED.,An anginal a$su~.~ ch~nges'will not be obscu.red. ;~-,.::''''.: "AlADOcuin"arlt G70l~ :".1992 CCpyrighte 1963,:1965:"'1966. 1967.'1970~.. 197B. 198 3;~d 1992 by,the.a.merieall Institirte'6i.ArChltects:AlI ~ghts rewrved... WARNING:JbiS AiAeoocument is proteded'by.u;s. copyrl9ht~;. Law and.lntemafion:il TI'"OCJti8s:'Unaultux12ed ntproduetion or distrlbutlon.ofthis. AJAcDoCunient;Or any portion Of it" may rmuh in Sevem civil ancfcrimirai penalties. and. will. be ~uted to the maximum extmt. ' ~.'.,,',Possible und&rh law. Purchasers are ~itted to rnproduce,t8n'(10) copie:s o(this do:i::wnelrt When o;:xnj'feted. To report Copyiigt ii ViolatIons of AtA Contract Documcn"ts; e..o,ail :nie A.rrJerican InstItUte of Archiloa:s'!CQal.:.,:~ J COU~I:.~~~~~ia.. otg" ':-:.,: '..,.. -' - ",,',.. ' ~,.... -. -.'..'.. " ','~.~ -;,~-"..,:.~:... :::::.- -;~.. ~.. ~_'w-.. - '''''..;~,:" _~_"" _,. :... ~.. ~,::.,0,<'... > 'i.'-. --.., ~ :,- :-..,.' ~ :.,. ' :0..0.0. ',:-,,0..00 0..00 0..00 0..00 143725 432:35 1.20.00. 323.35' ".' Sss.sO 342.45 :~.;1.~~~ '723;45 or:; U66.75 "., t. ;., i:.~.,,'~ ::.-~ ';J.}.;; ;: '.., :.;. " -;
~>,, ";,,': "~r:~;2;±f1~f. ".5..;.-. '.-. ~"''' ''''.,'.: ~~',"~,.;'-,. '.,J.'::!,~. ' : i...:'-.. r~ ;;~': ;.,:, ;5'"!~~~ ~:,'" ITEM NO., 85 MASONRY. DESCR1PTlON,OFWORl::',... 4,: ",,,~.,.:.~:- -J< 84. SrRUCTURAL~,. ~.."": 5:"0'." '85' STRUCTURALSTes.:'ERECTi,ON:~I" 86 HVYGACFMET~F~NG:~ ;" - 87 LTGACFMEiA!..FRAAi!JG~k, 88 89 90 91 92 93 i~~~:cl;,jo1ji~[j.~)~~~eej,i:~,s'alance TO FINISH (C- G) 0,00 ( 0,00 ' RI-:"rAINAGE (lfvaruim.: ru/tl.) 2185.50 77~1.4() 26;9.85. ~:- 1481.85 /.',948.70 2410.00 I '0.00 '0:00: ~'. :,~.;t: 343.00 0.00 0.00 p.oo ~,.J,.;: ' :~ ] oj. i. -*,., ;",.. > ": ~::,,, " --::... " '" ~, " ':;.",, :-, ~ :.. ~,. ". ".. ~,,!w...;--f;. ~:.'::-...',- '":' ~.' '" '""'. ~::;:\~c:~ ::::. ".;f~,' ":~'," ",".e., I,,:.,- ~' \,..;,~~....~ '. M,." ", : 'J -, -.~
..,.-. ~-~...;.. <-... ;..;. " : ;. "..,-- ~~i~~!t~~~~~!!!$~~:!t~t~;~!:;; :, -~ ;. '- :-c.:. < 0';. 'i;' :~~l':{';; ~;~'. ~: ~~.:!~~ a:;;t::':,. ~(i.'-" _f "~... ~ ITEM NO, 104 105 MODIFii6j8-~ j",:~:=4,-;f;::. '106 METAGWAili: 107 METAL W~_P~i~:INST~';'9NI: 10980,00 110 COMPOs'ilEMETAL WALL PAN:rt$'~"::C";25225;OO: ~~:. ~~~r.i~~fg"-i'}:;1:;i~!~~ t:,-, BALANCE TO' FINlSH (C~ C) -./.,. RETAINAGE (1[ variable!ale) :~., "1 '-.:, :.~ :~,-, ~.~~ '-"'.~~~ ''''i 'i -:.'. ".~ ;.'f-'. _=.t.,. -; " '. :. ".J ~, :.; -" r.-: ::'~:~.' '",, '... ~, -,.-... : ~ " ~.-.1 "!.. i ',:;._ -..,-' ~., ~. "..... '.,.,,:.,,., " -'" legal.. -...
