AGENDA. 4. Citizen comments for 15 minutes. Additional comments to continue after the consent calendar if needed. (Please limit to 5 minutes.

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1 AGENDA 6:30 P.M. March 25, 2014 A Regular Meeting of the City Council of the City of Coralville, Johnson County, IA will be held at City Hall, th Street on Tuesday, March 25, 2014 at 6:30 P.M. Live and recorded webcasts of Coralville City Council Meetings are available online at 1. Call to order. 2. Roll call. 3. Approve agenda. 4. Citizen comments for 15 minutes. Additional comments to continue after the consent calendar if needed. (Please limit to 5 minutes.) 5. Mayor to proclaim April 1, 2014 as Mayor s Day of Recognition for National Service and the week of April 5-12, 2014 as Money Smart Week Iowa. 6. City of Coralville Volunteer Fire Department Length of Service Awards Presentation. 7. AUDIT REPORT a) Auditor from Hogan Hansen to present Fiscal Year 2013 Audit Report. b) Motion to receive and place on file Fiscal Year 2013 Audit Report. Note: The audit can be viewed on the City website and copies are available at the Coralville Public Library and City Hall. 8. UNIVERSITY PARKWAY EXTENSION RISE PROJECT 2013, BID PACKAGE #2 PAVING ~ PUBLIC HEARING a) Public hearing on the plans, specifications, estimate of cost and form of contract for the University Parkway Extension RISE Project 2013, Bid Package #2 - Paving. b) Consider resolution approving the plans, specifications, estimate of cost and form of contract; ordering bids; setting a date for the receiving of said bids; and directing published notice of the bid letting; all for the University Parkway Extension RISE Project 2013, Bid Package #2 - Paving. Note: This resolution is for the utilities and paving package for the University Parkway Extension RISE Project Bids are due April 17, 2014 and the Council will take action on the bids at the April 22, 2014 Council Meeting ON 5 TH ~ PUBLIC HEARINGS a) Public hearing on the intent to dispose of an interest in real property and enter into a Development Agreement with Blue Sky Developers, Inc. and soliciting alternate proposals for the development of a portion of the old trailer park located adjacent to 5 th Street between 6 th Avenue and 10 th Avenue. b) Consider resolution approving the disposition of property legally described as Lots 1 and 2, 808 ON 5 TH, Coralville, Iowa; and approving a Development Agreement with 808 ON 5 TH, LLC. c) Building Department Report. d) Planning & Zoning Report. 1

2 e) Public hearing on rezoning 808 ON 5 TH from C-2, Arterial Commercial, and C-3, General Commercial, to a C-PUD1, Commercial Planned Unit Development One District and the Preliminary Plat. f) ORDINANCE NO An ordinance amending the Coralville Zoning Ordinance, the same being Ordinance No. 664, as previously amended, rezoning certain property located within the corporate limits of the City of Coralville, Johnson County, Iowa, and generally known as 808 On 5 TH, from C-2, Arterial Commercial District, and C-3, Commercial District Three, to a C-PUD 1, Commercial Planned Unit Development One District for 1 st consideration. Note: This development will be for two mixed-use buildings adjacent to 5 th Street with approximately 18,000 sq. ft. of retail/commercial space and 72 residential units above. Each building will have a minimum assessment of $6,600, POST CONSTRUCTION STORMWATER ORDINANCE ~ PUBLIC HEARING a) Public hearing on the Post Construction Stormwater Ordinance. b) ORDINANCE NO An ordinance amending Chapter 159 of the Code of Ordinances of the City of Coralville (2011), as previously amended, regarding Post Construction Stormwater Control for 1 st consideration. Note: This ordinance addresses how stormwater is managed on new development and re-development with the goal of reducing the degradation of water resources from runoff and minimizing localized flood damage to property in Coralville. 11. INTERMODAL FACILITY PHASE I a) Consider resolution (i) setting a public hearing on the plans, specifications, estimate of cost and form of contract; and (ii) directing published notice of same, both for the Intermodal Facility Phase I. Note: This resolution is construction of the Intermodal Facility Phase I. The public hearing will be April 8, CORALVILLE COMMUNITY PLAN a) ORDINANCE NO An ordinance approving the Coralville Community Plan (2014 Edition) for 3 rd and final consideration. Note: This ordinance replaces the 1992 Coralville Community Plan with an updated 2014 Coralville Community Plan after a yearlong process. 13. JOHNSON COUNTY MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN FOR 2014 THROUGH 2019 a) Consider resolution adopting the Johnson County Multi-Jurisdictional Hazard Mitigation Plan for 2014 through Note: This plan identifies potential hazards and actions that need to be taken to reduce or eliminate long term risks to human life and property in the City of Coralville and the greater Johnson County area. This plan will replace the 5 year Coralville Hazard Mitigation Plan, which expires in IOWA CITY/CORALVILLE CONVENTION & VISITORS BUREAU a) Consider resolution approving a Development Agreement with the Iowa City/Coralville Convention & Visitors Bureau regarding improvements to its office building. 2

3 Note: This agreement is for the reconstruction of the exterior of the Iowa City/Coralville Convention & Visitors Bureau and is not to exceed $196, CORALVILLE INDUSTRIAL PARK NO. 2 a) Consider resolution approving a Wetland Credit Purchase Agreement with The River Products Company, Inc. to provide wetland mitigation at the River Products Mitigation Bank #1 for stormwater channel improvements constructed in Coralville Industrial Park No. 2. Note: This agreement is to purchase 0.8 acres of wetland credits for stormwater channel improvements constructed in Coralville Industrial Park No. 2 and is not to exceed $51, WATER TREATMENT FACILITY IMPROVEMENTS a) Consider resolution approving an Engineering Services Agreement with Veenstra & Kimm, Inc. for the Water System Improvements Project Note: This agreement compensates the consultant for design, contract administration and construction inspection of the Water System Improvements Project 2014 and is not to exceed $504, TOWN CENTER RIGHT-OF-WAY AND UTILITY SURVEY PHASE I a) Consider resolution approving an Engineering Services Agreement with MMS Consultants, Inc. for Town Center Right-of-Way and Utility Survey Phase I. Note: This agreement is to survey existing right-of way easements and utilities for anticipated street improvement projects within or near the Town Center District in order to identify and mitigate property and utility conflicts before street improvements begin. This agreement is not to exceed $24, CORALVILLE ARTS COMMISSION APPOINTMENTS a) Motion to concur with the recommendation of Mayor John A. Lundell for the following Coralville Arts Commission appointments: Ann Burton 640 Highland Park Avenue 2016 Bob Goodfellow 2629 Princeton Road (Iowa City) 2015 Carrie Houchins-Witt 735 Forest Edge Drive 2016 Susan Jones 1840 Country Club Drive 2015 John Weber 2133 Lindsay Court 2016 Note: Terms expire December 31 st of the year listed. 19. CONSIDER MOTION TO APPROVE CONSENT CALENDAR AS PRESENTED OR AMENDED: a) Approve minutes for March 11, 2014 Council Meeting. b) Receive, approve and place on file the 2014 City of Coralville, Iowa Goal Setting Report. c) Approve New Special Class C Liquor License with Class B Wine Permit and Sunday Sales for Winestyles Tasting Station: Eff. 05/19. d) Approve Class C Liquor License with Sunday Sales with Outdoor Service and Sunday Sales for Brown Deer Golf Course: Eff. 04/12. e) Approve Class C Beer Permit for Gasby s #5: Eff. 04/15. f) Approve Dance Hall License for the Coralville Marriott Hotel and Conference Center: 04/01/ /31/2013. g) Approve Dance Hall License for the Brown Deer Golf Course: 04/01/ /31/

4 h) Approve Dance Hall License for the American Legion Walter Johnson Post 721: 04/01/ /31/2013. i) Approve payment to Visa to pay Iowa Department of Natural Resource s Fees for the NPDES Permit Renewal for the University Parkway Wetland Mitigation Project (Reference # ): $ j) Approve payment to Emmons & Oliver Resources, Inc. for Stormwater Ordinance Assistance (# ): $1, k) Approve payment to HR Green, Inc. for 2013 Free Product Monitoring & Closure Assistance for st Avenue (#91025): $3, l) Approve payment to EarthView Environmental, Inc. for: i) IRL Wetland Park Mitigation Monitoring Year 7 (#4) $ ii) Youth Sports Wetland Mitigation Monitoring Year 3 (#5) $ iii) Iowa River Floodwall Wetland Mitigation (#26) $ m) Approve payment to Confluence for: i) Clear Creek Trailhead and Mill Trail Segment (#9672) $ ii) Clear Creek Trailhead and Mill Trail Segment (#9715) $1, iii) Youth Sports Complex Trails & Shelter Enhancements (#10558) $1, n) Approve payment to Veenstra & Kimm, Inc. for: i) NE Annexation Area Water Preliminary Engineering (#3) $1, ii) NE Annexation Area Sanitary Sewer Preliminary Engineering (#3) $29, iii) 2012 Silurian Wells 13 and 14 Resident Review (#13) $ o) Approve payment to Greg s Lawn & Landscaping for snow blowing six times in the Iowa River Landing by Von Maur not included in the contract (#119658): $1, p) Approve payment to Iowa Department of Transportation for RISE overpayment due to not submitting non-eligible costs on previous reimbursement requests (#17472): $3, q) Approve payment of Iowa River Landing Development Invoice as approved by OliverMcMillan, LLC to Pappageorge Haymes, Ltd. for: i) Iowa River Landing Building A & B (#128457) $5, ii) Iowa River Landing Building A & B (#128547) $4, iii) Iowa River Landing Building A & B (#128623) $4, r) Approve payment of Iowa River Landing Development Invoice as approved by OliverMcMillan, LLC to Hodge Construction Company for Iowa River Landing Building A & B: i) Demising wall for Jos. A Bank (#1) $5, ii) Demising wall for Wine Styles (#2) $8, iii) Demising wall for Charlotte s Deli (#3) $ s) Approve payment to OliverMcMillan LLC for Iowa River Landing reimbursable invoices (#012RQS031014): $2, t) Approve payment to SPX-Genfare for new parking equipment in the Iowa River Landing at the North Ramp and South Parking Lot (Invoices # : $900.00; # : $35,480.00; # : $48,155.00; # : $2,843.00; # : $132,990.00; # : $6,841.00; # : $2,100.01; # : $4,000.00; # : $40.00; and # : $2,426.76) for a total of $235, u) Approve payment to Marion Body Works, Inc. for the Spartan Chassis for the new fire engine (#99543): $197, v) Approve Pay Estimate #1 to Carter & Associates for Dempster Drive Stormwater Improvements 2013: $44, w) Approve job description for Athletic Coordinator for the Recreation Department. x) Approve attendance of Alison Ames Galstad to the National Library Legislative Day in Washington D.C. from May 3-7, 2014: $2, y) Approve attendance of Dan Holderness to the 2014 APWA International Public Works Congress & Exposition in Toronto, Canada from August 16-20, 2014: $2, z) Approve Bill List for March 25, City Administrator s report. 4

5 21. Mayor s report. 22. City Attorney s report. 23. Committee and Councilmember s report. 24. Motion to adjourn. A Work Session of the City Council will be held immediately following the council meeting. 1. Update from the Johnson County Assessor ~ Bill Greazel 2. April Re-Zonings ~ Jim Kessler 3. Discussion of 5 th Street Improvement Projects ~ Scott Larson 4. Discussion of Beginning Fund Balances ~ Tony Roetlin 5. Fire Department Report ~ David Stannard 6. City Administrator s time. 5

6 City of Coralville MEMORANDUM Date: March 19, 2014 To: Mayor & Council From: David Stannard Title: Fire Chief Re: Length of Service Awards for Fire Department This year the following firefighter will receive a plaque indicating achievement of years of service. Tony Weinschenk Nathan Barnes 20 years of service and retirement. 10 Years of service Joseph Obrien 5 Years of service Nicholas Pruter 5 Years of service Ben Rocca 5 Years of service Cole Nicely-Green 5 Years of Service

7 City of Coralville MEMORANDUM Date: 3/20/2014 To: From: Title: Mayor, City Council, Kelly Hayworth Tony Roetlin Director of Finance CC: Re: FY13 Annual Audit Report Steve Duggan from Hogan-Hansen, P.C. will present the FY13 annual audit report at the council meeting. The audit report is included in this packet. The report will be posted on the web site for viewing and copies will be made available at City Hall after the Council has accepted the report. The annual audit, among other things, converts the financial reports of the City from a cash basis to an accrual basis. Beginning on page four of the audit, Management s Discussion and Analysis gives a narrative overview and analysis of the financial activities and results of the City. The Schedule of Findings and Questionable Costs begins on page 74. There are some findings in this audit report. Each finding includes a response from the City staff. The only finding I do expect to be present in subsequent audit reports is finding 13-II-R-1. I recommend that the Council accept the Annual Audit Report for FY13. Please do not hesitate to contact me with any questions or concerns. Thank you. Tony Roetlin Director of Finance Page 1 of 1

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92 City of Coralville MEMORANDUM Date: 3/6/2014 To: From: Title: Re: Mayor & City Council, City Administrator Scott Larson, P.E. Assistant City Engineer University Parkway Extension RISE Project 2013, Bid Package #2 - Paving The University Parkway Extension RISE Project 2013 will extend road and public utility improvements from the University Parkway & University Court roundabout to Oakdale Boulevard. See attached map. All work is within the University of Iowa Research Park. The City received a RISE (Revitalize Iowa s Sound Economy) Grant on August 14, 2013, for $324, The northerly half of the project is RISE-eligible. The southerly half of the project is not RISE-eligible and the University of Iowa will cover 100% of the cost. In an attempt to expedite construction, the project was split into two bid packages last fall. The contract for Bid Package #1 Grading was awarded in November, but winter conditions have prevented any significant progress from being made to date. Bid Package #2 Paving will complete the underground utility and paving portions of the overall project. Here is the proposed Council Meeting schedule for this project: March 11 th Council Meeting: Set public hearing for March 25 th March 25 th Council Meeting: Hold public hearing. Approve plans, specifications, form of contract, and estimated cost. Set bid date for April 17 th. April 22 nd Council Meeting: Report on bids. Consider award of contract. The Engineer s Estimate for University Parkway Extension RISE Project 2013, Bid Package #2 Paving is $1,285,000. Page 1 of 1

93 Roads completed summer 2013 RISE-eligible portion STEM School (under construction) UI portion

94 RESOLUTION NO RESOLUTION APPROVING THE PLANS, SPECIFICATIONS, ESTIMATE OF COST AND FORM OF CONTRACT; ORDERING BIDS; SETTING A DATE FOR THE RECEIVING OF SAID BIDS; AND DIRECTING PUBLISHED NOTICE OF THE BID LETTING; ALL FOR THE UNIVERSITY PARKWAY EXTENSION RISE PROJECT 2013, BID PACKAGE #2 - PAVING. WHEREAS, the City Council of the City of Coralville, Iowa, has heretofore deemed it necessary and desirable to begin work on the utility and paving to extend University Parkway south to Oakdale Boulevard, as soon as the grading part of the University Parkway Extension RISE Project 2013 is done the project having been referred to as the University Parkway Extension RISE Project 2013, Bid Package #2 - Paving, hereinafter the Project ; and WHEREAS, the aforementioned plans, specifications, estimate of cost and form of contract for the proposed project were filed with the City Clerk for Council review and public inspection; and WHEREAS, public hearing on the above-described plans, specifications, estimate of cost and form of contract for the proposed Project has now been held, said public hearing having been preceded by proper published notice thereof as required by law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coralville, Iowa, that the plans, specifications, estimate of cost and form of contract for the aforementioned Project is hereby approved. Be it further resolved that the City Staff and Administration be and the same are hereby authorized and directed to solicit bids for the project as follows: Bids for the aforementioned project shall be received by the City Clerk until 2 p.m., on Thursday, April 17, Further, bid security for the aforementioned sealed bids is set at 5% of the bid price. The City Clerk is further directed to publish notice of said bid letting as required by law. * * * * * * * * Passed and approved this 25 th day of March, ATTEST: John A. Lundell, Mayor Thorsten J. Johnson, City Clerk

