Cadastral data, a case of role repositioning. Alberto Donis

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del territorio Cadastral data, a case of role repositioning Alberto Donis

1 IL SISTEMA INFORMATIVO CATASTALE: UNA RISORSA PER LE POLITICHE DI GOVERNO DEL TERRITORIO II Sessione Il ruolo dell informazione catastale nel governo del territorio Cadastral data, a case of role repositioning Alberto Donis Direttore Centrale Organizzazione e Sistemi Informativi Roma, 11 dicembre 2008

2 PRESENTATION CONTENT STARTING POINT DATABASE QUALITY FEATURES THE INTEGRATED CADASTRAL LAND REGISTRY SYSTEM TODAY FURTHER DEVELOPMENTS 2

3 INTEGRATED CADASTRAL SYSTEM: MISSION Most Cadastral Systems and Land Registries guarantee the following public aims TAXATION AIMS Form basis for taxation Provide means to contrast tax evasion CERTAINTY OF REAL ESTATE RIGHTS Unique identification of real estate and title holder INTEGRATED DATA BASE (Cadastre and Land Registry) TERRITORIAL DEVELOPMENT Cartography Real Estate market information 3

4 STARTING POINT Permanent Committee on Cadastre 10 years ago the state of cadastral data in Italy did not guarantee the attainment of major aims TAXATION: Relevant backlog in cadastral data updating Cadastral data (cadastral rent) difficult to access Data not reliable enough to contrast tax avoidance Obsolete value assessment system CADASTRAL DATA LAND REGISTRY DATA CERTAINTY OF TITLE Insufficient integration (connection) between cadastral and land registry data (title holder) Backlog in deeds registration causing the formation of private external land registries Documents difficult to access TERRITORIAL DEVELOPMENT Cartography not up to date Impossibility to cross reference data with external archives Very limited cooperation with other public institution 4

TURNING POINT In 1998 bills were passed providing a strong impulse to change cadastral situation Large investments to catch up with the backlog 1500 temporary workers hired for this purpose Large

5 TURNING POINT In 1998 bills were passed providing a strong impulse to change cadastral situation Large investments to catch up with the backlog 1500 temporary workers hired for this purpose Large investiments to digitalize paper archives Istitutional reform agentification Cadastral functions transferred to municipalities Important project were financed to start and to complete digitalization of cadastral and Land Registry archives Agenzia del Territorio was constituted together with other Fiscal Agencies. The declared objective was to introduce new orientation to quality, efficiency and effectiveness in the public administration sector. The central administration role was challenged This was an attempt to integrate cadastral with municipal services and bring them nearer to the citizen 5

6 PRESENTATION CONTENT STARTING POINT DATABASE QUALITY FEATURES THE INTEGRATED CADASTRAL LAND REGISTRY SYSTEM TODAY FURTHER DEVELOPMENTS 6

A MODEL FOR DATA QUALITY The value of cadastral services to citizens as well as public administrations for tax or territorial management purposes, depends on the completeness, coherence, of data and

7 A MODEL FOR DATA QUALITY The value of cadastral services to citizens as well as public administrations for tax or territorial management purposes, depends on the completeness, coherence, of data and on their overall correspondence with the physical situation on the ground. To handle the issue of cadastral and land registry data quality is essential to state first a classification of all quality features expected. A complete taxonomy of all quality features expected allowes for an orderly representation of the activities needed and a means to find the sphere of responsability where incoherences are generated. 7

8 DATABASE QUALITY FEATURES Permanent Committee on Cadastre Given that data quality was one of the most critical factors to improve cadastral services, Agenzia del Territorio started actions on many fronts at the same time Quality dimensions of cadastral data Cartographic quality Coherence Timely updating Correctness Completeness Synctactical accuracy 8

9 ACTION PLAN Permanent Committee on Cadastre Reconciliation and integration of data bases (land cadastre, urban cadastre, cartography, planimetries, land registry) Cross checks and reconciliation with external data bases Coherence In depth evaluation of cadastral cartography quality Cartographic quality Correctness Recoupment of tax evasion Timely updating Computerization of updating and registering processes Simplification Service time reduction Completeness Backlog processing Digitalization of archives Synctactical accuracy Data normalization and correction Introduction of standards 9

10 BACKLOG AND DIGITALIZATION Permanent Committee on Cadastre Backlog processing and digitalization of archives were the first commitments. Backlog acquisition (millions of documents) Digitalization (October) planimetries Raster image surfaces Maps sheets Raster image Vectorial representation Land registry Raster images (inscription and transcription notes) Digital search keys