~',.". ~..,>,'-'.... f;, ~.~' \::'?".~ ;f~ ~!.'-' ~ :'~...~~' ':":.:~~-~~ I ;'i::--~'. :~~'.,ITEM,NO. 125 126 127 " _. ~-:~ BALANCE' to.. FINISH, (C~ G/, Rb.,'A1NAGE (If voril.lple -"a~e).~iij~j' " 1?1,9.65' "I.,.. ~.' :~.<.< ~- ~ ::::, '~,";,' ~ -;...:'" '~~"'~ ~.~?.;... ~}. ".t :~ ':';'1 ~~~ ';. " w: '.l -," ':j c :,-, '~::',:." '-::': ""7',.. ~--..~:.~... ~,\~:, :~ ~::~'-:......... /''.'':'1. "of ' 'r,>.; :-...,:.:,'.., ~'" -. -: '.~:'.\ ~.'.;, ~.~, '... I" ~. '.'..... ~ '.
.:;r..f.:.~'... '.;..., -:-.': '.~~.~~~. ~\~:~~~;:(,~~:,;:~::-, ~:;~:',-- ",.,;'.!. -i:;~;'~..i:-t :, ~,;:'.::~~:>:: ~/~ ~~:::J~ ~,: u-.i.. ~?:" ~'-'. '. ~-'l.::;' me.ri(@~fdoij.ar.. :, '.,,-:; retainagifor En~e'.i.i~JI~ay ~pply. -=-:'..... ~.'..'.':.. - MATERlALS::"I:' PRESF.;NTLY :.... ; STORED'. ' (No~ in Do'!..N 05117111., ~ :05117111 BALANCE TO' FINISH (C,C)..' ~., RETAINAGE (1/ variable rate), ~b; ~y~ 144 DOOR 145 MII:LWORK FINI~~'~G';7~~;_... 146 RESILIEN 147 RESILIENT FLUOR INSTALL....:;... 148 RESILIEN 149 PORCELAlNtlLE~.1'~ 150 PORC~~,~'~%Tv~E;0 151 PO~CELAlN,nLEINSTAf;I 152;~~It..:c~IUNG (irid 153 AcOUSTICAL CEIlJNG 154 ' ~~~~?;~:~~ 155 CARPET'J;Y~E'2 2815.00 250.00 15916.00 11812.00 19995.00 22280.00 ".--"'. - :0.00 0.00 1514522 '0.00 0.00 0.00 ":::... 0.00. 90 90 0.00 149.35 25.00 0.00 795.80.,. 590.60., 799.80 1030.15 '0.00.. '0.00..,.0.00 0.00 0.00._'Ii.:t.. 0,00 0.. 06. 0.00 0.00, 239.35 14:40', ~< ~'?;"~.,. 0.00.', ~~~..,...,.... v, 1967:1970, 1978, 198} a~.19s2 ~". ~~... -- -- : '. ".',.~:.1...... '.\ '",.'
'.-.". z.....;~~... ~.;~::~. ',',. ~~;.=~~~:,, :.' ",... ':".:.' ~).i. i~ ~~~.. ;t' ~. ;;']1 ~.:) '7.:);' r~::~~ ~l ITEM * 166 167 168 165 T~ILET 1691 BALLISnC PANEL.;. 170 171 5600.00 1760.00 329.00 4073.00 910.00 2509.00 ~0.00 0.00 0.00 0.00 3000.00 '1 ':'<-e-_.~',:-.,,:.,... J.... ~ ~..:....'::: a.ob 0.00 0.00 0.00 BALANCE TO {!NISI! (C- G) RETAJ.NAGE (If variable rote) 210.00' 0.00 0.00 0:00 0.00 0.00.. ", 0.00 ' 0.00 0.00 0.00,.: 15p.00 325.00.::hS:oo,75.00 SO.OO: 220 90 ~ t.::;. ~, :,i :' i'i:' ~~ ~.,.,., ~. '., J' -... " ". c, ",.. ;:...,.'.'., '....,~...:~... ~.:."'!:'!. ~.'. l.. :~'<.. 0,.J..... -. A~......,. 'r;.''. '. "..,..' -... ~..,...'~
. '~,~;,,,/:,:'~~..,::~:\<:~~l,~~::~~;:.. "" ~\~if~~?<:'" ~', Doeu meot"'g~fj3 ". ~ J992~.i'~' C~;~, ",.::~:;~<'~~: ~~~.::; _~:7::"F;, " -;'".. ".::.,-, r '0'~. ".:; -.;..,...... i~:~;.'app]). DATE: 14 05117111 05117111 83 ' - ': ~::, DESCRIPTION &';;VORK ~.'. ~, ", "." BALANCE TO FINISH (e C) REtAtNAGE (J/van'ablc ra,,~),~c.",,' 0.00.0.00 625..00 t;, r~" ~. :." " 189 190 191 192 193 194 195 190 197 198 199. MAT ~GROuNO STACK OUT LBR F.IXfliRE%-l:RlM-OUT Mi\T.. 10000.00 11000.00 aooo,oo,22qoo,oo 1~'00 ~'1i;OOo.00 1,1000.00 "~Jot 10000.00 11000.00 8O!l').oo =00.00.0.00 0.00 0.Q!l."0.60 ~.