95 City of Coralville MEMORANDUM Date: 3/14/2014 To: From: Title: CC: Re: Hon. Mayor and City Councilmembers Kevin D. Olson City Attorney Thorsten J. Johnson Approval of Development Agreement and disposition of property 808 on 5th This resolution would approve the Development Agreement with 808 on 5 th (successor in interest to Blue Sky Developers) and allow the conveyance of Lots 1 and 2, 808 on 5 th, Coralville, Iowa, once the final plat has been approved at a later date. The Agreement sets the closing date as June 1, 2014, but we could convey the property sooner. As a reminder, this development agreement requires the building of two similar buildings on said Lots 1 and 2, each with underground parking. The Developer is still responsible for rezoning the lots and getting the PUD-B Site Plans approved prior to conveyance of the property. Page 1 of 1

96 Prepared by and return to : Kevin D. Olson, Coralville City Attorney, PO Box 5127, Coralville, Iowa (319) RESOLUTION NO RESOLUTION APPROVING THE DISPOSITION OF PROPERTY LEGALLY DESCRIBED AS LOTS 1 AND 2, 808 ON 5TH, CORALVILLE, IOWA; AND APPROVING A DEVELOPMENT AGREEMENT WITH 808 ON 5 TH, LLC. WHEREAS, the City of Coralville, Iowa ( City ), pursuant to and in strict compliance with all laws applicable to the City, and in particular, the provisions of Chapter 403 of the Code of Iowa (2013), has established the 12 th Avenue Urban Renewal Area ( Urban Renewal Area ) with the City and has adopted an Urban Renewal Plan by resolution of the City Council for the Urban Renewal Area; and WHEREAS, the City Council has adopted an ordinances providing for the division of taxes levied on taxable property in the Urban Renewal Area pursuant to Section of the Code of Iowa and establishing the fund referred to in subsection 2 of said Section of the Code of Iowa (2013), which fund and the portion of taxes referred to in that subsection may be pledged by the City for the payment of principal and interest on bonds issued under the authority of Section of the Code of Iowa to finance or refinance in whole or in part projects in the Urban Renewal Area; and WHEREAS, a portion of the Urban Renewal Area known as Economic Development Area was determined by the City Council to be a economic development area pursuant to the provisions of Chapter 403 of the Code of Iowa (the Urban Renewal Law ); and WHEREAS, the City has formulated and is formulating programs for the use of private and public resources to provide for further economic development in said Urban Renewal Areas; and WHEREAS, the City has determined that the Development Property, Lots 1 and 2, 808 on 5 th, Coralville, Iowa (the Property ) should be developed as a mixed use residential and commercial development; and

97 WHEREAS, the Property is situated in the Urban Renewal Areas and the City has received a proposal from 808 on 5 th LLC, as successor in interest to Blue Sky Developers, Inc. (the Proposal ) to purchase the Property from the City, and develop a mixed use residential and commercial development on the Property; and WHEREAS, the City Council in a resolution adopted on February 11, 2014, has previously indicated its intent to accept the Proposal as provided in Section of the Code of Iowa (2013) unless a subsequent proposal was submitted which better represents the interests of the City; and WHEREAS, a hearing has been held of the disposition of the Property has been held and no other proposals for the development of the Properties have been received; and WHEREAS, the City proposes to enter into an agreement with 808 on 5 th, LLC (the Development Agreement ) to develop the Property into a 2 mixed-use residential/commercial buildings with a Minimum Assessed Value of $6.6 million. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Coralville, Johnson County, Iowa, as follows: Section 1. The City Council hereby determined that the Proposal represents the best interests of the City with respect to the use and development of the Project in a manner consistent with the City objectives for and restrictions on the use of the 12 th Avenue Urban Renewal Area. Section 2. The Proposal and Development Agreement are hereby approved. The Mayor and City Clerk are directed to execute the Development Agreement and such additional documents as may be necessary to implement the Proposal and this Resolution. The City Administrator, with the advice of the City Attorney, shall cause the preparation of additional documents necessary to implement the Proposal and Development Agreement. Section 3. That the Developer has entered into a Minimum Assessment Agreement and that the minimum actual value contained in the assessment agreement and there will be sufficient taxable valuations to permit the collection of incremental taxes as provided in subsection 2 of Section of the Code of Iowa to cause the indebtedness and other costs incurred by the City with respect to the property being conveyed to cover any indebtedness as to principal with respect to the Property within four years following commencement of full operation of the development.

98 Section 4. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Passed and approved this 25 th day of March, ATTEST: John A. Lundell, Mayor Thorsten J. Johnson, City Clerk

99 City of Coralville MEMORANDUM Date: 3/20/2014 To: From: Title: CC: Re: Mayor City Council Kelly Hayworth l Jim Kessler Building and Zoning Official City Attorney 808 on Fifth This is a rezoning for property located along 5 th Street from 612 on the east to 808 on the west including the northern portion of the former mobile home court. The brick house located at 808 Fifth St. will be removed as well as the Ploof building housing the photography studio and the house located at 702 Fifth Street. The lots along Fifth St. are being re zoned from C 3 General Commercial to C PUD 1 and the mobile home land from C 2 General Commercial to C PUD 1. This is consistent with the Town Center District requiring all development to be done under Planned Unit Development zoning. The Preliminary Plat is for two buildable lots and one Outlot for future development. Planning and zoning recommended this for approval by a 5 0 vote. Page 1 of 1

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102 ORDINANCE NO AN ORDINANCE AMENDING THE CORALVILLE ZONING ORDINANCE, THE SAME BEING ORDINANCE NO. 664, AS PREVIOUSLY AMENDED, REZONING CERTAIN PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF THE CITY OF CORALVILLE, JOHNSON COUNTY, IOWA, AND GENERALLY KNOWN AS 808 ON 5 TH, FROM C-2, ARTERIAL COMMERCIAL DISTRICT, AND C-3, COMMERCIAL DISTRICT THREE, TO C-PUD 1, COMMERCIAL PLANNED UNIT DEVELOPMENT ONE DISTRICT. BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF THE CITY OF CORALVILLE, JOHNSON COUNTY, IOWA, AS FOLLOWS: Section 1. District Map. The District Zoning Map as established in Ordinance No. 664 and referenced in Chapter of the City of Coralville Code of Ordinances (as amended) is hereby amended by showing the property described below, and generally known as 808 ON 5 TH, Coralville, Iowa, as being in an C-PUD 1, Commercial Planned Unit Development One District in place of a C-2, Arterial Commercial District, and C-3, Commercial District Three. Accordingly, the below-described property be and the same is hereby rezoned to C-PUD 1, Commercial Planned Unit Development One District. Legal Description [See Attachment A ] Section 2. Conflicts. All ordinances or parts of ordinances not specifically provided for and in conflict with the provisions of this ordinance are hereby repealed. Section 3. Adjudication. If any section, provision, or part of this ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Section 4. Effective Date. This ordinance shall be in full force and effect after its passage, approval and publication as required by law. * * * * * * * * Passed and approved this day of,

103 - 2 - John A. Lundell, Mayor ATTEST: Thorsten J. Johnson, City Clerk 2

104 EXHIBIT A LEGAL DESCRIPTION PARCEL "A" - ZONE FROM C-3 TO C-PUD-1 BEGINNING AT THE NORTHWEST CORNER OF AUDITOR'S PARCEL , CORALVILLE, JOHNSON COUNTY, IOWA, IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 51, AT PAGE 298, IN THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE; THENCE S83 53'34"E, ALONG THE NORTH LINE OF SAID AUDITOR'S PARCEL , AND THE SOUTH RIGHT-OF-WAY LINE OF 5TH STREET, FEET; THENCE S00 31'41"E, ALONG THE EAST LINE OF SAID AUDITOR'S PARCEL , FEET; THENCE N84 27'04"W, FEET; THENCE N03 46'15"E, FEET; THENCE N83 52'50"W, FEET, TO A POINT ON THE WEST LINE OF SAID AUDITOR'S PARCEL ; THENCE N83 52'50"W, ALONG SAID WEST LINE, FEET; THENCE N00 09'20"E, ALONG SAID WEST LINE, FEET, TO SAID POINT OF BEGINNING, CONTAINING 2.72 ACRES, (118,665 SQUARE FEET), AND SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD. LEGAL DESCRIPTION PARCEL "B" - ZONE FROM C-2 TO C-PUD-1 COMMENCING AT THE NORTHWEST CORNER OF AUDITOR'S PARCEL , CORALVILLE, JOHNSON COUNTY, IOWA, IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 51, AT PAGE 298, IN THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE; THENCE S00 09'20"W, ALONG THE WEST LINE OF SAID AUDITOR'S PARCEL , A DISTANCE OF FEET; THENCE S83 52'50"E, ALONG SAID WEST LINE, FEET, TO THE POINT OF BEGINNING; THENCE CONTINUING S83 52'50"E, FEET; THENCE S03 46'15W, FEET; THENCE S84 27'04"E, FEET, TO A POINT ON THE EAST LINE OF SAID AUDITOR'S PARCEL ; THENCE S00 31'41"E, ALONG SAID EAST LINE, FEET; THENCE S84 06'58"E, ALONG SAID EAST LINE, 9.08 FEET; THENCE S00 31'47"E, ALONG SAID EAST LINE, FEET; THENCE N84 22'06"W, ALONG SAID EAST LINE, FEET; THENCE S00 14'48"W, ALONG SAID EAST LINE, FEET, TO A POINT ON THE SOUTH LINE OF SAID AUDITOR'S PARCEL , AND THE NORTHERLY RIGHT-OF-WAY LINE OF 2ND STREET; THENCE N70 01'53"W, ALONG SAID SOUTH LINE AND NORTHERLY RIGHT-OF-WAY LINE, FEET; THENCE N00 14'48"E, ALONG SAID SOUTH LINE, FEET; THENCE N83 47'23"W, ALONG SAID SOUTH LINE, FEET; THENCE N00 07'40"E, ALONG THE WEST LINE OF SAID AUDITOR'S PARCEL , FEET; THENCE N89 32'54"W, ALONG SAID WEST LINE, FEET; THENCE N00 16'50"W, ALONG SAID WEST LINE, FEET, TO SAID POINT OF BEGINNING, CONTAINING 4.87 ACRES, (212,404 SQUARE FEET), AND SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD.

105 City of Coralville MEMORANDUM Date: 3/6/2014 To: From: Title: CC: Re: Mayor & City Council, City Administrator Scott Larson, P.E. Assistant City Engineer Post-Construction Stormwater Ordinance The proposed Post-Construction Stormwater Ordinance will help protect the health and water quality of the Iowa River, Clear Creek, Muddy Creek, and all other tributaries, lakes, and wetlands within these watersheds. The ordinance will specifically address how stormwater is managed on new development and re-development within our community, with the goal of reducing the degradation of our water resources that can result from pollutant and sediment runoff, while also helping minimize the damaging effects of localized flooding on residents, businesses, and property owners. Here is the proposed schedule for adoption of the Post-Construction Stormwater Ordinance: March 4 th to March 14 th : Public comment period on the proposed ordinance. March 11 th : Open house in the Council Chambers from 4:00 PM until 6:00 PM, followed by a presentation at the Work Session that evening. March 25 th : Public hearing followed by the first reading of the ordinance. April 8 th : Second reading of the ordinance. April 22 nd : Third reading and adoption of the ordinance. Page 1 of 1

106 Ordinance No AN ORDINANCE AMENDING CHAPTER 159 OF THE CODE OF ORDINANCES OF THE CITY OF CORALVILLE (2011), AS PREVIOUSLY AMENDED, REGARDING POST CONSTRUCTION STORMWATER CONTROL. BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF THE CITY OF CORALVILLE, JOHNSON COUNTY, IOWA, AS FOLLOWS: Section 1. Amendment. Chapter 159 of the Code of Ordinances is deleted in its entirety and is replaced with the language on Exhibit A attached hereto and by this reference made a part of this ordinance. Section 2. Conflicts. All ordinances or parts of ordinances not specifically provided for and in conflict with the provisions of this ordinance are hereby repealed. Section 3. Adjudication. If any section, provision, or part of this ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Section 4. Effective Date. This ordinance shall be in full force and effect after its passage, approval and publication as required by law. * * * * * * * * * * * * * * Passed and approved this day of, ATTEST: Thorsten J. Johnson, City Clerk John A. Lundell, Mayor

107 EXHIBIT A CHAPTER 159 POST-CONSTRUCTION STORMWATER CONTROL Findings of Fact Purpose Applicability Compatibility with Other Requirements Definitions Permit Procedures and Requirements Waivers Stormwater Standards Approval of Stormwater Management Concept Plan Approval of Stormwater Management Final Plan Performance Security or Bond Maintenance Performance Security or Bond Requirements Construction Inspection Maintenance and Repair of Stormwater BMPs Enforcement and Penalties Appeal FINDINGS OF FACT. 1. The U.S. EPA s National Pollutant Discharge Elimination System ( NPDES ) permit program ( Program ) administered by the Iowa Department of Natural Resources ( IDNR ) requires that cities meeting certain demographic and environmental impact criteria obtain from the IDNR an NPDES permit for the discharge of stormwater from a Municipal Separate Storm Sewer System ( MS4 ) ( MS4 Permit ). The City of Coralville is subject to the Program and is required to obtain, and has obtained, an MS4 Permit; the City s MS4 Permit is on file at the office of the City Clerk and is available for public inspection during regular office hours. 2. As a condition of the City s MS4 Permit, the City is obliged to adopt and enforce a POST- CONSTRUCTION STORMWATER CONTROL ordinance. 1

108 3. No State or Federal funds have been made available to assist the City in administering and enforcing the Program. Accordingly, the City shall fund its operations under this chapter entirely by charges imposed on the owners or developers of properties which are made subject to the Program by virtue of State and Federal law, and/or other sources of funding established by a separate ordinance. 4. Land development and associated increases in impervious cover alter the hydrologic response of local watersheds and increase stormwater runoff rates and volumes, flooding, stream channel erosion, and sediment transport and deposition; this stormwater runoff contributes to increased quantities of water-borne pollutants; and stormwater runoff, soil erosion, and non-point source pollution can be controlled and minimized through the regulation of stormwater runoff from development sites. 5. Therefore, the City of Coralville establishes this set of City stormwater requirements to provide reasonable guidance for the regulation of stormwater runoff for the purpose of protecting local water resources from degradation. It is determined that the regulation of stormwater runoff discharges from land development and other construction activities in order to control and minimize increases in stormwater runoff rates and volumes, soil erosion, stream channel erosion, and non-point source pollution associated with stormwater runoff is in the public interest and will prevent threats to public health and safety. 6. The Iowa Stormwater Management Manual published collaboratively by the Iowa Department of Natural Resources and The Center for Transportation Research and Education at Iowa State University establishes guidelines consisting of unified sizing criteria, stormwater management designs and specifications and BMPs. City hereby finds and declares that the guidelines provided for in the Iowa Stormwater Management Manual, and in future editions thereof, should be and are hereby adopted as the stormwater management standards of the City. Any BMP installation that complies with the provisions of the Iowa Stormwater Management Manual, or future editions thereof, at the time of installation shall be deemed to have been installed in accordance with this ordinance PURPOSE. The purpose of this chapter is to adopt as the City s standards and sizing criteria and BMPs to address said standards the Guidelines, Sizing Criteria, and BMPs proposed by the Iowa Stormwater Management Manual and as specifically identified above (hereinafter collectively City stormwater requirements ) in order to protect and safeguard the general health, safety, and welfare of the public within this jurisdiction. This chapter seeks to meet that purpose through the following objectives: 1. Minimize increases in stormwater runoff from development within the City limits and fringe area in order to reduce flooding, siltation, increases in stream temperature, and stream bank erosion and maintain the integrity of stream channels; 2. Minimize increases in non-point source pollution caused by stormwater runoff from development which would otherwise degrade local water quality; 3. Minimize the total annual volume of surface water runoff which flows from any specific development project site after completion to not exceed the pre-development hydrologic regime to the maximum extent practicable; and 4. Reduce stormwater runoff rates and volumes, soil erosion, and non-point source pollution, wherever possible, through establishment of appropriate minimum stormwater management 2

