INTER-OFFICE MEMORANDUM

Transcription

1 INTEROFFICE MEMORANDUM DATE: March 24, 2014 TO: From: RE: Manhattan Housing Authority Board of Commissioners JoAnn Sutton, PHM, Executive Director April 1, 2015 Regular Meeting (March) Due to a lack of quorum on March 18, 2015, the Regular Meeting of the Manhattan Housing Authority Board of Commissioners has been rescheduled and will be held on Wednesday, April 1, 2015, at 5:30 p.m. The meeting will be held in the Apartment Towers Community Room 300 N. 5 th Street, Manhattan. Enclosed please find a Board Packet containing the Agenda and materials pertaining to items that will be discussed at the meeting. If you cannot attend this meeting, please notify the Housing Authority Administrative Office in advance ( ) See you at the meeting! jrs

2 Agenda

3 MANHATTAN HOUSING AUTHORITY BOARD OF COMMISSIONERS REGULAR MEETING Apartment Towers Community Room 300 N 5 th Street Manhattan, KS Wednesday, April 1, :30 p.m. (Rescheduled from March 18, 2015) AGENDA I. CALL TO ORDER II. III. IV. OPEN FORUM a. Open Forum b. Adjournment Time CONSENT AGENDA ITEMS a. Approval of February 18, 2015 Regular Meeting Minutes b. Approval of February 24, 2015 Special Meeting Minutes c. Approval of Executive Director s Reports d. Approval of Financial Reports COMMISSIONER S COMMENTS V. OLD BUSINESS a. None VI. NEW BUSINESS a Income Limits for Public Housing and Section 8 Resolution No A b Income Limits for Multi Family Subsidy Projects Resolution No B c. Revised Utility Allowances Public Housing and Section 8 Housing Choice Voucher Programs Resolution No C and Resolution No D d. Schedule Annual Meeting V. EXECUTIVE SESSION a. Recess into Executive Session until p.m. for the purpose of discussing matters of attorney client privilege. b. At the close of the Executive Session, the Board will reconvene and take action as deemed appropriate. VI. ADJOURNMENT It is our policy to provide individuals with disabilities an equal opportunity to participate in, and enjoy the benefits of our services, programs and activities. In order for us to provide a reasonable accommodation, we ask that you request what assistance is desired by contacting the Manhattan Housing Authority, 300 North 5 th Street (P.O. Box 1024), Manhattan, Kansas, , or call (785) (or TTD Kansas Relay Center). We are here to assist you.

4 Consent Agenda A. Approval of February 18, 2015 Regular Meeting B. Approval of February 24, 2015 Special Meeting Minutes C. Approval of Executive Directors Report C. Approval of Financial Reports

5 Board of Commissioners February 18, 2015 Page 1 of 3 MANHATTAN HOUSING AUTHORITY BOARD OF COMMISSIONERS REGULAR MEETING APARTMENT TOWERS COMMUNITY ROOM Manhattan, KS February 18, :30 p.m. Members Present: Members Absent: City Commission Liaison: Staff Present: Jamie Schrock Phil Anderson Janis Clare Galitzer Eileen Meyer Ida Jane Leupold Usha Reddi Lorenza Lockett Usha Reddi JoAnn Sutton, Executive Director Kari Moore, Administrative Assistant Mandy Thomas, Assistant Executive Director I. CALL TO ORDER Chairperson Galitzer called the meeting to order at 5:30 p.m. II. III. OPEN FORUM a. Open Forum: There were no comments or concerns b. Adjournment Time: Adjournment time was set for no later than 6:30 p.m. CONSENT AGENDA Commissioner Anderson moved to approve the Consent Agenda, approving the minutes of the January 21, 2015 Regular meeting, the Executive Director s Report and the Financial Reports as presented. Commissioner Meyer seconded. Chairperson Galitzer asked if there was any further discussion regarding the Consent Agenda items. The following discussion took place: Executive Director JoAnn Sutton welcomed Livie Olsen to the Board of Commissioners. Livie has been appointed to fill the seat that will be vacated by Eileen Meyer. JoAnn stated that she has received word that our Capital Fund Program (CFP) money should be available soon. For 2015 we were awarded 237,000. JoAnn stated that we also received an award of 74, in Replacement Housing Funds (RHF). We are awaiting word from the Department of Housing and Urban Development (HUD) if we will be allowed to keep those funds; if so, we will request another waiver to use them for Capital Improvements of the Apartment Towers.

6 Board of Commissioners February 18, 2015 Page 2 of 3 JoAnn also stated that there will be some staffing changes effective March 1, The 2015 budget will no longer support the Administrative Assistant position, and we were unsuccessful in hiring a Relocation Coordinator. Therefore, Patrick O Neil will assume the responsibilities of the Relocation Coordinator; he will also assume oversight of the Section 8 and Public Housing Programs with a position title change to Program Coordinator. Kari Moore will move into a newly created position of Program Assistant. This position will assist the Program Coordinator in performing recertifications for Public Housing and Section 8, inspections and other routine functions for both programs, and administration of the Tenant Based Rental Assistance (TBRA) program. JoAnn and Mandy Thomas, Assistant Executive Director, will assume the Board of Commissioners functions. Katherine Montoy, Customer Service Representative, will assume some of the routine tasks previously performed by the Administrative Assistant. We are looking to fill a parttime office assistant for the Gardens at Flint Hills office. Chairperson Galitzer called for a roll call vote to approve the Consent Agenda. Roll call vote carried 40. IV. COMMISSIONERS COMMENTS Eileen thanked JoAnn for allowing her to participate on the Board of Commissioners, and stated that she hopes to be able to return at a later time. V. OLD BUSINESS a. Johnson Controls, Inc. (JCI) Presentation Results of Investment Grade Energy Audit (IGEA) and Recommendations. Josh Wilkens, representing Johnson Controls, Johnson Control, Inc. was present to discuss the findings of the Investment Grade Energy Audit (IGEA). This Energy Performance Contract EPC) is something we have been discussing since November of 2014; the purpose of the IGEA was to find as many energy savings as possible. Johnson Controls, Inc. visited all five (5) of the Housing Authority s public housing properties, including common areas and offices, as well as reviewed utility consumption and costs and revised tenant utility allowances to assist in this process. After a brief slide presentation, Mr. Wilkens offered to answer any questions or concerns. JoAnn Stated that the initial anticipated scope of work and estimates those received upon completion of the IGEA have changed significantly since our first discussions with JCI. Several emergency grant items that were originally anticipated to be completed in conjunction with the EPC have now been added back to the emergency grant, allowing for higher energy savings and an additional amount that could be financed to upgrade the HVAC system at the Apartment Towers as funded by the emergency grant. JoAnn clarified that we were not asking for board approval at this meeting, however she would like board members to review the information provided at this meeting and prepare themselves to take action at a Special Meeting that will be scheduled later in this Agenda.

