1 Landlord Instruction Form
2 Landlord Instruction Form Property Owner 1 Property Owner 2 (if applicable) Full Name: D.O.B: Address: Full Name: D.O.B: Address: Postcode: Mobile: Landline: Postcode: Mobile: Landline: Property Details Address: Parking Yes: No: Keys supplied Yes: No: Postcode: Date Property available from: Date period available: Agreed monthly rental : Alarm code: Council tax band: Is the Property mortgaged? Yes: No: Is the Property: Freehold: Leasehold: If multiple properties are owned, all properties let by Let Leeds will be covered under the same agreement unless requested otherwise in writing. Bank Account Details for the Payment of Rent Account Name: Account Number: Sort Code:
3 Services Professional and Family HMOs A) Let Only Service B) Premium Let Only Service C) Fully Managed Service D) Premium Fully Managed Service 60% + VAT (72%) of one month s rent. Minimum fee of VAT ( 480) 75% + VAT (90%) of one month s rent. Minimum fee of VAT ( 600) 11% + VAT (13.2%) of the rent due. Minimum fee of 60 + VAT PCM ( 72) Set Up Fee of VAT ( 300) DPS Fee and Prescribed Information 50 + VAT ( 60) payable at the start of each Tenancy Full Photographic Inventory VAT ( 120) 15% + VAT (18%) of the rent due. Minimum fee of 80 + VAT PCM ( 96) No Set Up Fees No DPS and Prescribed Information Fees No Photographic Inventory Fees Property Floorplan 7% + VAT (8.4%) of annual rent 8% + VAT (9.6%) of annual rent 12% + VAT (14.4%) of the rent due. Set Up Fee of VAT ( 300) DPS Fee and Prescribed Information 50 + VAT ( 60) payable at the start of each Tenancy Full Photographic Inventory VAT ( 120) 15% + VAT (18%) of the rent due. No Set Up Fees No DPS and Prescribed Information Fees No Photographic Inventory Fees Property Floorplan Rent Guarantee Insurance The rent guarantee insurance product ensures you get your rent on time, every time, with no excess to pay. If your Tenants ever get into arrears the insurance company will step in to pay any arrears with no excesses to pay, as well as assisting legally in removing the Tenants should this be necessary. Ongoing Rent Guarantee Insurance Policy - 3% +VAT (Total 3.6%) Pay upfront Annual 12 month Policy VAT ( 288)
4 Landlord Instruction Form Further Optional Services Available Energy Performance Certificate An EPC certificate is required by law prior to marketing a Property for let. We require Let Leeds to prepare an EPC 75+VAT ( 90) We will provide our own EPC certificate. Please a copy to prior to the start of the Tenancy. Additional Property Marketing Rightmove Premium Property Listing 50+VAT ( 60) Hot Properties 50+VAT ( 60) CP12 Landlord Gas Certificate We require Let Leeds to prepare a Gas Certificate for the Property 75+VAT ( 90) We require Let Leeds to service the boiler and prepare a Gas Certificate for the Property 100+VAT ( 120) We will provide our own Gas Certificate. Please a copy to prior to the start of the Tenancy. Electrical Safety Testing 5-yearly Electrical Periodic Installation Reports (PIR) are now highly recommended and we believe that these checks will become a routine necessity before long. PIR check 210+VAT ( 252) We prefer not to carry out any electrical testing.
5 Let Leeds Security Key System It is highly recommended that Let Leeds will update the front door lock to a high security master suited locking system, the cost of which will be levied to the Landlord. This locking system will conform to fire standards, improve security and prevent Tenants copying keys or subletting rooms, as well as enabling emergency access to Let Leeds and their contractors to the Property at all times. I agree to a lock change at a cost of 50+VAT ( 60) per lock, plus 10+VAT ( 12) per key I do not wish to carry out a lock change. Project Management Let Leeds offers a full 360 degree Project Management Service for major refurbishments. A fee of 10% + VAT (12%) will be charged on major refurbishments, from new kitchens and bathrooms to full electrics, heating systems, plastering and extensions. The service includes: Assessment of works required Collating utilities for acceptance Managing timescales Quality checking works Annual Period Statement The Annual Period Statement will save hours of your accounts time by producing a full income and expenditure report for each of your properties under management. The report provides a full breakdown of all of your income as well as any expenditure during the year including maintenance costs, management fees and any other outgoings during the tax year. The report will be provided to you in PDF format by within 21 days of the end of the tax year in April. We will automatically opt you in to the report and a charge of 25 + VAT ( 30) will be levied to your account. However, if you would prefer not to receive this report you can opt out of the annual period statement by ticking here.
