NLC INDIA LIMITED 1 (formerly Neyveli Lignite Corporation Limited) ( Navratna Government of India Enterprise) CTO: BLOCK-1, NEYVELI 607 801, TAMILNADU OFFICE OF THE GENERAL MANAGER/CSR DEPARTMENT Office Tel Fax: 04142-255439, Email: head.csrcell@nlcindia.com TENDER NOTICE ( OTE) Date: 27.10.2018 1.0. Notice Inviting for work Sealed tender in single cover consisting of Two Inner covers as Part I Cover (cost of tender documents, EMD and Letter of undertaking) and Part- II cover (Price bid, Technical and commercial conditions) super scribing reference, Name of the work and Part Number will be received by General Manager/CSR/NLC India Ltd, Neyveli up to 03.00 p.m on 20.11.2018 for the following work. Doc value E.M.D Date & Time Description of work No. Cost receipt of Tree Plantation in GM/CSR/ 20/2018-19 (OTE) Tamil Nadu National Law School at Tiruchirappalli under 16,76,832.92 3400.00 42,000.00 20.11.2018 3.00 p.m CSR Time Schedule: i) For Plantation of Trees : 2 months from the date of handing over of site. ii) Maintenance period : 12 months from the date of completion of plantation 2.0 The Part I of tender will be opened at 03.30 p.m on 20.11.2018. The bidder who furnished cost of document, satisfies EMD conditions, Letter of under taking for confirming all the tender conditions in the prescribed format, alone will be considered responsive bidders and their Part II covers will be opened on the same day. 2.1 The tender document for this tender may also be downloaded from NLCIL s web site www.nlcindia.com (s) during the tender document sale period and used for tendering. In such case, the cost of tender document shall be paid by way of Demand Draft/ Pay order drawn in favour of Director / Finance, NLC India Ltd., Neyveli, on any Nationalised Bank / Scheduled Bank in Neyveli or payable at par by a bank in Neyveli or through NEFT / RTGS mode to the designated Bank Account for TA, State Bank Of India, Neyveli (Main), Block 2, Branch Code : 00958, IFSC Code : SBIN 0000958, Account No.10895129124. Demand Draft / Pay order / Remittance details with UTR no.and date of remittance shall be furnished along with the bid in Part I failing which the offer shall be rejected. Bank Commission charges will be to the account of the bidder and the net amount transferred to NLCIL s account shall be equal to the cost of the document.
2 2.2 Any offer without Document Cost or with Document Cost for a lesser amount or Document Cost in a form other than specified herein above, shall be liable for rejection without further reference to the bidder(s). 2.3 The remittance and forwarding letter should bear Reference No. and be addressed to The General Manager, C.S.R Department,CTO Buildings, NLC India Ltd., Block-01, Neyveli, Cuddalore District, Tamilnadu, PIN 607 801 with a copy marked to The Chief Manager / Finance, TA Department, NLC India Ltd., Neyveli -607803' 3.0 The bid shall be kept valid for acceptance for 06 (Six) months from the date of opening of the bid.(part I). 4.0 Amendments / Errata / corrigendum / clarifications, if any issued for the tender shall form part and parcel of the tender document. Amendments / Errata / corrigendum / clarifications will be posted in NLCIL s website.www.nlcindia.com. Bidders are requested to visit NLCIL s website and note the amendments before submission of offer. Any ignorance on the part of the firms in not seeing the website will not be an excuse. NLC India Ltd shall not be responsible if any Bidder omits to notice any amendments / Errata / corrigendum / clarification. Amendments / Errata / corrigendum / clarification will be numbered serially. The bidders are requested to sign all the Amendments / Errata / Corrigendum / Clarifications issued for the tender and enclose along with the bid as these form part and parcel of tender document. 5.0 QUALIFYING REQUIREMENTS. Bidder should have executed any Civil work within the last (5) Five years, from the original Scheduled date of tender opening in Govt/Quasi Govt/PSU/Public Limited Company for a minimum value of Rs.6,71,000.00 in a single agreement in their own name/in the name of any one of the partners/his firm in case of partnership firm. The work completion certificate from the competent Authority should also be enclosed 5.1 The bidder should enclose along with his / their bid necessary documentary evidence like contract agreement along with endorsed completion certificate (in value) issued by the party with whom the contract has been entered for having met the qualifying requirements mentioned in PQR. 5.2 The bidder should enclose along with his / their bid necessary documentary evidence like Partnership deed, firm registration (if it is partnership firm), certificate of incorporation, memorandum of association and article of association in case of a company. Valid firm registration certificate shall be enclosed in case of firms. If it is a proprietary firm the bidder shall furnish a declaration letter in this regard and furnish the same in Part - II cover for having met the qualifying requirements mentioned in PQR certified by Chartered Accountant. 5.3 NLC India Ltd reserves the right to check the authenticity of the certificate furnished. 5.4 Reverse Auction will be conducted for this tender. 6.0 EARNEST MONEY DEPOSIT (EMD) 6.1 The EMD amount shall be as specified in the 'Notice Inviting and shall be paid in the form of Demand Draft / Pay order drawn in favour of Director / Finance, NLC India Ltd., Neyveli, on any Nationalised Bank / Scheduled Bank in Neyveli or payable at par by a bank in Neyveli.
