ZETA PHI BETA SORORITY, INC Tau Theta Zeta Graduate Chapter Pineville-Matthews P. O. Box 373 Matthews, NC 28106

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1 International Chapter Dear Vendor, Thank you for your interest in becoming a vendor for the Community Health Fair sponsored by the Chapter of Zeta Phi Beta Sorority, Inc. Zeta Phi Beta Sorority, Incorporated was founded in 1920 on the belief that the social nature of sorority life should not overshadow the real mission for progressive organizations to address societal mores, ills, prejudices, poverty, and health concerns of the day. The international organizations have given millions of voluntary hours to educate the public, provide scholarships, support organized charities, and promote legislation for social and civic change. For more information on Zeta Phi Beta Sorority, Inc., please visit Event date and time are as follows: Saturday, June 6, :00 AM to 2:00 PM Location: Mt. Moriah Missionary Baptist Church 381 Crestdale Road Matthews, NC Phone: Enclosed you will find the vendor application with terms and conditions and vendor special instructions. Please read your packet thoroughly and submit your completed application and signed Vendor Agreement along with your application fee. Applications are taken on a first come first serve basis and any incomplete vendor application will be returned by the committee. The identity of our vendors and sponsors reflect on the event s reputation; therefore, the Chapter of Zeta Phi Beta Sorority, Inc. reserves the sole and exclusive right to accept or reject applications. Our goal is to provide our vendors and sponsors with a wholesome environment while promoting a professional atmosphere. Don t miss out on an opportunity for space. Apply now! We hope to see you soon! Sincerely, Yolanda M. Malachi

2 International Chapter Vendor Application Vendor Application and signed Vendor Agreement must be completed and returned no later than Friday, May 29, 2015 along with payment. Vendor payments can be made by certified check or money order. Make checks payable to Zeta Phi Beta Sorority, Inc. Please add Community Health Fair to memo line. Name Business Name (if applicable) Address City State Zip Telephone Fax# Website: The Vendor Fee is $50.00 if you provide your own table and chairs or if you require us to provide you with table and chairs there is a $75.00 table rental fee for one table and $90.00 table rental fee for two tables. There is a limit of two tables per vendor and two chairs per table. All vendor tables must be no larger than 6ft rectangular. Vendor Set-Up Time: 8:30am 10:00am Vendor Break-Down Time: 2:00pm 3:00pm Please briefly describe the products you intend to display and/or sell:

3 International Chapter Are you willing to donate a product for our raffle? Yes No. If yes, what will you donate? Do you need to supply tables and chairs? Yes No If yes, # of chairs needed (limit 2 per table) # of tables needed (limit 2) Access to electrical outlets is limited. Will you require? Yes No Special accommodations needed? Yes No If yes, please describe accommodation. Form of Payment: Certified Check Money Order (Make Payable to Zeta Phi Beta Sorority, Inc.) Mail completed application along with payment to: PO Box 373 Matthews, NC 28106

4 International Chapter Vendor Agreement 1. I understand that the promoter reserves the right to remove, without refund or recourse, any vendor who misrepresents themselves or their product. 2. I agree to comply with all local and state regulations. All display materials will be fireproof. No open fumes for indoor food vendors only. 3. I will obtain all tax, vendor, or other permits as required by local or state authorities at my own expense. 4. I will agree with all signage restrictions and will store excess stock out of sight. I agree to abide by move-in and move-out regulations as stipulated by the promoter. I further agree to remain set up with enough inventory for sale for the duration of the event. 5. I agree to pay the Vendor fee and any additional fees which must be submitted along with the application. Once accepted, I understand that any vendor who fails to appear one hour before the event forfeits his or her right to exhibit without refund or recourse. If I am not accepted, my payment will be returned. If accepted, this will be my only fee for participating. 6. I will not hold the promoters, Chapter, Zeta Phi Beta Sorority, Inc., Mount Moriah Missionary Baptist Church its agents, employees or officers liable for failure to perform or fulfill its contractual obligations provided such failure is caused, occasioned or impeded by closures of site location due to any causes beyond its control. Nor will I hold the church responsible for loss or damage of vendors wares, exhibits, or personal property or for loss or injury caused by products sold, or exhibited by vendors, directly or through warranty, express or implied. Insurance for such loss, damages, or injury will be my sole responsibility. 7. I understand that I am allowed a maximum of 2 assistants at the Community Health Fair and that any tablecloths, tabletop displays or floor displays will be provided by me. 8. I understand that the event sponsors, Chapter of Zeta Phi Beta Sorority, Inc. will make the assignments of booth locations for each vendor in their sole discretion. 9. It is agreed that the event sponsor, Chapter of Zeta Phi Beta Sorority, Inc. reserve the right to amend and/or add to the applicable rules pertaining to and governing

5 International Chapter this event at any time prior to its commencement. Additions or amendments will be circulated to exhibitors in writing. The interpretation of all rules by the promoter will be final. 10. No firearms, weapons, alcohol, tobacco, adult materials or illegal materials/items will be sold. The Chapter of Zeta Phi Beta Sorority, Inc. retains approval rights of all items for sale to be offered under this agreement. It is agreed that any other matters not expressly provided for in this agreement will be at the sole discretion of Tau Theta Zeta Chapter of Zeta Phi Beta Sorority, Inc. 11. Vendor understands and acknowledges that Chapter of Zeta Phi Beta Sorority, Inc. does not guarantee exclusivity, and that there may be other vendors promoting similar products. General Release and Acceptance of Rules I have read the contract and agree to abide by these rules. In addition, I expressly release the event sponsors, Chapter and Zeta Phi Beta Sorority, Inc. from any damage, injury or loss to any person or goods which may arise from the rental and occupation of this space or the participation in this event by me, the vendor. I also agree to hold Mount Moriah Missionary Baptist Church harmless of any loss, injury or damage. I understand that the Vendor fee and Table Rental fee (if applicable) are non-refundable once the application is accepted. If this application is accepted, I give permission to use my name, company name and contact information for publicity purposes, including Chapter of Zeta Phi Beta Sorority, website and social media. Application to this event constitutes tor agreement of this release. Applicant s Signature Date *Please keep a signed copy of this agreement for your records*