MINUTES MUNICIPALITY OF THAMES CENTRE REGULAR MEETING OCTOBER 17, :00 P.M., DORCHESTER COUNCIL CHAMBERS

Transcription

1 MINUTES MUNICIPALITY OF THAMES CENTRE REGULAR MEETING OCTOBER 17, :00 P.M., DORCHESTER COUNCIL CHAMBERS PRESENT: Mayor J. Maudsley; Deputy Mayor M. Meyer; Councillors K. Elliott, J. Coghlin and A. Warwick; S. Findlater, Chief Administrative Officer; G. Elliott, Acting Director of Environmental Services; and M. Alexander, Clerk/Cemetery Manager. ALSO PRESENT: M. Bancroft, Middlesex County, Senior Planner W. Spence, Signpost Brian Donlevy, Anchor/Reporter, Country Mayor Maudsley called the meeting to order at 6:01 p.m. 1. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF Deputy Mayor Meyer disclosed a pecuniary interest with respect to item 12(D), By-law No , being a by-law to appoint officers and representatives of the Municipal Council as are necessary to the various Boards/Committees, the nature of the conflict being that he is being appointed as a Livestock Valuer and Fence Viewer. 2. ANNOUNCEMENTS None. 3. APPROVAL OF PREVIOUS MINUTES October 3, 2016, regular meeting minutes. It was: Seconded by: A. Warwick (Resolution # ) RESOLVED THAT the minutes of the regular meeting of the Council, held on October 3, 2016, be accepted as printed and circulated. Carried. 4. PRESENTATIONS/DELEGATIONS/PETITIONS Susan Ralyea, of the North Dorchester Heritage Book Project Committee, re bridge financing update. Susan Ralyea, Co-Chair of the North Dorchester Township Heritage Book Project Committee; and Ken Humphrey, Member of the Committee, appeared before Council to provide an update on the status of the bridge financing provided by the Municipality to assist in covering the shortfall in revenue for the North Dorchester Township Heritage Book Project. Ms. Ralyea submitted a corrected version of her Update Report concerning the status of the North Dorchester Township Heritage Book Project. Ms. Ralyea informed the Members of Council that to date $14,615 of the $30,000 financed to the North Dorchester Heritage Book Project Committee has been paid to the Municipality and that $15,385 remains to be paid back to the Municipality. Ms. Ralyea noted that the Township Heritage Book Project Committee has disbanded, however the Executive will continue to promote the sale of the books at every opportunity and report back to Council in the new year. It was:

2 Page 2 Seconded by: M. Meyer (Resolution # ) RESOLVED THAT the presentation made by Susan Ralyea, Co-Chair of the North Dorchester Township Heritage Book Project Committee, providing an update on the status of the North Dorchester Township Heritage Book Project, be received for information, noting that the North Dorchester Township Heritage Book Project Committee has paid back $14, of the $30, funded to the Committee with a balance of $15, to be paid back to the Municipality. Carried. Mayor Maudsley thanked Ms. Ralyea for her presentation and the delegation retired from the meeting. 5. CORRESPONDENCE - Stewardship Ontario, September 30, 2016, industry funding for Municipal Blue Box Recycling for second quarter of the 2016 Program Year - Peter Hiscocks, Chair of the Committee of Light Pollution, Royal Astronomical Society of Canada, Toronto Chapter, information sheet on light pollution - CUPW-STTP, September 7, 2016, have your say in Canada Post Review - Municipality of Central Elgin, October 1, 2016, Notice of Passing concerning proposed Zoning By-law Amendment in relation to property located at Dexter Line - City of London, September 27, 2016, Notice of Passing of Zoning By-law Amendment No.'s Z , Z and Z It was: Moved by: M. Meyer Seconded by: K. Elliott (Resolution # ) RESOLVED THAT the above-noted correspondence be noted and filed. Carried. 6. UNFINISHED BUSINESS (B) (C) Report, re declaring and disposing of a portion of the Crampton Park lands located at 4529 Crampton Drive and the green space property located at 34 Eric Drive (ie. utilization and costs to maintain both properties), noting that the community will be consulted regarding this matter. Council rescinded the declaration of the surplus properties as the wrong property addresses were declared surplus and wished the new Director of Community Services & Facilities to investigate the matter further. (M. Henry) Report, re review of the sale of dog tags throughout the Municipality, including tag revenue. (M. Henry) Report, results of investigation as to whether a Hydrogeological Study was completed for the Vista Woods Subdivision. (J. Craven) 7. OTHER BUSINESS Ken Christian, of the Harrietsville-Mossley Parks and Recreation Committee, September 29, 2016, request to endorse the Harrietsville- Mossley Santa Claus Parade, scheduled to be held on December 24, 2016, as a community event. The Clerk/Cemetery Manager advised that a correspondence, dated September 29, 2016, has been received from Ken Christian, Member of the Harrietsville-Mossley Parks and Recreation Committee, informing the Council that they are having a Santa Claus Parade on December 24, 2016, commencing at 7:00 p.m. The Committee is requesting the Council to endorse the event as a community event. It was then:

