BEACH ROAD GOLF ESTATES COMMUNITY DEVELOPMENT DISTRICT REGULAR MEETING AGENDA

Transcription

1 BEACH ROAD GOLF ESTATES COMMUNTY DEVELOPMENT DSTRCT REGULAR MEETNG AGENDA OCTOBER 15, 2018

2 Beach Road Golf Estates Community Development District OFFCE OF THE DSTRCT MANAGER 2300 Glades Road, Suite 410W Boca Raton, Florida Phone: (561) Toll-free: (877) Fax: (561) October 8, 2018 Board of Supervisors Beach Road Golf Estates Community Development District ATTENDEES: Please identify yourself each time you speak to facilitate accurate transcription of meeting minutes. Dear Board Members: A Regular Meeting of the Beach Road Golf Estates Community Development District s Board of Supervisors will be held on October 15, 2018 at 1:00 p.m., at the offices of Lennar Homes, Six Mile Cypress Parkway, Fort Myers, Florida The agenda is as follows: 1. Call to Order/Roll Call 2. Public Comments 3. Consideration of Requisition Number 9 (Phase 9), CDD Special Assessment Bonds, Series 2015 (Acquisition and Construction) 4. Acceptance of Unaudited Financial Statements as of August 31, Approval of August 20, 2018 Public Hearing and Regular Meeting Minutes 6. Staff Reports A. District Counsel: Coleman, Yovanovich & Koester, P.A. B. District Engineer: Banks Engineering, nc. C. District Manager: Wrathell, Hunt & Associates, LLC i. LANDOWNERS MEETNG:November 6, 2018 at 1:00 P.M. ii. REGULAR MEETNG: November 19, 2018 at 1:00 P.M. 7. Audience Comments/Supervisors Requests 8. Adjournment Should you have any questions and/or concerns, please contact me directly at (239) Sincerely, Chesley Chuck Adams District Manager FOR BOARD MEMBERS AND STAFF TO ATTEND BY TELEPHONE CALL N NUMBER: CONFERENCE D:

3 BEACH ROAD GOLF ESTATES COMMUNTY DEVELOPMENT DSTRCT 3

4 EXHBTC FORMS OF REQUSTONS BEACH ROAD GOLF ESTA TES COMMUNTY DEVELOPMENT DSTRCT SPECAL ASSESSMENT BONDS, SERES 2015 (Acquisition and Construction) The undersigned, a Responsible Officer of the Beach Road Golf Estates Community Development District (the "District") hereby submits the following requisition for disbursement under and pursuant to the terms of the Master Trust ndenture from the District to Wells Fargo Bank, National Association, as successor trustee (the "Trustee"), dated as of January 1, 2015, as supplemented by that certain First Supplemental Trust ndenture dated as of January 1, 2015 (collectively, the "ndenture") (all capitalized terms used herein shall have the meaning ascribed to such term in the ndenture): (A) Requisition Number: 9 (Phase 9) (B) (C) dentify Acquisition Agreement, ifapplicable; Name ofpayee pursuant to Acquisition Agreement: Lennar Homes, LLC (D) Amount Payable: $1,156, (E) (F) Purpose for which paid or incurred (refer also to specific contract ifamount is due and payable pursuant to a contract involving progress payments): Acquisition of infrastructure as shown in the attached Exhibits "Cl-C5''. Fund or Account and subaccount, ifany, from which disbursement to be made: Series 2015 Acquisition and Construction Account ofthe Acquisition and Construction Fund. The undersigned hereby certifies that: 1. obligations in the stated amount set forth above have been incurred by the District, 2. each disbursement set forth above is a proper charge against the Series 2015 Acquisition and Construction Account; 3. each disbursement set forth above was incurred in connection with the Cost of the Series 2015 Project; The undersigned hereby further certifies that there has not been filed with or served upon the District notice ofany lien, right to lien, or attachment upon, or claim affecting the right to receive

5 payment of, any ofthe moneys payable to the Payee set forth above, which has not been released or will not be released simultaneously with the payment hereof. The undersigned hereby further certifies that such requisition contains no item representing payment on account of any retained percentage which the District is at the date ofsuch certificate entitled to retain. Attached hereto are originals of the invoice(s) from the vendor of the property acquired or the services rendered with respect to which disbursement is hereby requested. BEACH ROAD GOLF ESTA TES COMMUNTY DEVELOPMENT DSTRCT By: Responsible Officer Date: CONSULTNG ENGNEER'S APPROVAL The undersigned Consulting Engineer hereby certifies that this disbursement is for the Cost ofthe Series 2015 Project and is consistent with: (i) the Acquisition Agreement; and (ii) the report ofthe Consulting Engineer, as such report shall have been amended or modified. Consulting Engineer

