SCHOOL BOARD OF BREVARD COUNTY, FLORIDA BOARD AGENDA ITEM 2/28/2017

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1 Purchasing Solicitation SCHOOL BOARD OF BREVARD COUNTY, FLORIDA BOARD AGENDA ITEM 2/28/2017 PB #17 PB 060 DR Online Auctions (ITB) Invitation To Bid (ITN) Invitation To Negotiate (PB) Piggyback (RFP) Request For Proposal (RFQ) Request For Qualifications (SC) State Contract (SS) Sole Source REQUESTOR: Purchasing and Warehouse Services Legal Review: Yes No VENDOR NAME CHANGE AMOUNT AWARDED REQUIRED PRODUCTS/SERVICES GovDeals.com Online Auctions Total Contract Renewal Recurring Contract New Contract New Contract Amount Previous Contract Amount Variance PRICE INCREASE / DECREASE EXPLANATION: DISCUSSION: State Board of Education Rule 6A-1.012(6) allows school districts to make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, other district school boards, community colleges, federal agencies, the public or governmental agencies of any state, or from state university system cooperative bid agreements, when the proposer awarded a contract by another entity will permit purchases by a district school board at the same terms, conditions, and prices (or below such prices) awarded in such contract, and such purchases are to the economic advantage of the district school board. The above mentioned vendor was awarded a contract by Pinellas County ( R (RG)) solicitation title of on-line auction services for the sale of surplus property for Brevard Public Schools on an as-needed basis, solicitation number of. There will be no cost to the school district for this service, as all auction fees would be paid by the winning bidder. CONTRACT TERM: The initial contract term shall commence 03/01/2017 and continue until 09/26/2021. RECOMMENDATION: It is the recommendation of Mark Mullins, Deputy Superintendent/Chief Operations Officer, and Ed Parker, Director of Purchasing and Warehouse Services, to utilize the Pinellas County contract with GovDeals, Inc. for the provision of on-line auction services for the sale of surplus property for Brevard Public Schools on an as-needed basis. AUTHORITY FOR ACTION: Florida Administrative Code 6A (6) OFFICE OF PURCHASING SERVICES 2700 JUDGE FRAN JAMIESON WAY VIERA, FL

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3 Pinellas County 315 Court Street, 5th Floor Assembly Room Clearwater, Florida Staff Report File #: A, Version: 1 Approved by the Board of County Commissioners on 9/27/2016 Subject: Ranking of firms and agreement with GovDeals, Inc. for online auction services of miscellaneous surplus items for the Tampa Bay Area Purchasing Cooperative and other assorted participants. Recommended Action: Approve the ranking of firms and final agreement with GovDeals, Inc. for online auction services of miscellaneous surplus items for the Tampa Bay Area Purchasing Cooperative (Cooperative) and other assorted participants. Contract no R(RG); for revenue amount not to exceed $12,368,090.00; effective for sixty (60) months upon approval. Strategic Plan: Deliver First Class Services to the Public and Our Customers 5.1 Maximize partner relationships and public outreach 5.2 Be responsible stewards of the public s resources Summary: This is a revenue-based Cooperative contract for online auction services of miscellaneous surplus items such as computers, monitors, printers, tools, copiers, furniture, rolling stock, etc. The surplus and sale of tangible personal property is conducted as required by Florida Statute , Surplus Property. Background Information: On April 14, 2016, the Purchasing Department, on behalf of the Real Estate Management Department, released a Request for Proposal (RFP) for the above referenced services resulting in eight (8) responses. The contract is administered by Pinellas County and includes the requirements of the following municipalities, authorities or agencies: City of Clearwater City of Dunedin City of Gainesville City of Jacksonville City of Tarpon Springs Miami Dade County Pasco County Schools Pinellas County Board of County Commissioners Pinellas Suncoast Transit Authority (PSTA) Polk County Tampa Bay Water Pinellas County Page 1 of 3

4 File #: A, Version: 1 Tampa International Airport The contract is based on a buyer s fee of 12.5%; Cooperative participants pay no additional fees or charges for services provided which may include marketing efforts, training, software upgrades, onsite consultation and support. In an effort to increase County revenue, the RFP contained an option to provide additional revenue to the County, as the lead agency of this Cooperative contract. As a result, the County will receive two percent (2%) of the Contractor s gross profit for each transaction initiated by Cooperative members. Based on transactional estimates by Cooperative members, the County anticipates an additional $5, in annual revenue for being the lead agency of this contract. Fiscal Impact: Estimated County twelve (12) month revenue: $ 118, Online auctions $113, Estimated annual rebate $5, Estimated sixty (60) month revenue for the County: $ 594, Estimated twelve (12) month Cooperative member revenue: $ 2,354, Estimated sixty (60) month Cooperative member revenue: $11,773, Total estimated sixty (60) month revenue: $12,368, Revenues from County auction sales will be deposited into the General Fund. Revenues from other municipalities, authorities or agencies will be deposited in their respective accounts. Staff Member Responsible: Andrew W. Pupke, Director, Real Estate Management Department Joe Lauro, Director, Purchasing Department Partners: Miami-Dade County Polk County City of Clearwater City of Dunedin City of Gainesville City of Jacksonville City of Tarpon Springs Pasco County Schools Pinellas Suncoast Transit Authority (PSTA) Tampa Bay Water Tampa International Airport Attachments: Pinellas County Page 2 of 3

5 File #: A, Version: 1 Final ranking of firms Agreement Pinellas County Page 3 of 3