3 Page 3 Moved by: A. Warwick Seconded by: J. Coghlin (Resolution # ) RESOLVED THAT the Santa Claus Parade being organized by the Harrietsville- Mossley Parks and Recreation Committee for December 24, 2016, be endorsed as a community event as it would qualify as a bonafide municipal event, and thus, is covered under the Municipality's Insurance Plan. Carried. (B) Association of Municipalities of Ontario, October 6, 2016, re request to support "What's Next Ontario?" resolution. After some discussion on the matter, it was then: Moved by: J. Coghlin Seconded by: K. Elliott (Resolution # ) RESOLVED THAT the request received from the Association of Municipalities of Ontario (AMO), by correspondence dated October 6, 2016, for support of the What s Next Ontario? resolution, be received for information. Carried. Upon consensus, Council moved to item 10(i), Report No. ES as it was not yet 6:20 p.m., being the time delegated for the Committee of Adjustment and Public Meetings. 8. COMMITTEE OF ADJUSTMENT It was: Moved by: J. Coghlin Seconded by: A. Warwick (Resolution # ) RESOLVED THAT the Council adjourn its regular meeting at 6:22 p.m. in order to sit as a Committee of Adjustment under Section 45 of the Planning Act R.S.O., 1990, as amended. Carried. Report No. C , re appointment of Secretary-Treasurer and Acting Secretary-Treasurer. The Council reviewed Report No. C dated. The purpose of the Report is to tidy up the appointments of the Secretary-Treasurer and Acting Secretary-Treasurer to the Municipality of Thames Centre Committee of Adjustment (COA); and to request the COA s consideration to appoint the Clerk as the Secretary- Treasurer to the COA and appoint the Chief Administrative Officer and Deputy Clerk as Acting Secretary-Treasurers to the COA for the purpose of signing deeds on behalf of the Committee of Adjustment. Seconded by: M. Meyer (Resolution # ) RESOLVED THAT Report No. C of the Clerk/Cemetery Manager, dated, concerning the appointment of a Secretary-Treasurer and Acting Secretary-Treasurers to the Municipality of Thames Centre s Committee of Adjustment, be received for information; AND THAT Margaret Alexander, Clerk, be appointed as Secretary-Treasurer to the Municipality of Thames Centre s Committee of Adjustment; AND THAT Resolution # enacted at the October 29, 2007 regular meeting of Council be repealed; AND THAT Stewart Findlater, Chief Administrative Officer be appointed as Acting Secretary-Treasurer to the Municipality of Thames Centre s Committee of Adjustment for the purposes of signing deeds on behalf of the Committee of Adjustment; AND THAT Resolution # enacted at the October 26, 2009 regular meeting of Council be repealed;

4 Page 4 AND THAT Tena Michiels, Deputy Clerk be appointed as Acting Secretary-Treasurer to the Municipality of Thames Centre s Committee of Adjustment for the purposes of signing deeds on behalf of the Committee of Adjustment; AND THAT the above-noted appointments be in effect for the remainder of the Council term ending November 30, Carried. (B) Minor Variance Application A11/16 (Dan Breen - Owner/Applicant). There being no one in attendance to represent Minor Variance Application A11/16, the Committee reviewed the application. Chair Maudsley asked the Senior Planner to provide an overview of the application. The Planner advised that the purpose of the application is to seek relief from the minimum front yard setback for an accessory building in the Agricultural Zone. The owner is proposing a detached accessory building for storage purposes. The building would have a front yard setback of approximately 21 metres (68.9 feet). The current zoning regulations would permit a minimum front yard setback of 25 metres (82.02 feet). The subject property is legally described as North Part of Lot 6, Concession 1, SRT, South Part of Lots 4, 5 and 6, Con B, SRT (geographic Township of North Dorchester) and known municipally as 3705 Breen Road. Chair Maudsley asked the Clerk to provide any comments received from the circulated agencies and landowners, and the Clerk noted the following responses: (a) (b) (c) Senior Planner () recommended that the application be granted. UTRCA (September 28, 2016) no objection. Middlesex County Engineer (September 22, 2016) no comment. Chair Maudsley asked if any person in attendance wished to make any comments regarding the application and there were none. Chair Maudsley inquired if any Committee Members have any questions regarding the application and there were none. Moved by: M. Meyer Seconded by: K. Elliott (Resolution # ) RESOLVED THAT Minor Variance Application A11/16 relating to the property located at 3705 Breen Road, as submitted by Dan Breen (Owner/Applicant), to reduce the required minimum front yard setback from 25 metres (82.02 feet) to 21 metres (68.9 feet), for a proposed detached accessory building for storage purposes, be approved, on the basis of the following reasons: Reasons for Decision 1. The general intent and purpose of the Official Plan would be maintained. 2. The general intent and purpose of the Zoning Bylaw would be maintained. 3. The effects of the variance are considered minor in nature. 4. The variance is desirable for the appropriate use and development of the land. Carried. Chair Maudsley advised that written notice of the decision will be forwarded and that there is a 20 day appeal period. (C) Consent Application B32/16 ( Ontario Ltd. - Owner/Applicant; and Ben Waghorn - Agent). Ben Waghorn, Agent on behalf of the Applicant, appeared before the Committee to discuss Consent Application B32/16.