~ '500 00 0.00 0.00 0.00 0.00 ~. ':i ~22QO'ool 0.00 : 0.00 625..00.500.0.0 550,00 400.00,,1100.00,, 750,00.0,00.-.~{~~~_?O~ ;:t.; 2'600.00 -"<:"':h;<'~ - t-~ }~ O.oo r ' ::' 0.00,, ':,0:00,, OOO.oq 75:00' -", " 75:.Q0 'r 0.00 1sso':OO' ".,.,, ~;. ;. ";.: ",, c ~. 153371.0.18 ~.', ",.' ". 1..":' ~7. 1970. 1978, 19~r.hna 1992 by or dlstrtbuuon Cff this AJA" Docuri'lGnt." Of" any reproduce ten,'ortoples. Of this d~nrwrll:~~n comp1eled.. To ~. ~.....",... :.",' - -.~... ~... >- ',~.~ C1." ~,' ",::'..,~... '" -'.. - "':-, "''''',.. ~; - >,1.;- ~"-''''J''''.'",-',;-' \,.'\ ', " "
~~-- A t. 'U.; :;..~..-)',.,1 ~ t; "', '.,,"'~,~K _,; Continuation Sheet. 'l.~.., 'I,., "., :".,:' Docurr;aent G703" AlA Do<:ument 0702"", Applieation and Certification for Payment. containing Contractor'~,'si~ certification is attach,;, In tabulations below; amounts arc stated to the nearest dollar. Use Column I on' CoU'tiacts where variable retainage IF line items ma:y apply.,-.. ".~:'.' <. ~ ~:' " 1'992 '.' ;'"" ~ ',;::., \".- -~~ ~t~; '-' '. '.'::. APPlICATION,.... NO: -, APPUCATlON DATE: '"..', -'" -.~~~.{. ~-.. 14 05117/11 05/17/11 83,. ::-\t L, :/,, PERIODro: ;,",;. ~~j~ - h ~ " -.-.. - A B!:!lc D I,p':,c: G H I WORK COMPLETED 'l!i TOTAL Q MATERIAlS BALANCE COMPLETEQ S6'!EDULED FROM PREVIOUS PRESENTLY % TO RETAlNAGE ITEM DESCRIPTION Of WORK AND STORED VALUE APPLICATION THISPER10D STORED (C C) flnisil (lfvarioble rate) NO. TO DA'tE (D+E) (Not il7 p or E) (C- G) (D+E+F/,~vv~,,.~,.'.w, """".uu U.W v.vu 1/IDoo.00 100.00 U.W 900.00-206 PlRAl. DUCT U3R 9000.00 9000.00 0.00 0.00 0000.00 100.00 0.00 450.00 207 ~R DISTRl6UTION MAT 9000.00 8100.00 0.00 0.00 8100.00!lQ.00 000.00 405.00 208 IR DISTRIBUTION LSR 3000.00 0.00 0.00 0.00 O.oo,i. :0,00 3000.00 0.00 209 ON7ROLS ' ~, 30000.00 7:;00.00 0.00 0.00 7SO?,OO ":15.00 22500.00 375.00 210 rest AND BAlANCE. ". 7100.00 0.00 0.00 0.00.. 9:00 0.00 7100.00 0.00 '" rciim"~' 211 ~ECHANI~ ~Ai: EQUIPMENT 4600.00 45Q0.00 0.00 0.00 4500.00 100.00 0.00 225.00 212 ITE L1GHTING'MATERIALS 4000.00 2000.00 0.00 0.00 2000.00 60.00 2000.00 100.00 7SS3.00 2359.00 0.00 _:""",0.00. 2359.00 30.00 5S04.00 117.95 214 ERV. FEEO CONDUIT 3200:00 3200.00 0.00 0.00 3200.00 100.00 0.00 160.00 215 RV. FEED CONDUIT LABOR 5925:00 5925.00 0.00 0,00 5925.00 ~ 100.00 0.00 296.:15 216 EiRV. FEED CONDUCTORS.S800,00 5aOO.00 0.00 0.00 5800.00 100:00 0,00 290.00.~.!. :~~: ~ \~ l ~l w.~ H',;M.'{!!i1 't.; ;c. 1 -!',, ~ ~, 1" J' C', 217 SERV. FEED CONDUCTORS LABOR 4358.00 4358.00 0.00 0.00,4358.00 100.00 0.00 217.90 218 RANCH CIRCUITS 12405.00 6400.00 6005.00 0.00 12405.00 100.00 0.00 62025 219 IRI;NCH CIRCUITS LABOR 32973.00 17600.00 15473.00 0.00 32973.00 100.00 0.00 1648.65. 220 5EOeR CONDUIT 6000.00 6000.00 0.00 0.00 6000.00 100.00.. 0.00 250.00 221 jeeoer CONDUIT LABOR... 