REQUEST FOR COUNCIL ACTION

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Audra Gardner
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REQUEST FOR COUNCIL ACTION Date: 3-11-13 Item No.

1 REQUEST FOR COUNCIL ACTION Date: Item No.: Department Approval City Manager Approval Item Description: Receive Annual Reports for Community Development s Land Use Code Enforcement and Neighborhood Enhancement Program Activities in BACKGROUND The Community Development Department is responsible for enforcement of the public nuisance provisions of the City Code. It accomplishes this through two separate programs: Land Use Code Enforcement and the Neighborhood Enhancement Program. Land Use Enforcement primarily addresses City Code public nuisance violations reported to staff by the public, such as: junk/debris, outside storage, long grass, junk vehicles, building maintenance, noise, etc: o Land Use Enforcement s 2012Year End Report is attached. The Neighborhood Enhancement Program is a more proactive type program that initiates neighborhood inspections (from the street) for similar public nuisance type violations in an attempt to identify and resolve public nuisances before they become large enough to negatively impact neighborhoods and property values: o This program is funded by Roseville s Housing Redevelopment Authority. o The Neighborhood Enhancement Program s 2012 Year End report is attached. The City Council has requested a specific report on the status of Abatement and Court Citation cases initiated. o The 2012 Abatement and Court Citation Cases Status Report is attached. POLICY OBJECTIVE Property maintenance through City abatement activities is a key tool to preserving high-quality residential neighborhoods. Both Imagine Roseville 2025 and the City s 2030 Comprehensive Plan support property maintenance as a means by which to achieve neighborhood stability. The Housing section of Imagine Roseville suggests that the City implement programs to ensure safe and well-maintained properties. In addition, the Land Use chapter (Chapter 3) and the Housing and Neighborhoods chapter (Chapter 6) of the Comprehensive Plan support the City s efforts to maintain livability of the City s residential neighborhoods with specific policies related to property maintenance and code compliance. Policy 6.1 of Chapter 3 states that the City should promote maintenance and reinvestment in housing and Policy 2.6 of Chapter 6 guides the City to use code-compliance activities as one method to prevent neighborhood decline. REQUESTED COUNCIL ACTION Receive the Reports Prepared by: Attachments: Don Munson, Codes Coordinator A: Land Use Enforcement s 2012 Year End Report B: Neighborhood Enhancement Program s 2012 Year End Report C: 2012 Abatement and Court Citation Cases Status Report D: Abatement Billing in 2012 E. PowerPoint Presentation

Attachment A Land-Use Code Enforcement Program 2012 Year End Report Background: The Community Development Department is

Land-use enforcement primarily addresses public nuisance violations reported to staff by the public, such as: junk/debris, outside

Goals of the Program: Greater public awareness and compliance with city codes and ordinances through education, cooperation and

Minimize negative effects of public nuisance violations upon surrounding neighborhoods. Maintenance of the city s tax base.

487 Cases Public Nuisance Violations (2012): Types of violations: o 22% - Grass over 8. o 7% - Junk/Debris.

2 Attachment A Land-Use Code Enforcement Program 2012 Year End Report Background: The Community Development Department is responsible for enforcement of most of the public nuisance provisions of the City Code. Land-use enforcement primarily addresses public nuisance violations reported to staff by the public, such as: junk/debris, outside storage, long grass, junk vehicles, building maintenance, noise complaints, unshoveled public sidewalks, etc. Goals of the Program: Greater public awareness and compliance with city codes and ordinances through education, cooperation and enforcement. Enhanced property values and livability of neighborhoods. Minimize negative effects of public nuisance violations upon surrounding neighborhoods. Maintenance of the city s tax base. Case files per year: Cases Cases Cases Cases Cases Cases Cases Cases Public Nuisance Violations (2012): Types of violations: o 22% - Grass over 8. o 7% - Junk/Debris. o 55% - Residential Misc. o 9% - Commercial Misc. o 7% - Junk vehicles. Resolution of cases: o % of cases resolved within 20 days. o 20-4% of cases resolved within 40 days. o 17-3% of cases resolved within 60 days. o 30-6% of cases resolved over 60 days. o 15-3% of cases pending resolution.

