भ रत क कक ग क ल ललल ट ड

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1 भ रत क कक ग क ल ललल ट ड (क ल इ डडय ललल ट ड क एक अ ग) BHARAT COKING COAL LIMITED (A Subsidiary of Coal India Limited) Civil Engineering Department, Koyla Nagar, Dhanbad (JH) India. Ref. No: BCCL/CED/TC/LOA-34/ /1523 Date: To, M/s NDC & NECCPL (JV), Near Matkuria Check-Post, Opp. Hill View Filling Station, Katras Road, Matkuria, Dhanbad SPEED POST Sub: Letter of Acceptance for the work of Thorough Repairing of 1420 Nos. Residential Quarters (276 Units Quarters at Sector-I & II at Dugdha Township, 482 Units Quarters from Sector - I to Sector - VII at Matigarh Township, 308 Units Quarters at Bhimkanali Township & 354 Units Quarters at Nehru Nagar (Harina Colony)) on Non-Coal Bearing Land in Block - II Area, BCCL. Ref: 1. NIT Ref. No. BCCL/CED/TC/NIT-14/ /315 dated Your tender dated Dear Sir, With reference to the above referred tender, this is to inform you that your offer to undertake the subject work at a total value of ` 9,42,05, (Rupees nine crores forty two lakhs five thousand seven hundred seventy four and paise sixty two only) at 66.00% (sixty six percent) above the Estimated Cost of work has been accepted by the Competent Authority based on terms and conditions contained in the NIT & Tender Document subject to the following stipulations:- 1. All the materials, equipment, tools & plants required for the work shall be arranged by you. 2. Performance Security i.e. 5% of the work value shall be ` 47,10, (Rupees forty seven lakhs ten thousand two hundred eighty nine only) including Earnest Money amounting to ` 5,67, (Rupees five lakhs sixty seven thousand six hundred only) deposited by you along with the tender vide DD No dated of State Bank of India, Dhanbad. You are required to deposit ` 41,42, (Rupees forty one lakhs forty two thousand six hundred eighty nine only) towards Balance amount of Performance Security within 28 (twenty eight) days from the date of receipt of this Letter of Acceptance in the form as indicated at clause of General Terms & Conditions of the bid document to facilitate issue of work order & execution of agreement. All running on account bills shall be paid at 85% (eighty five percent) of work done value. This 15% (fifteen percent) deduction towards Retention Money will be the second part of Security Deposit. Contd P-2

2 -2- The total security deposit for the whole work shall be ` 1,88,41, (Rupees one crore eighty eight lakhs forty one thousand one hundred fifty five only). 3. Details of 1420 units Residential Quarters covered within the scope of this award are:- 1. List of 276 Units Quarters at Dugdha Township. Sl. No. Sector Block No. Quarter Nos. No. of Quarters 1 Sector - I (each block consists of 12 units each) 6 Blocks 72 2 Sector - I (each block consists of 12 units each) 7 Blocks 84 3 Sector-II Total No. of Quarters = List of 482 Units Quarters from Sector-I to Sector-VII at Matigarh Township. Sl. No. Sector Block No. Quarter Nos. No. of Quarters 1 Sector - I Sector-II Sector-III Sector -IV Sector -IV Sector -IV Sector-V A- Type Quarters Sector-V Miner's Quarters Sector-VI Sector-VII Total No. of Quarters = List of 308 Units Quarters at Bhimkanali Township. Sl. No. Sector Block No. Quarter Nos. No. of Quarters 1 4- Storeyed Miners Qtrs 6-7 (each block consists of 16 units each) 2 Blocks Storeyed Miners Qtrs (each block consists of 16 units each) 4 Blocks Storeyed A- Type Qtrs 1-2, 4, 9 & 12 (each block consists of 16 units each) 5 Blocks (each block consists of 12 units each) 4 3- Storeyed Miners Quarters (HPI Colony). 11 Blocks 132 Total No. of Quarters = List of 354 Units Quarters at Nehru Nagar (Harina Colony). Sl. No. Qtr. Type Block No. Quarter Nos. No. of Quarters 1 B-Type Qtr C-Type Qtr D-Type Qtr Total No. of Quarters = 354 Contd P-3

