FAQ CONSENT APPLICATION

FAQ CONSENT APPLICATION What information do I need to apply? You must complete all sections of this application form and submit a legible sketch that contains the required information (see sketch requirements on next page). Please submit one (1) copy of your application form and one (1) copy of all sketches and plans on legal size paper (8 ½ x 14) and an electronic copy of your complete submission on a USB drive. Please note: Incomplete applications will not be processed and only authorized individuals (see Section L) can submit the application and work on the file. Staff cannot complete your application. Please note that additional information may be required once a full review has been completed by staff and outside agencies. How do I determine if my proposal will comply with the City s By-law requirements? Please consult with a Zoning Plans Examiner in the Building Department, located on the 1 st Floor of City Hall to obtain the relevant zoning information to assist you. Please note: The City of Vaughan does not assume responsibility for identifying deficiencies. When will my application be scheduled? Upon submission, all applications for minor variance and consent will require a zoning review to determine completeness. Preliminary zoning review is approximately 5-7 business days. Tentative hearing dates will not be provided at the time of submission. Once zoning deficiencies have been addressed by the applicant, as confirmed by the Building Standards Department (Zoning Section), staff will provide tentative hearing date. Where do I submit my application? You must submit your application in person to Committee of Adjustment staff located in the Clerk s Department at City Hall located at 2141 Major Mackenzie Drive, 1 st Floor. Staff are available 8:30 a.m. to 4:30 p.m. Monday through Friday (excluding holidays). Who can commission my application? Commissioners for taking oaths / affidavits are available within the Clerk s Department at City Hall. Please be prepared with photo identification to confirm identity and ensure that you have been properly authorized to submit the application. Please see Section L for more information on authorization requirements. In addition, your solicitor or a public notary can also perform commissioning services. What forms of payment are accepted? The City of Vaughan accepts cash, cheque, credit and debit. To process payment, you must obtain a receipt from Committee of Adjustment staff. For more information on the Committee of Adjustment, including process requirements, fees, meeting dates etc. please visit the City of Vaughan website at www.vaughan.ca (search Committee of Adjustment) Contact Directory Contact Telephone Email Committee of Adjustment 905 832 2281 CofA@vaughan.ca Building Standards (Zoning) 905 832 8510 buildingstandards@vaughan.ca Development Planning 905 832 2281 developmentplanning@vaughan.ca Department Development Engineering & 905 832 2281 developmentengineering@vaughan.ca Infrastructure Planning Department Toronto & Region Conservation Authority 416 661 6600 info@trca.on.ca Application for Consent July 2018