5100.00 5100.00 0.00 0.00 5100.00.100:00.. I" 0.00 255.00.. : 222 EEDeR CONDUCTORS 10000.00 10(jOQ.00 0.00 0.00 10000.00 '. ;00:00 0.00 600.00 223... EiEiDEiR CONDUCTORS tabor 4755.00 4755.00 0.00 0.00.4755.O!L' 100.00 0.00 227.75,,"-.,"".. 224- IRING DEiVIC.E$ipLATES 1600.00 0.00 1600.00 0.00 ;"":.< ~660:00 100.00 0.00 80.00 $,,~. "..,,", _.so 225 IRING DEVIceSlPt.ATEiS LABOR 4320.00 0.00 1300.00 1300.00 ' 30.09 I~ ",~.. ~:. 3020.00 65.00.....;' {<;I _' ','L'~. G~Ai. :1512809.00 1653207.18, 366772.52 "',4225.00 2024204.70 80.56 101z10:::S, _ CAt.111ON: You should sisn an original AlA c~ ~ en whk;h thb text appears in.~~ An origina~ assures that changes win nat be obscumd.,. AlA-Document G7031"" ':"1m Copyright e 1963. 1965: 1966.-1967~ 1970. 1'97e. 1983 and 1992 by The Amenc.an lnstitute of A.rchitecrs:AII rights f'eserve4. WARNING! Thfs AJAe Docl.m'Wl:nt Is pro1ected by u.s. ~;.itgn._, '. t..aw And International Tmaties. Unaultiorixad rc;trqduretlon«~ of 1hi:$/UA*Docwne.rl, or any portion of it. may f'e$utt in $OVOI'O c:mlen4 criminal penalties.. "nd wid be pr~ to the ~in'iull!.extant ~ ~ UI"Idtr the lmtrr~ Purehasers are permitte4 to rcproduoe ton (10) oople:s of,thls dqq.imem ~ comptctea. TQ report ~ght. viol.\ltions of AlA Contract Documents. &mail The Aroonc:an Institute of ArehI1Cd$' ~ '.. - ""... copvngh1@;lla"'l!- -' '." ~ :;.,.~~...,... ~~: ~~.. ~" -;,.; "~'"
:: " '" \.-,," -.,>. i:,. L, '. ",:. 0-';:'"',.: ~~ :':~:::~~;::': '-'".. ~ 1".-,;~,~:);t~:~, ' ',"; '!. P, ~!:~:-"F, '~ ",. - <- '. '" ITEM,NO, DESCRIPTION qf WORK. ':,-, ':." '-<i'. 11s8S;oil'l '73649,00 ~~~OO '4i;o0,oo 12672.00 19070.00 86390.00 '-',~ " 0,00 4506,00." 7975:00 '-, ~,..CO:OO.'.:"",,?',~, 7000;00' -,". --;.;--.' 685.00 565.00 I. ;. 2279.00 356850> ',:e';j 4595,00 900.06~ ~.~."" 0,00 225.0:0'1 : 398,;5 ',. j;~.~~ -,~,,1 ~:;., - ;" ~\..' > '-;' '3.,:.:..',c,<,", '::~::" '..-..':,' -.';::-- ',.;:. -:.',;', MATERIAl HOLD IsSUES;.,..:,:.- ~-,.,'" '":~',:+::;;:::;:;f;c'-'''',;;;;s''''i;,_ fc '. ~"-'::"'::""i-":':~: " ",', - ~-' ~.~ "7 ',...,,: f ~ c' :.:~::.. -;.,.r....~.,i-; -~,,' ",.:'.'.,""'-. '::, ~. ~~::- ".:,~: )~;X. ";ir;';i~~~: ;,.:...' ~- :,.-','.,,;,:, '::.,; _;f.'. ".'...: -;":-:, J ;.: :~, " -.,~' ''':, '~....,....! ~t!. ~~: ",, '",, ;, 2796000,00. AlA OociimentG7OJl'III_199:2. Copyri9htCl1953:'1965.19~ LaW and'lnternational Treati8a: UI\8Uthortr:ed rvproduction 'p0s5ib1e under the law. PUrCt\aSer3 are permitted 10 reproduce ten rounsei, Copyrlght@al<!.org.. ' :,~" -.,:,. ':; ~,'. <....,.- " ~ "~,~ "
Ii I.~ *9 THOMAS LANE HAlTlI!.SBUR6, MlSSISSIPPI 39402-7911 PHONE: 601-264,.,6676-I!AX: 601-264~677 MSC.O.R. /101640 - LA IJCIUISR 1124261 May 18,2011 JH&H Architects 3760 I-55 North - Suite 200 Jackson, MS 39211-6323 Attn: Mike Beauchamp Re: Pearl River County DHS Building - 05137F Dear Mike, We are not requesting a time extension for the above referenced project this... month. - Sincerely, Brian K. Sullivan Project Manager