6 Landlord Instruction Form Property Information Parking restrictions/permits: Electric supplier: Gas supplier: Water supplier: Metered: Rated: Please note the suppliers may be changed by Let Leeds or the Tenants without prior warning. Tenants are free to choose any supplier they wish, although Let Leeds may default to one particular supplier at the start / end of Tenancies. Landline phone number: TV aerial Yes: No: Rubbish collection day: Location of Mains stop tap: Water meter: Gas meter: Electric meter: Preferred Contractors Home Care Agreements We have a number of regular local contractors to use for maintenance services. If you have contractors you would prefer us to use please supply their details below: Do you have a home care agreement? Yes: If yes, please confirm type: No: Contractor 1 Contact name: Contact number: address: Supplier Name: Contact number: Policy number: Contractor 2 Contact name: Contact number: address: Type of cover: Boiler cover Electrical cover Central heating Plumbing and drains
7 Landlord Terms and Conditions: Version 0.17 This agreement is made between Let Leeds Limited ( Agent or we ) and the Landlord of the Property (both as detailed in the Landlord Instruction Form). The Agent agrees to act as agent for the Landlord in respect of the Property. The main purpose of this agreement is to set out clearly and concisely the extent of the letting and management service offered by the Agent and the way in which fees are charged. This document will constitute a binding legal contract. If you are unsure of your obligations under this contract, then you are advised to take independent legal advice prior to signing. 1. General Conditions 1.1 The Landlord confirms that they are the sole or joint owner of the Property and have the right to rent out the Property under the terms of the mortgage or head lease. The Landlord confirms that any necessary permission or consent to let has been granted by the mortgagee (if appropriate). The Landlord authorises the Agent to carry out the various duties of Property Management as detailed in these terms and conditions. 1.2 It is agreed that the Agent may retain commissions on insurance policies, utility contracts and maintenance contracts that it should receive in respect of the Property. Contractors who carry out works for Let Leeds will usually pay Let Leeds commissions and referral fees. It is agreed that Let Leeds may retain these commissions. 1.3 Although the aim is to take every care in managing the Property, the Agent cannot accept responsibility for any administrative errors on Tenancy Agreements or Inventories, any non-payment of rent, damage or other default by Tenants, or any associated legal costs incurred in their collection where the Agent has acted correctly in accordance with this agreement, or on the Landlord s instructions. The Landlord is recommended to take out an insurance policy for this eventuality. 2. Reasonable Costs And Expenses 2.1 The Landlord agrees to repay the Agent for any reasonable costs, expenses or liabilities incurred by the Agent on behalf of the Landlord within a reasonable timeframe upon receipt of a full breakdown of such reasonable costs, expenses or liabilities. 2.2 The Landlord agrees to respond promptly with instructions to any correspondence or requests from the Agent. 2.3 The Landlord agrees to reimburse the Agent for any claims arising from overpayment of Housing Benefit made by the local authority upon receipt of evidence of such a claim within a reasonable timeframe. 3. Maintenance 3.1 The Landlord agrees to provide the letting Property in good condition and that the furniture and all soft furnishings conform to the current fire safety regulations. 3.2 The Landlord agrees to make the Agent aware of any on-going maintenance problems. 3.3 If a Landlord wishes to carry out their own maintenance, Landlords must adhere to the following timescales; EMERGENCY Flood / Burglary / Gas Leak: ASAP, visit Property within 24 Hours. HIGH No Heating / Hot Water: Same Day, supply alternative heating during cold periods within 24 hours. Visit Property within 48 hours, repair problem within 4 days. MEDIUM Other Maintenance / Appliances: Visit Property within 2 days, repair issue within 7 days. LOW General Maintenance: Visit Property within 7 days, repair issue within 14 days. 3.4 Where the Landlord has been unable to visit the Property or repair the issue within the timescales above, the Agent reserves the right, following notification from the Tenant, to visit the Property or repair the issue on behalf of the Landlord and charge the Landlord for any reasonable associated costs and expenses. 