Jacksonville ISD Facilities Use Agreement

Transcription

1 Facilities Use Agreement Updated 09/01/2014 CAMPUS: FACILITY: FEE: $ per (see current JISD Rental Fee Schedule) RENTAL DATE: Notes/Comments: HOURS: From: To: NAME: (Renter Organization / Group / Individual) CONTACT PERSON PHONE # ADDRESS: PURPOSE OF RENTAL: We have received, read, fully understand, and will abide by the JISD Board Policy. The facility rental fee will be paid one week prior to the event. If any damage to the facility occurs during our use, we agree to be financially responsible for the repairs. Renter is also responsible for music played during rental of JISD property. Please preview all lyrics in an attempt to remove sexually explicit and/or inappropriate language from the music which is played. A regular school-employed custodian will be on duty to open, close, and clean the facility being used. A fee of time and one-half the regular hourly wage rate of the custodian(s) shall be paid by the renter. The number of custodians shall be determined by the facility used. Custodial fees shall be invoiced after the scheduled event and payment is due upon receipt. Failure to pay custodial fees may prevent future rental of JISD facilities. Renter Facility Administrator Lindy Finley, Asst. Supt. Business Office To Be Completed by Facility Administrator: Place event on campus calendar/eduphoria Professional Staff Member Assigned: Rental Agreement & Fee to Business Office To Be Completed by Business Office: Rental Fee Collected: : Amount: $ Copy to Custodial Department To Be Completed by Custodial Department: 1 st Custodian Assigned: 2 nd Custodian Assigned: 3 rd Custodian Assigned: 4 th Custodian Assigned: Custodial Fees Assessed $ Final Custodial Fee Paid: : Amount $ Other Comments:

2 Facilities Rental Fee Schedule Updated 02/10/2016 Tomato Bowl Rental Fee - $800/day No access to Press Box or Concession Stand JHS - Baseball Field / Softball Field Rental Fee: $75/day when Renter preps field $150/day when JISD preps field Campus Gymnasiums Rental Fee - $300/day Campus Classrooms Rental Fee - $100/day No kitchen access Howard Cook Field Rental Fee - $800/day JHS/JMS Tennis Courts Rental Fee - $75/day JHS - Auditorium Rental Fee - $250/day Campus Cafeterias/Cafetoriums John Alexander Gymnasium Rental Fee - $300/day No Kitchen access Rental Fee - $1000/day *JISD will invoice Renter following event/series of events for applicable custodial fees failure to pay these fees will prevent Renter from any future rentals of JISD facilities until paid-in-full Little Dribblers Organization Practices no fee: any campus gymnasium must be reserved ahead through campus secretary mandatory clean-up must vacate building by 7:30 p.m. Games both JHS Gyms only: Rental Fee - $75/day *JISD will invoice Renter following event/series of events for applicable custodial fees failure to pay these fees will prevent Renter from any future rentals of JISD facilities LD Contact Person responsible for: o providing a paid Security Officer for each game o clearing proposed Security Officer ahead through JISD Police Chief, Marvin maacker@jisd.org City League Football Howard Cook Field only Rental Fee - $75/day *JISD will invoice Renter following event/series of events for applicable custodial fees failure to pay these fees will prevent Renter from any future rentals of JISD facilities until paid Jacksonville Parks & Recreation Karate Classes Rental Fee JMS Gym - $30/hour Rental Fee FDE Gym- $20/hour Mandatory clean-up