3 6.2 The EMD amount shall also be remitted through NEFT / RTGS mode to the designated Bank Account for TA State Bank Of India, Neyveli (Main), Block 2, Branch Code : 00958, IFSC Code : SBIN 0000958, Account No.10895129124. The Bank Commission charges will be to the account of the bidder and the net amount transferred to NLCIL s account shall be equal to the amount specified in the Notice Inviting 6.3 The EMD shall also be in the form of an Irrevocable Bank Guarantee (as per annexure A) from any Nationalized bank / Scheduled Bank in India except Bank of China on a non-judicial stamp paper of Rs.80/-. The stamp paper for the Bank Guarantee shall be purchased in the name of the Bank. The EMD in the form of Bank Guarantee shall be valid for 6 (six) months from the date of tender opening of Part I. 6.4 The EMD in the form of Demand Draft / Pay Order / Bank Guarantee shall be enclosed in Part I of the Bid. In case of remittance through NEFT / RTGS mode, remittance details viz., UTR no and date of remittance shall be furnished in Part I of the bid. Any offer without Earnest Money Deposit or with Earnest Money Deposit for a lesser amount or Earnest Money Deposit in a form other than specified herein above, shall be liable for rejection without further reference to the bidder(s) or the concerned bank. 6.5 The Earnest Money Deposit deposited in any manner shall not bear any interest. 6.6 After award of LOA to the successful bidder, the Earnest Money Deposit / Bank Guarantee will be returned to the unsuccessful bidder(s) without any interest. 6.7 In the case of successful bidder, the EMD furnished shall be adjusted towards Security Deposit if it is furnished in the form of Demand Draft / Pay Order / Remittance through NEFT (or) RTGS mode. The EMD furnished in the form of Bank Guarantee shall be returned after the required Security Deposit is received and accepted. 7.0 Other Qualification Requirements 7.1 The bidder should have independent Provident Fund code number allotted in favour of his establishment under EPF & Misc. Provisions Act 1952.The PF code Number so allotted shall be furnished with documentary proof along with tender documents. 7.2. The personnel/workmen engaged by the bidder for execution of works in NLC shall be in the rolls of the bidder agency and shall have to be given appointment letter/employment card under CL (R&A) Act 1970 issued by the bidder to that effect. The bidder has to furnish a certificate of undertaking to that effect, along with the tender documents. 7.3 The bidder shall also possess a valid certificate of registration under GST Act/ Rules and furnish a copy of the same in the bid if in any financial year the value of service rendered by them/ the value of a contract exceeds Rs.20 Lakhs (the present threshold limit for levy of GST); he should have discharged his liability, under the GST Act/ Rules to the effect of which a Certificate of under taking (format enclosed with Part-II) is to be furnished along with the Bid & produce GST Registration Number. In case the above value does not exceed Rs.20 Lakhs, a self declaration to this effect shall be furnished.
4 7.4 The bidder should have obtained Permanent Account Number (PAN) under the Income Tax Act and he is not a defaulter in payment of Income Tax as evidenced by Income Tax Assessment Records for four consecutive years prior to bidding. 7.5 Documentary evidence/certificate of Undertaking for the above qualification requirement shall be enclosed in Cover II (Part II) 8.0 SUBMISSION OF TENDER AND OPENING: 8.1 The bids signed in all pages with date shall be submitted in two separate covers as specified in tender document ( as described below) as Part I & Part II and shall be put in another cover duly sealed with inscription on the top of each of these three covers with No., Opening Date & Opening time and addressed to The Dy.General Manager/CSR, CTO Building, NLC India Ltd, Block-1, Neyveli 607801 8.2 The address of the er shall be indicated on the Left hand bottom of the sealed envelope clearly and dropped in the Box kept in the office before the time fixed. 8.3 The Part I and Part II cover should be clearly marked / indicated before putting Part I & Part II covers into common cover. 8.4 Name of work & No shall also be written on the top of Part-I, Part-II and outer covers. 8.5 The tender shall be kept valid for 90 days from the date set for tender opening. However if any extension of validity is called for the bidder shall extend the same. 8.6 The bids so submitted will be opened in the presence of the ers and or his authorized representatives, not exceeding one person from each tenderer. 8.7 NLC India Ltd shall not be responsible for any delay/loss in receipt of the bid which is sent through post/courier. Contact Person & Mob.No: Shri.R. Ashokkumar,DGM/CSR- 9.0 SEALED DETAILS OF THE BID 9.1 Part I Cover: It should contain a). Document cost b) EMD and b. Duly filled up and signed letter of undertaking accepting all techno-commercial conditions of the tender in the prescribed format given in the tender documents. 9.2 Offers without enclosing Document cost, EMD and letter of undertaking in Part-I Cover will be summarily rejected. On the scheduled date and time of tender opening, Part-I cover will be opened first. Cost of tender document, Bid guarantee/emd will be examined and compliance of Letter of Undertaking will be scrutinized. The bids confirming all the above shall be treated as Responsive Bids and Part- II covers of the responsive bidders only will be opened on the same day.
5 9.3 Part II Cover: It should contain (a) Documentary proof for Pre-Qualification requirement, (b) Technical & Commercial aspects as detailed in Instructions to Bidder and (c) Price Schedule with quoted offer. 10.0 GENERAL 10.1 General Manager/CSR reserve the right to reject any quotation without assigning any reason thereof. 10.2 Notwithstanding anything stated above the owner (NLC India Ltd.) reserves the right to assess the capacity and capability of the tenderer to perform the contract should the circumstances warrant such an assessment in over all interest of the owner/purchaser. 10.3 NLC India Ltd reserves the right to check the authenticity of the certificate furnished. 10.4 The bids submitted late shall not be accepted and shall be rejected. 10.5 If the date of submission of is later declared as a holiday, can be submitted on the next working day and the Box shall be opened on the next working day 10.6 submitted by telex / telefax, E-mail and tender received after the expiry of the time specified for receiving the tender shall be rejected 10.7 No deviations from the draft contract, general commercial conditions and technical conditions/specifications are allowed. Dy.GENERAL MANAGER/CSR Copy Submitted to CGM/Vigilance