3.5 The Agent will retain an amount equal to 200 per Property. This amount will be withheld from the 1st month s rent received. The retained amount will be used to cover upfront costs such as Property repairs and maintenance which are paid for by the agent, prior to being deducted from rent received. The retained amount will be held in the client account for the duration of the management of the Property. The retained amount will be repaid to the Landlord in full upon closure of the Landlords account. 3.6 The Agent will administer any miscellaneous maintenance work that needs to be carried out on the Property. The Agent has authority to spend up to 200 on reasonable improvements or repairs in any single monthly accounting period without prior reference to the Landlord. 3.7 The Agent will request authorisation from the Landlord in advance before incurring any expenditure over 200. It is agreed that, in an emergency, or for reasons of contractual necessity, where reasonable endeavours have been made to contact the Landlord without success, the Agent may reasonably exceed By law, it is necessary to carry out an annual gas safety inspection and service for the central heating and any gas appliances. The Agent will carry this out on the Landlord s behalf and reasonable costs involved will be debited to the Landlord s account. The Landlord may instruct a gas engineer to carry out an annual gas inspection; however this must be communicated to the Agent in writing 28 days prior to the inspection and the Landlord must provide the agent with the certificate within 5 days of the renewal date. If a certificate is not provided within 5 days of the renewal date of the gas safety inspection, the agent will be entitled to instruct a Gas Engineer at the Landlord s cost. 3.9 Prior to marketing the Property, unless otherwise agreed, the Agent will arrange for an Energy Performance Certificate ( EPC ) to be prepared. The cost of the EPC will be charged by the Agent to the Landlord in the final bill There are no specific regulations requiring certification for electrical wiring or installations in rented Property. However, the Landlord has a general duty to provide a safe environment and is strongly advised to have the electrical installations regularly checked Electrical installations in houses in multiple occupancy ( HMO ) must be inspected and tested at least every five years by a qualified Eectrician and a certificate must be obtained. It is the Landlord s responsibility to ensure that this is done.
8 Landlord Terms and Conditions: Version The Electrical Equipment (Safety) Regulations 1994 control the supply of electrical equipment. This covers all electrical goods (including but not limited to kettles, TV s, fires, fridges, etc. which must be safe). The Agent recommends that any relevant appliances tested by a bona fide qualified electrician, preferably annually. Electrical items need to comply with the Plugs and Sockets Safety Regulations 1987 and Where the Agent has arranged works on a Property through a third party contractor, the Agent will carry out periodic checks on that contractor, however, the Agent is not liable for any defective material or poor workmanship carried out by any maintenance contractor. 4. Home Care Agreements 4.1 The Landlord is free to instruct any contractor to access their property, including 3rd party contractors and those that provide home care agreements such as British Gas, First Call and Homeserve. The Landlord must provide Let Leeds with the contact details and policy numbers of the home care provider, as well as authorisation for the Tenant to provide repair requests directly. Should a 3rd party or home care agreement contractor require access to the property, this must be organised directly with the Tenant. 4.2 Let Leeds provides a key holding service and therefore, if for any reason the Tenant is not able to provide access to the property at the time of the contractors visit, the contractor is able to visit our office during our office opening hours and collect a set of keys for the property. If for any reason, the contractor is unable to visit our office to collect a set of keys to access the property, then Let Leeds will visit the property to physically allow the contractor access to the property and a charge of 25+VAT ( 30) will be levied to the Landlord for this service. Let Leeds will not be liable for any failed contractor visits to a property or any call out fees where a Tenant has not provided access. 5. Project Management 5.1 The Agent provides a project management service for works exceeding The fee for project management of large works over 1000 will be 10%+VAT of the total cost of the works. 5.2 The project management service includes visiting the Property to assess works required, collating quotes for acceptance, liaising with contractors, visually checking quality of completed works and ensuring the works are completed within a reasonable timeframe. 