5 Page 5 Chair Maudsley asked the Senior Planner to provide an overview of the application. The Planner advised that the purpose of the application is to convey a parcel of land having an area of approximately 6, square metres (1.67 acres) and a frontage of approximately 10 metres (32.8 feet) to create an easement to legally recognize an existing driveway access in favour of the abutting lands to the southeast owned by Mark Andrew Goris. The subject property is legally described as Part of Lot 13, Concession 2, designated as Parts 1 & 2 on Reference Plan 33R (geographic Township of West Nissouri) and known municipally as Rebecca Road. Chair Maudsley asked Mr. Waghorn to provide any additional information and Mr. Waghorn advised that the subject application is a follow-up from a previous consent application (B9/13) approved by the Committee. Mr. Waghorn explained that the conveyance of a portion of the subject property to create an easement was missed as part of the original application. Mr. Waghorn reviewed the purpose of the application and indicated that he concurred with Planner s overview. Chair Maudsley asked the Clerk to provide any comments received from the circulated agencies and landowners, and the Clerk noted the following responses: (a) (b) (c) Senior Planner () recommended that the application be approved subject to the following condition: 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within one year of the date of the notice of the decision. 2. That the necessary deeds, transfers and charges for certificates and /or instruments necessary for registration be submitted in triplicate prior to certification, all of which are to be fully executed. 3. That three copies of a reference plan, if required, be submitted to the satisfaction of the Municipality, one of which shall be either 81/2 X 14 or 11 X 17 including an electronic version of the reference plan. UTRCA (September 28, 2016) no objection. Middlesex County Engineer (September 22, 2016) - no comment. Chair Maudsley asked if any person in attendance wished to make any comments regarding the application and there were none. Chair Maudsley inquired if any Committee Members have any questions regarding the application and there were none. Seconded by: J. Coghlin (Resolution # ) RESOLVED THAT Consent Application B32/16 relating to the property located at Rebecca Road, as submitted by Ontario Ltd. (Owner/Applicant), to convey a parcel of land having an area of approximately 6, square metres (1.67 acres) and a frontage of approximately 10 metres (32.8 feet) to create an easement to legally recognize an existing driveway access in favour of the abutting lands to the southeast owned by Mark Andrew Goris, be approved, subject to the following conditions and on the basis of the following reasons: Conditions 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within one year of the date of the notice of the decision. 2. That the necessary deeds, transfers and charges for certificates and /or instruments necessary for registration be submitted in triplicate prior to certification, all of which are to be fully executed. 3. That a deposited reference plan (electronic version) be provided to the satisfaction of the Municipality to legally describe the lots to be severed.

6 Page 6 Reasons for Decision 1. The proposed severance is consistent with the Provincial Policy Statement. 2. Conformity with the County Official Plan and Municipal Official Plan would be maintained. 3. The requirements of the Zoning By-law are satisfied. 4. The matters set out in Section 51(24) of the Planning Act would be satisfied. Carried. Chair Maudsley advised that written notice of the decision will be forwarded and that there is a 20 day appeal period. (D) Consent Applications B22/16, B23/16, B24/16, B25/16, B26/16, B27/16 and B28/16 (W.G. Weaver, R.E. Weaver and J.A. Weaver - Applicants; and David Roe of Civic Planning Solutions Inc. - Agent). Jonathan Weaver, Applicant and David Roe, Agent on behalf of the Applicant, appeared before the Committee to discuss Consent Applications B22/16, B23/16, B24/16, B25/16, B26/16, B27/16 and B28/16. Chair Maudsley asked the Senior Planner to provide an overview of the applications. The Planner advised that the purpose of the applications are to create seven (7) lots within the Urban Settlement Area of Dorchester with the following dimensions: PROPOSED LOT FRONTAGE DEPTH AREA A 17 m (56 ft) 200 m (656 ft) 4.3 ha (10.7 ac) B 75 m (246 ft) 50 m (164 ft) 3,668 m 2 (0.9 ac) C 53 m (174 ft) 55 m (180 ft) 2,815 m 2 (0.72 ac) D, E, F & G 40 m (131 ft) 70 m (230 ft) 2,800 m 2 (0.69 ac) Lands to be retained 486 m (1,594 ft) 597 m (1,959 ft) ha (120 ac) Lot A contains an existing warehouse use and a single detached dwelling. Lot B contains a single detached dwelling. Lots C through G are vacant and are to be developed for residential purposes in the form of single detached dwellings. The lands to be retained includes the balance of the farm. The subject property is legally described as North Part of Lot 20, Concession B, S.R.T. (geographic Township of North Dorchester), known municipally as 2648 Harris Road. Chair Maudsley asked Mr. Weaver and/or Mr. Roe to provide any additional information and Mr. Roe indicated that engineering studies have been completed for the subject property and that a development agreement would address any issues/concerns regarding the proposed development. Chair Maudsley asked the Clerk to provide any comments received from the circulated agencies and landowners, and the Clerk noted the following responses: (a) Senior Planner () recommended that the application be approved subject to the following conditions: 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within one year of the date of the notice of the decision. 2. That the applicants enter into a mutual drainage agreement in accordance with the Drainage Act with the owner of 2655 Harris Road to facilitate drainage improvement through the construction of a proper conveyance from the subject lands to the Shaw Drain with all costs associated with such improvements and the agreement being the responsibility of the applicants; and that the said agreement be registered against the title of all lands affected.