City of Vaughan Committee of Adjustment 2141 Major Mackenzie Drive Vaughan, ON L6A 1T1 Telephone: 905 832 2281 Email: cofa@vaughan.ca Application for Consent Section 53 of the Planning Act Fees: Please refer to Committee of Adjustment Fee Schedule or consult the Secretary Treasurer for all applicable fees. Applicable fees must be submitted with the application. An additional fee, payable to Toronto Region Conservation Authority (TRCA) will be applicable if this application is within the TRCA regulation limit and may be imposed as a condition of approval. Additional fees may apply. All fees are subject to change. Public Notice Requirements: In accordance with the Planning Act, the applicant will be required to post a sign (template will be provided by Committee of Adjustment staff at the time of submission). The sign must be posted at least 14 days prior to the hearing date, and be placed in a location that is clearly visible and legible from a public highway (point of public access). The applicant will be required to submit two (2) photos, 1 where the street is visible and 1 close-up). Failure to meet public notice requirements will result in deferral of the application. In addition to the sign being posted on the subject land, Committee of Adjustment staff will mail public notice to every owner of land within 60 metres. Staff Review: Once an application has been scheduled it will be circulated and reviewed by staff and outside agencies for the purposes of providing comments and recommendations to the Committee of Adjustment. In the event an unforeseen issue should arise or additional information (i.e. environmental and technical studies) is required, staff will recommend adjournment of the application until the issues have been resolved and outstanding information has been provided and reviewed by staff. If an application requires recirculation after public notice has been issued additional adjournment/recirculation fees will apply. Staff & Agency Comments: Staff and Outside Agencies (i.e. TRCA) act as advisory bodies to the Committee of Adjustment. Comments and recommendations received from staff and outside agencies will be made available in a Staff Report which is available on the City of Vaughan website (under Agendas ) approximately one (1) week prior to the scheduled hearing. Public Correspondence: Public correspondence received will be made available on the City of Vaughan website up until 12:00 p.m. of the scheduled hearing date. Adjournment: Please note that all meeting dates are tentative. Incomplete applications will not be processed and applications requiring preliminary approvals (i.e. site plan, zoning by-law amendments etc.) additional studies, reports (i.e. parking, environmental etc.) and information may require adjournment/deferral to obtain comments and recommendations from staff. Meeting: Committee of Adjustment meetings begin at 6:00 p.m. in the Committee Room 242/243 located on the 2 nd floor of City Hall, 2141 Major Mackenzie Drive, Vaughan. The Committee of Adjustment meeting schedule is posted on the City of Vaughan website. Please note that all meeting dates and location are subject to change. Attendance at Meeting: The applicant (owner) or authorized agent is to attend the meeting to respond to any questions or concerns the Committee or members of the public may have. In the absence of authorized representation, the Committee may adjourn an application or render a decision. Adjournment/Recirculation fees will be applicable, if required. Representation at Meeting: You must have written authorization to address the Committee of Adjustment on behalf of the owner(s) / applicant(s) at a hearing. Written authorization should be provided to the Secretary Treasurer prior to the meeting. Please note that this does not apply to parties authorized in Section K of this application. Local Planning Appeal Tribunal (LPAT): A Notice of Decision will be mailed to the applicant and all those who requested a copy of the decision in writing 15 days after the decision has been made. There is a period of 20 (twenty) days from the mailing of the Notice of Decision during which it may be appealed to the LPAT. An appeal may also be launched if a decision is not made within ninety days of the receipt of a properly completed consent application. The LPAT charges an appeal fee of $300.00, plus $25 for each related appeal. Please note that the City of Vaughan also charges an additional administrative fee per application appealed (see Fee Schedule). Conditions of Approval (Consent): The Committee s decision is not final approval. The applicant (owner) must fulfill all conditions imposed upon a provisional consent within a period of one year from the date of the mailing of the Notice of Decision. Neither the Committee nor Staff has authority to permit an extension to the one (1) year limitation. Please review all conditions of approval and consult respective department and/or agency for more information. Certificate of Official: Once the Secretary Treasurer has received written confirmation from staff and outside agencies that all conditions are satisfied (within the prescribed time) the Certificate of Official can be released. The Certificate must be registered on title within two years from the date of issuance or it will lapse. Application for Consent July 2018

Sketch Requirements Please ensure that all dimensions are in metric units (metres). For your application to be considered complete, a legible sketch or draft reference plan must be included as part of this application which shows: The boundaries any land abutting the subject land that is owned by the owner of the subject land. The boundaries and dimensions of the subject land, highlighting the part that is to be severed and the part that is to be retained (or if required, the location/dimensions of a proposed easement, lands to be leased etc.) The location, size and type of all existing and proposed buildings and structures (such as dwellings, sheds, cabanas, decks, pergolas, pools, retaining walls etc.) on the subject land, indicating the distance of the buildings or structures from the front yard lot line, rear yard lot line and side yard lot lines in accordance with the proposed severed and retained lot lines (see sketch below for example). The distance between the subject land and the nearest township lot line or landmark such as a bridge or railway crossing. The location of all land previously severed from the parcel originally acquired by the current owner of the subject land (include previous application number). The approximate location of all natural and artificial features on the subject land and on the land, that is adjacent to the subject land that, in the opinion of the applicant may affect the application. Examples include buildings, railways, roads, watercourses, drainage ditches, river or stream banks, wetlands, wooded areas, wells and septic tanks. The existing uses on adjacent land, such as residential, agricultural and commercial uses. The location, width and name of any roads within or abutting the subject land indicating whether it is an unopened road allowance, a public travelled road, a private road or a right of way. If access to the subject land is by water only, the location of the parking and boat docking facilities to be used. The location and nature of any easement affecting the subject land. North Arrow If you require variances for lot area and lot frontage to facilitate your consent application it is recommended that you submit a draft reference plan, prepared by an Ontario Land Surveyor to ensure requested variances are correct. Sample Sketch 15.24 m 15.24 m Shed 2 Storey SFD SEVERED LAND 1028.70 ᵐ² RETAINED LAND 1028.70 ᵐ² 15.24 m 15.24 m 123 Sample Street Not to Scale Application for Consent July 2018