109 standards and BMPs and to ensure that BMPs are properly maintained and pose no threat to public safety APPLICABILITY. 1. This chapter is applicable to all subdivision or site plan applications meeting the minimum square foot applicability criteria of item 2 of this section, unless eligible for an exemption or granted a waiver by the City under Section of this chapter. This chapter also applies to land disturbance activities that are smaller than the minimum square foot applicability criteria specified in subsection 2 if such activities are part of a larger common plan of development that meets the minimum square foot applicability criteria specified in subsection 2, even though multiple separate and distinct land development activities may take place at different times on different schedules. In addition, all plans must also be reviewed by Coralville Engineering Department officials to ensure that established water quality standards will be maintained during and after development of the site and that post-construction runoff levels are consistent with any local and regional watershed plans. 2. City stormwater requirements must be met for development to be approved. City stormwater requirements apply to any development disturbing one acre or more of land, and to any development disturbing less than one acre if the amount of impervious cover created or recreated exceeds 5,000 square feet. The following activities are exempt from this chapter: a. Any logging and agricultural activity which is consistent with an approved soil conservation plan or a timber management plan prepared or approved by the appropriate agency, as applicable. b. Additions or modifications to existing single-family structures. c. Developments that do not disturb more than 43,560 square feet of land provided they are not part of a larger common development plan. d. Repairs to any stormwater BMPs deemed necessary by City. 3. When a site development plan is submitted that qualifies as a development, as defined in this chapter, decisions on permitting any appropriate on-site BMPs shall be guided by the Iowa Stormwater Management Manual. Issuance of a Construction Site Runoff Permit (CSR Permit) will be granted to development or redevelopment projects after review and approval of the site development plan by the City. 4. The site shall be designed using the Better Site Design process. Better Site Design involves techniques applied early in the design process to preserve natural areas, reduce impervious cover, distribute runoff and use pervious areas to more effectively treat stormwater runoff. Site design should address open space protection, impervious cover minimization, and runoff distribution and minimization, and runoff utilization through considerations such as: a. Open space protection and restoration i. Conservation of existing natural areas (upland and wetland) ii. Reforestation 3

110 iii. Re-establishment of prairies iv. Restoration of wetlands v. Establishment or protection of stream, shoreline and wetland buffers vi. Re-establishment of native vegetation into the landscape b. Reduction of impervious cover i. Reduce new impervious through redevelopment of existing sites and use of existing roadways, trails etc. ii. Minimize street width, parking space size, driveway length, sidewalk width iii. Reduce impervious surface footprint (e.g. two story buildings, parking ramp) c. Distribution and minimization of runoff i. Utilize vegetated areas for stormwater treatment (e.g. parking lot islands, vegetated areas along property boundaries, front and rear yards, building landscaping) ii. Direct impervious surface runoff to vegetated areas or to designed treatment areas (roofs, parking, driveways drain to pervious areas, not directly to stormsewer or other conveyances) iii. Encourage infiltration and soil storage of runoff through grass channels, soil compost amendment, vegetated swales, raingardens, etc. iv. Plant vegetation that does not require irrigation beyond natural rainfall and runoff from the site d. Runoff utilization i. Capture and store runoff for irrigation in areas where irrigation is necessary Information on the Better Site Design Process is available at COMPATIBILITY WITH OTHER REQUIREMENTS. 1. It is intended that this chapter be construed to be consistent with Chapter 159A, Grading Requirements, and Chapter 102, Illicit Discharge to Storm Sewer System, of this Code of Ordinances. 2. The requirements of this chapter should be considered minimum requirements, and where any provision of this chapter imposes restrictions different from those imposed by any other chapter, rule or regulation, or other provision of law, whichever provisions are more restrictive or impose higher protective standards for human health or the environment shall be considered to take precedence. 4

111 DEFINITIONS. Terms in this chapter, other than those defined below, shall have the meanings set out in the Iowa Stormwater Management Manual. 1. Applicant means a property owner or agent of a property owner who has filed an application for a stormwater management permit. 2. Buffer is a vegetative area, including trees, shrubs, and herbaceous vegetation, that exists or is established to protect a stream system, lake, or reservoir area. Alteration of this area is strictly limited. 3. Building means any structure, either temporary or permanent, having walls and a roof, designed for the shelter of any person, animal, or property, and occupying more than 200 square feet of area. 4. City stormwater requirements means the standards, sizing criteria, BMPs and other requirements established in this chapter. 5. Concept Plan shall be submitted for review during the planning process. This plan should be considered to be a 30% development plan showing conceptually where stormwater practices will be located and how stormwater will be routed to the facilities. This submittal shall include all of the information required in Section APPROVAL OF STORMWATER MANAGEMENT CONCEPT PLAN. 6. Dedication means the deliberate appropriation of property by its owner for general public use. 7. Developer means a person, persons, or entity who undertakes land disturbance activities. 8. Development or Redevelopment means either: A. Land disturbance activity exceeding one acre (43,560 square feet) on land previously vacant of buildings or largely free of previous land disturbance activity other than traditional agricultural activities; or B. Land disturbance activity exceeding one acre (43,560 square feet) in areas that are already developed. (a.k.a. redevelopment ). 9. Drainage easement means a legal right granted by a landowner to a grantee allowing the use of private land for stormwater management purposes. Public easements shall be maintained by the City of Coralville. Private easements shall be maintained by the private owners of the project. 10. Enforcement officer means that person designated by the City having responsibility for administration and enforcement of this chapter. 11. Fee in lieu means a payment of money in place of achieving or exceeding all or part of City stormwater requirements. 12. Final Plan shall be submitted for final review before permits are issued. This plan should be considered to be a 90-95% development plan showing final design and details 5

112 of the stormwater practices and construction specifications. This submittal shall include all of the information required in Section APPROVAL OF STORMWATER MANAGEMENT FINAL PLAN. 13. Infiltration Based Practices means that at a minimum the water quality volume moves through the soil media to provide filtration. 14. Land disturbance activity means any activity which changes the volume or peak flow discharge rate of rainfall runoff from the land surface. This may include the grading, digging, cutting, scraping, or excavating of soil, placement of fill materials, paving, construction, substantial removal of vegetation, or any activity which bares soil or rock or involves the diversion or piping of any natural or man-made watercourse. 15. Landowner means the legal or beneficial owner of land, including those holding the right to purchase or lease the land, or any other person holding proprietary rights in the land. 16. Maintenance agreement" means a legally recorded document that acts as a property deed restriction, and which provides for long-term maintenance of stormwater BMPs. 17. Native Vegetation refers to vegetation originating naturally in this region of the state. Native vegetation is not to be confused with all existing vegetation. Area preserved in native vegetation shall not contain noxious or invasive weeds as identified by the Hawkeye Cooperative Weed Management Area. 18. Predevelopment Condition shall be considered the greater of the hydrologic response of the rainfall amount at which direct runoff begins using the curve number for a meadow in good condition, or the 1-year, 24-hour storm event per the Iowa Stormwater Management Manual. 19. Stormwater management means the use of BMPs that are designed in accordance with City stormwater requirements to reduce stormwater runoff pollutant loads, discharge volumes, peak flow discharge rates, and detrimental changes in stream temperature that affect water quality and habitat. 20. Stormwater Pollution Prevention Plan (SWPPP) means a plan that is designed to minimize the accelerated erosion, sediment, and other pollutant runoff at a site before, during and after construction activities. 21. Iowa Stormwater Management Manual means the current Iowa Stormwater Management Manual publication, by whatever name, as amended from time to time by Iowa Department of Natural Resources in collaboration with Iowa Stormwater Education Program and other partners that recommends Stormwater Management Guidelines and Uniform Sizing Criteria and BMPs designed to address said Guidelines PERMIT PROCEDURES AND REQUIREMENTS. 1. Permit Required. No landowner or developer shall receive any of the building, grading, or other land development permits required for land disturbance activities without first meeting the requirements of this chapter prior to commencing the proposed activity. 2. Pre-application Meeting 6

113 A. The applicant shall request a pre-application meeting which will be facilitated by the City between the applicant, City staff, and staff of partner agencies as applicable. The meeting shall be mandatory prior to submission of a permit application. The purposes of the meeting are: to understand the general parameters of the proposed project; and to convey the requirements of this and other applicable ordinances. 3. Application Requirements. A. Unless specifically exempted by this chapter, any landowner or developer desiring a permit for a land disturbance activity shall submit to the City a permit application on a form provided for that purpose. B. Unless otherwise exempted by this chapter, a permit application must be accompanied by the following in order that the permit application be considered: (1) A copy of the stormwater management concept plan; (2) A copy of the maintenance agreement; and (3) A non-refundable permit review fee. Materials shall be submitted in pdf format for ease of distribution and review. C. The stormwater management concept plan and maintenance agreement shall be prepared to meet the requirements of this chapter, and fees shall be those established by the City by separate resolution. 4. Application Procedure. A. Applications for land disturbance activity permits may be filed for review with the office of the Building/Engineering Department on any regular business day. B. The City shall make a determination regarding the completeness of a permit application within ten (10) business days of the receipt of the application and notify the applicant in writing if the application is not complete and include the reasons the application was deemed incomplete. C. Within fifteen (15) business days of the receipt of a complete permit application, including all documents as required by this chapter, City shall inform the applicant whether the application, plan, and maintenance agreement are approved or disapproved by the enforcement officer. D. If the permit application, stormwater management concept plan, or maintenance agreement are disapproved, the applicant may revise the stormwater management concept plan or agreement. If additional information is submitted, the City shall have 15 business days from the date the additional information is received to inform the 7

114 applicant that the stormwater management concept plan and maintenance agreement are either approved or disapproved. E. If the permit application, stormwater management final plan, and maintenance agreement are approved by City, all appropriate land disturbance activity permits shall be issued. 5. Permit Duration. Permits issued under this section shall be valid from the date of issuance through the date City notifies the permit holder that all stormwater BMPs have passed the final inspection required under permit conditions. 6. Application Review Fees. The fee for review of any land development application shall be based on the amount of land to be disturbed at the site; the fee structure shall be established by City, and said fees shall be paid prior to the issuance of any applicable City permits. All such revenue shall be credited to a City budgetary category to support the administration of this chapter WAIVERS. Every applicant shall provide for stormwater management as required by this chapter, unless a written request is filed to waive implementation of BMPs, in whole or in part, and such waiver is granted. Requests to waive implementation of BMPs in whole or in part shall be submitted to City for approval. 1. A waiver of BMPs required by this chapter may be granted provided that at least one of the following conditions is established by applicant based on authoritative written evidence satisfactory to City: A. The proposed development is not likely to impair attainment of the objectives of this chapter. B. Alternative minimum requirements for on-site management of stormwater have been established in a stormwater management final plan that has been approved by City and fully implemented. C. Provisions are made to manage stormwater by an off-site facility within the same watershed. The off-site facility is required to be in place, to be designed and adequately sized to provide a level of stormwater control that is equal to or greater than that which would be afforded by on-site practices, and there is, in the City s sole judgment, a responsible entity legally obligated to monitor the performance of and maintain the efficiency of stormwater BMPs in accordance with a written and recorded maintenance agreement. D. In instances where one of the above conditions is established, the applicant must further establish by authoritative written evidence satisfactory to City that the partial waiver will not result in any of the following impacts to downstream waterways: (1) Deterioration of existing culverts, bridges, dams, and other structures; or (2) Degradation of biological functions or habitat; or (3) Accelerated stream bank or streambed erosion or siltation; or 8

115 (4) Increased threat of flood damage to public health, life, property. 2. If the City finds that a waiver is appropriate because implementation of no on-site stormwater BMPs is not feasible due to the natural or existing physical characteristics of a site, or that one of the conditions specified in subsection 1 above cannot be established to a certainty, or that any one or more of the impacts to downstream waterways specified above cannot be entirely averted, the applicant shall execute a binding written agreement to accomplish one or more of the following mitigation measures selected by City: A. The purchase and donation of privately owned lands, or the grant of an easement to be dedicated for preservation and/or reconstruction of native ecosystems of lands strategically located in the watershed consistent with the purposes of this chapter, of a sufficient quantity to enable City or others to achieve City stormwater requirements with respect to a number of cubic feet of annual stormwater equivalent to the estimated number of cubic feet of annual stormwater that will not achieve City stormwater requirements as a consequence of the waiver. B. The creation of one or more stormwater BMPs on previously developed properties, public or private, that currently lack stormwater BMPs, having a capacity to achieve City stormwater requirements with respect to a number of cubic feet of annual stormwater equivalent to the estimated number of cubic feet of annual stormwater that will not achieve City stormwater requirements as a consequence of the waiver. C. Monetary contributions (fee in lieu) to fund stormwater management activities such as research and studies (e.g., regional wetland delineation studies, stream monitoring studies for water quality and macroinvertebrates, stream flow monitoring, threatened and endangered species studies, hydrologic studies, monitoring of stormwater BMPs, and stream corridor stabilization practices). The monetary contribution required shall be in accordance with a fee schedule (unless the developer and the stormwater authority agree on a greater alternate contribution) established by City, based on the estimated cost savings to the developer resulting from the waiver and the estimated future costs to City to achieve City stormwater requirements with respect to a number of cubic feet of annual stormwater equivalent to the estimated number of cubic feet of annual stormwater that will not achieve City stormwater requirements as a consequence of the waiver. All of the monetary contributions shall be credited to an appropriate capital improvements program project, and shall be made by the developer prior to the issuance of any building permit for the development. D. Dedication of land or granting of an easement by the applicant of a value equivalent to the cost to City of the construction of an off-site stormwater management facility sufficient to achieve City stormwater requirements with respect to a number of cubic feet of annual stormwater equivalent to the estimated number of cubic feet of annual stormwater that will not achieve City stormwater requirements as a consequence of the waiver. The agreement shall be entered into by the applicant and City prior to the recording of plats or, if no record plat is required, prior to the issuance of the building permit. E. Factors that may generate waivers: (1) Shallow Bedrock 9

116 (2) High Groundwater (3) Hotspots or contaminated soils (4) Excessive Cost (a) If practice cost is greater than an amount as set by resolution of the City Council per impervious acre, a waiver will be granted for the excess cost above the amount set by the resolution STORMWATER STANDARDS. Applicants shall meet the stormwater standards established in this chapter. 1. The following general criteria shall be addressed in site design for stormwater runoff to protect surface and ground water and other natural resources: i. Reduce impacts on water ii. Preserve and replace existing topsoil in an uncompacted manner iii. Preserve vegetation iv. Decrease runoff volume v. Decrease erosion and sedimentation vi. Decrease flow frequency, duration, and peak runoff rates vii. Increase infiltration (groundwater recharge) viii. Maintain existing flow patterns ix. Reduce peak flows by increasing the time of concentration to and through storm sewers x. Store stormwater runoff on-site xi. Avoid natural channel and steep slope erosion as well as protect in stream habitats and channels. xii. Protect all adjacent public property from development activities 2. The site shall be designed to manage the water quality volume of 1.25 inches by infiltration processes according to the Iowa Stormwater Management Manual. 3. To protect channels, the site shall be designed to infiltrate or provide 24 hour extended detention of the channel protection volume, defined as the 1 year, 24 hour storm per NOAA Atlas

