Residential Tenancies (Amendment) Act 2015 and the Impact on Approved Housing Bodies (AHB s)

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1 Residential Tenancies (Amendment) Act 2015 and the Impact on Approved Housing Bodies (AHB s) Q. What is the Residential Tenancies (Amendment) Act? A. The Residential Tenancies (Amendment) Act 2015 was enacted on 4 December The Act amends the 2004 Residential Tenancies Act and will when commenced bring tenancies within the non-profit housing sector under the remit of the Residential Tenancies Board for the first time. The legislation was enacted on 7th April and the PRTB will now be known as the RTB (Residential Tenancies Board. The Residential Tenancies Board was initially formed for the private rented sector in 2004 to provide a system of obligatory tenancy registration as well as dispute resolution for tenants or landlords in the private rented sector. The move to bring all tenancies in the non-profit housing sector under the remit of the Residential Tenancies Board (RTB) is part of a wider move by the Department of the Environment Community and Local Government (DECLG) around the regulation of the sector and the alignment of rights for public and private sector tenants. The previous Minister for Housing and Planning, Jan O Sullivan TD, announced the intention to include Local Authority tenancies under the remit of the RTB in the future, although there is no timescale for this yet. Q. What does this mean for the non-profit housing sector? A. As the Commencement Order was signed by the Minister on the 7th April 2016, bringing the non-profit housing sector under the remit of the RTB, Housing associations are required to register all their tenancies within 12 months of this date.these registrations will be at a reduced fee for this 12-month period only. In addition, housing associations and their tenants will have access to the dispute resolution services of the RTB, such as mediation and adjudication, which are currently only open to private sector tenancies. Q. How much will this cost? A. Housing Associations will be given a period of 12 months for the initial registration of their tenancies at a reduced cost. Housing Associations will be charged 45 for each tenancy registration, for a period of 12 months only, beginning from the commencement of the Act. After the 12 month period normal fees and penalties will apply for all registrations.

2 Q. What is the composite fee? A. The composite fee is a special fee of 375 ( for registration in the first 12 months) which will apply for a maximum of 10 tenancies in the one building, being registered at the same time by the one landlord. Composite Fee Calculation Examples Example One: 18 units of apartments in the same block In this example the units can be divided into a block of 10 and a block of 8. As it is still cheaper to pay a composite fee for the 8 units rather than pay for individual units, the fees due in this case would be: Registration fee due: Example Two: 23 units of apartments in the same block In this example the units can be divided into two blocks of 10 and a block of 3. In this case it is cheapest to pay for the remaining 3 units by the individual fee as 135 (3 X 45) is less than Registration fee due: Example Three: 12 units in neighbouring blocks distributed over three blocks in a ratio of 6/4/2. In this example as the units are spread over three blocks they will not qualify for the composite fee collectively. In this scenario the fee will be (for the 6 units in Block A) (4 X 45 for the four individual units in Block B) + 90 (2 X 45 for the two units in Block C). Q. What registration information will I have to include? A. The information that landlords have to provide is as follows: Address of the dwelling; AHB Number (as provided by RTB) Name/address & CRO number of Landlord; Name & PPS number of tenant/s; Number of people in the dwelling; Property Type/No. of Bedrooms /BER Cert rating (if applicable); Date Tenancy Commenced; Rent Amount /Rent Frequency Local Authority area in which the dwelling is located; Term of the lease Authorised agent or Management company (if applicable)

3 Q. What are the benefits of the RTB for non-profit housing association landlords and their tenants? A. Non- Profit Housing Organisations (AHB s) Will provide a modern legislative basis for AHB tenancies Access to independent dispute resolution services as well as an Associations own procedures Tenants Will align the rights of non-profit housing association tenants and private tenants Access to independent dispute resolution services and free mediation services Will benefit from the revised termination periods Greater transparency in sector Will reduce or avoid the necessity of substantial legal costs relating to Court proceedings Amendments aimed specifically at the sector Benefit from initial registration discounts Q. Are there any exemptions to registration? A. The Act, covers all tenancies within the non-profit housing sector. However, with the exception of individuals who do not have exclusive occupation of their home (for example license agreements such as in hostel accommodation). Q. What happens if a housing association decides not to register their tenancies? A. Registration is a requirement under the Act and if a housing association does not register it will be deemed non-compliant. Late fee amounts and other penalties will apply. A legal notice can be issued by the RTB which can result in a criminal prosecution and fines of up to 4,000. Q. If a couple resides in one unit, is registration required for one property or for both tenants? A. No, one registration per tenancy is required.