7 Board of Commissioners February 18, 2015 Page 3 of 3 VI. NEW BUSINESS a. Section Eight Management Assessment Program (SEMAP) Certification Resolution No A and Annual Review of Fair Market Rents and Payment Standards Resolution No B JoAnn explained that because we are a Qualified Agency, we are required to submit the SEMAP certification every other year. This certification is used by the Department of Housing and Urban Development (HUD) to review the performance of our agency. A score will be generated for the Section 8 Housing Choice Voucher (HCV) program based on information submitted with this certification. The Manhattan Housing Authority is also required to review its Fair Market Rents and Payment Standards for accuracy each year and certify that this review has been completed. Commissioner Anderson moved to approve Resolution No A, adopting the 2014 Section Eight Management Assessment Program (SEMAP) Certification, and authorizing the Executive Director to electronically submit the Section Eight Management Assessment Program (SEMAP) Certification to the Department of Housing and Urban Development; and, approve Resolution No B, adopting the Certification of Annual Review of Fair Market Rents, Payment Standards and Area Exception Rents for Fiscal Year Ended 12/31/2014. Commissioner Schrock seconded. Roll call vote carried 40. b. Schedule Special Board Meeting As discussed under Old Business, the board agreed to hold a Special Meeting on Tuesday, February 24, 2015 at 3:00 p.m. to take action on the Energy Performance Contract (EPC). VII. Executive Session a. Commissioner Anderson moved to recess into Executive Session until 7:05 p.m. for the purpose of discussing matters of attorney client privilege. Commissioner Reddi seconded. Motion carried by roll call vote 4 0. b. The board reconvened into open session at 6:58 p.m. No action was deemed necessary. VIII. ADJOURNMENT There being no further business, the meeting was adjourned at 7:00 p.m. Respectfully Submitted, Janis Clare Galitzer, Board Chair

8 Board of Commissioners February 24, 2015 Page 1 of 2 MANHATTAN HOUSING AUTHORITY BOARD OF COMMISSIONERS SPECIAL MEETING APARTMENT TOWERS COMMUNITY ROOM Manhattan, KS February 24, :00 p.m. Members Present: Jan Galitzer Eileen Meyer Ida Jane Leupold Phil Anderson Members Absent: Jamie Schrock Usha Reddi Lorenza Lockett City Commission Liaison: Staff Present: Usha Reddi JoAnn Sutton, Executive Director Dustin Nelson, Facilities Supervisor Kari Moore, Administrative Assistant I. CALL TO ORDER Commissioner Galitzer called the meeting to order at 3:02 p.m. II. III. IV. OPEN FORUM a. Open Forum: No Comments or concerns b. Adjournment Time: Adjournment time was set for no later than 3:45 p.m. COMMISSIONERS COMMENTS None OLD BUSINESS a. Resolution No A Approve submission of an application to HUD for participation in the Energy Performance Contract Incentive program, authorize the Executive Director to negotiate terms for an Energy Services Agreement with Johnson Controls, Inc. and negotiate contract terms with a financing company. JoAnn stated that we entered into a Project Development contract with Johnson Controls, Inc. (JCI) last year. In November 2014 JCI began the required Investment Grade Energy Audit (IGEA) by visiting all of our sites to review existing equipment and fixtures, perform energy efficiency tests, and take measurements. From the information gathered, as well as information provided by MHA staff, JCI was able to develop a proposal for an Energy Performance Contract (EPC), which would include water conservation equipment, replacement of HVAC at Baehr Place, lighting retrofits, and replacement of refrigerators and toilets. JoAnn asked Commissioners to refer to more detailed information that

9 Board of Commissioners February 24, 2015 Page 2 of 2 was provided to each commissioner at the February 18, 2015 meeting; these documents reflect the estimated costs of each proposed project item, anticipated savings, and draft financing information. Josh Wilkens, of Johnson Controls, Inc. was in attendance for this meeting to assist in answering any questions that Commissioners may have from the information provided. Commissioner Meyer requested clarification if the Housing Authority could afford monthly payments for debt service, or if the debt service was offset in some way. JoAnn stated that under the EPC program, the debt service is paid through guaranteed energy savings; if there was a shortfall in savings, the Energy Services Company (JCI) would be responsible for the difference between the actual savings and the loan payment. Commissioner Meyer asked if there were any protections in place should JCI become insolvent. Mr. Wilkens stated that JCI is a selfinsured, 6 billion company that has been in business since 1885 and had completed many, many EPC projects; therefore the chances of JCI becoming insolvent were very unlikely. Mr. Wilkens stated that board approval is required in order for JCI to move forward and submit the proposed EPC project to the Department of Housing and Urban Development (HUD) for approval; the packet should be ready for submission in the next 3045 days. Board approval is also required to authorize the Executive Director to negotiate an Energy Services Agreement and financing for the project upon HUD approval. JoAnn clarified that the Energy Services Agreement and financing are subject to final board approval. Commissioner Anderson moved to approve Resolution No A, approving submission of an application to HUD for participation in the Energy Performance Contract Incentive program, authorizing the Executive Director to negotiate terms for an Energy Services Agreement with Johnson Controls, Inc. and negotiate contract terms with a financing company, to be presented to the Board for final approval. Commissioner Meyer seconded. Roll call vote carried 40. V. NEW BUSINESS None VI. ADJOURNMENT There being no further business, the meeting was adjourned at 3:35 p.m. Respectfully Submitted, Janis Clare Galitzer, Board Chair

10 MANHATTAN HOUSING AUTHORITY March 2015 JOANN R. SUTTON, PHM, EXECUTIVE DIRECTOR Personnel: The Property Manager position for the Gardens at Flint Hills and Flint Hills Place is vacant as of March 13, We will begin advertising for this position on Wednesday, March 18, Facilities / Capital Fund Program:. Three responses were received to the Request for Qualifications (RFQ) for A/E services for the Apartment Towers project; they are currently being evaluated. Once completed, the top rated firm will be invited to negotiate a contract. Fifteen (15) units were prepped for occupancy in February Central Mechanical Construction Services was contracted for emergency repairs to remove blockage in the main 4 sewer line that serves the F wing at Apartment Towers. The emergency phone in the small elevator at the Apartment Towers was found to be not working due to equipment failure; a new phone is on order. Additionally, the fire alarm was repaired by ATT as we found one of the lines not working due to AT&T technical difficulties. Management Contracts Gardens at Flint Hills and Flint Hills Improvements Midland Exteriors has completed the replacement of trim and installation of flashing at the Gardens at Flint Hills Place with the exception of punch list items. It is anticipated the punch list items will be completed by March 16, The Real Estate Assessment Center (REAC) inspected the Flint Hills Improvements (FHI) development on March 6, We received a score of 99 out of 100 possible points. On January 26, 2015, a fitting on the fire sprinkler system at the Gardens broke, shorting out the fire alarm panel box in the fire equipment room of building 1420 and caused flooding in one apartment at the Gardens. Lamunyon Restoration is in the process of completing repairs to the unit. HUD Regulations/Legislative: Nothing to report. Miscellaneous The Kansas State University Mortar Board Society provided a St. Patrick s Day social event for residents of Apartment Towers and Carlson Plaza on March 12, 2015; residents enjoyed green desserts and games. Dustin Nelson, Facilities Supervisor, will travel to Wichita to attend Davis Bacon Wage Rate training provided by the Department of Housing and Urban Development (HUD) on April 30, The Kansas Chapter NAHRO Annual Conference is scheduled to be held in Manhattan May 1921, 2015 at the Four Points by Sheraton hotel. Commissioners are invited and encouraged to attend Commissioner sessions during this conference, which includes the Commissioners Fundamentals certification course. 1