117 4. The site shall be designed to prevent the post development rate of runoff from exceeding the pre-development rate of runoff for a 5 year through the 100 year, 24 hour storm events to not exceed runoff rates equivalent to the 5 year, 24 hour predevelopment storm event per NOAA Atlas Volume reduction credit will be given for groundwater recharge as defined in the Iowa Stormwater Management Manual. 6. The site shall be designed to provide an emergency spillway and/or designated overflow route for the 100 year, 24 hour storm as defined by the Iowa Stormwater Management Manual. The spillway and/or overflow route must be able to safely pass overflows without creating damaging conditions downstream of the facility. 7. Existing topsoil must be preserved and reapplied on site in a uniform uncompacted manner. 8. The site shall be designed to provide vegetated buffers for water quality protection adjacent to receiving channels and waters. Buffers shall commence at top of bank, or at the delineated boundary of the water body. Buffer width are based on land use and are as follows; Residential Industrial Mid/High Density Residential & Commercial 30 feet 50 feet 50 feet Redevelopment of infill parcels that are surrounded by existing development shall be considered on a case by case basis. The intent of this section of ordinance is not to make existing lots undevelopable. 9. Areas where a delineated buffer map has been created, the map shall govern the buffer boundaries i. The applicant shall maintain the buffer for the three year after completion of the project. ii. The landowner shall maintain the buffer indefinitely after the first three years. iii. Impervious surfaces shall not be allowed in the buffer area, unless public utility access is necessary. iv. Fences and structures shall not be allowed in the buffer area. v. Buffers shall be marked with approved signage at every other lot pin unless otherwise noted in the stormwater final plan. vi. The buffer area shall not contain turf grass, invasive or aggressive plant species as identified in the Hawkeye Cooperative Weed Management Areas Agreement. vii. The buffer area not be mowed more than three times a year. 11

118 APPROVAL OF STORMWATER MANAGEMENT CONCEPT PLAN. No application for development will be accepted unless it includes a stormwater management concept plan detailing in concept how runoff and associated water quality impacts resulting from the development will be controlled or managed. The stormwater management concept plan shall: 1. Be prepared by a professional engineer or landscape architect, licensed in the State of Iowa or individual credentialed in a manner satisfactory to the City. 2. Indicate whether stormwater will be managed on site or off site and, if on site, the general location and type of practices, with clear citations to the Iowa Stormwater Management Manual. 3. Include a signed and dated certification under penalty of perjury by the preparer of the stormwater management concept plan that it complies with all requirements of this chapter, meets the design requirements outlined in the Iowa Stormwater Management Manual and is designed to achieve City stormwater requirements, and that the City is entitled to rely upon the certification as due diligence on the part of City. 4. Include sufficient information (e.g., maps, hydrologic calculations, etc.) to evaluate the environmental characteristics of the project site, the potential impacts of all proposed development of the site, both present and future, on the water resources, and the effectiveness and acceptability of the stormwater BMPs proposed for managing stormwater generated at the project site. The intent of this conceptual planning process is to determine the type of stormwater BMPs necessary for the proposed project, and ensure adequate planning for management of stormwater runoff from future development. To accomplish this goal, the following information shall also be included in the stormwater management concept plan: A. A USDA soils map identifying soil types, hydrologic soil groups and hydric soils. The USDA soil map may only be used if soils have not been altered. Soil borings will be required where infiltration practices are proposed. Borings shall be a minimum of 5 below the subgrade of the practice for small practices and 20 below the subgrade of large infiltration basins. B. A map (or maps) indicating the location of existing and proposed buildings, roads, parking areas, utilities, structural stormwater management and sediment and erosion BMPs. The map(s) will also clearly show proposed land use with tabulation of the percentage of surface area to be adapted to various uses; drainage patterns; locations of utilities, roads, and easements; and the limits of clearing and grading. A written description of the site plan and justification of proposed changes in natural conditions may also be required. A copy of the current SWPPP may satisfy this requirement. C. Sufficient engineering analysis to show that the proposed BMPs are capable of achieving City stormwater requirements for the site in compliance with this chapter. D. A written or graphic inventory of the natural resources at the site as it exists prior to the commencement of the project and a description of the watershed and its relation to the project site. This description should include a discussion of forest cover, topography, wetlands, and other native vegetative areas on the site. Particular attention should be paid to environmentally sensitive areas that provide particular opportunities or constraints for development. E. A written description of the required maintenance burden for any proposed BMPs. 12

119 F. The City may also require a concept plan to consider the maximum development potential of a site under existing zoning, regardless of whether the applicant presently intends to develop the site to its maximum potential. G. For development occurring on a previously developed site, an applicant shall be required to include within the stormwater management concept plan BMPs for controlling existing stormwater runoff discharges from the site in accordance with this chapter. H. A soil management plan as defined by the Iowa Stormwater Management Manual. I. Landscaping and stabilization shall be accomplished to prevent violation of City stormwater requirements or impairment of BMPs. In addition, a landscaping plan must be submitted with the final as-built drawings describing the vegetative stabilization and management techniques to be used at a site after construction is completed. This plan will explain not only how the site will be stabilized after construction, but who will be responsible for the maintenance of vegetation at the site and what practices will be employed to ensure that adequate vegetative cover is preserved. 5. The stormwater management concept plan shall be referred for comment to all other interested agencies, and any comments must be addressed in a stormwater management final plan APPROVAL OF STORMWATER MANAGEMENT FINAL PLAN. No building, grading, or sediment control permit shall be issued until a satisfactory stormwater management final plan (or a waiver thereof) shall have undergone a review and been approved by the City after determining that the plan or waiver is consistent with the requirements of this chapter. After review of the stormwater management concept plan, and modifications to that plan as deemed necessary by City, a stormwater management final plan must be submitted to the City for approval. The stormwater management final plan, in addition to the information included in the stormwater management concept plan, shall: 1. Be prepared by a licensed professional engineer or landscape architect or individual credentialed in a manner satisfactory to the City. 2. Indicate whether stormwater will be managed on site or off site and, if on site, the general location and type of practices, with clear citations to the Iowa Stormwater Management Manual. 3. Include a signed and dated certification under penalty of perjury by the preparer of the stormwater management final plan that it complies with all requirements of this chapter and the Iowa Stormwater Management Manual, meets the submittal requirements outlined in the Iowa Stormwater Management Manual designed to achieve City stormwater requirements, and that City is entitled to rely upon the certification as due diligence on the part of City. 4. The stormwater management final plan shall also include: A. A detailed summary of how and why the stormwater management final plan differs, if at all, from the stormwater management concept plan previously submitted. B. Contact information, including but not limited to the name, address, and telephone number of all persons having a legal interest in the property and the tax reference number and parcel number of the property or properties affected. 13

120 C. A scaled topographic base map, of the site which extends a minimum of 300 feet beyond the limits of the proposed development and indicates existing surface water drainage including streams, ponds, culverts, ditches, and wetlands; current land use including all existing structures; locations of utilities, public land, roads, and easements; and significant natural and manmade features not otherwise shown. D. Hydrologic and hydraulic design calculations for the pre-development and postdevelopment conditions for the design storms specified in the Iowa Stormwater Management Manual. Such calculations shall include: (1) description of the design storm frequency, intensity and duration; (2) time of concentration; (3) soil curve numbers or runoff coefficients; (4) peak runoff rates and total runoff volumes for each watershed area; (5) infiltration rates, where applicable; (6) culvert capacities; (7) flow velocities; (8) data on the increase in rate and volume of runoff for the design storms referenced as referenced in the NOAA Atlas 14, Volumes 8 and 9 (April 2013) or most current addition; and (9) documentation of sources for all computation methods and field test results. E. If a stormwater BMP depends on the hydrologic properties of soils (e.g., infiltration basins), then a soils report shall be submitted. The soils report shall be based on on-site boring logs or soil pit profiles. The number and location of required soil borings or soil sites shall be determined based on what is needed to determine the suitability and distribution of soil types present at the location of the BMP. F. A maintenance and repair plan for all stormwater BMPs including detailed maintenance and repair procedures to ensure their continued efficient function. These plans will identify the parts or components of a stormwater BMP that need to be maintained and the equipment and skills or training necessary. Provisions for the periodic review and evaluation of the effectiveness of the maintenance program and the need for revisions or additional maintenance procedures shall be included in the plan. G. A detailed landscaping plan for management of vegetation at the site after construction is finished, including who will be responsible for the maintenance of vegetation at the site and what practices will be employed to ensure that adequate vegetative cover is preserved. This plan must be prepared by a registered landscape architect, landscape designer, or by the soil and water conservation district. H. Proof of permanent recorded maintenance easements that will ensure access to all stormwater BMPs at the site for the purpose of inspection and repair. These easements 14

121 will be recorded with the stormwater management final plan and will remain in effect even with transfer of title to the property. I. Proof of a recorded maintenance agreement binding on all subsequent owners of land served by stormwater BMPs to ensure maintenance and repair in accordance with the specifications of this chapter. J. Copies of all existing SWPPS (as required by the City s CSR ordinance) current as of the date of submission of the stormwater management final plan for all construction activities related to implementing any on-site stormwater BMPs. K. Proof that the applicant has acquired all other applicable environmental permits for the site, or that no other such permits are required, prior to submission of the stormwater management final plan to the City PERFORMANCE SECURITY OR BOND. 1. The City shall require the submittal of an installation performance security or bond prior to issuance of a permit in order to ensure that the stormwater BMPs are installed by the permit holder as required by the approved stormwater management final plan. 2. The amount of the installation performance security or bond shall be the total estimated construction cost of the stormwater BMPs approved under the permit, plus 25%. The installation performance security or bond shall contain forfeiture provisions for failure to complete work specified in the stormwater management final plan. 3. The installation performance security or bond shall be released in full only upon submission of as-built plans of all stormwater BMPs specified in the stormwater management final plan and written certification by a professional engineer that the stormwater BMPs have been installed in accordance with the approved stormwater management final plan and other applicable provisions of this chapter. The City will make a final inspection of stormwater BMPs to ensure compliance with the approved stormwater management final plan and the provisions of this chapter. Provisions for a partial pro rata release of the installation performance security or bond based on the completion of various development stages can be made at the discretion of City. 4. The installation performance security or bond shall inure only to the benefit of the City for purposes of completing, modifying, or correcting the stormwater BMPs to comply with this chapter MAINTENANCE PERFORMANCE SECURITY OR BOND. 1. The City shall also require the submittal of a maintenance performance security or bond prior to issuance of a permit in order to insure that the stormwater BMPs are maintained in an effective state for a minimum of 10 years. 2. This maintenance performance security or bond may be released by the City upon a showing satisfactory to the City that: A. The permit holder has assigned to another bona fide, financially responsible legal entity, such as a homeowners or similar organization organized under Iowa law, responsibility 15

122 for maintenance of the stormwater BMPs in an effective state for the balance of the 10- year period after assignment; and B. Said assignee has fully accepted such responsibility in a written document that qualifies for recording and has been recorded in the County Recorder s office under Iowa law; and C. Said assignee posts a substitute maintenance performance security or bond subject to release at the end of the initial 10-year period upon a further showing by the assignee that the stormwater BMPs are, in the City s sole judgment, still reasonably effective. 3. This maintenance performance security or bond shall inure only to the benefit of the City to ensure the proper maintenance of the stormwater BMPs. 4. This maintenance and performance security or bond may be issued on an annual basis, provided that there is no lapse in coverage CONSTRUCTION INSPECTION. 1. The applicant must notify the City in advance before the commencement of construction of post construction stormwater practices. Regular inspections of construction of the stormwater BMPs shall be conducted by City or City s designated representative. A final inspection will be required at the completion of the project; and prior to the release of financial securities. All inspections shall be documented and written reports prepared that contain the following information: A. The date and location of the inspection; and B. Whether construction is in compliance with the approved stormwater management final plan; and C. Variations, if any, from the approved stormwater management final plan. 2. If any violations are found, the applicant shall be notified in writing of the nature of the violation and the required corrective actions. No additional work shall proceed until any violations are corrected and all work previously completed has received approval by City. 3. Prior to final inspection, all property pins shall be established and marked with wood lathe or flags. 4. After construction is completed, applicants are required to submit actual as-built drawings satisfactory to City for any stormwater BMPs located on site. The drawings must show the final design specifications for all stormwater BMPs and must be certified by a professional engineer. A final inspection by City is required before the release of the installation performance security or bond can occur. 5. Landscaping and stabilization shall be accomplished to prevent violation of City stormwater requirements or impairment of BMPs. In addition, a landscaping plan must be submitted with the final as-built drawings describing the vegetative stabilization and management techniques to be used at a site after construction is completed. This plan will explain not only how the site will be stabilized after construction, but who will be responsible for the maintenance of vegetation at 16

123 the site and what practices will be employed to ensure that adequate vegetative cover is preserved MAINTENANCE AND REPAIR OF STORMWATER BMPS. The applicant or owner of every site or an assignee qualified pursuant to Section shall be responsible for providing as built drawings at the completion of the project and maintaining as-built stormwater BMPs in an effective state as determined in the sole judgment of City for 10 years from and after completion of construction. 1. Maintenance and Repair Easement. Prior to the issuance of any permit for development involving any stormwater BMP, the applicant or owner of the site must execute a maintenance and repair easement agreement that shall be binding on all subsequent owners of land served by the stormwater BMP. The agreement shall provide for access to the BMP and the land it serves at reasonable times for periodic inspection by City or City s designee and for regular or special assessments of property owners to ensure that the BMP is maintained in proper working condition to meet City stormwater requirements. The easement agreement shall be recorded by City at the expense of the permit holder or property owners. 2. Maintenance Covenants. A. Maintenance of all stormwater BMPs shall be ensured through the creation of a formal maintenance covenant that must be approved by the City and recorded prior to the stormwater management final plan approval. As part of the covenant, a schedule shall be developed for when and how often maintenance will occur to ensure proper function of the stormwater BMPs. The covenant shall also include plans for periodic inspections to ensure proper performance of the BMPs between scheduled cleanouts. B. The City, in lieu of a maintenance covenant, may at its discretion, accept dedication of any existing or future stormwater BMP to include City responsibility for maintenance and repair, provided that: the maintenance and repair of such element will not impose an undue burden on other City taxpayers who enjoy little if any benefit from the BMP; the BMP meets all the requirements of this chapter; and the dedication includes adequate and perpetual access and sufficient area, by easement or otherwise, for inspection and regular maintenance. 3. Requirements for Maintenance Covenants. All stormwater BMPs must undergo, at the minimum, an annual inspection to document maintenance and repair needs and ensure compliance with the requirements of this chapter and accomplishment of its purposes. These needs may include (but are not limited to) removal of silt, litter, and other debris from all stormwater treatment and conveyance facilities including ponds, infiltration basins, raingardens, catch basins, inlets, and drainage pipes, grass cutting and vegetation removal, and necessary replacement of landscape vegetation. Any maintenance or repair needs detected must be corrected by the developer or entity responsible under a written maintenance agreement within 30 days, as determined by City, and the inspection and maintenance requirement may be increased as deemed necessary to ensure proper functioning of the stormwater BMPs. 4. Inspection of Stormwater BMPs. Inspection programs may be established on any reasonable basis, including but not limited to: routine inspections; random inspections; inspections based upon complaints or other notice of possible violations; inspection of drainage basins or areas identified as higher than typical sources of sediment or other contaminants or pollutants; inspections of businesses or industries of a type associated with higher than usual discharges of 17