3 Accomplishments: Staff continues to improve procedures each year through reassignment of staff duties and streamlining staff procedures. To date have closed 97% of the 487 cases opened in 2012: o Cooperation from the public on correcting public nuisances is typically very positive. o 90% have complied with simple letter requests for compliance. Include in initial notices an informational brochure to educate residents about common public nuisance violations in an effort to minimize violations through education and cooperation. When a violation is a building maintenance issue staff includes additional HRA Program information as well as HRC Program information. Observations: Still observing where one public nuisance tends to promote more of the same - a clustering effect. Still observing more violations in neighborhoods of older homes; this is to be expected due to typically smaller lots, smaller garages and older construction. Some property maintenance cases remain difficult to resolve due to financial/physical hardship by the property owner. Many of the unresolved pending cases are of this type Code Enforcement Report Land Use Cases Ending December 31, 2012 Case Counts by Month Type Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec TOTAL Business Cars Debris Residential Weeds TOTAL Cases Opened/Closed by Month Month Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec TOTAL Opened Closed Problem Cases in Year to Date Administrative Tickets 0 Accelerated Abatements ( Grass/Snow/Graffiti) 24 Council Approved Abatements 8 Council Approved Citations 0 TOTAL 32

4 Attachment B Neighborhood Enhancement Program 2012 Year End Report Background: Program began in 2008 and is funded by Roseville s Housing and Redevelopment Authority. Goals of the Program: Greater public awareness and compliance with city codes through education, cooperation and enforcement. Enhanced property values and livability of neighborhoods. Minimize negative effects of rental properties upon surrounding neighborhoods. Maintenance of the city s tax base. Residential Properties Inspected: , , , , ,028 Public Nuisance Violations Observed: Numbers of violations observed: o violations out of 1,900 properties inspected (7.6% violation rate) o violations out of 3,159 properties inspected (6.2% violation rate) o violations out of 4,232 properties inspected (3.7% violation rate) o violations out of 4,388 properties inspected (4.0% violation rate) o violations out of 5,028 properties inspected (3.5% violation rate) Types of violations observed: o 2% - Commercial equipment in residential area. o 6% - Grass over 8. o 20% - Junk/Debris in public view. o 20% - Outside Storage in public view. o 14% - Property Maintenance. o 34% - Unlicensed/Inoperable Vehicles. o 0% - Misc. Resolution of cases: o % of cases resolved within 20 days. o 11-6% of cases resolved within 40 days. o 4-2% of cases resolved within 60 days. o 0-0% of cases resolved within 90 days o 0-0% of cases resolved over 90 days o 1-1 case pending

5 Expenses: 2012 Staffing, vehicle, insurance, gas, office, postage, printing - $23,272. Accomplishments: To date have performed 18, 702 residential properties inspections and eliminated 850 public nuisance violations: o Public cooperation on correcting public nuisances has been exceptional. o 98% complied with simple letter requests for compliance. Most, who have not complied, have not done so due to financial and/or physical hardship. Continuing with informational brochure to educate residents about common public nuisance violations in an effort to minimize violations through education and cooperation: o Each initial letter includes this brochure. o This brochure is also included in the City s Welcome Packet. Each initial mailing includes HRA Program information and HRC Program information. Generating goodwill: o Have received many supportive comments from the public about the Program. o League of Women Voters endorsement of the program. Observations: Public comment has been overwhelmingly supportive of the program. We are seeing very encouraging trends: The percentage rate of public nusiances observed, is trending down, significantly. We are seeing fewer violations, in the same neighborhoods, in following years. We are seeing smaller violations and few instances of multiple violations. The violations we are seeing are smaller and easier for the property owners to address. Still observing more violations in neighborhoods of older homes; this is to be expected due to typically smaller lots, smaller garages and older construction. Some property maintenance cases remain difficult to resolve due to financial/physical hardship by the property owner NEP Report Case Counts by Month Type May June July Aug Sept Oct TOTAL Commercial in Res. Zone Grass Junk/Debris Miscellaneous Outside Storage Property Maintenance Vehicles TOTAL Cases Closed Within Number of Days - Year to Date Closed within 20 days 161 Closed within 40 days 11 Closed within 60 days 4 Closed within 90 days 0 Closed over 90 days 0 Pending 1 TOTAL 177