6 EXHBT "C-1" Requisition Number: 9 (Phase 9) Summary of Cost: Project Description Estimated Cost From Engineers Report Project Cost Prior Requisitions Requisition #9 mprovements Costs Requisition #9 Land Cost Total Requisition #9 Total All Requisitions ROADWAYS (ONSTE)** $8,900,000 $6,451,896 $406,846 $352,491 $759,337 $7,211,233 ROADWAYS (OFFSTE) $6,600,000 $7,796,768 $7,796,768 RRGATON $1,000,000 $790,382 $58,388 $58,388 $848,770 STORMWATER MANAGEMENT $6,000,000 $4,356,313 $288,010 $288,010 $4,644,323 WETLAND MTGATON $1,100,000 $725,588 $725,588 PROFESSONAL SERVCES $800,000 $499,235 $50,600 $50,600 $549,835 CONTGENCY $2,000,000 GRAND TOTAL $26,400,000 $20,620,182 $803,844 $1,156,335 $21,776,517 * Land acquisition cost based on appraisal from lntegra Realty Resources, dated November 11, 2014, performed for the district ** On-site Roads $79, 749/acre for 4.42 acres= $352,490.58

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9 l DRANAGE PPES (TYP) DRAN GE STR lie URES (TY) LAKE AC. LAK[ 21 LAKE 20 / ~ 7 81 AC AC 1/ ; ; / now WAY LAKE A 9 26 AC / / / / \ \ w + LEGEND - DRANAGE PPE (3,070 LF) /,,... /,/ FLOW WAY LAKE B 3.54 AC. / DRANAGE STRUCTURE ( 40 GOLF COURSE HOLE NUMBER 10,11 SX Mtu: C"'RESS PAA!<WAY rort MY'ERS, fl.oroa 3JK6 BAN Ks PHONE: (239) FAX: (2J9) 93Sil-252l [NQl'la:RNG UCENS EB 6469 ENGNEERNG SlJRvtY LCENSE LB 6690 Professional EngineeB, Planner,, & Land Surveyor, Serving The Stole Of Florido LAKE 5 DRANAGE FACLTES BEACH ROAD GOLF ESTATES COD - REQUSTON 9 BONTA NATONAL PHASE 9 DATE PROJECT DRAWNG DESGN DRAWN CHECKED SCALE SHEET L DRANAGE JLW JLW DRU 1"=300'

10 BEACH ROAD GOLF ESTATES COMMUNTY DEVELOPMENT DSTRCT 4

11 BEACH ROAD GOLF ESTATES COMMUNTY DEVELOPMENT DSTRCT FNANCAL STATEMENTS UNAUDTED AUGUST 31, 2018

12 BEACH ROAD GOLF ESTATES COMMUNTY DEVELOPMENT DSTRCT GENERAL FUND BALANCE SHEET AUGUST 31, 2018 General Fund Debt Service Fund Capital Projects Fund Total Governmental Funds ASSETS Cash $ 80,390 $ - $ - $ 80,390 nvestments Revenue - 382, ,499 Reserve - 1,015,620-1,015,620 Sinking - 517, ,206 nterest Construction - - 5,895,777 5,895,777 Total assets $ 80,390 $ 1,915,356 $ 5,895,777 $ 7,891,523 LABLTES Liabilities Developer advance $ 1,983 $ - $ - $ 1,983 Total liabilities 1, ,983 FUND BALANCES Restricted for: Debt service - 1,915,356-1,915,356 Capital projects - - 5,895,777 5,895,777 Unassigned 78, ,407 Total fund balances 78,407 1,915,356 5,895,777 7,889,540 Total liabilities, deferred inflows of resources Total liabilities and fund balances $ 80,390 $ 1,915,356 $ 5,895,777 $ 7,891,523 1