124 contaminants or pollutants or with discharges of a type which are more likely than the typical discharge to cause violations of State or Federal water or sediment quality standards or the NPDES stormwater permit; and joint inspections with other agencies inspecting under environmental or safety laws. Inspections may include but are not limited to: reviewing maintenance and repair records; sampling discharges, surface water, groundwater, and material or water in stormwater BMPs, and evaluating the condition of stormwater BMPs. 5. Right of Entry for Inspection. When any new stormwater BMP is installed on private property, or when any new connection is made between private property and a public stormwater management facility, sanitary sewer or combined sewer, the property owner shall grant to City the right to enter the property at reasonable times and in a reasonable manner for the purpose of inspection. This includes the right to enter a property when City has a reasonable basis to believe that a violation of this chapter is occurring or has occurred, and to enter when necessary for abatement of a public nuisance or correction of a violation of this chapter. 6. Records of Installation and Maintenance and Repair Activities. Parties responsible for the operation and maintenance of stormwater BMPs shall submit to the City Engineer an annual maintenance and inspection report including all records of the installation and of all maintenance and repairs conducted. At the completion of the 5 th year, an updated as built drawing will be required. The responsible parties shall retain the records for at least five (5) years or longer if the City Inspector deems it necessary. These records shall be made available to City during inspection of the facility and at other reasonable times upon request. 7. Failure to Maintain Stormwater BMPs. If a responsible party fails or refuses to meet the requirements of the maintenance covenant or any provision of this chapter, the City, after reasonable notice, may correct a violation by performing all necessary work to place the BMP in proper working condition. In the event that the stormwater BMP becomes a danger to public safety or public health, the City shall notify the party responsible for maintenance of the stormwater BMP in writing. Upon receipt of that notice, the responsible person shall have thirty (30) days to effect maintenance and repair of the stormwater BMP in an approved manner. After proper notice, the City may assess, jointly and severally, the owners of the stormwater BMP or the property owners or the parties responsible for maintenance under any applicable written agreement for the cost of repair work and any penalties; and the cost of the work shall be a lien on the property, or prorated against the beneficial users of the property, and may be placed on the tax bill and collected as ordinary taxes ENFORCEMENT AND PENALTIES. 1. Violation of any provision of this chapter may be enforced by civil action including an action for injunctive relief. In any civil enforcement action, administrative or judicial, the City shall be entitled to recover its attorneys fees and costs from a person who is determined by a court of competent jurisdiction to have violated this chapter. 2. The City may issue a stop work order for violation of any provision of this chapter. The stop work order shall remain in effect until the violation is corrected and a subsequent inspection completed. 18

125 3. Violation of any provision of this chapter may also be enforced as a municipal infraction within the meaning of Section of the Code of Iowa, pursuant to Chapter 4 of this Code of Ordinances. 4. Enforcement pursuant to this section shall be undertaken by City upon the advice and consent of the City Attorney or other counsel employed by City. 5. Any violator may be required to restore land to its approved design condition. In the event that restoration is not undertaken within a reasonable time after notice, the City may take necessary corrective action, the cost of which shall become a lien upon the property until paid. 6. Occupancy permits shall not be granted until all stormwater BMPs have been inspected and approved by City APPEAL. Administrative decisions by City staff and enforcement actions may be appealed by the developer or property owner to the City Council pursuant to the following rules: 1. The appeal must be filed in writing with the City Clerk within five (5) business days of the decision or enforcement action. 2. The written appeal shall specify in detail the action appealed from, the errors allegedly made by the enforcement officer giving rise to the appeal, a written summary of all oral and written testimony the applicant intends to introduce at the hearing, including the names and addresses of all witnesses the applicant intends to call, copies of all documents the applicant intends to introduce at the hearing, and the relief requested. 3. The enforcement officer shall specify in writing the reasons for the enforcement action, a written summary of all oral and written testimony the enforcement officer intends to introduce at the hearing, including the names and addresses of all witnesses the enforcement officer intends to call, and copies of all documents the enforcement officer intends to introduce at the hearing. 4. The City Clerk shall notify the applicant and the enforcement officer by ordinary mail and shall give public notice, in accordance with Chapter 21 of the Code of Iowa, of the date, time, and place for the regular or special meeting of the City Council at which the hearing on the appeal shall occur. The hearing shall be scheduled for a date not less than four (4) or more than twenty (20) days after the filing of the appeal. The rules of evidence and procedure and the standard of proof to be applied shall be the same as provided by Chapter 17A, Code of Iowa. The applicant may be represented by counsel at the applicant s expense. The enforcement officer may be represented by the City Attorney or by an attorney designated by the City Council at City expense. 5. The decision of the City Council shall be rendered in writing and may be appealed to the Iowa District Court. 19

126 City of Coralville MEMORANDUM Date: 3/20/2014 To: From: Title: CC: Re: Honorable Mayor and City Council Vicky Robrock Director of Parking and Transportation Kelly Hayworth Public Hearing Intermodal Phase I The Coralville Transit Intermodal Project Phase I will consist of approximately 272 park and rides spaces, 174 retail spaces, transit terminal, Iowa Bicycle Coalition shop, transit offices, restrooms, and showers. The City has received approximately $6.5 million in FTA earmarked funds and a Bus Livability grant for the transit portion of this project. A local match is required. Estimated cost of the transit portion is approximately is $8.3 million and the additional retail parking is $4.28 million. Following is the proposed Council Meeting schedule for the Intermodal Phase I March 25 th April 8 th April 9 th May 13 th May 27 th Set public hearing for April 8th Hold public hearing, approve plans & specs, & set bid date for May 13th Issue plans & specs to the contractors Receive bids Report on bids, award contract, and approve contract documents subject to City Attorney s Office approval Neumann Monson will be at the April 8 th Council Meeting for a formal presentation. Page 1 of 1

127 RESOLUTION NO RESOLUTION (i) SETTING A PUBLIC HEARING ON THE PLANS, SPECIFICATIONS, ESTIMATE OF COST AND FORM OF CONTRACT; AND (ii) DIRECTING PUBLISHED NOTICE OF SAME, BOTH FOR THE INTERMODAL FACILITY PHASE I. WHEREAS, the City Council has heretofore deemed it necessary to construct an Intermodal Facility in the Iowa River Landing and have it divided into two phases, the first phase of the project having been referred to as the Intermodal Facility- Phase I, hereinafter the Project ; and WHEREAS, accordingly, the City Council has heretofore directed the preparation of detailed plans, specifications, estimate of cost and form of contract for said proposed Project; and WHEREAS, the aforementioned plans, specifications, estimate of cost and form of contract have been prepared and placed on file in the City Clerk's office for public inspection; and WHEREAS, it is now necessary and desirable to hold a public hearing on said plans, specifications, estimate of cost and form of contract as required by law; and WHEREAS, interested persons are welcome to review the aforementioned plans, specifications, estimate of cost and form of contract and to express their views and comments regarding same at said public hearing. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coralville, Iowa, that a public hearing on the aforementioned plans, specifications, estimate of cost and form of contract for said Project is hereby fixed and established for Tuesday, April 8, 2014, at 6:30 o'clock P.M., at the Coralville City Hall. Be it further resolved that the City Clerk is directed to cause notice of said public hearing to be published as required by law. * * * * * * * * Passed and approved this 25 th day of March, ATTEST: John A. Lundell, Mayor Thorsten J. Johnson, City Clerk

128 City of Coralville MEMORANDUM Date: 3/12/2014 To: From: Title: CC: Re: Mayor John Lundell City Council Kelly Hayworth Ellen Habel Assistant City Administrator Jim Kessler Community Plan The March 25, 2014 City Council agenda includes the third and final reading of the ordinance for adoption of the Community Plan. The adoption of this plan completes a year long process of community input, review by the steering committee and staff, and the work of Houseal Lavigne Associates. The adoption includes the changes made to incorporate language regarding affordable housing and to better reflect the Town Center plan. Thank you for your work on this process, and please let me or Jim Kessler know if you have any questions. Page 1 of 1

129 ORDINANCE NO AN ORDINANCE ADOPTING THE CORALVILLE COMMUNITY PLAN (2014 EDITION). WHEREAS, the City of Coralville engaged the firm of Houseal Lavigne Associates to prepare an updated Community Plan for the City of Coralville; and WHEREAS, after receiving input from the City staff and citizens of the City, Houseal Lavigne Associates has prepared the final edition of the Community Plan (2014 Edition); and WHEREAS, it is now necessary to adopt the 2014 Edition of the Coralville Community Plan via Ordinance. BE IT ORDAINED AND ENACTED BY THE CITY COUNCIL OF THE CITY OF CORALVILLE, JOHNSON COUNTY, IOWA, AS FOLLOWS: Section 1. Amendment. The Coralville, Iowa, Community Plan, 1992 Edition, is hereby repealed in its entirety and is replaced with the 2014 Edition of the Coralville Community Plan prepared by Houseal Lavigne Associates. Section 2. Amendment. In addition, the following sections are also adopted by reference and are specifically incorporated in the 2014 Edition of the Coralville Community Plan: 1. The Land Use Amendments and Development Design Guidelines for the Oakdale Boulevard Corridor (Highway 965 to Dubuque Street), adopted August, 1995; and 2. The Town Center District Plan, adopted November 1995; and 3. The West Coralville Land Use Plan, adopted March Section 3. Amendment. The 2014 Edition of the Coralville Community Plan shall be interpreted as follows: Interpretation. In the event that the map or any of the terms of the 2014 Edition of Coralville Community Plan conflict with the provisions of Section 2 of this Ordinance, the map and terms included in the 2014 Edition shall prevail over the terms or maps in Section 2 of this Ordinance. Section 4. Conflicts. All ordinances or parts of ordinances not specifically provided for

130 - 2 - and in conflict with the provisions of this ordinance are hereby repealed. Section 5. Adjudication. If any section, provision, or part of this ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Section 6. Effective Date. This ordinance shall be in full force and effect after its passage, approval and publication as required by law. * * * * * * * * Passed and approved this day of, ATTEST: John A. Lundell, Mayor Thorsten J. Johnson, City Clerk

131 City of Coralville MEMORANDUM Date: 3/12/2014 To: From: Title: Re: Mayor Lundell City Council Kelly Hayworth Ellen Habel Assistant City Administrator Multi Jurisdictional Hazard Mitigation Plan The March 25, 2014 agenda includes consideration of a resolution adopting the Johnson County Multi Jurisdictional Hazard Mitigation Plan for This plan includes a list of potential hazards, our vulnerability, risk, and the speed of onset and severity of impact, along with potential mitigation strategies and priorities. The plan is important in and of itself; it is also a condition of City funding for several hazard mitigation grant programs. Previously, in 2009, the City adopted a Hazard Mitigation Plan unique to Coralville. That plan was adopted as a 5 year plan and will expire in 2014; it will be replaced by the Johnson County Multi Jurisdictional Hazard Mitigation Plan. FEMA and Iowa Homeland Security have now indicated a preference for multi jurisdictional plans. Other jurisdictions included in the plan are Johnson County (unincorporated), Hills, Iowa City, Lone Tree, North Liberty, Oxford, Shueyville, Solon, Swisher, Tiffin, University Heights; the school districts of Clear Creek Amana, Iowa City, Lone Tree, and Solon; and the University of Iowa. The work for our plan was completed substantially by Alicia Presto of East Central Iowa Council of Governments; we also held planning committee meetings last summer. Members of the committee included citizens, staff, and councilors. Following a public comment period that was held in December, the plan is now ready for adoption. The plan can be viewed at county.com/dept_emergency_home.aspx?id=737 (the plan is below the red box that has 2013 Flood Information). It is still in the review and approval stage so it may undergo some revisions as required by the reviewing agencies but those revisions would not affect goals and projects for Coralville. Following approval by the participating jurisdictions, FEMA, and Iowa Homeland Security, the plan will be posted to the City of Coralville web site. I recommend approval of the plan. Please contact me if you have any questions concerning the plan or the process. Thank you. Page 1 of 1

132 RESOLUTION NO RESOLUTION ADOPTING THE JOHNSON COUNTY MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN FOR 2014 THROUGH WHEREAS, the City Council of the City of Coralville, Iowa, has heretofore deemed it necessary and desirable to have a Hazard Mitigation Plan that identifies potential hazards and actions that need to be taken to reduce or eliminate the long term risks to human life and property in the City of Coralville and the greater Johnson County Area referred to as the Johnson County Multi-Jurisdictional Hazard Mitigation Plan for 2014 through 2019 ; and WHEREAS, a Local Mitigation Plan as defined in 44 CFR Section is required for local jurisdictions that elect to participate in FEMA hazard mitigation programs as a sub-applicant or sub-grantee; and WHEREAS, the Johnson County Multi-Jurisdictional Hazard Mitigation Plan for 2014 through 2019 was funded by a HMGP planning grant; and WHEREAS, the Johnson County Emergency Management Coordinator and Asst. City Administrator have recommended approval of the same; and WHEREAS, public hearing on the above-described plans, specifications, estimate of cost and form of contract for the proposed Project has now been held, said public hearing having been preceded by proper published notice thereof as required by law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coralville, Iowa, that the above-mentioned Johnson County Multi-Jurisdictional Hazard Mitigation Plan for 2014 through 2019 be and the same is hereby approved. * * * * * * * * Passed and approved this 25 th day of March, ATTEST: John A. Lundell, Mayor Thorsten J. Johnson, City Clerk

133 City of Coralville MEMORANDUM Date: 3/20/2014 To: From: Title: Re: Mayor and City Council Kelly J. Hayworth City Administrator Iowa City/Coralville Convention & Visitors Bureau The Iowa City/Coralville Convention & Visitors Bureau has had several exterior issues with their office building over the years. They have worked with Hodge Construction Company to bid the improvements needed on the building, which comes to $196, The building is owned by the City of Coralville with a lease to the Convention & Visors Bureau for their use. The Convention & Visitors Bureau staff will oversee all improvements to the building. Please let me know if you have any questions. Page 1 of 1

134 DEVELOPMENT AGREEMENT THIS AGREEMENT entered into by and between the City of Coralville, Iowa (hereafter the "City"), th Street, Coralville, Iowa 52241; and the Iowa City/Coralville Convention and Visitors Bureau, (hereafter the "CVB") 900 1st Avenue, Coralville, Iowa WHEREAS, the CVB is located in a building purchased by the City (the "Premises), which was formerly a restaurant; and WHEREAS, the CVB assists the City with the attraction and servicing of meetings and conventions and brings visitors to the area which supports the local businesses in the City and surrounding region; and WHEREAS, the City and CVB both hereby agree that the exterior of the Premises needs to be reconstructed; and WHEREAS, the CVB has requested and the City has agreed to provide funding in the form of an economic development grant pursuant to Chapter 15A of the Code of Iowa(2013) in an amount not to exceed $196, to complete the project at the Premises. NOW, THEREFORE. THE PARTIES AGREE AS FOLLOWS: Obligations of CVB 1. CVB shall cause architectural drawings and sketches to be presented to the City Building Official for his review and approval. All such drawings and sketches shall conform to all applicable codes and ordinances. 2. The CVB shall complete the Project at the Premises no later than September 1, The CVB shall continue to assist the City in attracting visitors, meetings and conferences to the area and shall continue to be the lead planning agency for the City's annual FryFest celebration during the kickoff to each season's University of Iowa football season for the next five years, ending with the celebration in The CVB shall submit an annual report to the City Council of Coralville outlining the progress made regarding its obligations on an annual basis. City obligations. 1. The City shall review all drawings and sketches presented to the City within 10 working days. 2. After final inspection and approval by the Building Department, the City, pursuant to Chapter 15A of the Code of Iowa will hereby grant to the CVB the sum of

135 $196, within 30 days of the issuance of an occupancy permit by the City, said monies being paid from the Hotel/Motel taxes collected by the City. Administrative provisions. 1. The CVB hereby agrees to save, defend and hold the City, it's employees, appointed and elected officers, and agents harmless from any and all claims regarding construction of the Project on the Premises by the CVB or it's contractors and agents. 2. Prior to commencement of the Project at the Premises, CVB shall obtain insurance in an amount of no less than $1,000, for its general liability coverage. The CVB shall name the City as an additional insured said insurance policy. Upon request of the City, the CVB shall submit to the City a certificate evidencing that the required insurance coverage is in place. 3. This Agreement will be interpreted by and governed by the laws of the State of Iowa. The parties expressly agree that any suit or action to enforce the terms of this Agreement will be filed in the Iowa District Court for Johnson County. Dates this 25 th day of March, By: Joshua Schamberger John A. Lundell, Mayor ATTEST: Thorsten J. Johnson, City Clerk