, 1 \"., 10 ask Name Start Finish Feb I Mar ADT I Ml"L~Jun LJul A'19.. ~S~ Oct Nov I Dec I Jan Feb Mar I ADr i~-.ljun Feb I Mar LAor I May I Jun Jul AlilLJ SeP J Oct I Nov I Dec Jan Feb Mar ~Aor I M~ Jun. 1 MOBILIZATION Moo 318110 Mon 318110 ; ~, 2 ENGINEERING AND LAYOUT Tue 319110 Fri 3112110 ; ~ "', 3 SITE WORK (BUUDING) Man 3115110 Thu 41'''0!' +-,411: :; 1, 4 SITE UTILITIES Fri 412110 Fri 4130110 '~, i I._, I 5 SPOT FOOTINGS A I Moo 513110 Thu 5120110' :, ; 5 GRADE BEAMS A Fri 5121110 Wed 619110 ' ' : i ' 7 IN SlAB ROUGH IN A Thu 6110110 Wed 6116110'" : i a SOGA, B. C Thu 6117110 Thu 6117110 : 6117 i ' 9 STRUCTURALSTEELA Tue7127/10 Tue8l24110 ; ~4 ',', 10 STRUCTURAL STEEL B Wed 6I25il0 Wed 9122!10 i ' 12 STRUCTURAL STEEL C Thu 9123110 Thu 10121110, 18 MEPROUGHINA Wed 10113110 Fri11126110 i ~,,~; : 11 EXT. FRAMING A Mon 10125110 Thu 11/11/10, '~: :, I.: : 13 EXT, FRAMING B Fri 11112110 Wed 1211/10 i:: 31 INT. FRAMING A Fri 11119110 Fri 1128111 : " j',\ "','.,~ 65 PAVING Mon 11129/10 Moo 12127110 23 EXT. FRAMING C Thu 1212110 Thu 12130110 " "'-, 24 MEPROUGH IN B Thu 1219110 Thu 1/6111 :,"-' i 36 INT. FRAMING B Thu 1219110 Fri 214111 : ~,, :,,,,Iii!l. 26 MEP ROUGH IN C Wed 12129110 Wed 1126111 42 INT. FRAMING C Wed 12129110 Wed 2116111 i ; -M" ',::, f.!!' : 14 ROOFING A Man 113111 Tue 1111/11, '.. 11 1 : 15 MASONRY A Mon 1/10111 Thu 1127/11,!!<!~ 19 ROOFING B Wed 1/12111 Thu 1120111 : : ~ I 0 25 ROOFING C Fri 1121111 Mon 1131111 : 11 1 20 MASONRY B Tue 1125111 Fri 2111/11 i :,! 32 HANG DRYWALL A Fri 1128/11 Thu 2117111 : i, i, 37 HANG DRYWALL B Fri 214111 Thu 2124111 ' ) 43 HANG DRYWALL C Wed 2116111 Tue 318111!, 33 MEPROUGHINACONT. Thu2l17/11 Fri3118111 :: : 27 MASONRY C Wed 2123111 Mon 3114111 "",, 38 MEPROUGHINBCONT. Thu2l24/11 Wed 3116111 =; ",_. 56 METAL FLUSH PANELS Men 317111 Mon 317111, ~i 11 44 MEPROUGHINCCONT. Tue318111 Tue3122!11 ' 0: i ~ 34 FINISH DRYWALL A Moo 3121111 Tue 3/29/111 ~i ~_; 40 CURBANDGUTTER Mon3l21111 Fri411111 : ;J, I.. ' 1 39 FINISH DRYWALL B I Wed 3130/11 Tue 4/12111 '!i: ; : 47 PAINTING A Wed 3130111 Wed 4127111 : ~: i <~.' Tas\l:. $$ffidii'iii2i.! ii Milestone '" External Tasks ''!.i--i:;'!jjt*,m'''''(>t''''~>;4 ~~~~~~~/1$~~dule 05_18_11 Split.,.,...,...,. Summary. Extemal Milestone ~ Progress Project Summary 1$ OJ Dead~ne.!}, Page 1 -c:...u1
-...\ :!!i' ". :=:: '".:>..., '. w.", Project DHS ScIledule 05_18_11 Date: Wed 5118/11 Task Split Progress ~jf~, ; ". > Milestone Summ.ary ~ ~temal Tasks external Milestone <if> Deadline {). h~ fi=:;y,..fs14f :: t'- Page 2