7 Page 7 (b) (c) 3. That the applicants be required to enter into an agreement for the construction of a left turn slip around and right turn taper at the intersection of Harris Road and County Road 29 (Hamilton Road) to the satisfaction of the County of Middlesex. All costs associated with the design and construction of these improvements will be the responsibility of the applicants. A work permit issued by the County of Middlesex will be accepted as a form of agreement for the purpose of satisfying this condition. 4. That the applicants provide a separate driveway access for the existing northerly dwelling closest to Harris Road and that the said access be wholly contained on the lot to be severed. Furthermore, that the existing driveway access that encroaches onto the abutting lands be removed and the affected areas restored to a landscaped open space area to the satisfaction of the Municipality. 5. That the applicants obtain site plan approval for the existing warehouse use to address a number of matters including but not limited to mandatory servicing connections once full services become available, grading, drainage, parking, exterior lighting, buffering, fencing and landscaping, all of which is implemented through a site plan agreement and registered against the title of the subject land. 6. That the applicants enter into development agreement with the Municipality to facilitate the residential development of the lands to address a number of matters including but not limited to grading, drainage, private servicing and mandatory servicing connections once full services become available; and that the said agreement be registered against the title of the subject land. 7. For each of the lots to be severed to support the construction of single detached dwellings, the applicants shall provide cash-in-lieu of parkland dedication based on 5% of the appraised value of the affected lands in accordance with the Planning Act. 8. That the lots to be severed for residential purposes be rezoned to the satisfaction of the Municipality. 9. That the lot to be severed that contains the existing industrial use and accessory dwelling be rezoned to the satisfaction of the Municipality. 10. That the applicants initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act with such costs to be paid in full to the appropriate engineering firm prior to the stamping of the deeds. 11. That all applicable property taxes be paid to the Municipality prior to the stamping of the deeds. 12. That all buildings or structures on the lots to be severed and retained are adequately contained thereon; to the satisfaction of the Chief Building Official. 13. That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official prior to the stamping of the deeds. 14. That the applicants be required to satisfy all requirements with respect to existing on-site private sanitary waste disposal system to the satisfaction of the Chief Building Official. 15. That a deposited reference be provided to the satisfaction of the Municipality to legally describe the lots to be severed. UTRCA (October 14, 2016) - commented that although they have no objection to the applications, there are a number of items that should be addressed relating to the suitability of the proposed private services on these undersized lots. They defer these items to the Municipality s satisfaction. Middlesex County Engineer (September 22, 2016) - provided the following comments: - would require that the developer construct intersection improvements at Harris Road and County Road 29 (Hamilton Road) as a condition of consent. The number of lots being proposed would trigger the County s threshold for residential development traffic. The improvements would require a left turn slip around lane and right turn taper.

8 Page 8 (d) (e) - recommend that the following be included as a condition of the application: That the owner be required to enter into an agreement for the construction of a left turn slip around the right turn taper at the intersection of Harris Road and County Road 29 (Hamilton Road). All costs associated with the design and construction of these improvements will be the responsibility of the Applicant. A work permit issued by the County of Middlesex will be accepted in the form of agreement for the purpose of satisfying this condition. Canada Post (October 7, 2016) commented that the new development will be required to have a Community Mailbox installed as per Canada Post s current policy as there is more than 1 lot being built. This matter is being reviewed with Head Office to see if this can be changed, however as it currently stands, a Community Mailbox will need to be installed somewhere along Harris Road for mail delivery at this time. Hydro One (October 14, 2016) no concerns or comments at this time. Chair Maudsley asked if any person in attendance wished to make any comments regarding the application and the following made oral submission: - Herm Funk - Carolyn Funk The following concerns were expressed by the above-noted: o existing surface water on subject property - did not want water to run-off to Funk property; o drainage outlet for water crossing neighbouring properties; o Shaw Drain being designed for agricultural use not for housing or warehousing; o responsibility of costs for drainage works (ie. outlet across Funk property); o drainage petition/drainage agreement o responsibility of costs for future maintenance of drain/new drain. There was some discussion regarding the drainage concerns and addressing such concerns. Chair Maudsley inquired if any Committee Members have any questions regarding the application and the Members commented on the following: - storm water management plan drainage agreement encompassing plan; - how to deal with drainage concerns (using expertise of Drainage Superintendent); - restrict flow to drain not over land (Drainage Agreement/Petition); - open ditch running through Mr. Funk s property; - reduce current flow to improve drainage; - storm water retention areas (not on lots on warehousing property); and - opportunity to review drainage issues. Moved by: J. Coghlin Seconded by: A. Warwick (Resolution # ) RESOLVED THAT Consent Applications B22/16, B23/16, B24/16, B25/16, B26/16, B27/16 and B28/16, relating to the property located at 2648 Harris Road, as submitted by Wildred Gordon Weaver, Ruth Elizabeth Weaver and Jonathan Arnold Weaver to create seven (7) lots within the Urban Settlement Area of Dorchester with the following dimensions:

