MEDINA COUNTY ADULT PROBATION DEPARTMENT ELECTRONIC MONITORING/HOME ARREST SERVICES

Transcription

1 BID SPECIFICATIONS FOR: MEDINA COUNTY ADULT PROBATION DEPARTMENT ELECTRONIC MONITORING/HOME ARREST SERVICES Bid Submission Deadline: Monday, March 6, 2017, 1:30 P.M. Ohio Time PREPARED BY: MEDINA COUNTY BOARD OF COMMISSIONERS SCOTT MILLER COUNTY ADMINISTRATOR 144 N. BROADWAY STREET, ROOM 201 MEDINA, OHIO Prepared: February 6, 2017

2 LEGAL NOTICE Sealed bids will be received by the Board of County Commissioners, Medina, Ohio in the office of said Commissioners, located in the Medina County Administration Building, 144 N. Broadway, Medina, OH 44256, until 1:30 p.m. Ohio time, Monday, March 6, Bids will be opened immediately following as provided by law for Medina County Adult Probation Department Electronic Monitoring/Home Arrest Services in accordance with specifications now on file in the Medina County Commissioners Office, 144 N. Broadway, Medina, for all prospective bidders. Each bid must be accompanied by a bid bond, or a certified check, cashiers check or letter of credit in the amount of one hundred dollars ($100.00). All bids shall be filed in a sealed envelope marked Medina County Probation Electronic Monitoring/Home Arrest Services by the date and time specified. The Medina County Board of Commissioners reserves the right to reject any and all bids and to waive any informalities in bidding. For Publication Wednesday, February 8, 2017 Please Send Tear Sheet to: Medina County Finance 144 North Broadway St. Suite 205 Medina, OH 44256

3 MEDINA COUNTY ADULT PROBATION DEPARTMENT: BID SPECIFICATIONS/GENERAL REQUIREMENTS FOR ELECTRONIC MONITORING/HOME ARREST, INCLUDING CONTINUAL ALCOHOL MONITORING CAPABILITY General Information The Medina County Adult Probation Department wishes to contract with a supply vendor for the period of April 1, 2017 through March 31, 2020 for the procurement of electronic /home arrest services. It is currently estimated that the Department will require 10,000-15,000 days of service per twelve-month period. Bid Requirements There are approximately 700 clients of the Medina County Adult Probation Department; of this total, it is estimated that approximately 15-20% of clients will require over the course of a twelve-month period. The Department wishes to track offenders with active GPS technology and alcohol, (including continual alcohol capability) preferably in a combined unit. Therefore, these bid specifications call for the procurement of bracelets to service the Department s needs. Active services must be provided directly by the vendor or through a subcontract facilitated by the vendor in real time. Vendor shall contact department immediately if possible or within 24 hours should there be a serious violation, which occurs. If unable to contact department staff for any reason vendor must contact local police department if situation poses a physical threat to any party. All referenced annual usage amounts are estimates and do not guarantee actual procurement activity during the contract period. Availability of supplies must be guaranteed throughout the term of the contract within hours from requested date. Vendor must provide a secure and electronic system that has potential to interface with the department s OCSS Database, allows probation officers to refer clients for, reports violations or compliance results to probation officers and compiles statistical data to evaluate the effectiveness of the department s electronic /alcohol testing program. Vendor s office must be located in close proximity to the Court of Common Pleas. Vendor must provide a secure and electronic system that manages the department s electronic /alcohol and allows probation officers to refer clients for, reports compliance/violation results to probation officers and compiles statistical data to evaluate the effectiveness of the department s electronic /alcohol testing program. Satisfactory training of staff in the techniques associated with active shall be provided, at no additional charge, by vendor.

4 Medina County Adult Probation Department: Electronic Monitoring/Home Arrest (including continual alcohol capability) Bid Specifications Page 2 Other Project Conditions During the bid review process, bidders will be expected to provide information pertaining to equipment, along with testimonials, for purposes of evaluating the efficient use of the equipment by Department staff. A per day unit price will be utilized as the bid submission price; this price shall include all vendor costs, including on-site training, expert witness fees, postage/delivery costs, if any and any other miscellaneous costs. The unit bid price submitted by the vendor shall include the cost of off-site testing services by the vendor, or its subcontractor, and all associated costs, including mailing costs.

5 Medina County Adult Probation Department: Electronic Monitoring Services BID PROPOSAL FORM (Supply/Contract period estimated to be from 4/1/17-3/31/20) Base Bid: Annual Monitoring Description Estimated Qty. Unit Bid Price Full Service Active GPS Electronic Monitoring 10-15,000 days per /# daily 12 month period service fee Full Service Active GPS Electronic Monitoring 10-15,000 days per /# daily with continual alcohol 12 month period service fee Optional Bid: Annual Price Range Varies by Quantities Purchased Quantity Range Unit Bid Price Full Service Active GPS Electronic Monitoring 30 days $ Full Service Active GPS Electronic Monitoring 60 days $ Full Service Active GPS Electronic Monitoring 90 days $ Full Service Active GPS Electronic Monitoring 120 days $ Hook-up/installation fees $ Bid Submitted By: Company Name Address Telephone Number & Fax Number Typed Name/Title of Indiv. Submitting Bid Signature

6 PERSONAL PROPERTY TAX VERIFICATION Now comes the successful bidder upon a competitive bid for on the day of, and first being duly sworn deposes and says that he/she/it and all interested parties was/were not charged at the time the bid was submitted with any delinquent personal property taxes on the general tax list of personal property of Medina County. Further Affiant Sayeth Naught. Signature Company Name Address City, State, Zip Sworn to before me this day of, Notary Public My Commission Expires

7 FORM OF NONCOLLUSION AFFIDAVIT State of Ohio )) SS County of Medina Bid Identification Contractor, being first duly sworn, deposes and says the he is (sole owner, a partner, president, secretary, etc.) of, the party making the foregoing bid; that such bid is not made in the interest of or on behalf of any undisclosed person, partnership, company association, organization, or corporation; that such bid is genuine and not collusive or sham; that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that any one shall refrain from bidding; that said bidder has not in any manner, directly or indirectly, sought by agreement, communication or conference with any one to fix any overhead, profit, or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract or any one interested in the proposed contract; that all statements contained in such bid are true; and further, that said bidder has not, directly or indirectly, submitted his bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection therewith, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any other individual except to such person or persons as have a partnership or other financial interest with said bidder in his general business. Signed: Subscribed and sworn to before me this day of, Seal of Notary Notary Public My Commission Expires