4 Q. Do housing associations need to register if they have never had any disputes with tenants? A. Yes. It is understood that most AHB landlords have never had any disputes in landlord-tenant relations, and those that do are usually resolved speedily and amicably using existing complaints policies and procedures. The dispute resolution provisions contained in the Act provide additional support for both AHBs and tenants in the event of any difficulties arising, and can contribute to strengthening the confidence in the sector among all of its stakeholders. Notwithstanding this new service, it is still expected that any disputes should first be dealt with by using the housing association s own complaints procedure, and the RTB has been asked to have regard to this. Q. What are the termination periods under the new Bill? A. The new minimum notice periods for termination are set out below: Termination of a Tenancy by a Tenant: Duration of Tenancy Tenant Notice Period Less than 6 months 28 days 6 months or more, but less than 1 year 35 days 1 year or more but less than 2 years 42 days 2 years or more but less than 4 years 56 days 4 years or more but less than 8 years 84 days 8 or more years 112 days

5 Termination of a Tenancy by a landlord: Duration of Tenancy Landlord Notice Period Less than 6 months 28 days 6 months or more, but less than 1 year 35 days 1 year or more but less than 2 years 42 days 2 years or more but less than 3 years 56 days 3 years or more but less than 4 years 84 days 4 years or more but less than 5 years 112 days 5 years or more but less than 6 years 140 days 6 years or more but less than 7 years 168 days 7 years or more but less than 8 years 196 days 8 or more years 224 days Q. What is a Part 4 tenancy? A. Under Part 4 of the Residential Tenancies Act 2004, if a tenant has been renting for at least 6 months and hasn't been given a written notice of termination by the landlord; they automatically acquire security of tenure in 4-year cycles. Any tenancy, therefore, that has lasted more than 6 months is a 'Part 4 tenancy' '. After 4 years of the tenancy has passed, a new tenancy starts. The same 4-year cycle can begin again, leading to a further Part 4 tenancy. Once a tenant has acquired a Part 4 tenancy the landlord can terminate the tenancy only in certain circumstances. If the tenant wants to leave during the Part 4 tenancy and there is no fixed-term agreement, they must give the correct period of notice in writing as required under the Act. Q - Can tenants challenge the new tenancy agreement, for example will this be an opportunity to lose rent arrears if they have arrears under the former tenancy agreement? A. This should not be an issue. When the 2004 Act came in, it did not prevent disputes being taken that were on-going before commencement.

6 Q. What Dispute Resolution Services will be available? A. Under the Amendment Act, the dispute resolution mechanisms currently afforded to private tenants will be extended to all tenants in the non-profit housing sector. There are two major mechanisms for resolution of disputes: Mediation and Adjudication, and further details on these are set out below: Mediation is a process where an independent mediator will attempt to facilitate and encourage the landlord and tenant to come to their own agreement in respect of any issues under dispute. The mediator will have no decision-making or advisory role in resolving the matter. Both parties must consent to entering the mediation process in order for a mediation to take place Telephone Mediation is a specific form of mediation available that provides a convenient mechanism for the resolution of disputes between parties. An impartial, trained Mediator will work with both sides to assist them in reaching a mutually satisfactory resolution of the issues under dispute. Both sides are contacted individually by telephone and, through a series of calls; the Mediator facilitates the parties in coming to an agreed resolution within a short period of time. You will not have to speak with the other party to the dispute. The Telephone Mediation process is a lot quicker than the formal Adjudication and Mediation processes and is less adversarial and requires far less paperwork. Adjudication is a form of dispute resolution where an independent adjudicator appointed by the RTB will enquire fully into all matters relevant to the dispute raised by either party. The Adjudicator will either facilitate agreement between the parties or where agreement cannot be reached will make their own determination based on the evidence before them, presented by the landlord and tenant. If either party is unhappy at the outcome of either of the above mechanisms, then a Tribunal is the RTB s appeal process to either the decision of an adjudicator, or where no agreement is reached at mediation, then either party can refer their case to tribunal. A Tribunal is more formal than either adjudication or mediation, although it is not as formal as the court process. The cases are heard by a three person panel and the hearings are open to the public.

7 How does adjudication work? A. An independent Adjudicator will gather information on the dispute from all parties involved. They will talk to both parties before considering the evidence available and make a proposal to both parties based on this, or make a decision on the dispute which will form part of a Determination Order. Q. Are RTB Determination Orders enforceable by the Courts? A. Yes, but the dispute mechanism is designed to avoid lengthy and costly court proceedings. Q. Where are disputes heard? A. In addition to Dublin City (RTB HQ); there are regional adjudication centres in Cork City, Galway City, Limerick City, Sligo Town, Athlone and Wexford Town. I want clarity on my rights and obligations as a landlord. What support is available? The RTB provide a call centre where our agents can assist with registration and/or dispute queries. They can be conatcted at The RTB also have a website which contains lots of information and guidelines which can assist in answering any queries you may have. The RTB also provide a webchat service for Landlords who are registering their tenancies online. Many Approved Housing Body Landlords are members of the Irish Council for Social Housing (ICSH). The ICSH offer help and assistance to their members and can be contacted at or alternatively by contacting