STATE BANK OF INDIA PREMISES DEPARTMENT, LOCAL HEAD OFFICE POOJAPURA, THIRUVANANTHAPURAM-695012 State Bank of India invites sealed tenders in prescribed format from the owners/ authorized persons of independent residential house or flats, with minimum 4 bed rooms, within about 5 km by road from Thiruvananthapuram Central railway station or near Poojapura for Bank s Guest House on long lease. Landowners who can construct new building as per Bank s requirement can apply. For details visit SBI website www.sbi.co.in under Procurement News. Last date of submission is 17.08.2017. State Bank of India reserves the right to reject or accept any offer without assigning any reason therefor. Assistant General Manager (Premises & Estate) Date:28.07.2017 1
2. RFP DOCUMENT STATE BANK OF INDIA LOCAL HEAD OFFICE, THIRUVANANTHAPURAM NIT No: 16/2017-18 SBI - SENIOR EXECUTIVES GUEST HOUSE State Bank of India, Local Head Office, Thiruvananthapuram invites tender in two bid form (Technical and Price Bid) from the owners / authorized persons of independent residential house or flats having excellent ambience in prime area within a distance of about 5 km by road from Thiruvananthapuram Central railway station or near Poojapura for Bank s Guest House at Thiruvananthapuram on long lease. Offers from landowners who are ready to construct new building in the above locality may also apply. The said house /flat should preferably have: a) Proper access b) Minimum 04 bedrooms with attached toilets/ bathrooms c) A big drawing room d) Kitchen and dining hall e) Guard s cubicle at the entrance f) Portico g) Covered parking for 2-3 cars h) Generator space i) Required electricity load - about 40kW j) 24 hrs water supply with storage Schedule of issue and acceptance of forms etc. Sr. Details Dates No. 1. Date of issue/ downloading of application forms From 28.7.2017 2. Date of pre-bid meeting 3.00 pm on 14.08.2017 3. Last date of submission of filled in application forms 5.30 pm on 17.08.2017 4. Opening of Technical bids 3.30 pm on 18.08.2017 5. Validity of offer 6 months w.e.f. 17.08.2017 The completed sealed tender documents (Technical Bid and Price Bid to be put separately in two sealed envelopes and super scribed on the cover as TECHNICAL BID, PRICE BID. These two envelopes to be placed in another single cover to be superscribed with the legend OFFER FOR SBI-SENIOR EXECUTIVES GUEST HOUSE AT THIRUVANANTHAPURAM. This to be submitted latest by 5.30 p.m. On 17.08.2017 at the address mentioned below: Assistant General Manager Premises &Estate Department State Bank of India Local Head Office, Poojapura Trivandrum-695029 Ph: 0471-2192402 The details of the offerer (Address & Telephone number) to be written on the envelope. 2
02. Tender documents received by the Bank after due date and time i.e. after 5.30 p.m. on 17.08.2017 shall not be considered and rejected. 03. A pre-bid meeting of all the intending tenderers desirous of attending shall be held at 3.00 p.m. on 14.08.2017 04. The Technical Bids will be opened at 3.30 p.m. on 18.08.2017 at the above office of State Bank of India in the presence of tenderers, who choose to be present thereat. The proposal will be evaluated on the basis of techno-commercial analysis. The discretion of Bank will be final and binding to all in respect of finalising parameters on which technical bids will be analyzed and as also percentage of weightage which will be allocated for technical and commercial bids. 05. The offer should remain valid at least for a period of 6 months to be reckoned from the last date of submission of offer i.e. from 17.08.2017 06. The Bank reserves the right to reject any or all the tenders without assigning any reason therefor, at any stage/ at any point of time. Canvassing in any form will disqualify the tenderer. NB: The requirements and other details specified in the RFP/ Technical bid/ Price bid etc pertain to an independent house. If offer made is for a flat, the details of the relevant facilities available in the flat/residential complex may be mentioned. Assistant General Manager (P&E) 3
STATE BANK OF INDIA PREMISES DEPARTMENT, LOCAL HEAD OFFICE THIRUVANANTHAPURAM COVER-A Technical Bid Annexure A (To be submitted in separate sealed envelope super scribing Technical Bid for Premises for Guest House in Thiruvananthapuram) With reference to your advertisement in the local dailies dated.i / we hereby offer the premises owned by us for housing your branch / office on lease basis: Sl No. 1. Location (a) Name of the building (b) Complete Address of the Building (c) (d) Survey No. Name of Owner(s) Address of owner(s) 2. Technical Information (a) Building Load Bearing (b) (c) RCC Framed Structure Type of building Residential No. of floor(s) (d) Whether building is earth quake resistant (f) Whether water-proofing treatment has been done on the terrace If not, when it will be done 4
3. Details of Accommodation (with Size) (a) (b) (c) (d) (e) (f) (g) Plot area Covered Area Floor-wise No.of Bed rooms with attached Toilet No.of Bed rooms without attached Toilet No. of Independent Toilet Kitchen Store Drawing Room Dining Room Servant Quarter with attached Toilet & Kitchen Lawn No. of Car parking within premises Provision of Guard hut Finishes provided in rooms and other areas. 4. Whether approved building plan is enclosed If 'No' reason for the same and when these will be approved and submitted 5. Whether building plans are approved by the Local Authorities. If 'No' reasons for the same and when these will be approved and submitted 6. Whether building is ready for occupation. If 'No' how much time will be required for occupation. 5