Notification Sign Requirements The Planning Act requires that a notice sign be posted on the lands affected by a minor variance or consent application. A minimum of one sign must be posted for each road frontage the subject property has. Please consult with the Committee of Adjustment staff to confirm the number of signs required. The following instructions must be followed with respect to the required signage: 1. Committee of Adjustment Staff will provide sign template to applicant. 2. The sign must be posted a minimum 14 days prior to the hearing date, as required by the Planning Act. 3. You must provide two (2) photos (1 where you see the street in the photo and 1 close up, where the sign can be read). Please submit both photos (prior to posted deadline noted above) as proof that the sign has been erected. Failure to provide proof of the signage will result in the delay of the hearing of this application. Photographs should be e-mailed (please quote the file number in the Subject line) to CofA.photos@gmail.com 4. The sign(s) must be laminated or enclosed in a waterproof sheet, and must be no smaller than 11 X 17 in size. Signs must be clearly legible from the street line (if not legible please produce larger sign). The lettering must be in black on a white background (see sample below). 5. The sign(s) must be erected on the land subject of the application at approximately three (3) metres from the property line at approximately the centre of the lot frontage. 6. The sign(s) are to be removed within seven (7) days after the hearing of the application. Sample Sign Photos SIGN CURB ROAD Application for Consent July 2018

Office Use Only: APPLICATION FOR CONSENT File Number: Date Submitted: B- Processed By: CV LP PA AM Applicable Fee: Residential / Agricultural / Institutional Industrial / Commercial Ward No.: Block No.: IMPORTANT: This application must be typed or printed in black ink and completed in full. An incomplete or improperly prepared application may not be accepted and could result in processing delays. Please print on legal size paper only. INFORMATION AND MATERIAL SUBMITTED WITH THIS APPLICATION WILL BE MADE AVAILABLE TO THE PUBLIC A. Owner / Agent Information 1. Registered Owner(s): (Please Indicate Name(s) Exactly as Shown on the Transfer/Deed of Land) Mailing Address: City: Postal Code: Province: Phone No. E-Mail Address: 2. Authorized Agent(s): Mailing Address: City: Postal Code: Province: Phone No. E-Mail Address: 3. Communication: Please specify where communication (by phone, mail and email) should be directed: Owner Agent B. Location/Legal Description of Property (Subject Lands) 1. Municipal Address: Legal Description (obtained off property deed): Application for Consent Revised July 2018 Page 1