6 Attachment C 2012 Abatement Report Address Abatement Reason Council Date Violation Correction By Estimated Cost Actual Cost Including Admin Serv Chg Date Completed 1770 Stanbridge Fence, pool April 23, 2012 Homeowner $2, $0.00 Prior to meeting 1535 Sextant Outside Storage April 23, 2012 Homeowner $1, $0.00 April Ryan Ave 2432 Lexington Building Maintenance Building Maintenance December 12, 2011 Homeowner $7, $0.00 Spring 2012 June 11, 2012 City $ $ June Sandhurst Junk Debris June 11, 2012 City $ $ June Galtier Inoperable Vehicle January 23, 2012 Homeowner $200-$350 $0.00 March County Road B-2 Junk Debris January 23, 2012 Homeowner $2, $ February Snelling Curve 2211 Draper 2486 Marion 1991 Eldridge Building Maintenance Building Maintenance Building Maintenance Building Maintenance September 24, 2012 Homeowner $17, $0.00 In process July 23, 2012 Homeowner $2, $0.00 September 2012 August 27, 2012 Homeowner $ $0.00 Prior to meeting September 24, 2012 Homeowner $3, $0.00 Prior to meeting 3261 Old Highway 8 Outside Storage November 19, 2012 Homeowner N/A $0.00 Prior to meeting 1432 Eldridge Trailer December 10, 2012 Tabled N/A $0.00 Tabled 1863 Chatsworth Outside Storage December 10, 2012 N/A $ $0.00 In process 1927 Rosedale Outside Storage December 10, 2012 Homeowner N/A $0.00 Prior to meeting 2744 Mackubin Outside Storage June 11, 2012 Homeowner N/A $0.00 Prior to meeting

7 Invoice Date Abatement Date File No. House No. Street Name CITY OF ROSEVILLE - ABATEMENT BILLING Abatement Reason Res. Contr Charges Com. Contr Charges Admin. Charges *** Sent to Finance Charged to Attachment D Total Abatement Amount 2/17/12 2/17/ Stanbridge Immediate Threat $ $ /22/12 HRA $ /9/12 4/9/ Stanbridge Immediate Threat $ $ /13/12 HRA $ /18/12 1/22/ County Road B Debris/Junk $ $ /23/12 HRA $ /24/12 5/16/ Larpenteur Ave Grass $90.95 $ /25/12 HRA $ /24/12 5/15/ Maple Lane Grass $69.55 $ /25/12 HRA $ /24/12 5/15/ Ridgewood Lane S Grass $69.55 $ /25/12 HRA $ /4/12 5/29/ Millwood Grass $90.82 $ /18/12 HRA $ /4/12 5/30/ Cleveland Ave Grass $ $ /18/12 HRA $ /4/12 5/31/ William St. Grass $69.46 $ /18/12 HRA $ /4/12 5/31/ William St. Debris/Junk $ $0.00 6/18/12 HRA $ /29/12 6/25/ Lexington Building Maint. $ $ /2/12 HRA $ /29/12 6/7/ Maple Lane Immediate Threat $ $ /2/12 HRA $ /29/12 5/18/ Stanbridge Immediate Threat $45.00 $ /2/12 HRA $ /29/12 6/6/ Transit Grass $69.46 $ /13/12 HRA $ /29/12 6/19/ Asbury Grass $69.46 $ /13/12 HRA $ /29/12 6/25/ Ridgewood Lane S Grass $69.46 $ /13/12 HRA $ /26/12 6/25/ Sandhurst Dr Debris/Junk $ $ /13/12 HRA $ /16/12 7/12/ NEP 2030 Lexington Grass $80.15 $ /24/12 HRA $ /16/12 8/1/ NEP 601 Sandhurst Dr Grass $69.46 $ /24/12 HRA $ /22/12 8/2/ S Owasso Blvd W Grass $ $ /31/12 HRA $ /22/12 8/1/ Larpenteur Ave Grass $69.46 $ /31/12 HRA $ /25/12 8/31/ Rice St Grass $ $ /2/12 Com Dev $ /1/12 8/27/ Woodhill Grass $69.46 $ /2/12 HRA $ /28/12 9/25/ Rice St Grass $ $ /2/12 Com Dev $ /15/12 10/14/ Hamline Ave Brush $ /8/12 Com Dev $ /4/12 10/4/ Rice St Brush $ /8/12 Com Dev $ /4/12 10/4/ Rice St Brush $ /8/12 Com Dev $ TOTALS TO DATE $3, $1, $2, $7, *** Admin. Charges do not come out of HRA Budget