7. Amenities available: (I) Electric Power Supply (a) Electric load of about 40 KW will be provided by the landlord for the exclusive use of the Bank at his cost. Bank will pay only the actual electricity consumption charges. (b) Electrical wiring, Electrical panel, Earthing etc. will be done by the landlord as per Bank's requirement. Bank will provide electrical fixtures such as AC/ fans/tube lights etc. (ii) Water Supply Municipal Water Connection and underground water supply with necessary pumping system will be provided by the landlord at his cost. Bank will pay only the actual municipal water consumption charges. Capacity of underground/ Overhead tank 8. Arrangements for waste disposal Please specify: 9. Whether completion certificate obtained from the local authorities. If 'No' in how much time it will be obtained 6
10. Distance from a) KSRTC Thampanoor bus stand b) Airport c) Thiruvananthapuram Central Railway Station 11. Whether landlord is ready to carry out Additions/alterations, required if any, as per Bank's requirement. Dated: SIGNATURE OF OWNER(S) We confirm that the documents and the terms and conditions mentioned in Annexure 'I' forming part of Cover 'A' are available in our offered premises. If it is not available at present, we agree and confirm to provide the same. We also undertake to submit any testimony in support of our claim with regard to the above. Enclosure: - (Attested copies of the following are enclosed) 1) Approved building plan 2) Evidence of ownership 3) Occupancy certificate 4) Receipt of latest tax paid (Land & Building) to Local Authority 5) Copy of title deed 6) Photograph of the house/ flats 7
TO BE ATTACHED WITH COVER 'A' DULY SIGNED ANNEXURE-I Instructions & Tender conditions The completed sealed tender documents (Technical Bid and Price Bid) to be put separately in two sealed envelopes and super scribed on the cover as TECHNICAL BID & PRICE BID. These two envelopes to be placed in another single cover to be super scribed with the legend OFFER FOR SBI-SENIOR EXECUTIVES GUEST HOUSE, THIRUVANANTHAPURAM. This to be submitted latest by 5.30 p.m. On 17.08.2017 at the address mentioned below: i. The instructions and tender conditions shall form part of the tender to be submitted by the tenderers. ii. Tender documents received by the Bank after due date and time i.e. after 5.30 p.m. on 17.08.2017 shall not be considered and rejected. iii. All tenderers are requested to submit the tender documents (TECHNICAL BID and PRICE BID) duly filled in with all relevant documents / and complete and correct information in two separate sealed envelopes (one for technical bid and another for price bid) at the following address: - Assistant General Manager (P&E), State Bank of India, Local Head Office, Poojapura Trivandrum-695012 iv. All columns of the tender documents must be duly filled in and no column should be left blank. All pages of the tender documents are to be signed by the authorised signatory of the Tenderer. Any over-writing or use of white ink is to be avoided and corrections duly initialed by the tenderer. The Bank reserves the right to reject the incomplete offers or offers not conforming to the prescribed specifications. v. In case the space in the tender document is found insufficient, the tenderers may attach separate sheets with due authentication. vi. The offer should remain valid at least for a period of 6 months to be reckoned from the last date of submission of offer i.e. from 17.08.2017. vii. There should not be any deviation in terms and conditions that have been stipulated in the tender documents. However, in the event of imposition of any other condition, which may lead to a deviation with respect to the terms and conditions as mentioned in the tender document, the tenderer is required to attach a separate sheet marking list of deviations. viii. The Technical Bid will be opened at 3.30 p.m. on 18.08.2017 in the presence of tenderers who choose to be present at the above office. All tenderers are advised in their own interest to be present on that date at the specified time. ix. The Bank reserves the right to accept or reject any or all the tenders without assigning any reason therefor. x. Canvassing in any form will disqualify the tenderer. No brokerage will be paid to any broker. 8 SIGNATURE OF THE OWNERS(S)