13 BEACH ROAD GOLF ESTATES COMMUNTY DEVELOPMENT DSTRCT STATEMENT OF REVENUES, EXPENDTURES AND CHANGES N FUND BALANCES GENERAL FUND FOR THE PEROD ENDED AUGUST 31, 2018 Current Month Year to Date % of Budget Budget REVENUES On-roll assessments $ - $ 135,188 $ 112, % Off-roll assessments - 60,146 81,646 74% ntergovernmental mitigation and monitoring ,400 0% nterest N/A Total revenues 3 195, ,942 70% EXPENDTURES Management/recording 3,334 36,667 40,000 92% Financial accounting services 1,291 14,208 15,500 92% Audit - 3,900 3, % Dissemination agent 416 4,582 5,000 92% Trustee fees - 10,654 10,850 98% Legal 1,755 8,973 10,000 90% Engineering - - 5,000 0% Postage % Printing & reproduction ,000 92% Legal advertising - 2,732 1, % Annual district filing fee % nsurance - 5,665 5, % Other current charges % ADA website maintenance N/A Website % Total professional & admin 7,139 90,188 99,090 91% Operations Mitigation maintenance and monitoring 10,780 69, ,000 43% Total operations 10,780 69, ,000 43% Other fees and charges Property appraiser - 1, % Tax collector ,260 10% Total other fees and charges - 1,131 2,100 54% Total expenditures 17, , ,190 61% Excess/(deficiency) of revenues over/(under) expenditures (17,916) 35,017 19,752 Fund balance - beginning 96,323 43,390 68,215 Fund balance - ending $ 78,407 $ 78,407 $ 87,967 2

14 BEACH ROAD GOLF ESTATES COMMUNTY DEVELOPMENT DSTRCT STATEMENT OF REVENUES, EXPENDTURES AND CHANGES N FUND BALANCES DEBT SERVCE FUND SERES 2015 FOR THE PEROD ENDED AUGUST 31, 2018 Current Month Year to Date % of Budget Budget REVENUES Assessment levy: on-roll - net $ - $ 1,371,921 $ 1,125, % Assessment levy: off-roll - 230, ,416 26% nterest 2,864 21,237 - N/A Total revenues 2,864 1,623,424 1,996,767 N/A EXPENDTURES Principal - 515, , % nterest - 1,464,773 1,464, % Total expenditures - 1,979,773 1,979, % Other fees and charges Tax collector - 1,296 - N/A Total other fees and charges - 1,296 - N/A Total expenditures - 1,981,069 1,979, % Excess/(deficiency) of revenues over/(under) expenditures 2,864 (357,645) 16,994 Fund balance - beginning 1,912,492 2,273,001 2,242,036 Fund balance - ending $ 1,915,356 $ 1,915,356 $ 2,259,030 3

15 BEACH ROAD GOLF ESTATES COMMUNTY DEVELOPMENT DSTRCT STATEMENT OF REVENUES, EXPENDTURES, AND CHANGES N FUND BALANCES CAPTAL PROJECTS FUND SERES 2015 FOR THE PEROD ENDED AUGUST 31, 2018 Current Month Year to Date REVENUES nterest $ 8,856 $ 70,564 Total revenues 8,856 70,564 EXPENDTURES Capital outlay - 1,111,469 Total expenditures - 1,111,469 Net increase/(decrease), fund balance 8,856 (1,040,905) Beginning fund balance 5,886,921 6,936,682 Ending fund balance $ 5,895,777 $ 5,895,777 4

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17 DRAFT 1 MNUTES OF MEETNG 2 BEACH ROAD GOLF ESTATES 3 COMMUNTY DEVELOPMENT DSTRCT 4 5 A Public Hearing and a Regular Meeting of the Beach Road Golf Estates Community 9 Present at the meeting were: Russell Smith Chair 12 Alex Hinebaugh Vice Chair 13 Ashley Kingston Assistant Secretary Also present were: 17 Chuck Adams District Manager 18 Greg Urbancic District Counsel FRST ORDER OF BUSNESS Call to Order/Roll Call Mr. Adams called the meeting to order at 1:18 p.m. Supervisors and Drake were 25 6 Development District s Board of Supervisors was held on Monday, August 20, 2018 at 1:00 p.m., 7 at the offices of Lennar Homes, Six Mile Cypress Parkway, Fort Myers, Florida present, in person. Supervisors Drake and Gabor were not present. 26 SECOND ORDER OF BUSNESS Public Comments There being no public comments, the next item followed THRD ORDER OF BUSNESS Public Hearing to Hear Comments and 31 Objections on the Adoption of the 32 District s Final Budget for Fiscal Year /2019, Pursuant to Florida Law A. Affidavit/Proof of Publication 36 The proof of publication for today s Public Hearing was included for informational 37 purposes.