11 MANHATTAN HOUSING AUTHORITY FINANCIAL SUMMARY MARCH 2015 Financial: MANDY THOMAS, PHM, ASSISTANT EXECUTIVE DIRECTOR Public Housing Program: Total income increased from 75, in January to 82, in February. The majority of this increase can be attributed to other income received through Property Management agreements such as reimbursement of salaries and benefits, insurance proceeds for causality loss and/ or an increase in dwelling rentals received. Total expenses increased from 47, in January to 93, in February. The majority of this increase over the prior reporting month (January) can be attributed to allocation of accounts payable invoices received in 2015 for FYE Overall the Housing Authority had a loss of 10, which can be attributed to income in the amount of 82, and expenditures in the amount 93, Section 8 Housing Choice Voucher (HCV) Program: Total Housing Assistance Payment (HAP) income from the Department of Housing and Urban Development (HUD) was 74, and HAP expenses totaled 76, The Section 8 program shows a loss of 1, in HAP which can be attributed to an increase of HAP payments to landlords. Total Administrative Income was 5, and expenditures were 2, in February. Section 8 Administrative Fees are calculated based on the number of vouchers in use by eligible families on the first of each month using the current fiscal year proration of subsidy (82%). Expenses allocated to Administration include salaries, benefits, office supplies, telephone, etc. The Section 8 program shows a gain of 2, in the administration of the program which can be attributed to staff turnover in the Section 8 Department. Other Financial Information: The Manhattan Housing Authority unaudited Financial Statements will be submitted to the Real Estate Assessment Center (REAC) on or before March 15, A preliminary score will be derived from the financial information submitted, with a final score derived from the audited financial statements that must be submitted by September 30, We have been advised by the Department of Housing and Urban Development (HUD) that the Housing Authority is entitled to the 74,000 Replacement Housing Fund (RHF) award, and that the previously approved waiver allows the use of these funds for planned improvements to the Apartment Towers. On March 6, 2015, the Manhattan Housing Authority received a letter from HUD inviting us to apply for twentyfive (25) additional HUDVASH vouchers. The application was submitted to HUD on March 12, If approved, this will increase our total HUDVASH vouchers to fiftyfive (55). 1

12 PUBLIC HOUSING PROGRAM Budget Progress Report FEBRUARY 2015 DOLLAR YEAR TO DATE AMOUNT DESCRIPTION BUDGET AMORTIZATION CURRENT YTD VARIANCE TENANT REVENUE Dwelling Rental 431, , , , (8,549.11) Excess Utility (2.00) Other Tenant Income 20, , , (1,703.13) HUD REVENUE Operating Subsidy 364, , , , , CFP for Operations (Soft Cost) 338, , (56,333.33) OTHER REVENUE Interest on General Fund 2, (322.51) Other Income 135, , , , , NonDwelling Rental Investment Income Restricted TOTAL OPERATING REVENUES 1,291, , , , (56,532.08) EXPENSES Administrative Expenses Adminstrative Salaries 248, , , , (5,567.18) Auditing Fees 6, , , Employee Benefits Contributions 95, , , , , Staff & Commissioner Training 4, Travel 6, , , Publications 1, Membership and Dues 1, (128.59) Telephone 15, , , , (223.76) Administrative Contracts 29, , , , Forms, Stationary, Office Supplies 7, , , , (3,765.15) Other Administatrive Expenses 29, , , , Advertising & Marketing 3, Legal Expense 3, , , (1,140.00) Accounting Fees 4, TOTAL ADMINISTRATIVE EXPENSE 454, , , , , Tenant Services Contracts, Training, Other 2, Tenant Relocation Expenses Resident Participation TOTAL TENANT SERVICES EXPENSE 2, Utility Expense Water 23, , , , , Electric 100, , , , , Gas 33, , , , , Sewer 41, , , , , TOTAL UTILITY EXPENSE 197, , , , , Ordinary Maintenance & Operation Labor (Maint Salaries) 150, , , , (474.32) Materials 55, , , , , Garbage and Trash 17, , , , , Heating and Cooling 18, , , Elevator Maintenance 8, , , (762.40) Landscape and Grounds 19, , , Mold Remediation Page 2

13 PUBLIC HOUSING PROGRAM Budget Progress Report Extermination FEBRUARY , , , , (1,211.47) Other Contract 75, , , , , Labor Benefits 65, , , , , TOTAL ORD MAINT & OPERATION 415, , , , , Protection Services Protective Services (Contracts) 16, , , TOTAL PROTECTIVE SERVICES 16, , , Insurance Expense Property Insurance 35, , , (39,837.67) Liability Insurance 8, , , (5,677.00) Workers Compensation 12, , , All Other Insurance 8, , , (4,590.00) TOTAL INSURANCE PREMIUM 64, , , (47,959.67) General Expense Compensated Absences Payments in Lieu of Taxes 26, , , Collection Losses 3, (22.31) (48.31) TOTAL GENERAL EXPENSE 29, , (22.31) (48.31) 5, Other Financial Items ExtraOrdinary Maintenance Other General Expense 2, Property Betterments & Additions 59, , , Replacement of Non Exp Equipment Operating Subsidy to FHI PH Units 69, , , , , TOTAL OTHER FINANCIAL ITEMS 130, , , , , TOTAL EXPENDITURES 1,310, , , , , TOTAL RECEIPTS 1,291, , , , (56,532.08) NET CASH FLOW (18,700.00) (3,116.67) (10,777.74) 17, , Page 3

