POSITION DESCRIPTION

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1 State of Michigan Civil Service Commission Capitol Commons Center, P.O. Box Lansing, MI Position Code 1. DEPTALTE POSITIO DESCRIPTIO This position description serves as the official classification document of record for this position. Please complete the information as accurately as you can as the position description is used to determine the proper classification of the position. 2. Employee's ame (Last, First, M.I.) 8. Department/Agency TRASPORTATIO CETRAL OFFICE 3. Employee Identification umber 9. Bureau (Institution, Board, or Commission) Office of Rail 4. Civil Service Position Code Description 10. Division Departmental Analyst-E 5. Working Title (What the agency calls the position) 11. Section Railroad Property Analyst Railroad Operations 6. ame and Position Code Description of Direct Supervisor 12. Unit JOHSO, DUAE; DEPARTMETAL MAAGER-4 7. ame and Position Code Description of Second Level Supervisor 13. Work Location (City and Address)/Hours of Work HOEFFER, TIMOTHY H; SEIOR POLICY EXECUTIVE W. Ottawa St. Lansing / 7:30-4:30PM M-F 14. General Summary of Function/Purpose of Position This position provides professional analyst support for the management of State owned rail lines, properties, and facilities. This includes developing and managing real estate transactions/files, coordinating with MDOT Real Estate and department standards for the Geographic Information System (GIS) mapping for all state owned rail infrastructure displaying all licenses, leases, permits, easements, or any other encumbrances contractually authorized by MDOT. Coordinates technical approvals on all property transactions for state owned rail lines, properties, and facilities within Office of Rail staff and ensures transaction are in compliance with with all state and federal real estate rules and regulations. Works with Real Estate staff as applicable for approvals and reports to Office of Rail management. Researches, evaluates and proposes actions and responses to identified encroachments to MDOT's State owned rail lines, properties and facilities. This position also researches and coordinates asset management of state owned rail lines with MDOT's standards and procedures for all state owned rail assets and reports status to management. Initiates billings through Finance for all revenue associated with contractual obligations on State owned rail assets.

2 15. Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty. List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent. Duty 1 General Summary: Percentage: 40 Takes the lead in managing the financial data base for existing state owned rail lines, properties, and facilities including managing all leases, licenses, easements, permits and other related real estate instruments for encumbrances in accordance with all state and federal rules and regulations. Consult with Office of Rail staff on technical issues to support negotiations of new property encumbrances. This includes researching, analyzing, compiling and tracking all legal and financial conditions and initiating scheduled billings. Coordinate with Real Estate and Attorney General. Consult with Office of Rail staff on technical issues for all state owned rail lines, property and facility management matters including: Manage all new or amended leases, licenses, easements, permits, or other related real estate instruments for encumbrances in accordance with all state and federal rules and regulations and report status to management quarterly. Serve as liaison with the Bureau of Finance & Administration relative to all property related financial transactions. Request the issuances of annual invoices (by BFA) for all active leases, licenses, easements, permits or other real estate instruments for encumbrances, report status to management quarterly. Manage and oversee all terms and conditions of existing encumbrances to ensure they are being fulfilled. Coordinate actions with Real Estate and Attorney General when necessary. Duty 2 General Summary: Percentage: 25 Implementation and management of a GIS rail mapping database in compliance with department standards for state owned infrastructure, which identifies all known boundaries and conditions on the system and includes all assets and their properties. Develop, manage and maintain the GIS real estate mapping data base working with Office of Rail technical staff, Real Estate staff, Attorney General, other state and federal offices and potential consultant to identify and depict all known existing boundaries and conditions on the State owned rail system. This includes all existing state owned rail assets and any new encumbrances that are approved. Identify, research, and analyze all proposed changes to state owned rail assets. egotiate new MDOT ownership rights for these potential new encumbrances for which leases, licenses, easements, permits, encroachments, or other real estate instruments are requested. Ensure all transactions are in conformance with all applicable rules/regulations at both state and federal levels. Work as needed with MDOT's Real Estate and Attorney General to resolve any questions regarding property rights and conditions. Duty 3 General Summary: Percentage: 20 Take a lead role in developing and managing Office of Rail Assets in conformance with department guidelines. This will include the management of condition from initial purchase to disposal for all state owned rail and rail assets. Research and analyze spatial and attribute data. Prepare database reports and maps for analysis, make recommendation for decision making by management, meeting presentations, web pages, and publication in MDOT documents. Research, review, analyze State owned rail assets for proper data to be collected and included into a GIS platform. Ensure that all information collected is in accordance with department guidelines for asset management systems. Research and collect spatial and attribute data for new and existing railroad related infrastructure. Create links between existing databases and the GIS software. Responsible for ensuring that new Office of Rail spatial data sets meet MDOT s needs for accessibility and quality. Assists with the set up and training to new users of ArcGIS. Perform dynamic segmentation to create spatially accurate maps of railroad related data. Dynamic segmentation is a database driven process, which geographically segments a linearly referenced network, creating an overlay map from data queries and analysis.