6. Professional Cleaning 6.1 The Agent will arrange for a professional clean to be carried out at the Property at the start of the initial tenancy term. The professional cleaning company will charge on an hourly basis and the cost of the clean will be levied to the Landlord s account. 6.2 The cost of the professional clean at the end of each Tenancy will be levied to the Tenant s account / Deposit providing a full Photographic Inventory has been completed and the Deposit Protection Scheme are satisfied that the case is awarded in the Landlord s favour. 7. Keys and Security 7.1 Prior to the start of a Tenancy the Agent will arrange for a new high-security anti-bump, anti-snap lock to the main entrance door(s) which will conform to fire regulations as well as heightening security at the Property. It is highly recommended that a thumb-turn lock is fitted as part of Leeds City Council fire regulations to ensure a keyless exit from the Property in the event of a fire. 7.2 To maintain the highest security; Tenant key sets are uniquely serial coded and recorded and keys cannot be copied. 7.3 The locking system will be master-suited allowing the Agent to gain emergency access to the Property at any time of the day where required. 7.4 The cost of the lock change will be levied to the Landlord s account, however any subsequent lock changes due to lost keys will be levied to the Tenant s account. At the end of management of the Property, Let Leeds will remove the master suited locks. 8. Council Tax 8.1 Payment of council tax will normally be the responsibility of the Tenants in the Property. However, Landlords should be aware that where a Property is empty, let as holiday accommodation, or let as a HMO, responsibility for payment of council tax then rests with the owner of the Property. 9. Utilities 9.1 The Agent will record gas and electric utility meter readings whenever possible at each change of occupation of the Property. Generally we recommend that the Tenant informs the Gas and Electric companies of changes of occupancy. The Agent will notify Leeds City Council and Yorkshire Water of Tenant occupation dates. In some cases, the service companies require that the new occupiers formally request and authorise the service and it is not possible for the Agent to do this on the Tenant s or Landlord s behalf. In such cases, the Landlord will provide such assistance to the Agent as is reasonably required to request and authorise the new services. 9.2 The Agent will instruct a new energy supplier at the start of the Tenancy to take over the energy supply for the Property. 9.3 Where a Property is let to Tenants on a utility-inclusive Tenancy, the Agent will be responsible for setting up and managing the agreement between the utility provider and the Tenant (on Fully Managed Services only). The Agent will deduct any costs for utilities from the gross rental income. Management Fees are deducted from the gross rent paid by the Tenant(s). 10. Inventory 10.1 The Agent will prepare a full Photographic Inventory for the Property at the start of each Tenancy and a charge will be made for this by the Agent to the Landlord. An Inventory is mandatory on Managed properties where Let Leeds hold the Deposit The standard Inventory will include all removable items in the Property of value, plus carpets, paintwork, curtains and sanitary ware Landlords should not leave any articles costing 500 or more in the Property without prior agreement with the Agent The Agent may use a third party Inventory provider to prepare the Inventory on behalf of the Agent at any time The Agent or its third party Inventory providers do not accept any responsibility for any errors or mistakes on the Inventory.
9 11. Tenancy Agreement 11.1 The Standard Management Service includes the preparation of a Tenancy Agreement in the Agent s standard form. It is agreed that the Agent is authorised to sign the Tenancy Agreement(s) on behalf of the Landlord Should the Landlord, its advisors or any mortgagees require amendment of the contract or require the Agent to enter into further work or correspondence, a fee for this extra work may be required. Alternatively, the Landlord may amend the Tenancy Agreement at its own expense, although such amendments must be approved by the Agent before the contract can be signed. 