Almost all updating processes have been computerized About 30% of cadastral updates are submitted and completed via internet

11 UPDATE FLOWS With respect to updating processes the plan was to: computerize all updating processes to minimize turnaround time In fact. Almost all updating processes have been computerized About 30% of cadastral updates are submitted and completed via internet More than 70% of alla inquiries are made via internet Front office service A quality chart has been published to fix expected service times Inquires are on line Most updating requests are processed on presentation and in no case in more than one week 11

12 DATABASE INTEGRATION Plans Urban unit OBJECTS CENSUS CADASTRAL ID. C.U.I. Real Estate ID Code) NOTES SUBJECTS + TITLES Maps GEOMETRIC CADASTRE LAND REGISTRY OBJECTS SUBJECTS + TITLES CADASTRAL ID A new data base design had to be developed to permanently connect cadastral and Land Registry data through the Real Estate ID Code 12

13 DATA QUALITY MODEL Data quality model is a guideline for planning and implementing improvements Data entities: cadastral code, title holders, classification data, adresses, graphic data Quality Conditions: 1. What are the quality features for each data? 2. Requirements and conditions to be satisfied for each feature DATA CLASS DATA DATA QUALITY FEATURES DATA QUALITY REQUIREMENTS DATA QUALITY RISKS Drawing up an improvement action plan 1. Which real facts must be represented in the data base? 2. How to design processes and application to ensure correct and timely updates COMPUTER PROCEDURES ADMINISTRATIVE PROCEDURES FACTS TO REGISTER IN CADASTRAL DATA BASE 13

14 DATA QUALITY Data quality is constantly monitored and is steadily increasing DB Quality (october) Urban units code 90,63% 97,20% Title holder 78,82% 82,00% Data quality Addresses 77,46% 79,85% Indicators Literal information linked to planimetries 85,00% 94,9% Vectorial map sheets 57,22% 97,00% Overall DB quality indicator 76,37% 85,34% 14

FIGHTING TAX EVASION Progress made in digitalization and data reliability has enable the Agenzia to deploy effective anti tax evasion initiatives Almost 1,2 million

15 FIGHTING TAX EVASION Progress made in digitalization and data reliability has enable the Agenzia to deploy effective anti tax evasion initiatives Almost 1,2 million unregistered buildings were identified through comparison of orthoimages with cadastral maps This activity was carried out with the cooperation of another public Agency (AGEA) 15

16 PRESENTATION CONTENT STARTING POINT DATABASE QUALITY FEATURES THE INTEGRATED CADASTRAL LAND REGISTRY SYSTEM TODAY FURTHER DEVELOPMENTS 16

17 THE INTEGRATED CADASTRAL LAND REGISTRY SYSTEM TODAY Major differences from cadastral system of 10 year ago TAXATION: Easily accessible data, basic inquiries are free of charge for citizens and professionals Data bases are updated timely The Agency has become a valid partner of Agenzia delle Entrate (Revenue Service) and municipalities in tax evasion repression INTEGRATED DATA BASE (Cadastre and Land Registry) CERTAINTY IN REAL ESTATE RIGHTS Cadastral and Land registry data are progressively more cross referenced Land registry updates registrered in the same day of presentation Most part of land registries inquiries can be made via internet TERRITORIAL DEVELOPMENT Municipalities can avail themselves of complete on line inquiry service and of two different types of data interchange services for cadastral data Occurences of cooperation with local administration also at regional level are plenty 17

18 INTEGRATED SYSTEM TODAY Access to cadastral information boosted, thanks to Internet services Access to cadastral information (n ) Year 2001 Year 2002 Year 2003 Year 2004 Year 2005 Year 2006 Year 2007 Year 2008 Front Office access Internet access (professional) Internet access (general public) 18

19 INTEGRATED SYSTEM TODAY Permanent Committee on Cadastre Most of Italian municipalities have an agreement with Agenzia del Territorio for data interchange Service agreements with municipalities (# of municipalities 7759) March '07 June '07 September ' December ' March '08 June '08 September '08 # of active agreements # of agreements 19

Italian municipalities, through integration

SYSTEM TODAY Agenzia del Territorioy Information

20 Italian municipalities, through integration between cadastral and local databases, can verify council tax compliance Local Administration Information System INTEGRATED SYSTEM TODAY Agenzia del Territorioy Information System Local Real Estate tax verification waste disposal tax verification 20