3 The Board authorizes use of District facilities to serve the needs of the community. The following guidelines are designed to ensure the equitable treatment of all individuals and groups and to protect the community s investment. RENTAL PROCEDURES RENTAL FEES CUSTODIAL FEES BUILDING FEES School buildings and facilities shall be available for use by the public, provided that: 1. The buildings or grounds are not in use by the District. 2. A written request and the prescribed fee for use of the building or facility is submitted to the Superintendent or designee at least one week in advance, stating the date and time of use. 3. Permission is not sought for regular and continued use. 4. Any organization or group using school buildings or facilities designates one member of the group as being in full charge of and responsible for the program or activity. 5. The group using the building or facility agrees to restore to original condition any damaged property. 6. The building or facility is not already scheduled for use by another group. 7. A member of the professional staff is present for supervision. In instances of gymnasium or auditorium rentals, a member of the coaching staff or a campus administrator shall be present. Each use of a facility shall be subject to rental fees, including practices, performances, and the like. A regular school-employed custodian shall be on duty to open, close, and clean the facility being used. A fee of time and one-half the regular hourly wage rate of the custodian(s) shall be paid by the renter. The number of custodians shall be determined by the facility used. Custodial fees shall be invoiced after the scheduled event with payment due upon receipt. Failure to pay custodial fees may prevent future rental of District facilities. When buildings, classrooms, or portions of buildings or facilities are rented, rental fees shall be charged in accordance with the District s Facilities Use Agreement fee schedule. When the gymnasium, the stadium, or the dressing rooms are rented by a visiting team, each use shall be contracted on an individual basis. The Superintendent or designee shall have exclusive authority to negotiate and enter into such contracts. DATE ISSUED: 9/10/ of 3 -X

4 MULTIPLE BUILDINGS OUTSIDE GROUPS POLITICAL USAGE DISTRICT GROUPS AND ORGANIZATIONS DANCES USE OF EQUIPMENT EMERGENCIES OR DISASTERS REQUIRED CONDUCT When multiple buildings are rented for the same event, a negotiated rental fee may be set by the Superintendent or designee. A non-district-affiliated group must have specified approval of the Superintendent or designee to use District facilities. The City of Jacksonville may use facilities at no cost. In scheduling the use of school facilities, the city must obtain approval from the campus principal or designee to avoid conflicts with school activities. A regular school-employed custodian shall be on duty to open, close, and clean the facility being used. A fee of time and one-half the regular hourly wage rate of the custodian(s) shall be paid by the city. The number of custodians shall be determined by the facility used. Local, state, and national elections may be held in District facilities as the need arises, provided that such elections do not conflict with the instructional program of the District. Any District organization or school-affiliated group may use District buildings and facilities without a building fee charge. In scheduling the use of school facilities, the organization must obtain approval from the campus principal or designee to avoid conflicts with school activities. A regular school-employed custodian shall be on duty to open, close, and clean the facility being used, and a fee of time and one-half the regular hourly wage rate of the custodian(s) shall be paid by the organization. The number of custodians(s) shall be determined by the facility used. Non-District groups shall not be allowed to hold dances on school premises. The District shall not lend furniture, equipment, or instructional supplies. However, arrangements may be made to use certain types of school equipment by consulting the Superintendent or the building principal. In such cases, persons using the equipment shall be held financially responsible for damage or loss of equipment. The Superintendent may authorize the use of school facilities by civil defense officials in the case of emergencies or disasters. Organizations using school facilities shall: 1. Conduct their business in an orderly manner. 2. Abide by all laws and policies, including but not limited to those prohibiting the use, sale, or possession of alcoholic beverages, illegal drugs, and firearms and the use of tobacco products on school property. DATE ISSUED: 9/10/ of 3 -X

5 3. Make no alteration, temporary or permanent, to school property without prior written consent from the Superintendent. 4. Not use building or construction materials. Props that are to be used shall be portable. 5. Not paint props inside or outside any school facility. 6. Not use nails, staples, or other metal objects of any kind in the stadium, on the stage floor, or on any walls. 7. Not change or adjust lights and/or lighting fixtures unless monitored by the maintenance supervisor and approved by the Superintendent. 8. Not alter, adjust, or add to electrical boxes. 9. Not saturate electrical plugs with equipment so as to cause shortage of voltage resulting in power failure. 10. Not bring food or drink in the auditorium. RELEASE OF LIABILITY Organizations or individuals using school facilities shall release the District from liability for personal injury and/or damages to personal property. All groups using school facilities shall be responsible for the cost of damages incurred during their use. DATE ISSUED: 9/10/2014 ADOPTED: 3 of 3 -X