12. Inspections 12.1 Under the Fully Managed Services, the Agent will carry out an inspection of the Property during the term of the Tenancy, no less than once in each 12 month period, or prior to any Tenancy renewal. It is not the intention to check every item of the Inventory at this stage. The inspection is concerned with verifying the good order of the Tenancy and the general condition of the Property. This would normally include inspecting the main items such as carpets, walls, cooker, main living areas and gardens. Where these were felt to be unsatisfactory, a more detailed inspection would be made Following the departure of Tenants, a final inspection of the Property will be carried out by the Agent, under the Fully Managed Service It is not feasible to test all the electrical appliances, heating system and plumbing during this inspection. A qualified contractor should be appointed by the Landlord for this purpose if required. Any deficiencies or dilapidations should then be submitted to the Landlord together with any recommendations. 13. Deposits 13.1 A Holding Fee is sometimes taken from a Tenant by the Agent once an offer to let the Property has been accepted. This sum is retained by the Agent to cover expenses relating to remarketing the Property. The Holding Fee does not protect the Landlord against loss of rent due to the Tenant deciding to withdraw, or references proving unsuitable Upon signing the Tenancy Agreement, the Agent will take a Deposit from the Tenant(s) in addition to any rents due. The purpose of the Deposit is to protect the Landlord against loss of rent or damage to the Property during the Tenancy On Fully Managed Tenancies, the Deposit will be held by the Agent and placed with a government backed Deposit Protection Scheme. A charge will be made to the Landlord for this service. The Deposit will be refunded, less any charges due, to the Tenants at the end of the Tenancy The DPS Arbitration Service will have the final say on any disputes between the Tenant and the Landlord. The Agent will not be liable for any deposits disputes. 14. Termination 14.1 The term of this agreement applies to the Tenants period of occupancy, as defined in the Tenancy Agreement, as well as any consecutive Tenancy renewals including periodic tenancies The Landlord may terminate this agreement at any time during the period of the Tenancy Agreement, or consecutive Tenancy renewals by paying the minimum Tenant Find Fee of 75% of one month s rent (+VAT) ( Minimum Fee ) Where termination of this agreement is unavoidable due to circumstances beyond the control of either party, such as fire or flood, the Agent may elect to waive or reduce the minimum fee Where termination of this agreement is required due to the sale or transfer of the Property, a Tenant Find Fee of 75% of one month s rent (+VAT) ( Minimum Fee ), is payable, unless the new owner instructs the Agent to continue this agreement The Landlord shall inform the Agent of any requirements it has for return and repossession of the Property at the earliest opportunity The Landlord should be aware that any Tenancy Agreement entered into on the Landlord s behalf is a binding legal agreement for the term agreed. Details of any Tenancy Agreement being entered into by the Agent on behalf of the Landlord will be communicated to the Landlord as soon as possible; and in any event no later than 7 days from the date the Tenancy Agreement is signed by the Tenant(s) The Landlord should be aware that the legal minimum notice period required to be given to Tenants under Assured Tenancies is generally two months (unless the Tenancy contract allows for early termination) and this needs to be given even in the case of a fixed term Tenancy which is due to expire The Agent may terminate this agreement immediately if it found that the Landlord has breached the terms of this agreement, or has acted illegally or fraudulently, or is knowingly in breach of the Tenancy Agreement, or any safety regulations provided in point Safety Regulations 15.1 The letting of Property is now closely regulated with respect to consumer safety. The law makes particular demands regarding the safety, servicing and inspection of the gas and electric appliances and installations within a Property, and with respect to the safety of furniture and soft furnishings provided The following regulations apply: a) Furniture and Furnishings (Fire) (Safety) Regulations 1988 b) General Product Safety Regulations 1994 c) Gas Safety (Installation and Use) Regulations 1998 d) Electrical Equipment (Safety) Regulations 1994 e) Plugs and Sockets (Safety) Regulations Gas Safety: Where there are any gas appliances in the Property provided by the Landlord, the Landlord must ensure that annual Gas Safety checks are carried out. These checks must be carried out by a gas fitter/engineer who is registered on the Gas Safety Register (which has replaced Corgi). A copy must be given to the Tenant before the Tenant moves in and the check must have been carried out within the 12 months before the new Tenant takes up occupation. Checks must be done annually at no more than 12 month intervals and copies of all certificates for checks must be handed over to the Tenant. If Landlords fail to do this they may lose their Section 21 rights in England as of 1st October 2015.