18 BEACH ROAD GOLF ESTATES CDD DRAFT August 20, B. Consideration of Resolution , Relating to the Annual Appropriations and 39 Adopting the Budget for the Fiscal Year Beginning October 1, 2018, and Ending 40 September 30, 2019; Authorizing Budget Amendments; and Providing an Effective 41 Date 42 Mr. Adams presented Resolution The proposed Fiscal Year 2019 budget had 43 not changed since it was initially presented. The primary change for Fiscal Year 2019 over Fiscal 44 Year 2018 was that a portion of Fund Balance was being allocated to increase the Lake bank 45 erosion repair 1 line item, on Page 1, from $19,750 to $100, Mr. Adams opened the Public Hearing. 47 No members of the public spoke. 48 Mr. Adams closed the Public Hearing On MOTON by Mr. Smith and seconded by Ms. Kingston, with 51 all in favor, Resolution , Relating to the Annual 52 Appropriations and Adopting the Budget for the Fiscal Year 53 Beginning October 1, 2018, and Ending September 30, 2019; 54 Authorizing Budget Amendments; and Providing an Effective 55 Date, was adopted FOURTH ORDER OF BUSNESS Consideration of Resolution , 59 Making a Determination of Benefit and 60 mposing Special Assessments for Fiscal 61 Year 2018/2019; Providing for the 62 Collection and Enforcement of Special 63 Assessments; Certifying an Assessment 64 Roll; Providing for Amendments to the 65 Assessment Roll; Providing a Severability 66 Clause; and Providing an Effective Date Mr. Adams presented Resolution This is the assessment levying Resolution. t 69 takes into consideration the newly adopted Fiscal Year 2019 budget and the assessment levels 70 therein and directs Staff to prepare and transmit the lien roll to the Tax Collector for the on-roll 71 assessments and direct bill the off-roll assessment. 72 2

19 BEACH ROAD GOLF ESTATES CDD DRAFT August 20, On MOTON by Mr. Smith and seconded by Mr. Hinebaugh, with 74 all in favor, Resolution , Making a Determination of 75 Benefit and mposing Special Assessments for Fiscal Year /2019; Providing for the Collection and Enforcement of 77 Special Assessments; Certifying an Assessment Roll; Providing 78 for Amendments to the Assessment Roll; Providing a Severability 79 Clause; and Providing an Effective Date, was adopted FFTH ORDER OF BUSNESS Consideration of Resolution , 83 Adopting the Annual Meeting Schedule for 84 Fiscal Year Mr. Adams presented Resolution On MOTON by Mr. Smith and seconded by Ms. Kingston, with 89 all in favor, Resolution , Adopting the Annual Meeting 90 Schedule for Fiscal Year 2019, was adopted SXTH ORDER OF BUSNESS Acceptance of Unaudited Financial 94 Statements as of June 30, Mr. Adams presented the Unaudited Financial Statements as of June 30, As 97 anticipated, costs related to the Bonita Beach Road Extension and the Panther Mitigation 98 Projects were beginning to be incurred, which are shared-costs. This District is the lead and will 99 begin billing the other three communities, most likely in early October SEVENTH ORDER OF BUSNESS Approval of June 18, 2018 Regular Meeting 102 Minutes Mr. Adams presented the June 18, 2018 Regular Meeting Minutes and asked for any additions, deletions or corrections. 107 On MOTON by Mr. Smith and seconded by Ms. Kingston, with 108 all in favor, the June 18, 2018 Regular Meeting Minutes, as 109 presented, were approved