8 2012 Update Public Nuisance Code Enforcement Land Use Code Enforcement Neighborhood Enhancement Program

9 2012 Update Public Nuisance Code Enforcement Land Use Code Enforcement Purpose/Goals

10 2012 Land Use Code Enforcement Common Violations Junk/Debris Building Maintenance Inoperable Vehicle Long Grass

11 2012 Land Use Code Enforcement Case Types Number of Cases Business Vehicles Junk/Debris Residential Grass Type of Cases

12 Number of Cases 2012 Land Use Code Enforcement Cases Per Year Years

13 Number of Cases Land Use Code Enforcement 405 Closed within 20 days Closed Cases Summary Closed within 40 days Closed within 60 days Closed over 60 days

14 2012 Land Use Code Enforcement 2012 Cases

15 2012 Land Use Code Enforcement Options Available 1. Housing Resource Center 2. Volunteers 3. Others

16 2012 Land Use Code Enforcement Abatements/Citations 24 Accelerated Abatements (407.08) 16 Council Abatements cases initiated (407.06) 6 cases resolved by property owner prior to public hearing 10 cases presented to Council» 2 abated by the City» 5 abated by owner after Council approval» 1 denied by Council» 2 in process 0 Court Citations

17 Land Use Code Enforcement Conclusion Lessons Learned Changes/Improvements for 2013

18 2012 Update Public Nuisance Code Enforcement Neighborhood Enhancement Program

19 Neighborhood Enhancement Program Goals Respond to citizen concerns Maintain the livability of our residential neighborhoods Maintain property values

20 Neighborhood Enhancement Program 2012 Inspection Areas

21 Neighborhood Enhancement Program 2012 Violations

22 Neighborhood Enhancement Program Number of Properties Inspected , , , , ,028

23 Neighborhood Enhancement Program 2012 Case Types Number of Cases Commercial in Res. Zone Grass Junk/Debris Miscellaneous Outside Storage Type of Cases 24 Property Maintenance Vehicles

24 Neighborhood Enhancement Program 2012 Closed Cases Summary Number of Cases Closed within 20 days 11 Closed within 40 days Closed within 60 days Closed within 90 days Over 90 days

25 Neighborhood Enhancement Program 2012 Case Activity Closed Number of Cases Opened

26 Neighborhood Enhancement Program Violations Observed % % % % %

2012 Neighborhood Enhancement Program Recap All neighborhood inspections completed on schedule Inspected 5,028 properties divided into 9 neighborhood areas Visited neighborhoods previously inspected

27 2012 Neighborhood Enhancement Program Recap All neighborhood inspections completed on schedule Inspected 5,028 properties divided into 9 neighborhood areas Visited neighborhoods previously inspected during Cycle One 2009 and 2010 Identified 177 violations, all violations corrected except for one ongoing case 2012 is the most successful year - reduced violation rate of 3.49% Very good coordination from residents to bring properties into compliance Generally, single violations are being seen, multiple violations are becoming rare Inspector rotated three pairs of shoes while walking through the neighborhoods Total number of walking steps by inspector: 223,280 Steps = Miles Equivalent to: 781 laps around Oval Arena walking track 186 trips around Rosedale Shopping Center 111 hikes on the Central Park East Trail

28 2013 Program Multi-family/Commercial/Industrial Goals of the Program: Maintain and enhance Multi-Family and Commercial property values by identifying and requiring maintenance to those properties which have fallen below minimum City Code standards Objectives of the program: Identify and require maintenance to those properties which have fallen below minimum City Code standards Educate property owners and managers about common public nuisance violations Educate property owners of the benefits to their business by eliminating public nuisances Provide information on affordable resources for improvement assistance Educate property owner of the benefits of reinvestment in their properties Explore other options to improve voluntary compliance Benefits of the program: Maintained and enhanced property values Surrounding properties are encouraged to maintain their properties as well Stronger sales by way of enhanced physical appearance of stores

29 QUESTIONS

San Joaquin County Grand Jury

San Joaquin County Grand Jury CITY OF STOCKTON NEIGHBORHOOD SERVICES / CODE ENFORCEMENT 2008/2009 San Joaquin County Grand Jury Case No. 07-08 SUMMARY The 2008/2009 San Joaquin County Grand Jury finds