21 INTEGRATED SYSTEM TODAY Permanent Committee on Cadastre Real Estate Market Observatory is an ackowledged reference source for market trends, house values and fiscal assessement as well 21

22 Agenzia del Territorio developed partnerships with other public bodies in order to fight tax evasion and elusion Agency for agricoltural subsidies INTEGRATED SYSTEM TODAY Revenue Service Municipalities 22

23 THE INTEGRATED CADASTRAL LAND REGISTRY SYSTEM TODAY work is not finished FISCAL AIMS: Cadastral classification and value assessement system should be reformed Repression of tax evasion could be more effective INTEGRATED DATA BASE (Cadastre and Land Registry) CERTAINTY OF TITLE Integration between cadastre and land registry must be completed Land registry inquiry interface and language must be geared to the average citizen not just professionals TERRITORIAL DEVELOPMENT Cooperation with other public administration bodies must become systematic administrative processes involving different administrations must be redesigned and developed based on cooperation 23

24 PRESENTATION CONTENT STARTING POINT DATABASE QUALITY FEATURES THE INTEGRATED CADASTRAL LAND REGISTRY SYSTEM TODAY FURTHER DEVELOPMENTS 24

25 INTEGRATED CADASTRAL SYSTEM Permanent Committee on Cadastre The emerging role of the cadastral system is one of integration and cooperation where cadastral data are a shared asset Professionals Central and Local Administration Process and data integration Citizens Unified cadastral and land registry information system Agenzia del Territorio Municipalities 25

26 integration Information System Central and local public administration Agenzia del territorio INTEGRATED CADASTRAL SYSTEM Digital Public Administration Code (bill passed in 2005) The Code defines all data bases managed by each Public Administration as part of a single set constituting data of national interest Each Administration must guarantee accessibility and availability of its data to other Public Administrations with no charge Interoperability among Information Systems is developed by the standards and rules set by the Public Administration Information Authority (CNIPA) As to territorial data, central and local administrations involved will form a Technical Standards Committee to promote interchange and interoperability 26

27 integration Information System Central and local public administration Agenzia del territorio INTEGRATED CADASTRAL SYSTEM Digital Public Administration Code Cadastral data base was among the first to be included in the list of territorial data of national interest As of November 2007, Agenzia del Territorio, has published and made available a set of interchange services in accordance with the new rules and standards Data are made available through two subsets of services depending on the type of the applying administration: Municipalities or other public administrations 27

28 integration Information System Central and local public administration Agenzia del territorio INTEGRATED CADASTRAL SYSTEM Users of the interchange services at present Regions (12 out of 20) Abruzzo (*) Basilicata Calabria Campania Emilia Romagna (*) Liguria Piemonte (*) Puglia Toscana Sardegna (*) Sicilia Valle d'aosta (*) (*) interchange done also on behalf of municipalities Central Public Administrations AGEA (Agency for EU agricoltural subsidies) State Maritime Property department 28

29 integration Information System Agenzia del territorio INTEGRATED CADASTRAL SYSTEM Professionals as Agency s partners Professionals Transparency of technical and administrative procedure Simplify and advertise acceptance criteria for cadastral updates Integration of applications and data availability to assist the professionals in updates drawing up On line update requests tracking On line services for professionals Inquiries Updating documents verification On line submission of updates Electronic payment of taxes and duties 29

30 integration Citizens Information System Agenzia del territorio INTEGRATED CADASTRAL SYSTEM The Agency for citizens and enterprises Even more effort must be made to extend accessibility and ease of comunication with citizens and enterprises through Simplification of language Access to cadastral data simple, fast, widespread and convenient User assistance and problem solving capabilities in line with the computerized paperless services 30

31 IL SISTEMA INFORMATIVO CATASTALE: UNA RISORSA PER LE POLITICHE DI GOVERNO DEL TERRITORIO Cadastral data, a case of role repositioning Alberto Donis Agenzia del Territorio Direzione Centrale Organizzazione e Sistemi Informativi tel fax alberto.donis@agenziaterritorio.it 31

Italian Cadastre and Real Estate Rights and Mortgages Registration System

CLGE General Assembly Italian Cadastre and Real Estate Rights and Mortgages Registration System Franco Maggio Central Director Cartography, Cadastre and Real Estate Rights and Mortgages Registration System