9 Page 9 PROPOSED LOT FRONTAGE DEPTH AREA A 17 m (56 ft) 200 m (656 ft) 4.3 ha (10.7 ac) B 75 m (246 ft) 50 m (164 ft) 3,668 m 2 (0.9 ac) C 53 m (174 ft) 55 m (180 ft) 2,815 m 2 (0.72 ac) D, E, F & G 40 m (131 ft) 70 m (230 ft) 2,800 m 2 (0.69 ac) be approved, subject to the following conditions and on the basis of the following reasons; noting that Lot A contains an existing warehouse use and a single detached dwelling, Lot B contains a single detached dwelling, Lots C through G are vacant and are to be developed for residential purposes in the form of single detached dwellings, and the lands to be retained includes the balance of the farm. Conditions 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within one year of the date of the notice of the decision. 2. That the applicants enter into a mutual drainage agreement in accordance with the Drainage Act with the owner of 2655 Harris Road to facilitate drainage improvement through the construction of a proper conveyance from the subject lands to the Shaw Drain with all costs associated with such improvements and the agreement being the responsibility of the applicants; and that the said agreement be registered against the title of all lands affected. 3. That the applicants be required to enter into an agreement for the construction of a left turn slip around and right turn taper at the intersection of Harris Road and County Road 29 (Hamilton Road) to the satisfaction of the County of Middlesex. All costs associated with the design and construction of these improvements will be the responsibility of the applicants. A work permit issued by the County of Middlesex will be accepted as a form of agreement for the purpose of satisfying this condition. 4. That the applicants provide a separate driveway access for the existing northerly dwelling closest to Harris Road and that the said access be wholly contained on the lot to be severed. Furthermore, that the existing driveway access that encroaches onto the abutting lands be removed and the affected areas restored to a landscaped open space area to the satisfaction of the Municipality. 5. That the applicants obtain site plan approval for the existing warehouse use to address a number of matters including but not limited to mandatory servicing connections once full services become available, grading, drainage, parking, exterior lighting, buffering, fencing and landscaping, all of which is implemented through a site plan agreement and registered against the title of the subject land. 6. That the applicants enter into development agreement with the Municipality to facilitate the residential development of the lands to address a number of matters including but not limited to grading, drainage, private servicing and mandatory servicing connections once full services become available; and that the said agreement be registered against the title of the subject land. 7. For each of the lots to be severed to support the construction of single detached dwellings, the applicants shall provide cash-in-lieu of parkland dedication based on 5% of the appraised value of the affected lands in accordance with the Planning Act. 8. That the lots to be severed for residential purposes be rezoned to the satisfaction of the Municipality. 9. That the lot to be severed that contains the existing industrial use and accessory dwelling be rezoned to the satisfaction of the Municipality. 10. That the applicants initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act with such costs to be paid in full to the appropriate engineering firm prior to the stamping of the deeds. 11. That all applicable property taxes be paid to the Municipality prior to the stamping of the deeds. 12. That all buildings or structures on the lots to be severed and retained are adequately contained thereon; to the satisfaction of the Chief Building Official.

10 Page That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official prior to the stamping of the deeds. 14. That the applicants be required to satisfy all requirements with respect to existing on-site private sanitary waste disposal system to the satisfaction of the Chief Building Official. 15. That a deposited reference plan (electronic version) be provided to the satisfaction of the Municipality to legally describe the lots to be severed. Reasons for Decision 1. The proposed severance is consistent with the Provincial Policy Statement. 2. Conformity with the County Official Plan and Municipal Official Plan would be maintained. 3. The requirements of the Zoning By-law are capable of being satisfied through the requested rezoning. 4. The matters set out in Section 51(24) of the Planning Act would be satisfied. Carried. Chair Maudsley advised that written notice of the decision will be forwarded and that there is a 20 day appeal period. (E) Consent Application B31/16 (Shawn Elliott - Applicant). Shawn Elliott, Applicant, appeared before the Committee to discuss Consent Application B31/16. Chair Maudsley asked the Senior Planner to provide an overview of the application. The Planner advised that the purpose of the application is to sever a parcel of land having an area of approximately 1 hectare (2.47 acres) and a frontage of approximately 100 metres (328.1 feet) to dispose of a surplus farm dwelling. The lot to be severed contains a single detached dwelling. The lot to be retained, being the remnant farm parcel, would have an area of approximately 39.7 hectares (98 acres). The subject property is legally described as Part of Lot 21, Concession 3 (geographic Township of West Nissouri) and known municipally as Fairview Road. Chair Maudsley asked Mr. Elliott to provide any additional information and there was none. Chair Maudsley asked the Clerk to provide any comments received from the circulated agencies and landowners, and the Clerk noted the following responses: (a) Senior Planner () recommended that the application be approved subject to the following conditions: 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within one year of the date of the notice of the decision. 2. That the owner of the subject lands at the time of the submission of Application for Consent B31/16 remain the same as the owner of the subject lands at the time of the issuance of the Certificate of Consent. 3. That the applicant be required to obtain a rezoning to prohibit any new residential use on the remnant farm parcel. 4. That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with such costs to be paid in full to the appropriate engineering firm prior to the stamping of the deeds. 5. That all applicable property taxes, municipal fees and charges be paid to the Municipality prior to the stamping of the deeds. 6. That all buildings or structures on the lot to be severed are adequately contained thereon; to the satisfaction of the Chief Building Official. 7. That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official prior to the stamping of the deeds.