10 Landlord Terms and Conditions: Version Deposits: If you take a Deposit from a Tenant under an Assured Shorthold Tenant, the Deposit must be protected under one of the three tenancy Deposit schemes and the Prescribed Information regarding the Deposit must be given to the Tenant within 30 days of receiving the Deposit Licensable HMOs: If your Property is a house in multiple occupation (e.g. bedsits, shared house or a shared flat) then an HMO licence may well be needed from the local authority. Landlords should check with their local authority on what licencing requirements, if any, that they have Electrical inspections: If your Property is a house in multiple occupation of any kind then you must have a five yearly electrical safety check carried out by a competent electrician even if you do not need a licence. This will cover shared houses, flats in multiple occupation, bedsits, hostels and certain converted blocks of flats. These are blocks of flats which are not converted in compliance with 1991 (or later) building regulations and less two/thirds of the flats in the block are owner/owned Electrical appliances: Where a Property is provided with electrical appliances it is the Landlord s responsibility to make sure that they are safe at the outset of letting Fire alarm systems and fire precautions in HMOs: Where fire alarm systems are provided in a house in multiple occupation because the Landlord is responsible for insuring fire alarms are checked regularly. You must also make sure that the means of escape from the Property (normally the halls stairs and landings) are unobstructed. Houses in multiple occupation include shared houses, flats in multiple occupation, bedsits and certain types of converted flats Carbon Monoxide and alarms in non-hmos: Landlords in England are required to provide smoke alarms on every floor of their Property and a carbon monoxide alarm in every room with a solid fuel source Prescribed Information to Tenants in England: Upon starting a Tenancy, Landlords are now required to provide the most up to date copy of How to Rent : the checklist for renting in England. If they haven t they will not be able to serve a valid Section 21 notice in England Legionella assessment: Landlords are required to perform a risk assessment for Legionaire s Disease Illegal eviction/harassment: It is unlawful to evict a Tenant without a Court Order. Any possession order obtained must be enforced by the Court Bailiff The Landlord confirms that they are aware of these obligations and that the Agent has provided sufficient information to allow the Landlord to comply. It is agreed that the Landlord shall ensure that the Property is made available for letting in a safe condition and in compliance with the above regulations The Landlord agrees to repay the Agent s costs in incurring any reasonable expenses or penalties that may be suffered as a result of non-compliance of the above. 16. Instructions 16.1 Any instructions to the Agent from the Landlord regarding the Property or any other related matters must be confirmed to the Agent in writing by Insurance 17.1 The Landlord shall be responsible for ensuring that the Property is adequately insured and that the insurance policy allows for the Property being let. 18. Legal Proceedings 18.1 Any delays in payment or other defaults by the Tenant will be acted on by the Agent in the first instance. The Agent will prepare and send a letter demanding payment or rectification of the breach After 21 days of the breach, a Solicitor will be instructed by the Agent. The Solicitors may charge a fee once instructed as well as a commission on any rental arrears repaid. In the first instance the Tenant will be liable to pay these charges, however if the Tenant is unable to pay these charges, the Landlord will be liable for the Solicitors charges. Further information will be given to the Landlord at the time Where the Agent has been unsuccessful in these initial attempts, or there are significant rent arrears or breaches of the tenancy agreement, the Landlord will be advised accordingly. In those circumstances, we recommend that the Landlord appoint and instruct solicitors. The Landlord is responsible for payment of all legal fees and any related costs. 19. Renewals 19.1 The Tenancy Agreement can be renewed or extended to the same Tenant (or any person associated with the Tenant) originally introduced by the Agent. The terms of this agreement shall continue until the Tenant leaves or the agreement is terminated by written notice. 20. Charges and Fees 20.1 The Agent will charge a fee for its services as outlined in the Landlord Instruction Form Sundry Charges will be charged at 40+VAT ( 48) per hour on occasions where the Agent carries out duties on behalf of the Landlord, beyond the Agent s reasonable day to day management All charges are subject to VAT All charges will be deducted from the rents collected from the Tenant A charge will be made for depositing the Deposit with a government backed Deposit Protection Scheme A full Photographic Inventory will be charged, unless the Landlord informs the Agent in writing that the Landlord will be providing their own Inventory 7 days prior to the start of the Tenancy.