xi. The short-listed tenderers will be informed by the Bank for arranging site-inspection of the offered premises. xii. A pre-bid meeting of all the intending tenderers desirous of attending shall be held at 3.00 p.m. On 14.08.2017. xiii. All the offers received will be screened and shortlisted by the in-house Committee of the Bank based on the requirement specified and the details submitted by the bidder and carrying out inspection of the offered sites. The offer will be evaluated on the qualitative aspects in various parameters like distance from nearest local railway station, KSRTC Bus stand, airport, amenities available, exclusivity, location & nearby surroundings, provision shops, general ambience of residential house or flat, room size, water supply, other amenities etc. Depending upon the response, 4 to 5 offers or more as the case may be will be shortlisted for opening of the price bids. With a view to bring all the offers on common platform / payment terms etc. if required, the SBI at its discretion can call further price bids from all such shortlisted bidders. The payment terms, the ratio of the weightages to be assigned to the qualitative aspects as mentioned above and to the rate / price quoted in the price bid will be decided by the Committee and will be advised to all shortlisted bidders upfront before opening of the price bids. xiv. The Bank shall pay fixed /lump-sum monthly rent inclusive of all taxes, service charges, maintenance charges, etc. The rent should include all taxes, service charges, maintenance charges, etc. Bank's liability in any case shall not exceed fixed/lump sum monthly rent. However water and electricity consumption charges will be paid by the Bank as per the actuals based on the monthly bill. xv. The owner would be required to enter into an agreement of long lease (format enclosed). xvi. Interest free rental deposit equivalent to maximum three months shall be paid to the land lord at the time of taking possession of the premises and such deposits will be adjusted during the last three months of occupation. The initial lease period will be 3 years, with an option in the Bank's favour to review the lease for two further periods of 3 years each with an enhancement in rent as under after every 3 years. Hence, total period of lease will be 09 years. The agreement will be for an initial period of 3 years with an option in Bank's favour for renewing the agreement for two further period of 3 years with a condition that the increase in rent will be 15% at the end of 3 years. The Bank has the liberty to vacate the house at any time during currency of agreement by giving 03 months notice. The Bank will have the option to terminate the agreement after giving 03 months notice to the owner on his last known address PAYMENT TERMS Rent quoted shall include all taxes including GST,if any, etc Bank will pay the consolidated rent amount on monthly basis. Bank shall pay the eligible rent after deducting income tax and any other taxes as applicable, as per rules, in force. The owner of the premises should have valid PAN or GST registration as applicable. 9 SIGNATURE OF THE OWNERS(S)
OTHER TERMS AND CONDITIONS The details of facilities to be provided in the premises on a fixed monthly rent are as under:- The location of the residential house or flat should be within a distance of about 5 km by road from Thiruvananthapuram Central railway station or near Poojapura. Offers from landowners who are ready to construct new building in the above locality can also apply. The said house /flat should preferably have: i. Proper access ii. Minimum 04 bedrooms with attached toilets/ bathrooms iii. A big drawing room iv. Kitchen and dining hall v. Guard s cubicle at the entrance vi. Portico vii. Covered parking for 2-3 cars viii. Generator space ix. Required electricity load - about 40kW x. 24 hrs water supply with storage Bank shall pay the eligible rent after deducting income tax and any other taxes as applicable, as per rules, in force. Deduction of taxes at source as applicable from time to time would be effected as per the provisions of Income Tax Act. Other legal/ tax provisions would be meticulously followed. The stamp duty charges relating to the registration of lease deed shall be shared equally between the owners of house and the Bank. Certificate We have carefully perused the aforesaid terms and conditions and agree to abide by the same in the event of our offer accepted by SBI. Place: Date: Signature of owner/s with stamp 10
AGREEMENT FOR LEASED FLATS Afix Special Adhesive stamp for Rs.200/- THIS AGREEMENT of lease made this.. day of Two thousand and. between (hereinafter called The Lessor which expression where the context so admits shall include his heirs, executors, legal representatives and assigns) of the one part and the STATE BANK OF INDIA, constituted under the State Bank of India Act 1955 and carrying on business amongst other places at Thiruvananthapuram (hereinafter called The Lessee which expression where the context so admits shall include its successors and assigns) of the other part witnesseth as follows: 2. The Lessor hereby confirms having demised upto the Lessee all that residential flat more particularly described in the schedule hereto together with appurtenant land necessary for its enjoyment and privileges and advantages hereinafter referred to as the said premises for a term of 3 years from. Two thousand and yielding and paying thereon during the said period a monthly rent for the premises for the period of Rs. (Rupees..) payable monthly to the Lessor or as he may direct on or before the seventh day of the month following. 3. It has further been agreed between the Lessor and the Lessee as follows: a) To pay the said rents herein before reserved at the times and in the manner aforesaid. b) To pay the water and conservancy and electric consumption charges properly payable by the occupiers in respect of the said premises. c) To deliver possession of the said premises in good order and proper condition at the expiration or sooner determination of the said period, subject to performance by the Lessor 11