11 Page 11 (b) (c) (d) 8. That the applicant be required to satisfy all requirements with respect to on-site private sanitary waste disposal system on the lot to be severed to the satisfaction of the Chief Building Official. 9. That a deposited reference be provided to the satisfaction of the Municipality. UTRCA (September 28, 2016) - no objection. Middlesex County Engineer (September 22, 2016) - no comment. Hydro One (October 14, 2016) no comments or concerns at this time. Chair Maudsley asked if any person in attendance wished to make any comments regarding the application and there were none. Chair Maudsley inquired if any Committee Members have any questions regarding the application and there were none. Moved by: A. Warwick Seconded by: K. Elliott (Resolution # ) RESOLVED THAT Consent Application B31/16 relating to the property located at Fairview Road, as submitted by Shawn Elliott (Applicant), to sever a parcel of land having an area of approximately 1 hectare (2.47 acres) and a frontage of approximately 100 metres (328.1 feet) to dispose of a surplus farm dwelling, be approved, subject to the following conditions and on the basis of the following reasons, noting that the lot to be severed contains a single detached dwelling and the lot to be retained, being the remnant farm parcel, would have an area of approximately 39.7 hectares (98 acres): Conditions 1. That the Certificate of Consent under Section 53(42) of the Planning Act be given within one year of the date of the notice of the decision. 2. That the owner of the subject lands at the time of the submission of Application for Consent B31/16 remain the same as the owner of the subject lands at the time of the issuance of the Certificate of Consent. 3. That the applicant be required to obtain a rezoning to prohibit any new residential use on the remnant farm parcel. 4. That the applicant initiate and assume, if required, all engineering costs associated with the preparation of a revised assessment schedule in accordance with the Drainage Act, RSO 1990, as amended, with such costs to be paid in full to the appropriate engineering firm prior to the stamping of the deeds. 5. That all applicable property taxes, municipal fees and charges be paid to the Municipality prior to the stamping of the deeds. 6. That all buildings or structures on the lot to be severed are adequately contained thereon; to the satisfaction of the Chief Building Official. 7. That all outstanding work orders or by-law enforcement issues be resolved to the satisfaction of the Chief Building Official prior to the stamping of the deeds. 8. That the applicant be required to satisfy all requirements with respect to onsite private sanitary waste disposal system on the lot to be severed to the satisfaction of the Chief Building Official. 9. That a deposited reference plan (electronic version) be provided to the satisfaction of the Municipality. Reasons for Decision 1. The proposed severance is consistent with the Provincial Policy Statement. 2. Conformity with the County Official Plan and Municipal Official Plan would be maintained.

12 Page The requirements of the Zoning By-law are capable of being satisfied through the requested zoning. 4. The matters set out in Section 51(24) of the Planning Act would be satisfied. Carried. Chair Maudsley advised that written notice of the decision will be forwarded and that there is a 20 day appeal period. Moved by: A. Warwick Seconded by: K. Elliott (Resolution # ) RESOLVED THAT the Committee of Adjustment adjourn at 7:13 p.m. and Council reconvene its regular meeting in order to continue with its deliberations. Carried. Seconded by: M. Meyer (Resolution # ) RESOLVED THAT Council recess at 7:13 p.m. Carried. Seconded by: A. Warwick (Resolution # ) RESOLVED THAT Council reconvene at 7:17 p.m. in order to continue with its deliberations. Carried. 9. PUBLIC MEETING UNDER PLANNING ACT, R.S.O. 1990, c. P.13 It was: Seconded by: M. Meyer (Resolution # ) RESOLVED THAT the Council adjourn its regular meeting at 7:17 p.m. in order to convene a public meeting under Section 34 and Section 17 of the Planning Act, R.S.O. 1990, as amended. Carried. Zoning Amendment Application Z (W.G. Weaver, R.E. Weaver and J.A. Weaver - Applicants; and David Roe of Civic Planning Solutions Inc. - Agent). David Roe, Agent on behalf of the Applicant, appeared before the Council to discuss Zoning By-law Amendment Application Z Mayor Maudsley asked the Clerk to advise and confirm on the method and date of notice given for this meeting and the Clerk advised that the notice for this public meeting was mailed or ed on September 21, 2016 to all agencies and property owners in accordance with the requirements of the Planning Act.

13 Page 13 Mayor Maudsley asked the Senior Planner to provide an overview of the application. The Planner advised that the purpose of the application is to rezone Lot A from the Agricultural Zone to a site-specific General Industrial (M1-#) to restrict the use of the property to a warehouse use and to recognize the reduced lot frontage of 17 m (56 ft) compared to the minimum lot frontage requirement of 30 m (98 ft). Lot B is to be rezoned from the Agricultural Zone to Residential First Density (R1) Zone to recognize an existing dwelling. Lots C through G are to be rezoned from the Agricultural Zone to a site-specific Residential First Density (R1-#) to recognize the reduced lot area of 2,800 square metres (0.69 ac) compared to the minimum lot area requirement of 3,000 square metres (0.74 ac); and to allow the residential development of the lands in the form of single detached dwellings. The balance of the lands would remain zoned Agricultural and Environmental Protection (EP) recognizing existing natural heritage features. The foregoing development is to occur on private services. The subject property is legally described as North Part of Lot 20, Concession B, SRT, (geographic Township of North Dorchester), known municipally as 2648 Harris Road. Mayor Maudsley asked Mr. Roe to provide any additional information and advised that he concurred with Planner s overview. Mayor Maudsley asked the Clerk to provide any comments received from the circulated agencies and landowners; and the Clerk noted the following responses: (a) (b) (c) (d) (d) Senior Planner () - recommended that the necessary Zoning By-law Amendment be prepared for consideration by the Council at its next meeting. UTRCA (October 14, 2016) - commented that although they have no objection to the applications, there are a number of items that should be addressed relating to the suitability of the proposed private services on these undersized lots. They defer these items to the Municipality s satisfaction. Middlesex County Engineer (September 22, 2016) - provided the following comments: - would require that the developer construct intersection improvements at Harris Road and County Road 29 (Hamilton Road) as a condition of consent. The number of lots being proposed would trigger the County s threshold for residential development traffic. The improvements would require a left turn slip around lane and right turn taper. - recommend that the following be included as a condition of the application: That the owner be required to enter into an agreement for the construction of a left turn slip around the right turn taper at the intersection of Harris Road and County Road 29 (Hamilton Road). All costs associated with the design and construction of these improvements will be the responsibility of the Applicant. A work permit issued by the County of Middlesex will be accepted in the form of agreement for the purpose of satisfying this condition. Canada Post (October 7, 2016) commented that the new development will be required to have a Community Mailbox installed as per Canada Post s current policy as there is more than 1 lot being built. This matter is being reviewed with Head Office to see if this can be changed, however as it currently stands, a Community Mailbox will need to be installed somewhere along Harris Road for mail delivery at this time. Hydro One (October 14, 2016) no comments or concerns at this time. Mayor Maudsley asked if any person in attendance wished to make any comments regarding the application and there were none. Mayor Maudsley inquired if any Council Members have any questions regarding the application and the Council commented on the following: - Storage portion proposed to be zoned industrial (site-specific industrial); and - Mutual Drainage Agreement.