14 Section 8 Voucher Program Budget Progress FEBRUARY 2015 DOLLAR YEAR TO DATE LAST MONTH AMOUNT DESCRIPTION BUDGET AMORTIZATION YTD CURRENT YTD VARIANCE EXPENSES Housing Assistance Payments Housing Assistance Payments (Local) 850, , , , , , Housing Assistance Payments (Portable) 65, , , , , , Fraud Recovery (12.50) (25.00) (37.50) Administrative Fees (Portable) 5, FSS Escrow Payments 6, , Utility Allowance Refunds 17, , , , TOTAL HAP EXPENSE 943, , , , , , Administrative Expenses Administrative Salaries 61, , , , , Administrative Benefits 14, , , Legal Expense Staff Travel & Training 2, Accounting & Audit Fees 4, Other Administrative Expense 10, , , , (1,057.23) TOTAL ADMINISTRATIVE EXPENSE 92, , , , , , TOTAL EXPENSES 1,036, , , , , , Summary of Income vs. Expense (note #2) Budgeted Income for HAP Payments 761, % (Percentage of Funds Spent) Budgeted Income for Admin. Expense 66, % (Percentage of Funds Spent) NRA Usage 64, % (Percentage of Funds Spent) Total 891, % (Percentage of Funds Spent) DOLLAR FAMILY SELF SUFFICIENCY GRANT YEAR TO DATE LAST MONTH AMOUNT EXPENSES BUDGET AMORTIZATION YTD CURRENT YTD VARIANCE Salary & Benefits (2014 GRANT) 17, , , , , Page 4

15 Section 8 VASH Program Budget Progress Report FEBRUARY 2015 DOLLAR YEAR TO DATE LAST MONTH AMOUNT DESCRIPTION BUDGET AMORTIZATION YTD CURRENT YTD VARIANCE EXPENSES Housing Assistance Payments Housing Assistance Payments 113, , , , , (9,115.58) Housing Assistance Payments (Utility) 1, (556.67) TOTAL HAP EXPENSE 114, , , , , (9,672.25) Administrative Expenses Administrative Salaries Administrative Benefits Legal Expense Staff Travel & Training Accounting & Audit Fees Other Administrative Expense TOTAL ADMINISTRATIVE EXPENSE TOTAL EXPENSES 114, , , , , (9,672.25) Summary of Income vs. Expense Budgeted Income for HAP Payments 114, % (Percentage of Funds Spent) Budgeted Income for Admin. Expense 0% (Percentage of Funds Spent) Total 114, % (Percentage of Funds Spent) Page 5

16 Section 8 FUP Program Budget Progress Report FEBRUARY 2015 DOLLAR YEAR TO DATE LAST MONTH AMOUNT DESCRIPTION BUDGET AMORTIZATION YTD CURRENT YTD VARIANCE EXPENSES Housing Assistance Payments Housing Assistance Payments (Local) 107, , , , , (64.75) Utility Allowance Refunds 1, (128.00) TOTAL HAP EXPENSE 109, , , , , (192.75) Administrative Expenses Administrative Salaries Administrative Benefits Legal Expense Staff Travel & Training Accounting & Audit Fees Other Administrative Expense TOTAL ADMINISTRATIVE EXPENSE TOTAL EXPENSES 109, , , , , (192.75) Summary of Income vs. Expense Budgeted Income for HAP Payments 109, % (Percentage of Funds Spent) Budgeted Income for Admin. Expense 0% (Percentage of Funds Spent) Total 109, % (Percentage of Funds Spent) Page 6

17 AVAILABLE BALANCE OF HOUSING ASSISTANCE PAYMENTS (HAP/FUP/VASH) FEBRAURY 2015 HAP AVERAGE MONTHLY DIFFERENCE DIFFERENCE REMAINING UTILIZATION MONTH UNITS PAYMENTS HAP DEPOSIT PER MONTH FOR YEAR AMT FROM HUD PERCENT Beginning HAP Balance 887, January , , (1,062.56) (1,062.56) 812, % February , , (1,608.00) (1,608.00) 738, % March April May June July August September October November December Total , , (2,670.56) For Year **( ) means overspent Remaining amount from HUD 738, Total ACC Units Under Contract 2,964 Divided by YTD Average Units Leased to Date 314 Units available remainder of year 1,521 Units Available to Lease 2,650 Divided by remaining number of months 10 No of Months Left 10 Units available monthly based on average 73,808 Can Lease Per month 265 Based on the above data you can lease 152 units per month for the rest of the year. Page 7

18 AVAILABLE BALANCE OF ADMIN FEE PAYMENTS FEBRUARY 2015 ADMIN MONTHLY DIFFERENCE DIFFERENCE REMAINING MONTH EXPENSES DEPOSIT PER MONTH FOR YEAR AMT FROM HUD Beginning Admin Balance 68, January 3, , , , , February 2, , , , , March April May June July August September October November December Total 6, , , **( ) means overspent Remaining amount from HUD Divided by YTD Average Months available at current YTD average Total Admin Fees Earned Funds Spent to Date Funds Available to Spend No of Months Left Average MonthlyAdmin Expense Goal 56, , , , , , Page 8

19 CASH BALANCE General Fund FEBRUARY 2015 BEGINNING BALANCE Checking Account 98, Savings Account 0.05 Total 98, TOTAL CREDITS Checking Account 138, Savings Account Total 138, TOTAL DEBITS Checking Account 148, Savings Account Total 148, ENDING BALANCE Checking Account 88, Savings Account 0.05 Total 88, General Fund Checking Account Kansas State Bank Annual Percentage Yield Earned 0.40% Interest This Month: YTD Interest: General Fund Savings Account Kansas State Bank Annual Percentage Yield Earned 0.00% Interest This Month: YTD Interest: Page 10

20 CASH BALANCE Special Reserve Account FEBRUARY 2015 BEGINNING BALANCE Savings Account 81, TOTAL CREDITS Savings Account 4, TOTAL DEBITS Savings Account 85, ENDING BALANCE Savings Account (0.00) Kansas State Bank Annual Percentage Yield Earned 0.27% Interest This Month: YTD Interest: Page 11

21 CASH BALANCE Operating Subsidy Carryover Account FEBRUARY 2015 BEGINNING BALANCE Savings Account 3, TOTAL CREDITS Savings Account 2.98 TOTAL DEBITS Savings Account ENDING BALANCE Savings Account 3, Annual Percentage Yield Earned 0.35% Interest This Month: 1.96 YTD Interest: 1.96 Page 12

22 CASH BALANCE SECTION 8 GENERAL FUND FEBRUARY 2015 BEGINNING BALANCE Checking Acct 148, TOTAL CREDITS Deposits 80, TOTAL DEBITS Checks 78, ENDING BALANCE Checking Acct 150, Current Interest Rate 0.40% Interest This Month: YTD Interest: Page 13