2. Are there any restrictions affecting the subject land (i.e. easements or restrictive covenants etc.) or any proposed reservations of interest that will affect the subject land? Yes No If Yes, describe the restriction and its effect: C. Land Use 1. Official Plan designation of the subject land to be provided by Planning staff as part of the application review process. 2. Zoning designation of the subject land to be provided by Zoning staff as part of the application review process. D. Purpose of Application 1. Type and purpose of proposed transaction: A separate application (and fee) is required for each consent process. Only one (1) consent will be provided per application and only one (1) Certificate of Official will be issued, subject to approval. If you are severing a parcel of land and require easements on the severed and/or retained parcel please consult staff for processing requirements. (Check Consent/Purpose of application) Consent/Purpose New Lot Lot Addition Lease (> 21 years) Partial Discharge Description of lands *For all applications complete description of Subject & Retained land below Describe SUBJECT land (i.e. severed parcel, leased lands etc.): Lot Frontage / Width: m Lot Area: m² Lot Depth: m Existing Use: Proposed Use: Existing # of Buildings: Type: Proposed # of Buildings: Type: Subject lands are vacant: Yes No Describe RETAINED Land (balance of land excluding subject land): Mortgage or Charge Lot Frontage / Width: m Lot Area: m² Lot Depth: m Easement / ROW Validation of Title S.57 of the Planning Act *Only require description of Subject Land Existing Use: Proposed Use: Existing # of Buildings: Type: Proposed # of Buildings: Type: Retained lands are vacant: Yes No 2. Easement Description (if requested above): Nature/purpose of easement (i.e. vehicular access, servicing etc.). Please provide cover letter if additional space required for description. Application for Consent Revised July 2018 Page 2

Easement: Description of Dominant Land (receiving benefit) as provided on sketch or plan submitted: Description of Servient Land (subject lands, granting benefit) as provided on sketch or plan submitted: 3. Validation of Title (if requested above): Please provide a letter explaining the requirement for Validation of Title and include evidence that the subject land has been conveyed in contravention of the Planning Act (i.e. Solicitor s letter, Property Identification Number (PIN) Abstract from Land Registry Office etc.) Legal description of land that has been conveyed without Planning Act consent: 4. Lease (if requested above): Name of Lessee: 5. Lot Addition/Boundary Adjustment (if requested above): The subject lands will be merged with the abutting lands to the (please circle): North South East West What is the municipal address or legal description of the abutting (recipient) lands: E. Access & Servicing 1. Access: Access Municipal Road maintained all year Municipal Road maintained seasonally Regional Road Provincial Highway Other (i.e. water, private road, ROW): Proposed Lot (check box for yes) Retained Lot (check box for yes) 2. Water Supply: Water Supply Municipal (publicly owned & operated piped services) Privately owned and operated individual well Privately owned and operated communal well Lake or water body Other: Proposed Lot (check box for yes) Retained Lot (check box for yes) 2.1 When will water supply be available (if not currently in use): Application for Consent Revised July 2018 Page 3

3. Sewage Disposal: Sewage Disposal Municipal (publicly owned & operated sanitary sewage system) Privately owned and operated individual septic system Privately owned and operated communal septic system Privy (outhouse) Other: Proposed Lot (check box for yes) Retained Lot (check box for yes) 3.1 When will sanitary sewage system be available (if not currently in use)? F. Background Information - Related and / or Concurrent Applications 1. Please check box to indicate related and/or concurrent development processes on the subject land and include reference to file number and provide status of application. check box for yes Application File Number Status Approved / Refused/ Current / Withdrawn /OMB Plan of Subdivision (Section 51) 19T- Consent (Section 53) (i.e. new lots, lot additions, easements etc.) B- Status: B- Status: Has any land been severed from the parcel originally acquired by the owner of the subject land? Yes No If land has been previously severed by owner, please provide the following: B- Status: 1. Date of Transfer (s): B- Status: 2. Name of Transferee (s): B- Status: 3. Uses of the severed land: Official Plan Amendment (Section 17) Zoning By-law Amendment (Section 34) Ministers Zoning Order OP- Z- Site Plan (Section 41) DA- Minor Variance (Section 45) A- A- Application for Consent Revised July 2018 Page 4