14 Page 14 Mayor Maudsley thanked those in attendance for their input and advised that the Council will consider all comments received in their final review of the application. (B) Zoning Amendment Application Z (Shawn Elliott - Applicant). There being no one in attendance to represent Zoning By-law Amendment Application Z , Council reviewed the application. Mayor Maudsley asked the Clerk to advise and confirm on the method and date of notice given for this meeting and the Clerk advised that the notice for this public meeting was mailed or ed on September 21, 2016 to all agencies and property owners in accordance with the requirements of the Planning Act. Mayor Maudsley asked the Senior Planner to provide an overview of the application. The Planner advised that the purpose of the application is to rezone the remnant farm parcel from the Agricultural Zone to a site-specific Agricultural (A-45) Zone to prohibit any new dwelling from being constructed on the lands. This rezoning would be a requirement to partially fulfill conditions related to Application for Consent B31/16 if granted by the Committee of Adjustment. The new lot area of the farm would also need to be recognized as the Comprehensive Zoning Bylaw requires a minimum lot area of 40 ha (99 ac) whereas the farm would have an area of approximately 39.7 ha (98 ac). Recognizing the existing wooded area, the Environmental Protection (EP) Zone would be maintained. The subject property is legally described as Part of Lot 21, Concession 3, (geographic Township of West Nissouri) and known municipally as Fairview Road. Mayor Maudsley asked the Clerk to provide any comments received from the circulated agencies and landowners; and the Clerk noted the following responses: (a) (b) (c) (d) Senior Planner () - recommended that the necessary Zoning By-law Amendment be prepared for consideration by the Council at its next meeting. UTRCA (September 28, 2016) - no objection. Middlesex County Engineer (September 22, 2016) - no comment. Hydro One (October 14, 2016) no comments or concerns at this time. Mayor Maudsley asked if any person in attendance wished to make any comments regarding the application and there were none. Mayor Maudsley inquired if any Council Members have any questions regarding the application and there were none. Mayor Maudsley thanked those in attendance for their input and advised that the Council will consider all comments received in their final review of the application. Moved by: J. Coghlin Seconded by: A. Warwick (Resolution # ) RESOLVED THAT the Council reconvene its regular meeting at 7:27 p.m. in order to continue with its deliberations. Carried. Moved by: J. Coghlin Seconded by: K. Elliott (Resolution # )

15 Page 15 RESOLVED THAT the Senior Planner be requested to prepare the necessary Zoning By-law Amendment (Wildred Gordon Weaver, Ruth Elizabeth Weaver and Jonathan Arnold Weaver) in relation to property located at 2648 Harris Road to change the zoning classification of the subject property as follows: - Lot A from the Agricultural Zone to a site-specific General Industrial (M1-#) to restrict the use of the property to a warehouse use and to recognize the reduced lot frontage of 17 m (56 ft) compared to the minimum lot frontage requirement of 30 m (98 ft); - Lot B from the Agricultural Zone to Residential First Density (R1) Zone to recognize an existing dwelling; - Lots C through G from the Agricultural Zone to a site-specific Residential First Density (R1-#) to recognize the reduced lot area of 2,800 square metres (0.69 ac) compared to the minimum lot area requirement of 3,000 square metres (0.74 ac); and to allow the residential development of the lands in the form of single detached dwellings; noting that the balance of the lands are to remain zoned Agricultural and Environmental Protection (EP); AND THAT such Zoning By-law Amendment be submitted to the Council for consideration at its next regular meeting. Carried. Seconded by: M. Meyer (Resolution # ) RESOLVED THAT the Senior Planner be requested to prepare the necessary Zoning By-law Amendment (Shawn Elliott) required to change the zoning classification of the remnant farm parcel located at Fairview Road from the Agricultural Zone to a site-specific Agricultural (A-45) Zone to prohibit any new dwelling from being constructed on the lands and to fulfil a condition of Consent Application B31/16, noting that the new lot area of the farm would need to be recognized as the Comprehensive Zoning Bylaw requires a minimum lot area of 40 hectares (99 acres) where the farm would have an area of approximately 39.7 hectares (98 acres); AND THAT such Zoning By-law Amendment be submitted to the Council for consideration at its next regular meeting. Carried. Upon consensus, Council moved to item 13 Closed Session. 10. REPORTS OF DEPARTMENTS Environmental Services (G. Elliott) (i) Report No. ES , re funding application background information CWWF and OCIF. The Chief Administrative Officer (CAO) introduce George Elliott, Acting Director of Environmental Services and welcomed to the Municipality of Thames Centre. The CAO and Acting Director of Environmental Services presented Report No. ES dated. The purpose of the report is to provide some background information regarding the following Grant Programs being offered by the Federal and Provincial Governments: Clean Water and Wastewater Fund (CWWF) and the Ontario Community Infrastructure Fund (OCIF) Top Up ; and to seek Council s support of the Municipal Staff s proposed project(s) to be submitted under the grant programs. After some discussion on the matter, it was then: Seconded by: M. Meyer (Resolution # )