23 CASH BALANCE Section 8 Family SelfSufficiency FEBRAURY 2015 BEGINNING BALANCE Money Market Account 7, TOTAL CREDITS Deposits 1.38 TOTAL DEBITS Money Market Account ENDING BALANCE Money Market Account 7, Current Interest Rate 0.25% Interest This Month: 1.38 YTD Interest: 2.90 Page 14

24 2014 Emergncy Capital Fund Grant February 2015 PRIOR DOLLAR MONTH CURRENT YTD AMOUNT DESCRIPTION BUDGET YTD EXPENSE EXPENSE VARIANCE 1406 OPERATIONS Total Operations 1408 MANAGEMENT IMPROVEMENTS Total Mang Improvements 1410 ADMINISTRATION Salaries 71, , Employee Benefits 15, , Advertise Fees 1, , , Total Administration 88, , , FEES AND COSTS Costs for Rehab/A&E 396, , Total Fees and Costs 396, , SITE IMPROVEMENT Total Site Improvement 1460 DWELLING STRUCTURES Building Rehab 3,288, ,288, Total Dwelling Structures 3,288, ,288, DWELLING EQUIPMENTNONEXPENDABLE Total Dwelling Structures 1495 Relocation Costs Relocation Costs 1,331, , , , ,297, Total Relocation 1,331, , , , ,297, Contingency Contingency 305, , Total Relocation 305, , GRAND TOTALS 5,410, , , , ,069, PAGE 9

25 Old Business (None)

26 New Business A Income Limits for Public Housing and Section 8 Resolution No A B Income Limits for Multi Family Subsidy Projects Resolution No B C. Revised Utility Allowances Public Housing and Section 8 Housing Choice Voucher Programs Resolution No C and Resolution No D D. Schedule Annual Meeting

27 New Business A Income Limits for Public Housing and Section 8 Resolution No A

28 MANHATTAN HOUSING AUTHORITY BOARD OF COMMISSIONERS AGENDA MEMO March 11, 2015 FROM: JoAnn R. Sutton, PHM, Executive Director MEETING: April 1, 2015 SUBJECT: 2015 Revised Income Limits BACKGROUND Income Limits are developed and mandated by the Department of Housing and Urban Development (HUD). Income Limits are used to determine eligibility for applicant participation in the Public Housing and Section 8 Housing Choice Voucher programs, including the Veterans Affairs Supportive Housing (VASH) and Family Unification Program (FUP). These guidelines are also used in determining eligibility for the Tenant Based Rental Assistance (TBRA) program. The income limits were last revised and approved by the Board of Commissioners on July 24, DISCUSSION On March 6, 2015, the Manhattan Housing Authority received notice that the 2015 Income Limits for the Public Housing and Section 8 programs had been revised, effective March 6, The notice identifies three levels of income limits; one is the Low Income Limits which are used in determining the eligibility of Public Housing and Section HCV program applicants: The Lowincome is defined as 80% of the median family income for the area, subject to adjustments for areas with unusually high or low income or housing costs.

29 Page Two Agenda Memo 2015 Income Limits April 1, 2015 The VeryLow Income Limit is defined as 50% of the median family income for the area, subject to specified adjustments for areas with unusually high or low income, and used in determining eligibility for the Section 8 Housing Choice Voucher (HCV) program and the TBRA program. The Extremely Low Income Limit is defined as the greater of 60% of the Section 8 Very Low Income Limit or the poverty guideline as established by the Department of Health and Human Services (HHS), provided that this amount is not greater than the Section 8 50% very low income limit. Consequently, the extremely low income limit (30%) income limits may equal the very low (50%) income limits. In accordance with the Quality Housing and Work Responsibility Act of 1998 (QHWRA), not less than 40% of new families admitted to the public housing program must have incomes at or below 30% of the area median income. In Section 8 HCV program, not less than 75% of new families admitted to the program must have incomes at or below 30% of the median income. Income limits are designated by county and by Metropolitan Service Area (MSA). In 2009, the Manhattan Housing Authority service area (the City of Manhattan and extending 15 miles outside of city limits including areas of Pottawatomie County) was designated a Metropolitan Service Area which includes the counties of Riley, Pottawatomie and Geary. An MSA is a geographic area with a significant population nucleus, along with any adjacent communities that have a high degree of economic and social integration with that nucleus. Population, work and commuter patterns are some factors that are considered in making this determination.

30 Page Three Agenda Memo 2015 Income Limits April 1, 2015 ALTERNATIVES It appears the Board of Commissioners has the following alternatives concerning the issue at hand. The Commission may: 1. Approve Resolution No A, adopting the 2015 Income Limits effective immediately. 2. Table the request. RECOMMENDATION Housing Authority staff recommends Resolution No A, adopting the 2015 Income Limits be approved, allowing the Manhattan Housing Authority to remain in compliance with Department of Housing and Urban Development federally mandated regulations. POSSIBLE MOTION Approve Resolution No A, adopting the 2015 Income Limits for the Public Housing, Section 8 HCV, and TBRA programs. Enclosures: 1. Resolution No A 2. FY 2015 Table of Income Limits published by HUD Jrs

31

32 RESOLUTION NO A Income Limits Fixed By The Manhattan Housing Authority BE IT RESOLVED BY the governing body of the Manhattan Housing Authority that the following income limits be effective April 2, The verylow income limits for the Manhattan Metropolitan Statistical Area and the maximum net income limits for admission are established as follows: No. of Persons Extremely Low Income Limits (30% AMI) Very Low Income Limits (50% AMI) Low Income Limits (80% AMI) Extremely Low Income Limits Very Low Income Limits Low Income Limits 1 13,100 21,750 34,800 12,550 20,900 33, ,930 24,850 39,800 15,730 23,850 38, ,090 27,950 44,750 19,790 26,850 42, ,250 31,050 49,700 23,850 29,800 47, ,410 33,550 53,700 27,910 32,200 51, ,570 36,050 57,700 31,970 34,600 55, ,730 38,550 61,650 36,030 37,000 59, ,890 41,000 65,650 39,350 39,350 63,000 The income limits for families with more than eight persons are determined by adding to the eightperson income limit, eight (8) percent of the fourperson base (example: the nine person limit equals 140% [132+8] of the relevant fourperson limit). All limits are rounded to the nearest 50. ADOPTED THIS 1 st DAY OF APRIL, Number of Persons in Family and Percentage Adjustments % 80% 90% Base 108% 116% 124% 132% SEAL: Janis Clare Galitzer, Chair Board of Commissioners JoAnn R. Sutton, PHM, HCVS Executive Director