3 Duty 4 General Summary: Percentage: 10 Research, review, analyze and process State owned rail line permit applications. Research, review, analyze, and process permit applications from state/local agencies, private businesses, and the public. This may involve field reviews of permit applications for encroachments, investigation of problems and recommendations for solutions. Coordinate with Bureau of Highways permit processes as needed. Perform other field reviews when necessary to facilitate state ownership identification and encroachments. This may require taking pictures, measuring, and recording track characteristics and components. Research and coordinate details leading to issuance or denial of the permit. Manage records of all activities and provided management with monthly status of all permits in process. Duty 5 General Summary: Percentage: 5 Assist the Section Manager in carrying out the responsibilities of the section. Perform special projects and assignments related to responsibilities of the section as required. Represent Section/Office on teams and committees as requested. 16. Describe the types of decisions made independently in this position and tell who or what is affected by those decisions. Judgements are made when conditions do not conform to established procedures and standards. This position meets frequently with internal and external customers at the local, state, federal, and private entities regarding rail program property permits, leases, licenses, easements, purchases, and sales. 17. Describe the types of decisions that require the supervisor's review. Requires supervisory guidance for matters that require interpretation of law, policy, and administrative procedures. 18. What kind of physical effort is used to perform this job? What environmental conditions in this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions. Frequent travel to various sites. Requires a valid Michigan Driver's License and walking over irregular terrain. Occasional overnight travel is required. Work requires normal physical effort to sit, walk, stand, bend, stoop, reach, and carry and/or lift heavy (up to 25 lbs) or bulky loads. Work also includes some exposure to dirt, fumes, high speed traffic or adverse weather conditions. Work requires meeting specific deadlines and sitting for long periods of time working at a computer. 19. List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a fulltime, on-going basis. Additional Subordinates 20. This position's responsibilities for the above-listed employees includes the following (check as many as apply): Complete and sign service ratings. Assign work. Provide formal written counseling. Approve leave requests. Approve work. Review work. Approve time and attendance. Provide guidance on work methods. Orally reprimand. Train employees in the work. 22. Do you agree with the responses for items 1 through 20? If not, which items do you disagree with and why? Yes 23. What are the essential functions of this position?

4 This position serves in analytical support for the management of 665 miles of State owned rail lines assets. This includes developing and managing a GIS map and Asset Management system for all conditions of state owned rail infrastructure. This includes tracking and displaying all licenses, leases, permits, easements, or any other encumbrances contractually authorized by MDOT. Manages and coordinates technical approvals from Real Estate and Attorney General on all property transactions for state owned rail lines. Manages and initiates billings through Finance for all revenue associated with contractual obligations on State owned rail assets. 24. Indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed. ew position. 25. What is the function of the work area and how does this position fit into that function? The function of the work area is to manage Michigan's statewide railroad operations including intercity passenger rail, freight rail, commuter rail, and light rail modes including oversight of rail fixed guideway systems. This work area is also responsible for international border initiatives. This position serves as analytical support for the management of 665 miles of State owned rail lines. This position interacts within MDOT and with federal, state, and local governments, and private entities/individuals. 26. What are the minimum education and experience qualifications needed to perform the essential functions of this position. EDUCATIO: Possession of a bachelor s degree in any major. EXPERIECE: Departmental Analyst 9 o specific type or amount is required. Departmental Analyst 10 One year of professional experience. Departmental Analyst P11 Two years of professional experience, including one year of experience equivalent to the intermediate (10) level in state service. KOWLEDGE, SKILLS, AD ABILITIES: Knowledge of source documents such as proposals, plans, specifications, standard plans, maps, supplements, and memorandums. Familiarity with real estate/survey terms and legal language. Ability to read, interpret, or explain applicable standards, technical literature, regulations, plans, and specifications; accurately and clearly complete required paperwork; maintain effective working relationships with private, public, local, state and federal personnel. CERTIFICATES, LICESES, REGISTRATIOS: Valid driver's license. OTE: Civil Service approval does not constitute agreement with or acceptance of the desired qualifications of this position. I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Supervisor TO BE FILLED OUT BY APPOITIG AUTHORITY Indicate any exceptions or additions to the statements of employee or supervisors. one I certify that the entries on these pages are accurate and complete. KELLEY SCHMITT Appointing Authority 10/13/2017

5 I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Employee

POSITION DESCRIPTION

State of Michigan Civil Service Commission Capitol Commons Center, P.O. Box 30002 Lansing, MI 48909 Position Code 1. PROPALTE POSITIO DESCRIPTIO This position description serves as the official classification