16 Page 16 RESOLVED THAT Report No. ES of the Acting Director of Environmental Services, dated, concerning the Clean Water and Wastewater Fund (CWWF) and the Ontario Infrastructure Fund (OCIF) Top Up, be received for information; AND THAT Council support the Municipal Staff s recommendation for the following projects to be submitted under the grant programs: CWWF To be comprised of a combination of up to 3 projects listed below: Dorchester Wastewater Treatment Plant expansion design and approvals Variable Frequency Drive pump upgrades in the Dorchester Water Treatment Plant Flow Mixer upgrades in the Dorchester elevated storage and two above ground reservoirs OCIF Top Up Watermain Project (Porter Subdivision comprised of Ross Ave., Ruth St., David St., Patricia Ave., and a portion of Catherine Street). Carried. 11. NOTICES OF MOTION Councillor Elliott: It was: WHERAS, the current Accommodation Review process is not reflective of school and community life in rural and small municipalities; and WHEREAS, school closures impact small rural communities in all educational, social and economic aspects to a far greater degree than those impacts in multi-school urban communities; and BE IT RESOLVED, that the Municipality of Thames Centre requests that the Minister of Education initiate an immediate moratorium on the Accommodation Review Process until such time as a review of the above mentioned impacts on small rural communities be studied working alongside rural municipalities and be completed with the results and recommendations being considered; and THAT this resolution be circulated to Premier Kathleen Wynne; MPP Jeff Yurek, Elgin-Middlesex-London; MPP Mitzie Hunter, Minister of Education; Thames Valley District School Board; Arlene Morrell, Thames Valley District School Board Trustee for Middlesex County; Rob Campbell, Thames Valley District School Board Trustee for Middlesex County; Community School Alliance; and all municipalities in Ontario. t Seconded by: A. Warwick (Resolution # ) RESOLVED THAT the Notice of Motion presented by Councillor Elliott be amended as follows: o 4 th paragraph, last line, replace all municipalities in Ontario with Association of Municipalities of Ontario. Carried. Seconded by: J. Coghlin (Resolution # )

17 Page 17 WHERAS, the current Accommodation Review process is not reflective of school and community life in rural and small municipalities; and WHEREAS, school closures impact small rural communities in all educational, social and economic aspects to a far greater degrees than those impacts in multi-school urban communities; and BE IT RESOLVED, that the Municipality of Thames Centre requests that the Minister of Education initiate an immediate moratorium on the Accommodation Review Process until such time as a review of the above mentioned impacts on small rural communities be studied working alongside rural municipalities and be completed with the results and recommendations being considered; and THAT this resolution be circulated to Premier Kathleen Wynne; MPP Jeff Yurek, Elgin-Middlesex-London; MPP Mitzie Hunter, Minister of Education; Thames Valley District School Board; Arlene Morrell, Thames Valley District School Board Trustee for Middlesex County; Rob Campbell, Thames Valley District School Board Trustee for Middlesex County; Community School Alliance; and the Association of Municipalities of Ontario (AMO). Carried. 12. BY-LAWS (B) (C) (D) (E) By-law No , being a by-law to authorize the execution of a Site Plan Agreement with Pi-Lon Holdings Ltd., relating to the property at North Part of Lot 20, Concession 1, SRT (geographic Township of North Dorchester) being Part 1 on Reference Plan 33R By-law No , being a by-law to amend Thames Centre's Comprehensive Zoning By-law to remove the Holding Symbol, Part of Lots 1 and 2, Concession 6, in the former Township of West Nissouri. By-law No , being a by-law with respect to Zoning Amendment submitted by John Blysniuk (Putnam Terminal Company Inc. - Owner), for property located at 4300 Breen Road (Zoning Amendment Application Z2-2016). By-law No , being a by-law to appoint officers and representatives of the Municipal Council to the various Boards/ Committees. By-law No , being a by-law to authorize the execution of a Formula-Based Funding Contribution Agreement with Her Majesty the Queen in the Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs for funding under the Formula- Based Component of the Ontario Community Infrastructure Fund. Seconded by: A. Warwick (Resolution # ) RESOLVED THAT By-law No. s , , , and , be given first, second and third readings, and be properly signed and sealed. Carried. Deputy Mayor Meyer declared a conflict regarding By-law No and abstained from all discussion and voting on the matter. It was: Moved by: J. Coghlin Seconded by: K. Elliott (Resolution # )