I Wood May 23,2011 Jason Hicks, Sample & Associates 1013 N. Flowood Drive Flowood, MS 39232 Re: Pay Application #14 DHS/Justice Court Building Millard, MS JH&H Project No. 05 0137F Jason, We have reviewed and approved the enclosed pay application #14 In the amount of $382,657.63 and recommend that it be placed in line for payment. All pay applications have the required documentation attached. Cordially, JH&H Architects/Planners/Interiors P.A. ~~I' Michael T. Beauchamp, AlA Senior Project Architect CC: Adraln Lumpkin J. CAl<l faanco, AlA PAUl J. UM.ilEY. AlA RANDAll lewis. AlA A. BRUCE WOOD. ALA 3760 I~S5 North SufIe 200 Jock~()n. Mht!ulppl 39211.6323 p 601 9464601 f ISO I :.ISS 6200 w www.lhharchuech.com
Pr09_tarn: Sltcl!OI1 k OenerallnformllUon Mississippi Dovclopmont Authority Community Servlcos Division Requost for Cash S8ctlon B: Project Information PEARL RNER COUNTY SlTeelAdCfess City, Slate lip POPLARVILLE, MS 39<170 601 403-2300 From 1.11)'1,2011 S&f IC(!$ Rendfred Thru " ""y 31, 2011 " ect!on. RelluBst Per Actlv! MOA Pt09tam BudgG\ Amount TOlal Prior Request to Oale MDA Program ThIs Request Rol1'lelnlng Balance!A~d~m~.~I'~I~"~lio~",--- $'- ~,~S~O~OO~.O"'O -'-P"'""bl"'o.!.F".d"i.,,:He,,''- ~S 4~1!.l'!'sOt'!0~O.,'1';OO 22 100.00 415.000.00, 5200.00! 7.700,00! 4 loo~ 0150 rag. 418, 5 6 L,-- -,------ 7 9 $, 10 Total: $ 459 poo co 431,100,00! 5200,00 s 7.700.00! l-u/1itr.. emf(lni I') 11\& U,v':UI tgnr'~ bythk'ili.,_,,,\ l'iy~ flqi ~un re~hld'rom 11'.,.illIrIl O()~.. rt.rnenvs~!. GO"rr.mtnl 01 t.>pll'ldid for,cr.h almtn y~dtr Inl OI1r.rWO(IHI.~rum."" or;r. 't (0)11;. 'IT'''~nl nq~.ll.iid... 1I b >,ptn~ (g(.'c...,bit CGIIJ/...,..~III'" u~!i"rlhl!em,. or I~. CGO~cllg(temenl or I!fan~ Ie) LlIe Irr.Q~ol rlqyi,i4d ~.,. n ~~II M! uceed tha 1~1lo1 fo.n:!l ot.f2.ltd b~conlr.~; Uld(d) 111. rvr.ds,r. rl!l~,,\e~ rcro.'d~irm'li"lll dlb~'i'rnf/'li.i. I Hrr.by C.n.ty Th~1 ~~, QQO<JI,QId..nd/Ilr nm".., rrr.qrl~d hlv. bun <lclivere~ 100'1)" perlv/lt\ed III gael! g~<1r... 111"1'11 Inl l:mrlil!'d Itc., 1~1.'i' 1,1 "'mpflnetl w;a-..'111imq;y "O~lrIlT)(n1J I~" re.vllfutl,. I ~rtily lhlll~'lliliuli' ~ll'\(illt\...1j~1 "'111"ar,.:1' 0( [yr.,j"llol [~I~r. obliijlwnt. YES x NO Date Signed 6/6/2011 Samp'e, Hicks & Assoclates,tllc, Prepared By &/1I2ql1 Pale Propared Typltd Hamlt lind TlUlt or A\Jlhorh:ed Official To be completed by MDA AuthQrized Official 601 932 1050 Preparor's Tell;lphono Ho, APPROVED ElY: -----c:::--:c--cc--;-:c-::-:c:::;:::-;c--=::--- SlgmUuro. Authorized MDA Representative DATE: iois Vou(htl N~"'b-Il V.ndorllumbll Atllvlly COdl 0" wnw.mississlppi.org C :\!fti~{\lnts tlnd S ellingsladl1'li nislralor\my Docu me nt,v' EARL RIVE RCQPFCASHREQ.xls)(