20 BEACH ROAD GOLF ESTATES CDD DRAFT August 20, EGHTH ORDER OF BUSNESS Staff Reports A. District Counsel: Coleman, Yovanovich & Koester, P.A. 114 Mr. Urbancic distributed a Drainage Easement and recalled that the Board previously On MOTON by Mr. Smith and seconded by Mr. Hinebaugh, with 134 all in favor, the Drainage Easement, in substantial form and 135 subject to any material revisions requiring approval of the 136 Board, was approved B. District Engineer: Banks Engineering, nc. 140 approved a form Drainage Easement to give to SHR Bonita Springs (SHR), in relation to a 116 settlement agreement from many years ago. SHR wanted to use its own Easement form and 117 the version provided today is anticipated to be the final iteration of the Easement agreed upon 118 by all parties. This version is not substantially different from the original version in how it will 119 operate; essentially, the District will give SHR an Easement and the easement area, which was previous thought to be just WFWA4; however, it was necessary to add WFWB4 and a small part 121 of roadway. Lennar will also be granting an easement for some small parts. The Easement is 122 necessary so that SHR could outfall through those areas. The District still has an obligation to 123 maintain the easement areas and, if the District fails to maintain them, SHR can give notice and 124 the District would have an obligation to correct; if the District fails to make the correction, SHR has legal remedies. f SHR causes damage to the District s outfall system, they are responsible 126 for repairing or correcting it and SHR is not allowed to make any improvements without the 127 District s consent; SHR could make changes when mandated by the South Florida Water 128 Management District (SFWMD) or the City, provided SHR provides the District with reasonable 129 prior written notice. Mr. Smith asked if the District Engineer reviewed the Drainage Easement and found it 131 satisfactory. Mr. Adams replied affirmatively. 132 There being no report, the next item followed. 141 C. District Manager: Wrathell, Hunt and Associates, LLC 4

21 BEACH ROAD GOLF ESTATES CDD DRAFT August 20, i. Consideration of ADA Site Compliance Proposal for Website Compliance Shield, 143 Accessibility Policy and One (1) Annual Technological Audit 144 Mr. Smith stated that Management is taking the steps necessary to make the CDD s website compliant with the Americans with Disabilities Act (ADA) requirements for accessibility 146 for the visually impaired. Mr. Adams stated that most CDD websites are being reduced to 147 contain only the documents and information required by Statute. 148 ii. NEXT MEETNG DATE: September 17, 2018 at 1:00 P.M. 149 The next meeting will be held on September 17, 2018 at 1:00 p.m. at this location. 151 NNTH ORDER OF BUSNESS Audience Comments/Supervisors 152 Requests There being no audience comments or Supervisors requests, the next item followed. 156 TENTH ORDER OF BUSNESS Adjournment There being no further business to discuss, the meeting adjourned On MOTON by Mr. Hinebaugh and seconded by Mr. Smith, with 161 all in favor, the meeting adjourned at 1:29 p.m [SGNATURES APPEAR ON THE FOLLOWNG PAGE] 5

22 BEACH ROAD GOLF ESTATES CDD DRAFT August 20, Secretary/Assistant Secretary Chair/Vice Chair 6

23 BEACH ROAD GOLF ESTATES COMMUNTY DEVELOPMENT DSTRCT 6C

24 BEACH ROAD GOLF ESTATES COMMUNTY DEVELOPMENT DSTRCT NOTCE OF FSCAL YEAR 2019 MEETNGS The Board of Supervisors ( Board ) of the Beach Road Golf Estates Community Development District ( District ) will hold Regular Meetings for Fiscal Year 2019 at 1:00 p.m., at the offices of Lennar Homes, Six Mile Cypress Parkway, Fort Myers, Florida on the following dates: October 15, 2018 November 6, 2018 (Landowners Meeting) November 19, 2018 December 17, 2018 January 14, 2019 February 11, 2019 March 18, 2019 April 15, 2019 May 20, 2019 June 17, 2019 July 15, 2019 August 19, 2019 September 16, 2019 The purpose of the meetings is for the Board to consider any business which may properly come before it. The meetings are open to the public and will be conducted in accordance with the provision of Florida law. The meetings may be continued to a date, time, and place to be specified on the record at the meeting. A copy of the agenda for these meetings may be obtained from Wrathell, Hunt & Associates, LLC, 2300 Glades Road, Suite 410W, Boca Raton, Florida or by calling (561) There may be occasions when one or more Supervisors or staff will participate by telephone. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations at the meetings because of a disability or physical impairment should contact the District Office at (561) at least 48 hours prior to the meetings. f you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or (TTY) / (Voice), for aid in contacting the District Office. A person who decides to appeal any decision made at the meetings with respect to any matter considered at the meeting is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based. District Manager Beach Road Golf Estates CDD