G. Provincial Policy For more information regarding the Provincial Policy Statement please visit www.mah.gov.on.ca 1. Is the application consistent with the Provincial Policy Statement? Yes No 2. Are the subject lands within an area of land designated under any Provincial plan? Yes No If yes, what is the Provincial plan (s)? Does the application conform with the applicable Provincial Plan(s)? Yes No H. Toronto & Region Conservation Authority (TRCA) As part of the review process The City of Vaughan circulates your Minor Variance application to the TRCA. If your property is located within a TRCA area of interest your application will require review by the TRCA s Planning and Development Department for comment and may require the submission of additional information to support your proposal (i.e. environmental inventory/assessment, sediment control plan, restoration / rehabilitation / landscape plans or engineering reports if applicable). Other requirements may include surveys/studies of natural features and/or hazard lands such as floodplain mapping and geotechnical reports. If your property is located within a TRCA area of interest a separate TRCA Review Fee will apply (payable to the TRCA). It is the applicant s responsibility to confirm if a development proposal is located within a TRCA area of interest and applicable fees. Please confirm prior to submitting your application. To confirm if your property is located within a TRCA area of interest or to get more information regarding applicable TRCA Review Fees, please call 416-661-6600 or email info@trca.on.ca I. Permission to Enter I, Print Name of **Authorized Owner/Agent Authorize the Committee of Adjustment and the City of Vaughan to enter onto the subject lands for the limited purposes of evaluating the merits of this application. Signature: Date: ** Owner/Agent must be properly authorized through this application to complete this section. Please see Section K for details. J. Freedom of Information For the purposes of the Municipal Freedom of Information and Protection of Privacy Act I, Print Name of **Authorized Owner/Agent Authorize and consent to the use by or the disclosure to any person or public body any information that is collected under the authority of the Planning Act for the purposes of processing this application. Signature: Date: ** Owner/Agent must be properly authorized through this application to complete this section. Please see Section K for details. Application for Consent Revised July 2018 Page 5

K. DECLARATION **Photo Identification required to verify identity. I, Print Name of **Authorized Owner/Agent (as shown on Photo ID) of City/Town of Residence (as shown on Photo ID) solemnly declare that: All the statements and information submitted with this application are true and I make this declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath and by the Canada Evidence Act. Signature: Signature to be witnessed by Commissioner etc. Date: ** Owner/Agent must be properly authorized through this application to complete this section. Please see Section K for details. DECLARED BEFORE ME AT THE City/Town IN THE REGION OF Region this day of 201 (month) Signature of Commissioner or Public Notary Please provide Commissioner or Public Notary stamp in this box (declaration invalid if not provided): Application for Consent Revised July 2018 Page 6

L. Authorization Form - Please read carefully All owners of a property (i.e. as stated on title) must authorize a part owner or agent to submit and/or work on the application. For example, if only one owner is present to apply they must be authorized by all other owners. Similarly, an agent must be authorized by all registered owners. If the owner is listed in a corporate name (i.e. 123456 Ontario Inc.), the application must be signed by an officer of the corporation and the words, I have authority to bind the Corporation must be printed under the signing officer s name in lieu of affixing the corporate seal. Applications involving condominium properties must provide a letter of authorization from the Condominium Corporation. Signees of the letter must indicate that they have the authority to bind the corporation. STATEMENT OF OWNER AUTHORIZATION As of the date of this application, I / we the undersigned are the owners of the lands described in this application. I / we have examined the contents of the application and certify that the information submitted with the application is correct insofar as I / we have knowledge of these facts. I / we authorize the following individuals to submit this application and all related information, including personal information as well as authorization to sign on behalf of owners for the purposes of Sections H, I and J and make oral submissions at the hearing 1. Authorized individual #1 Please print 2. Authorized individual #2 Please print 3. Authorized individual #3 Please print 4. Authorized individual #4 Please print 5. Authorized individual #5 Please print Owner (1): Print Name Signature: Date * Include Corporate Authorization below signature, if required Owner (2): Print Name Signature: Date * Include Corporate Authorization below signature, if required Owner (3): Print Name Signature: Date * Include Corporate Authorization below signature, if required Owner (4): Print Name Signature: Date * Include Corporate Authorization below signature, if required Application for Consent Revised July 2018 Page 7