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CJL MBMMAS03 06/30/2011 14:37 Board Minutes Minute Book Text Detail Book 0150 Page 420 SOFTWARE FOR EMERGENCY MANAGEMENT Date e/ 6/2011 MEMORANDUM OF UNDERSTANDING ON RADIOS PAGE 23 ORDER TO APPROVE THE PURCHASE OF SERVER AND SOFTWARE FOR EMERGENCY MANAGEMENT OUT OF GRANT FUNDS There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of a server and software for Emergency Management. Upon the motion made by Patrick Lee and seconded by Joyce Culpepper, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to approve the purchase of server and software for Emergency Management out of Grant Funds. Ordered and adopted, this the 6th day of June, 2011. voting AYE: Voting NAY: Anthony Hales, Joyce Culpepper, Hudson Holliday, Patrick Lee, and Sandy Kane Smith None ORDER TO APPROVE MEMORANDUM OF UNDERSTANDING FOR THE PURCHASE OF RADIOS There came on this day to be considered by the Board of Supervisors of Pearl River County, Mississippi, the matter of Memorandum of Understanding for the purchase of radios. Upon the motion made by Patrick Lee and seconded by Joyce Culpepper, the following order was adopted, to-wit: Be It Ordered by the Pearl River County Board of Supervisors to approve attached Memorandum of Understanding for the purchase of radios. Ordered and adopted, this the 6th day of June, 2011. Voting AYE: voting NAY: Anthony Hales, Joyce Culpepper, Hudson Holliday, Patrick Lee, and Sandy Kane Smith None
~Malwarebytes )', cl~~~r6~!:~gge de~rbrtdae. Inc. ~ 360 N. MichIgan Ave. Suite 1900" Chicago H 60601.3805 ~ United Stites Pearl River County Robert Bonie PO BOl( 569 Poplarville, MI 38470 United States Reference number: 23057366 (requilled rot alllnqulrlu) Price Quote Data: 5/27(2011 PRODUCTS # 1 ProDuct Nama Malwarebytes' Antl-Malware, Government Llcense(s)(Slngle Key - I year subscription) (Corporate Licenses - Single Key - 1 Year Subscription) Delivery Electronic Download Unit Price <H+.% $7.17 Qty. 165 Price ';'.1,971.75 $1,183.05 Total: $1,183.05 This price quote is valid for 14 days. HII1UMlbytU9<',v,uyoo l~",u~rl,/l, 'l'jt"4~,ttiliypt t"llkll«/i(' \ttl~,."l m.t..-trt t.l~ \.«<'40' tt ",Ut!;t{)~.Qj~y!/;i'\.;I(,/io'U!!"VWr *"""p,.~u ~I~ tum. ~ ~4 &..:IUUt tiu-'>st ~lmjiii, 1""l/"~ ulu" VUiI Illfr tal1l«ili'lw _ (!II (114\1,..' U(h'J,t 1\ol:"'«~M.l"'-'Nt!;)1Ht",.~ 0.,)71'1 rt;iiu ttl.. Olt'lol UIfi'\1IMtc')4!t;''>$J)."d 'rt '~flo>"'''''''' Y'll'''''... ~<>}"'I,/I;.;., ~ll)i1 fl:if~... 1, tf(!{mit.~..t<n.k co4ti. ~:A"l""Vt\l., f9<vi\ t;~rw; or ~,.. clever bridge, Inc. 360 N. Michigan Ave. Suite 1900 Chicago, IL, 60601-3805 cleverbrldge, Inc. Is the merchant of record for this transaction. - 1 - Tax ld: 20-4503251
6/5/2011 Quotes em CO,ll G COO Ca.nada. Your Account fo'amger ChrIs Craylon e ShoppIng; Cllrl o lioms Support HI Mlthael (Rot you?) log Off Shop COW'G My Account Quotes I:::J L.,," M.r. C ~.I.;' "l '.'...,' ',.' j M Calegories 3 I $carch ror... (Recent Quolea"'(auoI9 Delalls"j To!.:Irward this quo!e, click "Send quole to an anoc,;alo!' To conyert!his quole 10 an order, dick ~Add \0 Cart~ QUOI I Quote Inrormatlon Quot. #: CDNN278 Slatut: Open Quote D~to: 6161'.2011 Contact: ROBERT BONIE Description: SON[CWAl..L QUOTE Need Help? Conlac( Cl1rls Clayton Phone: (877) 325 6415 F,~(312)7.