33 New Business B Income Limits for Multi Family Subsidy Projects Resolution No B

34 MANHATTAN HOUSING AUTHORITY BOARD OF COMMISSIONERS AGENDA MEMO March 12, 2015 FROM: JoAnn R. Sutton, PHM, Executive Director MEETING: April 1, 2015 SUBJECT: 2015 Revised Income Limits for Multifamily Tax Subsidy Projects (Low Income Housing Tax Credit) Programs BACKGROUND Income Limits for the Low Income Housing Tax Credit (LIHTC) programs are developed by the Department of Housing and Urban Development (HUD) and mandated by HUD and the LIHTC oversight and compliance agencies. Income limits are used to determine applicant eligibility for occupancy of Low Income Housing Tax Credit (LIHTC) units. The 2015 income limits are based on HUD estimates of median family income and other statutory requirements. DISCUSSION On March 9, 2015, the Manhattan Housing Authority received notice that the 2015 Income Limits for Multifamily Tax Subsidy Project (MTSP) properties have been issued, effective March 6, This designation refers to residential rental development under Section 42 of the Internal Revenue Code (IRC). LIHTC properties, such as The Gardens at Flint Hills and Flint Hills Improvements (FHI), LP (commonly known as Flint Hills Place)., are classified as Section 42 developments. The income limits for LIHTC properties are similar to income limits established annually by HUD for other programs.

35 Page Two Agenda Memo 2015 LIHTC Income Limits April 1,2015 Applicants must meet the income guidelines for admission to Gardens at Flint Hills and FHI apartments. In accordance with LIHTC requirements of each development, the minimum number of applicants at each income level must be met. Those minimums are as follows: Development 40% 50% 60% Gardens at Flint Hills Flint Hills Improvements It should be noted that unlike other public housing developments, applicants income may not exceed 60% income guidelines due to the LIHTC funding used for rehab of the units. ALTERNATIVES It appears the Board of Commissioners has the following alternatives concerning the issue at hand. The Commission may: 1. Approve Resolution No B, adopting the 2015 MTSP Income Limits for LIHTC properties. 2. Table the request. RECOMMENDATION Housing Authority staff recommends Resolution No B, adopting the 2015 MTSP Income Limits be approved, allowing the Manhattan Housing Authority to remain in compliance with mandated regulations. POSSIBLE MOTION Approve Resolution No B, adopting the 2015 MTSP Income Limits for The Gardens at Flint Hills and Flint Hills Improvements, Inc. Enclosures: 1. Resolution No B Table of 2015 Income and Rent Limits published by HUD for MTSP properties jrs

36 Manhattan MSA (Geary, Pottawatomie, Riley) MTSP Eff 1 BR 2BR 3BR 4BR MFI ,082 HERA/Hold Harmless H H H H St Joseph, MO/KS MSA (Doniphan) MTSP Eff 1 BR 2BR 3BR 4BR MFI ,050 HERA/Hold Harmless H H H H ,001 1,116 Sumner County HMFA (Sumner) MTSP Eff 1 BR 2BR 3BR 4BR MFI ,043 1,163 HERA/Hold Harmless H H H H Topeka MSA (Jackson, Jefferson, Osage, Shawnee, Wabaunsee) MTSP Eff 1 BR 2BR 3BR 4BR MFI ,024 1,142 HERA/Hold Harmless H H H H ,044 1,166

37 RESOLUTION NO B Income Limits Fixed By The Manhattan Housing Authority for Multifamily Tax Subsidy Projects BE IT RESOLVED BY the governing body of the Manhattan Housing Authority, that the following income limits be effective April 2, The income limits for admission to Multifamily Tax Subsidy Projects for Riley County, Kansas, under the Housing and Economic Recovery Act of 2008 are established as follows: No. of Persons 40% of Median Income % of Median Income 60% of Median Income 40% of Median Income 50% of Median Income 60% of Median Income 1 17,400 21,750 26,100 17,120 21,400 25, ,880 24,850 29,820 19,560 24,450 29, ,360 27,950 33,540 22,000 27,500 33, ,840 31,050 37,260 24,440 30,550 36, ,840 33,550 40,260 26,400 33,000 39, ,840 36,050 43,260 28,360 35,450 42, ,840 38,550 46,260 30,320 37,900 45, ,800 41,000 49,200 32,280 40,350 48,240 The income limits for families with more than eight persons are determined by adding to the eightperson income limit, eight (8) percent of the fourperson base (example: the nine person limit equals 140% [132+8] of the relevant fourperson limit). All limits are rounded to the nearest Number of Persons in Family and Percentage Adjustments % 80% 90% Base 108% 116% 124% 132% ADOPTED THIS 1 st DAY OF APRIL, SEAL: Janis Clare Galitzer, Chair Board of Commissioners JoAnn R. Sutton, PHM, HCVS Executive Director

38 New Business C. Revised Utility Allowances Public Housing and Section 8 Housing Choice Voucher Programs Resolution No C and Resolution No D

39 BOARD OF COMMISSIONERS AGENDA MEMO March 12, 2015 FROM: JoAnn R. Sutton, PHM, Executive Director MEETING: April 1, 2015 SUBJECT: Utility Allowance Review / Revision Public Housing, Section 8 Housing Choice Voucher and Low Income Housing Tax Credit (LIHTC) Programs BACKGROUND The Manhattan Housing Authority is responsible for establishing allowances for utilities (natural gas, electricity, water, sewer, etc.) purchased directly by program participants from utility companies. These allowances represent fixed dollar amounts that are deducted from Public Housing and Section 8 program participants monthly Total Tenant Payment. For the Low Income Housing Tax Credit (LIHTC) program, the utility allowances are added to the tenantpaid rent for the purpose of determining compliance with maximum allowable rents. The Housing Authority is required to review utility rates on an annual basis, and determine if an increase or decrease in Utility Allowances is necessary. The last Utility Allowance review and revision was approved on February 19, DISCUSSION The utility allowance review and calculation is generally contracted with The Nelrod Company. This year, the Nelrod Company calculated the utility allowances for only the Section 8 program, the Gardens at Flint Hills and the Flint Hills Improvements development since they are not a part of the Energy Performance Contract plan. Johnson Controls, Inc., as part of their due diligence in preparation for an Energy Performance Contract, calculated the utility allowances for the public housing units owned and managed by the Manhattan Housing Authority (Baehr Place, Hudson Circle, Pottawatomie Court). Residents of the Aparatment Towers and Carlson Plaza do not pay utilities as they are included in the rent.