136

137 RESOLUTION NO RESOLUTION APPROVING A DEVELOPMENT AGREEMENT WITH THE IOWA CITY/CORALVILLE CONVENTION AND VISITOR'S BUREAU REGARDING IMPROVEMENTS TO ITS OFFICE BUILDING. WHEREAS, the Iowa City/Coralville Convention and Visitor's Bureau ("CVB") is located in the location of the former Country Kitchen restaurant at 900 1st Avenue in Coralville; and WHEREAS, the exterior of the office building needs to be reconstructed; and WHEREAS, the City has agreed to provide an economic development grant in order to assist the CVB in construction the improvements to the building pursuant to Chapter 15A of the Code of Iowa. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Coralville, Johnson County, Iowa, that the following findings are hereby made by this Council: 1. That this grant will be used for a public purpose of promoting tourism and economic development to the City. 2. That this Agreement will increase economic opportunities for City. 3. That the benefits to be gained through this economic development grant will outweigh the costs of providing said grant. 4. That this Development Agreement is hereby approved and the Mayor and City Clerk are hereby directed to execute this Agreement on behalf of the City. Passed and approved this 25th day of March, ATTEST: John A. Lundell, Mayor Throated J. Johnson, City Clerk

138 City of Coralville MEMORANDUM Date: 3/19/2014 To: From: Title: Mayor and City Council City Administrator Dan Holderness, P.E. City Engineer Re: Coralville Industrial Park No. 2 Wetlands Mitigation I recommend approval of an agreement with River Products Company, Inc. to purchase 0.8 acres of wetland credits in the River Products Mitigation Bank #1 for the not-to-exceed amount of $51,200. Purchase of these credits will satisfy the city s wetland mitigation obligations with the US Army Corps of Engineers for the stormwater channel improvements constructed through this subdivision. Page 1 of 1

139 River Products Company, Inc Dubuque Street NE PO Box 2120 Iowa City, Iowa March 12, 2014 Dan Holderness City of Coralville Engineering Department th Street P.O. Box 5127 Coralville, Iowa Re: USACE Permit #: CEMVR-OD-P Project Title: Mitigation for Stormwater Channel through the Coralville Industrial Park No. 2 WETLAND CREDIT PURCHASE AGREEMENT This WETLAND CREDIT PURCHASE AGREEMENT ( Agreement ) is entered into as of 25 day of March, 2014, by and between The River Products Company, Inc., an Iowa Corporation, P O Box 2120, Iowa City, IA ( Seller ), and the City of Coralville ( Purchaser ). RECITALS A. Seller. owns and operates the River Products Mitigation Bank #1 (CEMVR-OD-P ) legally as described as follows: The Southeast Quarter of the Southeast Quarter (SE ¼ SE ¼) of Section Fifteen (15), Township Seventy-eight (78), Range Six (6), West of the 5 th Principal Meridian of Johnson County, Iowa, subject to all easements, covenants, agreements, and restrictions of record; also known as: The East Forty (40) acres of Lot Four (4) in Section Fifteen (15), Township Seventyeight (78), Range Six (6), West of the 5 th Principal Meridian of Johnson County, Iowa, subject to all easements, covenants, agreements, and restrictions of record. B. River Products Mitigation Bank #1 is operating in accordance with the Federal Guidance for the Establishment, Use and Operation of Mitigation Banks; Notice published in the Tuesday, November 28, 1995 Federal Register, Volume 60, No C. The Bank offers wetland credits to a service territory including portions of HUC , and The bank is located in the Iowa River Lower HUC-8 watershed ( ). The primary Service Area for this bank will include the Cedar River Lower ( except for the small portion of at its northern tip that lies within a different Ecological Drainage Unit [EDU]) and the Iowa River Lower ( except for the small portion of in Northeast Johnson County that lies within a different EDU) HUC 8 watersheds. The Secondary Service Area will include the Iowa River Middle ( ) HUC 8 watershed, the small portion of Cedar River Lower ( ) HUC-8 watershed that lies within the Maquoketa/Upper Cedar EDU, and the small portion of the

140 Iowa River Lower ( ) HUC-8 watershed that lies within the Upper Iowa EDU. The Primary Service Area includes portions of Cedar, Des Moines, Iowa, Johnson, Keokuk, Linn, Louisa, Mahaska, Muscatine, Poweshiek, Scott, and Washington. The Secondary Service Area includes portions of Benton, Grundy, Iowa, Johnson, Linn, Marshall, Poweshiek, Story and Tama Counties in Iowa. D. The River Products Mitigation Bank #1 is in compliance with the Banking Instrument. E. Purchaser desires to acquire Wetland Credits in connection with compensatory mitigation necessary to satisfy unavoidable impacts described in the above referenced Permit Number and Project Title. As used in this Agreement, Wetland Credits means wetland mitigation credits that have been approved, authorized, and released by the United States Army Corps of Engineers (USACE) into the River Products Mitigation Bank #1 Ledger for sale as wetland mitigation bank credits, available for immediate use in connection with wetland mitigation for projects permitted by the USACE. F. The Parties desire to enter into this Agreement, as set forth in the terms and conditions below: AGREEMENT NOW, THEREFORE, in consideration of the foregoing, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. AMOUNT OF CREDITS PURCHASED: Upon execution of this Agreement, River Products Company will debit a total of 0.80 Wetland Credits from the River Products Mitigation Bank #1 ledger, and such Purchased Credits shall be transferred and available to Purchaser, subject to USACE approval and procedure process. All transfers of Purchased Credits shall be accompanied with documented evidence acceptable to the USACE that certifies said transfers. The Seller shall request said transfer be reflected on any applicable records of the USACE, including the USACE s mitigation credit ledger applicable to the subject bank. 2. TYPE OF CREDITS PURCHASED: Without limiting this obligation in any way, the parties contemplate that immediately upon execution of this Agreement, River Products Company shall transfer to Purchaser 0.8 of Forested Wetland Credits. 3. COMPENSATION FOR PURCHASED CREDITS: Purchaser shall pay to The River Products Company, Inc. the sum of $51,200.00, as follows: a) Ten Percent (10%) of the Total Purchase Price upon the Execution of this Agreement, as earnest money to be delivered to The River Products Company, Inc.; b) Balance of the Purchase Price paid in cash or cash equivalent on the day of closing; c) The date of closing shall be no later than Forty-five (45) days from the date of this Agreement, as evidenced by the approval of Seller on the signature page below; d) In the event the USACE has not approved the Purchaser s application for the subject compensatory mitigation project utilizing the Purchased Wetland Credits by the Closing Date, and no postponement of the Closing Date has been agreed to by the Parties in writing, then either Party may cancel this Agreement by giving written notice to the

141 other. In this case, the earnest money deposit will be returned to the Purchaser, and neither Party shall have any further obligations under this Agreement; e) In the event the USACE has approved the Purchaser s application for the subject compensatory mitigation project utilizing the Purchased Wetland Credits prior to the Closing Date and no postponement of the Closing Date has been agreed to by the Parties in writing and the transaction is not completed on or before the Closing Date, through no fault of the Seller, the earnest money deposit shall be retained by the Seller, and this Agreement shall become null and void. f) The Closing Date, location, and time may be amended by written consent of both Parties. g) The parties also are entitled to utilize any and all other remedies or actions at law or in equity available to them and shall be entitled to obtain judgment for costs and attorney fees as permitted by law. 4. FURTHER ACTS. The parties will execute and deliver to the other, from time to time, for no additional consideration and at no additional cost to the requesting party, such further assignments, certificates, instruments, records, or other documents, assurances or things as may be reasonably necessary to give full effect to this Agreement and to allow each party fully to enjoy and exercise the rights accorded and acquired by it under this Agreement. This obligation shall include, without limitation, Seller s obligation to cooperate and direct the USACE to document and reflect on its ledgers any information relevant to the transfer of Purchased Credits. 5. NOTICES. Any notice required to be given shall be in writing and shall be deemed effectively given when sent by certified mail to the address set forth below. All other communication shall be to the respective parties to this Agreement at the following addresses: SELLER: PURCHASER: Todd A. Scott, VP & General Counsel City of Coralville The River Products Company, Inc th Street P O Box 2120 P.O. Box 5127 Iowa City, IA Coralville, Iowa Telephone: (319) Telephone: Facsimile: (319) tscott@riverproducts.com dholderness@ci.coralville.ia.us If necessary, copy The United States Army Corps of Engineers at: Ms. Rachel Perrine Regulatory Project Manager Rock Island District Corps of Engineers Clock Tower Building PO Box 2004 Rock Island, IL AGENCY: Purchaser acknowledges and agrees that Earthview Environmental, Inc. is assisting the Seller. in satisfaction of its obligations under this Agreement. Since Purchaser may also rely on Earthview Environmental, Inc. for professional advice, a conflict of interest

142 may arise. Therefore, the Purchaser is advised to seek its own independent legal, financial, tax, and any other professional advice prior to executing this Agreement. 7. NON-TRANSFERABLE. The Purchaser agrees to not sell, transfer, or assign their rights herein without the express written permission of the Seller. 8. TIME IS OF THE ESSENCE. Time is of the essence in this Agreement. 9. ENTIRE AGREEMENT: This Agreement constitutes the full and entire understanding and agreement between the Parties with regard to the transaction contemplated herein, and no party shall be liable or bound to any other in any manner by any representations, warranties, covenants, and agreements except as specifically set forth herein. 10. MODIFCATIONS: No modification or waiver of any provision of this Agreement or consent to departure therefrom, shall be effective unless in writing and signed by both of the Parties. 11. AGREEMENT BINDING ON SUCCESSORS IN INTEREST. This Agreement shall apply to and bind the successors in interest of the parties. 12. CHOICE OF LAW. This Agreement shall be governed by, and construed in the accordance with, the laws of the State of Iowa. Buyer: City of Coralville By: Print Name Dated Print Title THIS AGREEMENT IS APPROVED AS TO FORM AND CONTENT ON THIS, DAY OF Seller The River Products Company, Inc. Seller The River Products Company, Inc. By: Thomas R. Scott By: Todd A. Scott

143 RESOLUTION NO RESOLUTION APPROVING A WETLAND CREDIT PURCHASE AGREEMENT WITH RIVER PRODUCTS, COMPANY, INC. TO PROVIDE WETLANDS MITIGATION AT THE RIVER PRODUCTS MITIGATION BANK #1 FOR STORMWATER CHANNEL IMPROVEMENTS CONSTRUCTED IN THE CORALVILLE INDUSTRIAL PARK NO. 2. WHEREAS, the City of Coralville has decided stormwater channel improvements are needed in Coralville Industrial Park No. 2 (the Project ); and WHEREAS, as part of the Project, the City and County are required by the U.S. Army Corps of Engineers and the Iowa Department of Natural Resources to provide 0.8 acres of wetland mitigation because of unavoidable disturbance caused by the Project; and WHEREAS, The River Products Company, Inc. has established a wetlands mitigation bank to provide off-site wetlands mitigation; and WHEREAS, The River Products Company, Inc. has provided an agreement to purchase said 0.8 acres of mitigation at the River Products Mitigation Bank #1 for the sum of $51,200.00; and WHEREAS, said purchase would be the City s most cost effective approach to provide its required wetlands mitigation. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Coralville, Johnson County, Iowa, that the aforementioned purchase agreement be and the same is hereby approved. Further, the City Administrator is directed to execute said agreement on behalf of the City. Passed and approved this 11 th day of March, ATTEST: Thorsten J. Johnson, City Clerk John A. Lundell, Mayor

144 City of Coralville MEMORANDUM Date: 3/19/2014 To: From: Title: CC Mayor and City Council City Administrator Dan Holderness, P.E. City Engineer Kevin Callahan, Water Superintendent Re: Water System Improvements Project 2014 Veenstra & Kimm, Inc. Engineering Services Agreement I recommend approval of an engineering services agreement with Veenstra & Kimm, Inc. in the not-to-exceed amount of $504,600 for the above-referenced project. The agreement compensates the consultant for the design, contract administration and construction inspection of the Water System Improvements Project This project includes the following elements Expansion of the aeration capacity from two aerators to three aerators Expansion of the filtration capacity from four filters to eight filters Additional gas chlorine disinfection capacity Mixing systems in ground storage reservoirs Booster station pump and piping improvements The estimated construction cost of these improvements is $3,364,100. This project will be paid for with Water Dept. local funds. Page 1 of 1

145 ENGINEERING SERVICES AGREEMENT WATER TREATMENT FACILITY IMPROVEMENTS CORALVILLE, IOWA THIS AGREEMENT, made and entered into this day of, 2014, by and between the City of Coralville, a Municipal Corporation, th Street, P.O. Box 5127, Coralville, IA , hereinafter referred to as the "CITY", and Veenstra & Kimm, Inc., an Iowa Corporation, nd Avenue, Suite 4, Coralville, IA 52241, hereinafter referred to as the "CONSULTANT." WHEREAS, the CITY desires to construct improvements at the water treatment facility, referred to as the "Project"; and WHEREAS, the City Council has heretofore deemed it necessary and desirable to obtain professional engineering services for the design of needed improvements; and WHEREAS, the CONSULTANT is qualified and capable of supplying said engineering services for a fee of Five Hundred Four Thousand Six Hundred and 00/100 Dollars ($504,600.00). WHEREAS, accordingly, the CITY has agreed to engage the CONSULTANT as an independent contractor to assist in the design and construction of the Project for a total consulting fee of Five Hundred Four Thousand Six Hundred and 00/100 Dollars ($504,600.00) under the terms and conditions set forth below. NOW THEREFORE, THE CITY AND THE CONSULTANT, FOR CONSIDERATION HEREINAFTER SET FORTH, DO MUTUALLY AGREE AS FOLLOWS: I. SCOPE OF SERVICES. The CONSULTANT shall perform in a timely and satisfactory manner engineering services in connection with the Project as same are set forth in Exhibit A attached hereto and incorporated into this Agreement by this reference. II. TIME OF COMPLETION. -1-

146 The CONSULTANT shall complete the services to be rendered hereunder in accordance with the schedule set forth in Exhibit B attached hereto and incorporated by this reference. The CONSULTANT does hereby expressly acknowledge and agree that TIME IS OF THE ESSENCE of this Agreement, and, thus, any failure by the CONSULTANT to timely render and perform services hereunder shall constitute a material breach of this Agreement. III. GENERAL TERMS AND PROVISIONS. A. The CONSULTANT shall not commit any of the following employment practices in connection with or while rendering engineering services hereunder and does hereby expressly agree to prohibit the following practices from being committed by any subcontractors engaged by the CONSULTANT in connection with the Project. Upon request, the CONSULTANT shall provide the CITY with a copy of the relevant provisions of any agreement entered into by the CONSULTANT and subcontractor in connection with the Project to confirm to the satisfaction of the CITY that the requirements under this Subparagraph III(A) have been met. 1. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, or sexual orientation. 2. To discriminate against any individual in terms, conditions or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, or sexual orientation. B. The CITY may terminate this Agreement, with or without cause, upon no less than seven (7) calendar days written notice. In the event that the CITY does so terminate this Agreement, the CONSULTANT shall be paid for all work and services performed up to the time of said termination upon submission to the CITY of a final billing statement and review and approval thereof by the Coralville City Council at the next regularly scheduled Council Meeting; provided, however, that any such sum shall not be greater than the total amount to be paid for services rendered hereunder as set forth in Article IV below; and further provided that, in the event the CITY terminates this Agreement with cause, the CITY may, in its sole discretion, elect to withhold payment of an amount sufficient to engage a third party to properly complete the Project in accordance with -2-