~701S0 P'Q' 122 E!vIa1l {Juole to Chris I wi Send quot!) to an o!.ssoei~tl) Slied From Address CDWGo~mmonl'nc. 230 N. Milwaukee Ava Vernon HUls, IL acm61 (800) 694 4239 Billing Address PEARL RIV'ER COUNTY AnN: ACCTS PAYABLE PO BOX569 PURCHASING POPLARVILLE, MS 3947C1 C1M9 (60 I) 795 fl593 Shipping Address PEARL RIVER COUNTY ROBERT BOHlE PO BOX569 PURCHASING POPLAAVlLLE,MS 3947C1 0569 Payment Method Hel30Verbei Shipping Molhod Electronic Drop Ship Product Contract COW Mrg Part II Qty Prlco Ext. Price SonlcV8\l.L Comprehensll,43 Pflti Spam Sef"of~ to, NSA 2400 Se~es &ubsctlplio Marl:el 2229456 01 SSC B999 $1,700.00 $1,700.00 Sub Tolal 51,700.00 Shipping: $0.00 Grand Total $1,100.00 'Taxmaydlange!fthls quote Is amended by your account manager. Company Information My Account Shop Support News AtlOIJtUs locations Careers Community tn\oi\eme"t Diwrsity LogOn Create an kcounl Qulcl< Order Status Email Subscrfplions Catalog Request Brands p,oduct Flndars Best Deals 50lIJlion$ Center Sar.ice$ General Seles CustOMer Relatione Tecllnlcal Support SlIeSuppol1 'Nebsite Tours Ne-.vs Releases Features Awards Execotiws CDWNews on Twitter Site Map I Privacy Polley I Term& and CQndllion$ Copyrlghl ()2007 2011 CDW PJI Rlght~ ReseMd. cdwg.com/shop/.../quotedetalls,aspx?.. 1/1
Eme If repllnled on 61612011 rjderdirectcl~m BUSINESS TO BUSINESS Robart Bonie Pearl River Cly Bos Data Proc. PO Sox 569 Acceunls Payable Poplarville, MS 39470 6014032300 Robert 80nlo Pearl Rivor ety 80S Dala Proc. 200 Court House Square Poplarville, MS 39470 61>14032236 Dear Robert Barile, This email conlalns your quole summary. Should you have any additional questions or wish to complete your order, please feellro. to call us al Phone:(866) 310 4107. Please rafer to quote number F5978421 whon contacting us for assistance. Regards. Tom Homschald Phone:(866) 310 4107 Fax:(630) 848 4279 Thomas.Homscheld@tlgardlrecl.com TigarDireclB2B nos'iois RS 1215-RA Tripp Lite RS 1215 RA / Power Strip Rackmount $ 38.67 1 $38.67 : YYS ]-2 748941 EOC5611P EnGenlus EOC56ltP Power Access Point.. Dval pu.1 Sand High 802.118g, Dual Aotenoas $ 81.60 4 $326.40 Tl05 9011 OMN!1500LCD Lite OMNI1500LCD Omnl Smart 1500VA 8 Outlets, 825W, 120V, 2V, usa, JU45, $ 177.00 2 $354.00 YYSI-2156l09 459926-821 Tl05-20 16 SR4POST drive ~ 500 G13 - hot swap - - 7200 rpm Tripp Ute SmartRack 45U 4-Post Open Frame Rack $ 205.50 12 $2,466.00 $ 291.65 1 $291.65 YVSI-2425420 500658 521 HP S0065S"S21 ServeI' Memory ~1oduie ~ 4G8 f I PCl-I0600, DDRl-133lMH', Ct.9, ECC, Smart W75-!OI2 DS-2000 $ 11.09 5 $5S.45 EYN72ijA 0500 OUTDOOR RATED CATSE W/GEt., )OOMHZ, BLACK 500fT $ 139.96 $139.96 Purchase Order: ShippIng Method Truck (3 to 9 days)