M. ADDITIONAL / OUTSTANDING INFORMATION REQUIRED: This section will be completed by staff and provided to the owner and/or agent after completion of a preliminary review, which is conducted by Committee of Adjustment staff at the time of submission. Please note that staff may refuse to accept an incomplete application. The following information is required to complete and process this application: Received 1. 2. 3. 4. 5. Required information must be provided by (Staff to Provide Deadline) I, Print Name of **Authorized Owner/Agent Acknowledge outstanding information listed above and deadline. I understand that the application will not be scheduled to a hearing date until a complete submission has been made. Please note that this information has been identified during preliminary review, the required information listed above is not comprehensive and additional information may be requested by staff during the processing of this application which may also result in deferral. Signature: Date: Application for Consent Revised July 2018 Page 8

Building Standards Department 2141 Major Mackenzie Drive Vaughan, Ontario L6A 1T1 Attn: Sewer & Septic Inspections B Application No. Tel: 905-832-8560 Ext. 8865 buildingstandards@vaughan.ca 1.0 Description of Subject Lands Municipal Address: Assessment Roll Number: Municipality: Lot/Block # Part(s): Part of Municipal Lot: Registered Plan: Registered Survey: Concession: 2.0 Applicant Information Name of Owner/Agent: Telephone Number: Fax: Address: Town/City/Province: Postal Code: Email: 3.0 Declaration As part of the Consent approval process, your application must be circulated to the City of Vaughan Building Standards Department. A user pay portion of the inspection and administration costs of $309.60 per new lot, payable by cheque or money order to the "Treasurer, City of Vaughan", will be collected and MUST accompany your application. A fee is NOT required if the new lot is: 1) Serviced by municipal sanitary sewers 2) 2) Comprised of a public highway 3) Designated for the purpose of an easement 4) Larger than 4 hectares (10 acres) 5) Land on which the owner lives and from which he/she derives their chief source of income from farming, where no person other than the owner and one or more members of their immediate family (child, son/daughter-in-law, parent, stepchild, grandchild, grandparent, legal guardian) are parties to the transaction for which the application is made. If an exemption is to be claimed, please IDENTIFY the appropriate number in the box, date and sign below. EXEMPT Date Signature of Owner/Agent Note: This form and your cheque (if required) should accompany the application to be submitted to the Committee of Adjustment. PLEASE FILL OUT IN DUPLICATE IF YOU ARE NOT EXEMPT FROM THE INSPECTION FEE. C-8 OF 12 Revised: March 2018

Building Standards Department 2141 Major Mackenzie Drive Vaughan, Ontario L6A 1T1 Attn: Sewer & Septic Inspections B Application No. Tel: 905-832-8560 Ext. 8865 buildingstandards@vaughan.ca 4.0 Description of Subject Lands Municipal Address: Assessment Roll Number: Municipality: Lot/Block # Part(s): Part of Municipal Lot: Registered Plan: Registered Survey: Concession: 5.0 Applicant Information Name of Owner/Agent: Telephone Number: Fax: Address: Town/City/Province: Postal Code: Email: 6.0 Declaration As part of the Consent approval process, your application must be circulated to the City of Vaughan Building Standards Department. A user pay portion of the inspection and administration costs of $309.60 per new lot, payable by cheque or money order to the "Treasurer, City of Vaughan", will be collected and MUST accompany your application. A fee is NOT required if the new lot is: 1) Serviced by municipal sanitary sewers 2) 2) Comprised of a public highway 3) Designated for the purpose of an easement 4) Larger than 4 hectares (10 acres) 5) Land on which the owner lives and from which he/she derives their chief source of income from farming, where no person other than the owner and one or more members of their immediate family (child, son/daughter-in-law, parent, stepchild, grandchild, grandparent, legal guardian) are parties to the transaction for which the application is made. If an exemption is to be claimed, please IDENTIFY the appropriate number in the box, date and sign below. EXEMPT Date Signature of Owner/Agent Note: This form and your cheque (if required) should accompany the application to be submitted to the Committee of Adjustment. PLEASE FILL OUT IN DUPLICATE IF YOU ARE NOT EXEMPT FROM THE INSPECTION FEE. C-9 OF 12 Revised: March 2018