147 the terms of this Agreement. C. This Agreement shall not be assigned or in any manner transferred by the CONSULTANT, without the express written consent of the Coralville City Council. D. It is hereby acknowledged and agreed by both parties hereto that the engagement of the CONSULTANT by the CITY in connection with the Project shall be as an independent contractor and shall be exclusive; provided, however, that the CONSULTANT may retain the services of subcontractors for the purpose of performing its obligations and responsibilities under this Agreement so long as the CONSULTANT has first obtained the written approval of same from the CITY; and further provided that, should the CONSULTANT so engage subcontractors under the terms of this Subparagraph III(D), the CONSULTANT shall solely responsible for compensating any such subcontractors. E. The CITY shall make all criteria, design and construction standards, and information regarding the CITY s requirements for the Project available to the CONSULTANT upon reasonable request by the CONSULTANT therefor. The CITY shall furnish reasonable assistance to the CONSULTANT in the use of said information and documentation at the request of the CONSULTANT. F. It is further agreed that neither party to this Agreement shall perform contrary to any federal or state law, rule or regulation, or the Coralville City Code of Ordinances. G. At the request of the CITY, the CONSULTANT shall attend such meetings of the City Council relating to the PROJECT hereunder. H. The CONSULTANT agrees to furnish all reports, specifications, and drawings with the seal of a professional engineer affixed thereto or such other seal as required by State law. I. Upon termination of this Agreement and request of the CITY, the CONSULTANT shall provide the CITY with copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the CONSULTANT pursuant to this Agreement without cost, and without restrictions or limitations as to the use thereof in connection with -3-

148 the PROJECT. It is understood, however, that the CONSULTANT shall not be liable for the CITY's use of such documents on other projects. J. Original drawings prepared by the CONSULTANT under this Agreement shall become the property of the CITY. The CONSULTANT shall be allowed to keep Mylar reproducible copies for the CONSULTANT s own filing use. K. Fees paid in order to secure approval of authorities having jurisdiction over the Project shall be paid by the CITY. L. If the CONSULTANT is providing Construction Administration or Supervision under this Agreement, the CONSULTANT shall make visits to the Project construction site at intervals appropriate to the various states of construction and as mutually agreed to by the CONSULTANT and CITY in order to observe as an experienced and qualified engineering professional the progress and quality of the various aspects of the work being performed by contractors and/or subcontractors. Based on information obtained during such visits and on such observations, the CONSULTANT shall endeavor to determine to the best of the CONSULTANT s ability if work on the Project is proceeding in accordance with the concept plan for the Project and shall keep the CITY informed of the progress of the work on the Project and any concerns the CONSULTANT may have regarding same. M. CONSULTANT shall procure and maintain insurance for protection from claims under workers compensation acts, claims for damages because of bodily injury, including personal injury, sickness, disease or death of any and all employees or of any person other than such employees and from claims or damages because of injury to or destruction of property, including loss of use resulting there from. The CONSULTANT shall name the CITY as an additional insured party on CONSULTANT's general liability insurance policy. At the request of the CITY, the CONSULTANT shall give the CITY a certificate of insurance evidencing that the insurance required under this Agreement is in force, and the CONSULTANT shall immediately notify the CITY of any revocation or cancellation of any of the above-referenced insurance policies. The CONSULTANT shall take all necessary steps to preserve the CITY's defenses of governmental immunity under Chapter 670 of the Code of Iowa, including, without limitation, requiring that the language set forth -4-

149 in Exhibit "D" attached hereto and incorporated by this reference be included in the certificate of insurance to be provided to the CITY hereunder. IV. COMPENSATION FOR SERVICES. The CITY shall compensate the CONSULTANT for engineering services rendered under this Agreement for a fee of Five Hundred Four Thousand Six Hundred and 00/100 Dollars ($504,600.00). Said fees shall be paid by the CITY to the CONSULTANT in accordance with the payment schedule set forth in Exhibit "C" attached hereto and incorporated by this reference; provided, however, in express acknowledgment that this Agreement is a COMPLETION DATE CONTRACT, the CONSULTANT does hereby acknowledge and confirm the CONSULTANT s understanding that TIME IS OF THE ESSENCE and that the timely completion of each phase of the Project as set forth in Exhibit "A" and the timely completion of the Project in its entirety constitutes material terms of this Agreement without which the CITY would not have engaged the CONSULTANT. Accordingly, the CONSULTANT also acknowledges that: A. No payment shall be made to the CONSULTANT hereunder if the Project is not proceeding on schedule unless otherwise hereafter agreed in writing by the CITY. B. Under no circumstances shall the CITY compensate the CONSULTANT for work that has not yet been completed. For purposes of this provision, work shall constitute the discrete phases of the Project as set forth in Exhibit "A" attached hereto. Accordingly, the CONSULTANT shall not be entitled to compensation hereunder for any phases of the work until the entire phase of work has been completed. C. In any event, no payment hereunder shall become due and payable until submission to the CITY by the CONSULTANT of a billing statement therefor and review and approval of the billing statement by the Coralville City Council at its next regularly scheduled meeting. V. INDEMNIFICATION. The CONSULTANT agrees to fully indemnify, defend, save and hold the CITY, its officers, representatives, agents, contractors, subcontractors and employees, harmless from any and all liability to third parties (including -5-

150 reimbursement of reasonable legal fees and costs) arising directly or indirectly from the negligent act, error or omission of the CONSULTANT, its officers, representatives, agents, contractors, subcontractors or employees in connection with the Project. VI. HAZARDOUS MATERIALS. The CONSULTANT hereby warrants and represents that the CONSULTANT (i) has not created nor contributed to the creation or existence (ii) nor will it create or contribute to the creation or existence of any type of hazardous or toxic wastes, materials, chemical compounds, or substances, or any other type of environmental hazard or pollution, whether latent or patent, at the premises of the Project, or in connection with or related to the Project. The CONSULTANT, notwithstanding the limit of liability contained in Provision V of this Agreement, does hereby fully indemnify, defend, save and hold harmless the CITY, its officers, employees and agents from and against any and all debts, claims, causes of action, administrative orders and notices, costs (including but not limited to, response and/or remedial costs), personal injuries, losses, damages, liabilities, demands, interest, fines, penalties and expenses, including reasonable legal fees and expenses, consultants' fees and expenses, court costs and all other out-of-pocket expenses, suffered or incurred by the CITY, its officers, representatives, agents, contractors, subcontractors, employees and grantees as a result of any breach of this Provision VI. VII. INTERPRETATION. This Agreement shall be construed in accordance with the generally accepted standards of the Engineering Profession; provided, however, that it is expressly understood and agreed by both parties that to the extent, if at all, the explicit terms and conditions of this Agreement are in conflict with said generally accepted standards of the Engineering Profession, said explicit terms and conditions of this Agreement shall control in the event of a dispute between the parties hereto. -6-

151 VIII. SURVIVAL. All express representations, indemnifications or limitations of liability made in or given in this Agreement shall survive the completion of the engineering services to be rendered by the CONSULTANT hereunder or the termination of this Agreement for any reason. IX. CONTROLLING LAW. This Agreement is to be governed by the laws of the State of Iowa. The parties hereto agree that any action, suit or proceeding based upon any matter, claim or controversy arising under this Agreement shall be brought solely in the state courts located in Johnson County, Iowa or the federal courts located in Linn County, Iowa. The parties hereto hereby irrevocably waive objection to the venue of the above-mentioned courts, including any claim that such action, suite or proceeding has been brought in an inconvenient forum. Both parties hereto expressly acknowledge and agree that nothing contained in this Agreement shall be construed to require the parties to submit to mandatory arbitration or mediation in the event of a breach or dispute hereunder. X. HEADINGS. The headings of sections of this Agreement are for convenient reference only and shall not be deemed to limit, construe, affect, modify or alter the meaning of such sections. XI. SEVERABILITY. If any section, subsection, term or provision of this Agreement or the application thereof to the CONSULTANT, the CITY or a particular circumstance shall, to any extent, be invalid or unenforceable, the remainder of said section, subsection, term or provision of this Agreement or the application of same to the CONSULTANT, the CITY or particular circumstances other than for which it was held invalid or unenforceable, shall not be affected thereby and each remaining section, subsection, term or provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. XII. AUTHORITY. The persons signing this Agreement warrant and represent that they have -7-

152 the authority to sign as, or on behalf of, the party for whom they are signing. XIII. FINAL AGREEMENT. Both the CONSULTANT and the CITY hereby expressly acknowledge and agree that this Agreement is intended to set forth the entire agreement between the parties regarding the engineering services to be rendered by the CONSULTANT to the CITY in connection with the PROJECT, that there are no other considerations or monies contingent upon or resulting from the execution of this Agreement, and that no other monies or considerations have been solicited. No waiver, change, modification or amendment of this Agreement shall be binding upon either party hereto unless in writing and signed by both the CONSULTANT and the CITY. The waiver by either party hereto of a breach of any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach of that provision or of any other provision or condition in this Agreement. ACCEPTED & AGREED: VEENSTRA & KIMM, INC. CITY OF CORALVILLE, IOWA An Authorized Representative ATTEST: John Lundell, Mayor ATTEST: An Authorized Representative Thor Johnson, City Clerk -8-

153 ENGINEERING SERVICES AGREEMENT WATER TREATMENT FACILITY IMPROVEMENTS CORALVILLE, IOWA EXHIBIT A SCOPE OF SERVICES: The CONSULTANT shall perform in a timely and satisfactory manner engineering services in connection with the PROJECT as set forth as follows: 1. Apply to SRF Intended Use Plan for funding. 2. Complete Anti-Degradation analysis for backwash detention pond. 3. Submit revised water supply and treatment study to IDNR. Update report as necessary for approval. 4. Topographic and existing utility surveying of the site. 5. Final site selection and layout. 6. Preliminary and final plans and specifications for construction of treatment facility improvements including aerator and associated building expansion, walkway/piping gallery, four additional dual media filters and associated building, backwash settling pond expansion, mixing systems for water storage tanks, booster station pump and piping modifications, chlorine disinfection improvements, controls integration, and associated site work. 7. Engineer s estimate of cost. 8. IDNR construction permits/srf compliance. 9. General construction contract administration services. 10. Construction Observation and Resident Review. -9-

154 TIME OF COMPLETION: ENGINEERING SERVICES AGREEMENT WATER TREATMENT FACILITY IMPROVEMENTS CORALVILLE, IOWA EXHIBIT B The CONSULTANT shall complete the services to be rendered hereunder in accordance with the schedule set forth below. The CONSULTANT does hereby expressly acknowledge and agree that TIME IS OF THE ESSENCE of this Agreement, and, thus, any failure by the CONSULTANT to timely render and perform services hereunder shall constitute a material breach of this Agreement. The schedule milestones for this project are as follows: 1. Submittal of the updated Water Supply and Treatment Study to IDNR shall be completed by May 1, Topographic surveying of the project site shall be completed by June 1, State Revolving Fund Intended Use Plan application shall be completed and submitted by May 30, Draft plans and specifications for City review by January 1, Final construction plans and specifications shall be delivered by February 1, Submittal of the IDNR Construction Permit shall be completed by February 1, Anticipated bid date for the project is April 23, Project completion is to be scheduled for December 16, The CONSULTANT shall not be responsible for delays in approval or other actions by governmental agencies which may delay the time of completion for services. -10-

155 ENGINEERING SERVICES AGREEMENT WATER TREATMENT FACILITY IMPROVEMENTS CORALVILLE, IOWA EXHIBIT C COMPENSATION FOR SERVICES: The CITY shall compensate the CONSULTANT for engineering services rendered under this Agreement based on the following: 1. For DESIGN SERVICES, the lump sum fee of Two Hundred Eighty-Five Thousand Six Hundred Dollars ($285,600); 2. For GENERAL SERVICES, the lump sum fee of Ninety-Eight Thousand Dollars ($98,000); 3. For RESIDENT REVIEW, the estimated fee of One Hundred Twenty-One Thousand Dollars ($121,000); based on providing 1,860 hours of review time at $65/hour. Said total fees shall be paid by the CITY to the CONSULTANT shall become due and payable until submission to the CITY by the CONSULTANT of a billing statement therefor and review and approval thereof by the Coralville City Council at the next regularly scheduled Council Meeting. -11-

156 ENGINEERING SERVICES AGREEMENT WATER TREATMENT FACILITY IMPROVEMENTS CORALVILLE, IOWA EXHIBIT D The Companies affording coverage and the Additional Insured, City of Coralville, Johnson County, Iowa, expressly agree and stat that the purchase of this policy of insurance by the insured and the listings of the City of Coralville as an Additional Insured hereunder do not waive any of the defenses of governmental immunity available to the Additional Insured under Iowa Code Section as it now exists and as it may be amended from time to time. The Companies and Additional Insured further agree that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under Iowa Code Section as it now exists and as it may be amended from time to time. The Additional Insured shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the Companies. The Companies shall not deny coverage under this policy and the Companies shall not deny any of the rights and benefits accruing to the Insured or the Additional Insured under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the Additional Insured. -12-

157 RESOLUTION NO RESOLUTION APPROVING AN ENGINEERING SERVICES AGREEMENT WITH VEENSTRA & KIMM, INC. FOR THE WATER SYSTEM IMPROVEMENTS PROJECT WHEREAS, the City Council deems it necessary to construct improvements to the Coralville water Treatment System having been referred to as the Water System Improvements Project 2014, hereinafter the Project ; and WHEREAS, Veenstra & Kimm, Inc. is qualified and capable to design, provide contract administration and construction inspections for the project for a total fee not to exceed $504,600.00; and WHEREAS, the City Attorney has drafted an agreement to provide said services which now requires approval by and execution on behalf of the City of Coralville; and WHEREAS, the City Engineer has recommended approval of said agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coralville, Johnson County, Iowa, that the above-referenced agreement be and the same is hereby approved. BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby authorized and directed to execute said agreement on behalf of the City of Coralville. * * * * * * * * Passed and approved this 11 th day of March, ATTEST: John A. Lundell, Mayor Pro-tem Thorsten J. Johnson, City Clerk

158 City of Coralville MEMORANDUM Date: 3/18/2014 To: Mayor & City Council, City Administrator From: Scott Larson, P.E. Title: Assistant City Engineer CC: Re: ROW and Utility Survey for 5 th Street, 6 th Street, and 10 th Avenue Phase 1 I requested the attached proposal from MMS Consultants, Inc., to survey existing right-of-way, easements, and utilities for certain streets within or near the Town Center District that are expected to be reconstructed within the next few years. See attached location map. The goal of this survey is to identify property and utility conflicts, so they can be mitigated before street reconstruction begins. Under this proposed Phase 1 Survey, the utilities would only be surveyed based on where the locate marks are placed on the ground. To avoid a repeat of recent problems with mismarked utilities, we will use the results of the Phase 1 Survey to determine where to undertake a Phase 2 Survey. The Phase 2 Survey will involve hydroexcavating specific locations to visually confirm both the horizontal and vertical locations of underground utilities. The Phase 1 Survey includes $15, for the survey of right-of-way, easements, and utilities, but MMS Consultants also provided an optional fee of $8, for a complete topographical survey along the same street segments. The topographical survey would collect threedimensional linework and point data that our department could then use to design the future street improvements. The Phase 1 Survey would be completed this spring. I can provide a cost estimate for the Phase 2 Survey after completion of the Phase 1 Survey. I recommend the City of Coralville approve the proposal from MMS Consultants, Inc. for the not-to-exceed fee of $24, for the Phase 1 Survey with Topographical Survey. Page 1 of 1