if the covenants to repair hereinafter contained and subject also to changes caused to the leasehold by reasonable wear and tear or by any irresistible force and provided also that the Lessee shall not also bound to yield up the lease hold in any better repair or condition than the same was at the commencement of the said period. 4. And the Lessor has covenanted with the Lessee as follows: a. To permit the Lessee peaceably and quietly hold and enjoy the said premises during the said term hereby granted without eviction or interruption or disturbance by the Lessor or any person lawfully or otherwise claiming by through or under him. b. The Lessee shall be at liberty to remove at any time electric fittings, temporary structures etc., which are brought in, fixed or erected by the Lessee in the said premises during the continuance of the present term hereby granted or within a reasonable time. c. To regularly and periodically pay or cause to be paid all rents, rates, taxes, assessments and outgoings of every description that may during the continuance of the said term be or has become payable in respect of or charged upon the said premises whether in the same shall be imposed or assessed by the Government, local authority or otherwise and that in the event of any loss or damage arising to the Lessee by the non-payment of any of these dues the Lessor will at all times indemnify the Lessee from all such losses or damages. d. To keep during the said period at his own expenses the said premises wind and watertight and all fixtures, additions and also electric fittings, water mains and taps in good and tenantable repair and condition and once in every year of the said terms to whitewash and colour wash all walls and buildings which are now white or colour washed (in the case of painting the said premises with cement plaint the work will be carried out once in two years) and also once in three years paint or varnish all such parts thereof which are not painted or varnished and repair all the connections of the electric installations and carry out other essential repairs and in default the Lessee shall be at liberty to execute any such 12
repairs, colour or white washing, painting etc., and to deduct the cost thereof from the rent or recover it from Lessor. e. That he will not during the continuance of this demise do or permit to be done such portion of the said premises or any part thereof or anything which may be an inconvenience or annoyance to the occupiers of the premises hereby demised. f. That in case the premises or any part thereof respectively shall at any time during the said term be destroyed or damaged by fire or other irresistible forces as to be unfit for occupation / according to the nature and extent of the damages sustained, shall be suspended until the said premises shall again be rendered fit for occupation and use. g. That the Lessor acknowledges receipt of Rs.. (Rupees.. only) being the three months advance rent which will be adjusted against the rent payable for the last three months of the tenancy or repaid to the Lessee by the Lessor when the former vacates the premises. h. That the Lessee shall have the further option of terminating the lease hereby granted at any time during the tenancy thereof on giving the Lessor, 30 (Thirty) days previous notice in writing. i. IN WITNESS WHEREOF THE LESSOR and the State Bank of India, represented by Shri. State Bank of India, have hereunto set their hands and seals the day and year first above written. 13
THE SCHEDULE OF PROPERTY Sy.No. All that piece or parcel of land with flat erected thereon belonging to the Lessor being in Details of accommodation leased of T.C. : with the following fittings : Fancy Light : Exhaust : Tube Light : Bell : Ordinary Light : Washbasin/ sink/ closets : Fans : Water Heater : LESSOR LESSEE 14
ANNEXURE B PRICE BID (To be submitted in separate sealed envelopes super scribing 'Price Bid' for Premises for Bank Guest House at Thiruvananthapuram) With reference to your advertisement in on., I / We hereby offer the premises owned by me/us for housing your Bank Guest House at Thiruvananthapuram on lease basis on the following terms and conditions: General Information: 1. Location: (a) Name of the Building : (b) Complete Address of Building : (c) Name of Owner(s) : (d) Address of owner(s) : 2. Rent : Monthly Rent of the building (lumpsum) inclusive of taxes (In figures and words) :Rs... 3. Period of Lease and enhancement in rent: The initial lease period will be 3 years, with an option in the Bank's favour to review the lease for two further periods of 3 years each with an enhancement in rent at rate of 15% after every 3 years. Hence, total period of lease will be 09 years. 4. Execution of Lease Deed: The lease deed will be registered for the total period of lease and stamp duty charges will be shared on 50:50 basis by the landlord and Bank. Other charges in this connection, will be borne by the landlord. All taxes including municipal tax, land tax, GST, IT etc as applicable will be borne by us. Dated: SIGNATURE OF THE OWNERS(S) CONTACT NO(S) 15
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