40 Page Two Board Agenda Memo 2015 Utility Allowance Revisions April 1, 2015 The Manhattan Housing Authority is required to provide Public Housing and Section 8 Housing Choice Voucher (HCV) participants with 60days notice of any changes to the utility allowances that affect the amount of rent the resident pays. The proposed effective date of the 2015 utility allowance revisions is June 1, 2015 in order to allow sufficient time to comply with this requirement and recalculate participant rents. SECTION 8 HCV PROGRAM and LIHTC/LIHTC PUBLIC HOUSING UNITS The utility allowance study conducted by the Nelrod Company utilizes an engineeringbased methodology to determine monthly utility consumptions. The results of the utility study performed by the Nelrod Company showed that: Electric proposed utility allowances have both increases and decreases (i.e. a 2bedroom allowance may have increased whereas a 3 bedroom allowance decreased); changes are due to a new consumption study and a rise in electric rates and taxes, as well as an increase in the customer monthly charge. Natural Gas proposed utility allowances have both increases and decreases (i.e. a 2 bedroom allowance may have increased whereas a 3 bedroom allowance decreased). Average Water proposed utility allowances have remained the same for apartment units, however decreased for detached units. Average Sewer proposed utility allowances have increased due to a new consumption study and a rise in average sewer rates and charges. Trash Collection allowances have remained the same after rounding. The data used in the studies includes specific information about the units for each building type and bedroom size, fuel types, construction materials, window types, and mechanicals and takes into consideration replacement of inefficient equipment since the last review. Also considered are local climatic conditions. In the Section 8 HCV and Public Housing programs, when the Utility Allowance exceeds the TTP and results in a negative rent amount, the Manhattan Housing Authority is required to refund the credit amount to the program participant. Utility Allowances are not designed to cover the entire utility costs for program participants that are not energy conservative and of modest circumstances that provide for the basic essentials needed for a living environment that is safe, sanitary and healthful; they are provided as an allowance from the Total Tenant Payment (TTP) in order to make more household income available to assist in the payment of utility costs. The LIHTC program may use set utility allowances utilizing various methods of determining appropriate methods, or may utilize Section 8 Utility Allowance Schedules. In 2011, the Manhattan Housing Authority adopted the method of utilizing the Section 8 Utility Allowance

41 Page Three Board Agenda Memo 2015 Utility Allowance Revisions April 1, 2015 Schedules for program simplification. Since LIHTC rents are a fixed amount and not computed based upon income, the utility allowances are added to the tenantpaid rent only for determining compliance with maximum allowable rents. This year, at the request of the Manhattan Housing Authority, the Nelrod Company provided an Energy Efficient utility allowance for apartments. These allowances will be used at the Gardens at Flint Hills. The FHI development will utilize the nonenergy efficient schedule of allowances for both the LIHTC and public housing units. The effect on the amount of rent the participant is responsible for paying to their landlord will depend on which utilities they are responsible for paying, their unit type and size. PUBLIC HOUSING (MHA OWNED AND OPERATED) Public Housing residents are not responsible for paying water, sewer or trash. These utilities are included in the tenant rent. This year, as part of the due diligence in anticipation of an Energy Performance Contract (EPC), Johnson Controls, Inc. performed the utility allowance study and calculations for units that will potentially be included in an EPC. The 2015 proposed utility allowances were calculated with accepted engineering based calculations, which utilize design characteristics specific to each individual units construction type and follows the Engineer Based Approach outlined in the 1998 Utility Allowance Guidebook. Although an engineering based approach was utilized to calculate allowances, tenant billing data was also collected to statistically verify engineering calculations. Proposed utility allowances now include an annual cooling load which was not previously included, due to the recent board resolution passed for individual relief under CFR The Individual Relief Policy allows relief from payment of utility supplier billings in excess of the allowances for residentpurchased utilities. Prior to the resolution being passed, if tenants chose to operate their air conditioning, they paid for this out of pocket, as their allowances only included plug load, cooking, refrigeration and lighting. Beginning in 2015, they will have an air conditioning dollar allowances added to their monthly utility allowance in addition to the other electric enduses mentioned above. The addition of the allowance for cooling also allows us to claim more savings, and improves cash flow and funding for longer payback items under an EPC, make the units more affordable/marketable, and relieves the occupants of units where all utilities are paid by the housing authority of paying surcharges for personal air conditioning devices, disability related devices (i.e. electric wheelchairs), tenantowned freezers, etc. The addition of the air conditioning utility allowance increases the utility allowance, which, when deducted from the Total Tenant Payment (TTP), decreases the amount of tenantpaid rent.

42 Page Four Board Agenda Memo 2015 Utility Allowance Revisions April 1, 2015 ALTERNATIVES It appears the Commission has the following alternatives concerning the issue at hand. The Commission may: 1. Approve Resolution No C, adopting the revised Utility Allowances for the Public Housing Programs owned and managed by the Manhattan Housing Authority, and Resolution No D, adopting the Revised Utility Allowances for the Section 8 Housing Choice Voucher program effective June 1, Do not approve Resolution No C, adopting the revised Utility Allowances for the Public Housing Programs owned and managed by the Manhattan Housing Authority, and Resolution No D, adopting the Revised Utility Allowances for the Section 8 Housing Choice Voucher program effective June 1, Table the request. RECOMMENDATION The Housing Authority staff recommends the Board of Commissioners approve Resolution No C, adopting the revised Utility Allowances for the Public Housing Programs owned and managed by the Manhattan Housing Authority, and Resolution No D, adopting the Revised Utility Allowances for the Section 8 Housing Choice Voucher program effective June 1, POSSIBLE MOTION Approve Resolution No C, adopting the revised Utility Allowances for the Public Housing Programs owned and managed by the Manhattan Housing Authority, and Resolution No D, adopting the Revised Utility Allowances for the Section 8 Housing Choice Voucher program effective June 1, Enclosures: 1. Resolution No C (Public Housing) 2. Resolution No D (Section 8) 3. Schedule of Proposed Utility Allowance Revisions, Public Housing (Attachment A) 4. Current Utility Allowance Schedule, Section 8 Housing Choice Voucher Program (Attachment B) 5. Proposed 2015 Utility Allowance Schedule, Section 8 Housing Choice Voucher Program (Attached C) jrs

43 MANHATTAN HOUSING AUTHORITY PROPOSED UTILITY ALLOWANCES PUBLIC HOUSING EFFECTIVE Attachment A BAEHR PLACE Bedroom Size ROW HOUSE/TOWNHOUSE 1 BR 2 BR 3 BR 4 BR Proposed New Effective N/A Current N/A Difference N/A POTTAWATOMIE COURT Bedroom Size SEMI DETACHED/DUPLEX 1 BR 2 BR 3 BR 4 BR Proposed New Effective Current Difference HUDSON CIRCLE Bedroom Size SEMI DETACHED/DUPLEX 1 BR 2 BR 3 BR 4 BR Proposed New Effective N/A Current N/A Difference N/A HUDSON CIRCLE Bedroom Size DETACHED HOUSE 1 BR 2 BR 3 BR 4 BR Proposed New Effective N/A N/A Current N/A N/A Difference N/A N/A