11 20.7 A charge of 25+VAT ( 30) for forwarding post to the Landlord, if requested by the Landlord Where a Property is let on a room by room basis (Fully Managed Service Only), a letting fee is charged on each Tenancy The Agent will pay any outgoings on behalf of the Landlord, which will be deducted from rental incomes. Whilst the Agent will question any obvious discrepancies, it must be understood that the Agent cannot accept any responsibility for any inadequacy for services provided by third parties such as service and maintenance charges Annual Period Statement 25 + VAT ( 30) Let Leeds provides a key holding service for 3rd party contractors to collect keys to gain access to a property. If for any reason, a contractor cannot visit our office and requires Let Leeds to visit the property to physically allow access to the property, a charge of 25 + VAT ( 30) will be levied to the Landlord for this service. 21. Our Services 21.1 Our Let Only Service includes: Fire Safety Assessment and advice on the legal aspects of letting your property Listing of property with professional quality photos, EPC certificate and 2 page PDF brochure Advertising on Rightmove, Zoopla and Let Leeds Website Manage and pre-qualify all property enquiries and carry out all viewings Comprehensive referencing of applicants and Credit checking of Guarantors and creation of Guarantor agreements, if required Negotiation of the terms of the Tenancy and creation of Pre-Tenancy documents 21.2 Our Premium Let Only Service includes: Additional marketing: Rightmove Premium Listing and featured in our Hot Properties As Let Only Service Pre-inspection of property ready for Tenant move in Renewal of Tenants, free of charge, at end of Tenancy, at your request 21.3 Our Fully Managed Service includes: As Premium Let Only Service, plus automatic remarketing of your property 6 weeks prior to Tenancy end date to avoid any void periods 24/7 online repair reporting for your Tenants Rent collection by Standing Order plus electronic statements with proactive rental arrears management, if necessary Transfer of utilities and Council Tax to new occupants, where the Agent is able to do so Check-in and check-out of Tenant at the start and end of the Tenancy Negotiation of deposits and dilapidations at the end of the Tenancy an liaison with DPS on deposit returns Inspection of Property once during every Tenancy period, as well as before any renewal and if the Tenants are in 21 days+ arrears Fire Safety Assessment of your property every 12 months Serve correct legal notices, as the Tenancy end date approaches, if required Annual income and expenditure statements for your tax advisor / accountant charged at 50 + VAT ( 60), upon request 21.4 Premium Fully Managed Service As Fully Managed Service, plus never pay another set up fee, no matter how many new Tenancies are required during the management of your property Additional Rightmove marketing spend Additional property visits for mortgage, surveys, sales or extra inspections at no extra cost Annual Appraisal meeting with your Property Consultant at our office or at your property, at your request Expert updates on the rental market, new trends and new legislation 21.5 Rent Guarantee Insurance Rent Guarantee Insurance product available as an additional charge as outlined in the Landlord Instruction Form. The rental payments as scheduled for the initial Tenancy term is insured. The insurance policy is underwritten by a third party insurance provider, and is subject to its Terms and Conditions which are available on request. Let Leeds may change the third party insurance provider at any time. 22. Landlord Authorisation 22.1 By signing the Landlord Instruction Form, the Landlord authorises the Agent to find a suitable Tenant for the Property and to sign the Tenancy Agreements and other documents relevant to the Tenancy on the Landlord s behalf If you are classed as resident overseas for tax purposes, the Agent is responsible for deducting income tax at the basic rate on the rental income unless the Landlord provides it with an exemption certificate. The Landlord agrees to notify the Agent if at any time the Landlord becomes non-resident in the UK We are instructed on a sole agent basis, unless otherwise agreed in writing Please enclose a proof of current address and Photographic ID in accordance with anti-money laundering legislation Please attach proof of home ownership of Property to be let, such as a mortgage statement or Property deeds Please complete and sign the Landlord Instruction Form, and return via post or by .
12 Landlord Instruction Form Acceptance of Contract I instruct Let Leeds Ltd to let and/or manage my Property according to the service requirements and fee rates indicated. I confirm I have read, understood and agreed to the Landlord Terms and Conditions attached to this document. Any future amendments to the Landlord Terms and Conditions will supersede these terms and will be forwarded to the Landlord by . I confirm that I am the owner of the Property to be let. Signature 1 Date Signature 2 Date Please return this form by to: Or you can post the form to: Leeds Office: Let Leeds, Coburg House, St Andrews Court, Leeds, LS3 1JY Pudsey Office: Let Leeds, 10 Bradford Road, Pudsey, Leeds, LS28 6DD Overseas Landlords Do you live abroad, or are you planning on living abroad for more than six months? Yes: No: If you have answered yes to the above, you will need to register with the HM Revenue & Customs to the Non Resident Landlord Scheme, using an NRL1 form. Without this NRL1 form, we are legally obliged to deduct tax at the current rate before remitting any funds to you.