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162 RESOLUTION NO RESOLUTION APPROVING AN ENGINEERING SERVICES AGREEMENT WITH VEENSTRA & KIMM, INC. FOR THE WATER SYSTEM IMPROVEMENTS PROJECT WHEREAS, the City Council deems it necessary to survey existing right-of-way easements and utilities for anticipated street improvement projects within or near the Town Center District in order to identify and mitigate property and utility conflicts before those projects begin; and WHEREAS, MMS Consultants, Inc. is qualified and capable to conduct right-of-way and utility surveys for a total fee not to exceed $24,500.00; and WHEREAS, the City Attorney has drafted an agreement to provide said services which now requires approval by and execution on behalf of the City of Coralville; and WHEREAS, the City Engineer has recommended approval of said agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coralville, Johnson County, Iowa, that the above-referenced agreement be and the same is hereby approved. BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby authorized and directed to execute said agreement on behalf of the City of Coralville. * * * * * * * * Passed and approved this 25 th day of March, ATTEST: John A. Lundell, Mayor Pro-tem Thorsten J. Johnson, City Clerk

163 City of Coralville MEMORANDUM Date: 3/12/2014 To: From: Title: CC: Re: City Council John Lundell Mayor Kelly Hayworth, Sherri Proud, Megan Flanagan Appointments to Coralville Arts Commission The City received sixteen applications from Coralville and Iowa City residents seeking appointment to our new Arts Commission. I was pleased with the number and the quality of the applications. The new Arts Commission calls for the Mayor to appointment five members along with Mayor approval of an additional two members from future developed program committees of the Young Footliters and City Circle Acting Company. I discussed the pool of applicants with Sherri and Megan who are familiar with all of them and they concur with my selection. While the adopted committee guidelines permit me to appoint up to two individuals from outside Iowa City, I have only chosen one at this time. Copies of all the applications are included with this memo. I make the following recommendations for the five Mayor appointments at this time and will recommend Mayor approval of the two program committee representatives at a later date. Ann Burton Bob Goodfellow Carrie Houchins Witt Susan Jones John Weber 640 Highland Park Avenue 2629 Princeton Road (Iowa City) 735 Forest Edge Drive 1840 Country Club Drive 2133 Lindsay Court Feel free to contact me with any questions or comments. Formal action on the appointments will be on the March 25 th Council agenda. Thank you. Page 1 of 1

164 City of Coralville, Iowa Goal Setting Report 2014 Mayor John Lundell City Council Tom Gill Mitch Gross Laurie Goodrich Bill Hoeft Jill Dodds City Staff Kelly Hayworth, City Administrator Ellen Habel, Assistant City Administrator Facilitated by: Jeff Schott Institute of Public Affairs University of Iowa 1

165 CITY OF CORALVILLE, IOWA GOAL SETTING SESSION 2014 TABLE OF CONTENTS Introduction... Page 3 Goal Setting Work Session... Page 3 Major Accomplishments. Page 4 Issues, Concerns, Trends, and Opportunities Page 5 On-Going Commitments Page 7 New Priority Projects, Programs, Policies, and Initiatives Page 7 Organizational Effectiveness. Page 8 Final Comments... Page 9 Exhibit A Significant Initiatives or Programs Considered. Page 10 Exhibit B Agenda.. Page 11 Exhibit C Questionnaire Page 12 2

166 CITY OF CORALVILLE, IOWA GOAL SETTING SESSION 2014 Introduction The City of Coralville requested the Institute of Public Affairs (IPA) to assist the city with goal setting. IPA agreed to organize and facilitate a process that involved the following steps: 1. Prepare a questionnaire to identify recent accomplishments, issues/trends/concerns, potential new initiatives/programs/policies, and suggestions to improve organizational effectiveness. 2. Conduct a goal-setting session with the elected officials 3. Preparation of this final report. Goal Setting Work Session City elected officials held a work session conducted by the IPA on January 21, In attendance and participating at this meeting were Mayor John Lundell and City Council Members Tom Gill, Mitch Gross, Laurie Goodrich, Bill Hoeft and Jill Dodds. Also in attendance and participating in this session were City Administrator Kelly Hayworth and Assistant City Administrator Ellen Habel. 3

167 Major Accomplishments The following were identified as major accomplishments during the past two years: Economic Development Continued IRL development o Opening and success of Von Maur, UIHC medical office building, other stores and businesses o Statues at the IRL Research Park and Kirkwood STEM School expansions o Oakdale Companies medical/bio Job creation through forgivable loan program New business and industry locating to Coralville (CostCo, Innovative Software Engineering, Sedgewick) o West Development Old Town construction plans Continued commercial expansion Sale and leasing spaces 2nd floor Performing Arts Center Facilities/Equipment Fire protection improvements equipment, facilities o Remodel of Fire Station #1 to accommodate residential firefighters o Fire Department rating (ISO) o Aerial truck Completion of Parks and Transit Building Community gardens New tennis courts and pickle ball courts Trail system additions Governance/Organizational Excellent department head selections wastewater, finance, streets/solid waste Rental contracts for conference and convention center, performing arts center, golf course Established Fine Arts Commission Collaborative efforts with Iowa City on animal control Collaborative efforts with other communities regarding SEATS funding Participating in stabilization of joint emergency communications center Springsted evaluation/recommendations regarding financial condition Infrastructure Flood mitigation funding and construction progress o Flood walls, new buildings, FEMA, grants Two new wells and related water distribution system improvements Oakdale Boulevard extension/completion o Collaboration with other local governments (Scanlon farm annexation, Oakdale extension, ICCSD, UI) o Collaborative partnership with Johnson County BOS to extend Oakdale Boulevard 4

168 Major Accomplishments, continued Infrastructure continued Street improvements with infrastructure o 12 th Avenue project o Old Town street improvements Hwy 965/Coral Ridge Avenue o Utilization of TIF to obtain monies for o Plan to move forward on expanding 965/Coral Ridge Avenue Social Services Providing Food Pantry with plots at Community Garden at no cost Boots on the Ground winter wear for needy kids Participation in Linda Seversen challenge 1105 Contribution/Project Increased awareness and support of the Coralville Ecumenical Food Pantry Other No raise in tax levy Comprehensive plan nearing completion Scanlon annexation Police Department statue private funding Selling apartment complex (Erin Arms) Issues, Concerns, Trends, and Opportunities The following were identified as issues, concerns, trends, and opportunities that may affect future city services, policies, finances or operations: Budget/Finance Progress on paying down/managing City debt Moody rating Need to determine policies regarding pay-down of debt Debt level concerns with additional building planned in IRL Adequate reserves for Marriott and general future Need for increased liquidity Impact of state legislature on City financial situation Funding for SEATS in the future Communications/Image Poor communication with public on what we are doing and our vision Need for increased communication with citizenry Continue fostering customer service training procedures Branding for City including signage and wayfinding 5

169 Issues, Concerns, Trends, and Opportunities, continued Communications/Image, continued Affordable housing perception by other communities regarding Coralville s position Lack of information sharing between councilors with committee updates Economic Development Progress in securing IRL tenants Real estate on second floor of Plaza on 5 th remains for sale Moving of USPS Development opportunities west part of Coralville Facilities/Services/Personnel Yard waste disposal Impending staff retirements succession planning Need for increase in employment in both Parks and Rec and CoralVision Need to decrease number of change order of projects Senior volunteers Issues developers and builders have brought up with Engineering and Building Departments Need to expand the potential of CoralVision Infrastructure Traffic control improvements at First Avenue and Oakdale Boulevard Drinking water and reducing grains of hardness Smell of waste water treatment facility Meeting storm water requirements Need to update Water and Waste Water Treatment Plants Other Impact of east side-west side school decisions on Coralville Relationships with neighboring municipalities and counties Increasing needs of low income residents: food, housing, transportation, employment Increasing number of seniors in community requiring additional services 6

170 On-Going Commitments The following were identified as on-going priorities for the upcoming 24 month period: Flood remediation projects Iowa River Landing Project o UIHC project Phase II o Commercial development o Housing o Intermodal facility Interchange at I-80/1 st Avenue Redevelopment of city-owned land Redevelopment of Old Town Continue downtown improvements Identify funding for 1 st Ave improvements Obtain funding for Hwy 965 from Forever Green Road to Oakdale Blvd Hwy 965 improvement project from Holiday Road to Oakdale Blvd Review and update financial plan and policies Planning and implementation of updates for Water and Waste Water Plants Update Comprehensive Plan and Zoning Ordinance o Develop plan for North Annexation Area o Develop West Land Use Plan New Priority Projects, Programs, Policies and Initiatives The participants reviewed potential new programs, policies and initiatives for consideration and selected the following as priorities for the upcoming 24 month period (listed in priority order): 1 Update plan to improve recreation center; develop financing plan 2 (Tie) Redevelopment plan - south of Hwy 6 and west of 1 st Ave to creek 2 (Tie) Develop task force to investigate and make recommendations regarding senior citizen needs/issues A complete list of all programs and initiatives considered by the Mayor and City Council members is attached as Exhibit A. 7

171 Organizational Effectiveness Mayor and Council reviewed and discussed a variety of ideas relating to improving organizational effectiveness to accomplish the selected goals and priorities. After this review and discussion, the following initiatives were to improve organizational effectiveness: Continue to explore ways to improve relations with neighboring communities, School District and County Continue to improve effective communications: o Continue to provide more information/updates to council on sensitive/important projects o Continue to provide generalized updates to council regarding economic development trends/activities on a quarterly basis Continue to enhance council work sessions: o Significant items on council agendas should be discussed previously at work sessions o Identify processes for councilor input on work session agendas o Provide periodic updates on departmental activities, economic development trends/activities o When possible, try to distribute informational items for work sessions ahead of time to optimize preparedness for informed discussion Continue to provide project field trips Hold annual meeting with developers and contractors to discuss development issues and concerns Start council meetings at 6:30 pm on a trial basis to allow more time for work session discussions Celebrate achievements Note: The agenda for the Goal Setting Session and the Preliminary Questionnaire are attached to this report as Exhibits B and C respectively. 8

172 Final Comments It was a pleasure to again assist the City of Coralville with this goal setting process. It is important to note that the prioritization of projects and initiatives is not cast in stone. They can be modified as new circumstances may occur. It is recommended that staff prepare an action plan for accomplishing the planning goals. The action plan would define the steps that would be needed to accomplish each goal, identify who is responsible for implementation, and establish a timeline for accomplishment. The action plan should then be presented to the City Council for review and approval. It is also recommended that staff review with the City Council the status of implementing the goals on a quarterly basis. Jeff Schott Institute of Public Affairs University of Iowa January 22,

173 Exhibit A CITY OF CORALVILLE Goal Setting Session 2014 SIGNIFICANT INITIATIVES OR PROGRAMS CONSIDERED Develop plan for Oakdale to provide additional amenities Hold annual meeting with developers, contractors, etc. Update plan to improve recreation center develop financing plan Ice pond on lake behind Marriott Fence along East 9 th Street double height with screening Play area/playground at Iowa River Landing Brown Deer make more of an all-season resort Riverfront project implement/financing Redevelopment plan south of Hwy 6 and west of 1 st Ave to creek Develop task force to investigate and make recommendations regarding senior citizen needs/issues 10

174 Exhibit B AGENDA CITY OF CORALVILLE GOAL SETTING TUESDAY, JANUARY 21, :00 PM 6:00 PM Coralville Marriott Private Dining Room 1. Introductions and Opening Comments a. Name, Tenure, and Background 2. General Overview of the Meeting and the Strategic Planning Process a. The Ground Rules for this session 3. Progress Report and Update 2012 Goal Setting Report 4. Review Recent City Accomplishments ( ) 5. Review Issues, Concerns, and Trends a. Review Results of Questionnaire 6. Identify On-Going Commitments/Priorities 7. New Priorities - Programs, Policies, Projects and Initiatives a. Review Results of Questionnaire b. Explanations, clarifications, revisions, deletions, additions of Programs, Policies, Projects and Initiatives c. Ranking of Priorities d. Discuss implementation of selected priorities 8. Discussion regarding organizational effectiveness a. Review Results of Questionnaire 9. IPA Report to the Mayor and City Council 2014 Goal Setting Process a. Development of Action Plan b. Importance of Quarterly Updates 10. Questions, comments, and suggestions 11. Adjourn 11

175 Exhibit C GOAL SETTING SESSION 2014 CITY OF CORALVILLE QUESTIONNAIRE INTRODUCTION The City of Coralville Goal Setting Session will be held on Tuesday, January 21, at the Coralville Marriot. The purpose of the session will be to identify and prioritize the City s overall goals and objectives for the next two years. In order to prepare for this session, you are requested to identify key issues and potential objectives that will be reviewed and discussed at the session. Please complete all sections of this questionnaire. If you need additional space, please feel free to attach additional page(s). I. Major Accomplishments Please list the major city accomplishments over the past two years. These accomplishments could be as large as a street project or as simple as a newly adopted city policy. The items do not need to be in any particular order II. Issues, Concerns, or Trends Please list specific issues, concerns, or trends that affect future city services, policies, finances or operations (for example, loss of population, loss of a major employer or resolving a policy question). You do not need to identify potential solutions to your concerns

176 III. Significant Initiatives or Programs Please list any initiatives, programs or policies that you think the City should consider in the next two years (for example, downtown revitalization, updating employee job descriptions, adopting a policy on open burning, conducting an annexation study, reviewing water and sewer rates, etc.) IV. Organizational Effectiveness In order to accomplish the selected goals and objectives, it is important that the City s elected officials work as a team and have effective group decision-making skills. Please list several things that the Mayor and City Council members could do in the future to improve the teamwork, its decision-making process, and its ability to accomplish the stated goals and objectives RETURN OF QUESTIONNAIRE Please return this questionnaire to Ellen Habel by Thursday, January 2. 13

177 City of Coralville MEMORANDUM Date: 3/18/2014 To: From: Title: CC: Re: Kelly Hayworth, Mayor & Council Sherri Proud Director of Parks and Recreation [Recipient names] Position description for new Athletic Coordinator Attached is the job description for the new Athletic Coordinator position approved for the FY15 budget. This position will work on the expanded youth and adult sports programs that have grown since the addition of the new sports facilities and will also focus on recruiting, facilitating and providing event services for tournaments at City of Coralville facilities. Page 1 of 1

178 ATHLETIC COORDINATOR Youth & Adult Sports Department: Title of Supervisor: Pay Grade Level: Parks & Recreation Athletic Supervisor Grade J I. Description: To provide exemplary service to the community in the area of, but not limited to, adult and youth sports, special events, and general recreation programs under supervision. Assist with development, coordination, administration, supervision, and evaluation of programs and facilities. II. General Duties: A. Program 1. Assist in planning, coordinate, administer, and evaluate well diversified and structured athletic programs, special events, and other recreation programs, as assigned. 2. Assist Athletic Supervisor with the planning of activities, prepare equipment and market program as appropriate; prepare media releases and materials for quarterly brochure. 3. Monitor and follow all applicable state laws for the operation of concession stands with food service and alcohol sales. 4. Assist with the scheduling of activities and monitor use of specific recreation facilities, including, but not limited to, Creekside Ballpark, the Coralville Youth Sports Park, and other athletic facilities. 5. Assist in the recruitment and management of sports tournaments using City of Coralville facilities. B. Staff 1. Help recruit, select, train, schedule, supervise, and maintain records on part-time staff and volunteers. 2. Maintain staff records as they relate to timesheet and payroll records and activity reports. 3. Evaluate and recommend performance raises for part-time staff. 4. Recommend the discipline and/or dismissal of part-time staff to the Athletic Supervisor. 5. Insure that all part-time staff complies with applicable safety and occupational health standards and department policies and procedures. C. Administration 1. Incorporate and enforce system, philosophy, and policy in all rules, regulations, and administration program and activities. 2. Provide supporting documentation regarding programming (i.e. annual report, special reports). 3. Responsible for inventory and general maintenance of program facilities, program equipment, and supplies. 4. Responsible for administrating program discipline policy.