44 MANHATTAN HOUSING AUTHORITY PROPOSED UTILITY ALLOWANCES PUBLIC HOUSING EFFECTIVE Attachment A Bedroom Size FHI PUBLIC HOUSING 1 BR 2 BR 3 BR 4 BR Proposed New Effective Current Difference

45 Allowances for Tenant Furnished Utilities and other Services Locality: Manhattan Housing Authority, KS Utility or Service Date (mm/dd/yyyy) 0 BR 1 BR 2 BR 3 BR 4 BR 5 BR Heating a. Natural Gas b. Bottle Gas/Propane c. Electric d. Oil / Other Cooking a. Natural Gas b. Bottle Gas/Propane Other Electric (Lights & Appliances) Air Conditioning c. Electric Water Heating a. Natural Gas Water Sewer Name of Family Address of Unit Number of Bedrooms b. Bottle Gas/Propane c. Electric d. Oil / Other Trash Collection Range / Microwave Tenantpurchasing/leasing Refrigerator Tenantpurchasing/leasing Other specify: Monthly Electric Fee Monthly Gas Fee U.S. Department of Housing and Urban Development Office of Public and Indian Housing Actual Family Allowances To be used by the family to compute allowance. Complete below for the actual unit rented. Unit Type: Apartment/ WalkUp & Row House/ Townhouse & Semi Detached/ Duplex Monthly Dollar Allowances Utility or Service per month cost Heating Cooking Other Electric Air Conditioning Water Heating Water Sewer Trash Collection Range / Microwave Refrigerator Other Other Total OMB Approval No The Nelrod Company 1/2014 form HUD52667 (12/97) ref. Handbook

46 Allowances for Tenant Furnished Utilities and other Services Locality: Manhattan Housing Authority, KS Unit Type: Detached House & Mobile Home Utility or Service Date (mm/dd/yyyy) 0 BR 1 BR 2 BR 3 BR 4 BR 5 BR Heating a. Natural Gas b. Bottle Gas/Propane c. Electric d. Oil / Other Cooking a. Natural Gas b. Bottle Gas/Propane Other Electric (Lights & Appliances) Air Conditioning c. Electric Water Heating a. Natural Gas Water Name of Family Address of Unit Number of Bedrooms b. Bottle Gas/Propane c. Electric d. Oil / Other Sewer Trash Collection Range / Microwave Tenantpurchasing/leasing Refrigerator Other specify: Tenantpurchasing/leasing Monthly Electric Fee Monthly Gas Fee U.S. Department of Housing and Urban Development Office of Public and Indian Housing Actual Family Allowances To be used by the family to compute allowance. Complete below for the actual unit rented. Monthly Dollar Allowances Utility or Service per month cost Heating Cooking Other Electric Air Conditioning Water Heating Water Sewer Trash Collection Range / Microwave Refrigerator Other Other Total OMB Approval No The Nelrod Company 1/2014 form HUD52667 (12/97) ref. Handbook

47 Allowances for Tenant Furnished Utilities and other Services Locality: Manhattan Housing Authority, KS U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No (exp. 09/30/2017) Unit Type: Apartment/WalkUp & Date (mm/dd/yyyy) Row House/Townhouse & Semi Detached/Duplex Utility or Service Monthly Dollar Allowances 0 BR 1 BR 2 BR 3 BR 4 BR 5 BR Heating a. Natural Gas b. Bottle Gas/Propane c. Electric d. Electric Heat Pump e. Oil / Other Cooking a. Natural Gas b. Bottle Gas/Propane c. Electric Other Electric (Lights & Appliances) Air Conditioning Water Heating a. Natural Gas b. Bottle Gas/Propane c. Electric d. Oil / Other Water Sewer Trash Collection Range / Microwave Tenantpurchasing/leasing Refrigerator Tenantpurchasing/leasing Other Monthly Electric Fee specify: Monthly Gas Fee Actual Family Allowances Utility or Service per month cost To be used by the family to compute allowance. Complete below for the actual unit Heating rented. Cooking Name of Family Other Electric Air Conditioning Water Heating Address of Unit Water Sewer Trash Collection Range / Microwave Refrigerator Number of Bedrooms Other Other Total The Nelrod Company 2/2015 Update form HUD52667 (09/14) ref. Handbook

48 Allowances for Tenant Furnished Utilities and other Services Locality: Manhattan Housing Authority, KS U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No (exp. 09/30/2017) Unit Type: Apartment/WalkUp & Date (mm/dd/yyyy) Row House/Townhouse & Semi Detached/Duplex Utility or Service Energy Efficient Monthly Dollar Allowances 0 BR 1 BR 2 BR 3 BR 4 BR 5 BR Heating a. Natural Gas b. Bottle Gas/Propane c. Electric d. Electric Heat Pump e. Oil / Other Cooking a. Natural Gas b. Bottle Gas/Propane c. Electric Other Electric (Lights & Appliances) Air Conditioning Water Heating a. Natural Gas b. Bottle Gas/Propane c. Electric d. Oil / Other Water Sewer Trash Collection Range / Microwave Tenantpurchasing/leasing Refrigerator Tenantpurchasing/leasing Other Monthly Electric Fee specify: Monthly Gas Fee Actual Family Allowances Utility or Service per month cost To be used by the family to compute allowance. Complete below for the actual unit Heating rented. Cooking Name of Family Other Electric Air Conditioning Water Heating Address of Unit Water Sewer Trash Collection Range / Microwave Refrigerator Number of Bedrooms Other Other Total The Nelrod Company 2/2015 Update form HUD52667 (09/14) ref. Handbook

49 Allowances for Tenant Furnished Utilities and other Services Locality: Manhattan Housing Authority, KS U.S. Department of Housing and Urban Development Office of Public and Indian Housing Unit Type: Detached House & Mobile Home OMB Approval No (exp. 09/30/2017) Date (mm/dd/yyyy) Utility or Service Monthly Dollar Allowances 0 BR 1 BR 2 BR 3 BR 4 BR 5 BR Heating a. Natural Gas b. Bottle Gas/Propane c. Electric d. Electric Heat Pump e. Oil / Other Cooking a. Natural Gas b. Bottle Gas/Propane c. Electric Other Electric (Lights & Appliances) Air Conditioning Water Heating a. Natural Gas b. Bottle Gas/Propane c. Electric d. Oil / Other Water Sewer Trash Collection Range / Microwave Tenantpurchasing/leasing Refrigerator Tenantpurchasing/leasing Other Monthly Electric Fee specify: Monthly Gas Fee Actual Family Allowances Utility or Service per month cost To be used by the family to compute allowance. Complete below for the actual unit Heating rented. Cooking Name of Family Address of Unit Number of Bedrooms Other Electric Air Conditioning Water Heating Water Sewer Trash Collection Range / Microwave Refrigerator Other Other Total The Nelrod Company 2/2015 Update form HUD52667 (09/14) ref. Handbook