3 -3-4. You will have to maintain the quarters for a period of 3 (three) years from the date of commencement of the work and if certain items of work are found to be below standard/ specifications, you shall be asked to re-do them according to the specification within a warranty period of 3 (three) years as and when required and if you do not rectify the defects even after reminder by the Department the work should be got-done through debitable agency at your risk & cost and the cost of the same will be recovered from your bills. The date of commencement of the work shall be reckoned from the 10 th day of issue of this Letter of Acceptance or the actual date of handing over of the site whichever is later. 5. On receipt of Letter of Acceptance, you shall forthwith register and obtain license from the Competent Authority under the Contract Labour (Regulation & Abolition) Act 1970, the Contract Labour (Regulation & Abolition) Central Rules, 1971 and submit certified copies of the same to the execution authorities and to GM (Civil), Civil Engineering Department, BCCL, Koyla Nagar, Dhanbad. 6. You shall intimate within 07 (seven) days of award of this contract, your contact telephone numbers (office / residence / mobile) and the name & contact telephone numbers (office / residence / mobile) of your authorized representative(s), who will take all instructions etc. in your absence whenever agency is not available in the station. 7. The contractor shall have to make available himself or his authorized representative who will be fully responsible for all the works to be done under this contract and for receiving instructions required daily from the Engineer-in-charge of the above work or his authorized representative. 8. You shall provide identity cards to your staff and laborers engaged on regular basis and identification slip to casual workers employed for a day or two. 9. You shall engage sufficient number of workmen of various categories for timely response to day-to-day maintenance work and general supervision. If required, the number of manpower may be increased from time to time as directed by Engineer-in-charge. You shall be responsible for performing all the obligations of various contract labour statutory regulations and rules framed there under. 10. Engineer-in-charge (EIC) for the work will be Area Civil Engineer, Block-II Area. The contractor or his representative will co-ordinate with the Engineer-in-charge regularly and attend all the complaints recorded in the complaint register as directed by Engineer-in-charge or his authorized representative (within the time set out by the Engineer-in-charge or his representative) kept in the civil maintenance office. 11. All other terms & conditions as stipulated in the NIT & bid documents are applicable. You are requested to acknowledge the receipt of this Letter of Acceptance within 15 days of issue of this letter to this office. Yours faithfully, Sd- General Manager (Civil) Contd.. P-4

4 -4- Copy to:- 1) D (P)/ D(T) OP/ D (T) P&P/CVO, BCCL. for kind information 2) Justice Ashok Kumar Chakraborty, (Retd.), BB-69, Sector I, Salt Lake, Kolkata ) TS to CMD, BCCL 4) GM, Block-II Area, BCCL 5) GM (Welfare & W/s), Koyla Bhawan 6) Chief Manager (Civil) TC, CED 7) Chief Manager (Civil) QC, CED 8) Area Civil Engineer, Block-II Area. - with the advise not to take up these jobs in the quarters which are unauthorizedly occupied. 9) Chief Manager (Finance) Civil, CED 10) Area Finance Manager, Block-II Area This has reference to i. ` 9,42,05, (Rupees nine crores forty two lakhs five thousand seven hundred seventy four and paise sixty two only) vide BC Ref. BCCL/CED/GM(Constr.)/BC/REV/12-13/ Block-II Area/ Repair to Residential Bldg/01 dated for ` 6,03,35, BCCL/CED/GM(Constr.)/BC/REV/13-14/ Residential Bldg./01 dated for ` 7,60,05, [For FY = ` lakhs For FY = ` lakhs vide letter Ref. BCCL/FIN (C&B)/12/D/266 dated by CM(F) C&B, BCCL] ii. ` 9,42,05, (Rupees nine crores forty two lakhs five thousand seven hundred seventy four and paise sixty two only) vide FC Ref. BCCL/FM(C)/FC/REV/12-13/Block-II Area/ Repair to Residential Quarters/ 02 dated for ` 1,82,00, BCCL/FM(C)/FC/REV/13-14/Block-II Area/ Repair to Residential Bldg./ 02 dated for ` 7,60,05, ) ALC (C) I, Murli Nagar, Shram Bhawan, J.J. Nagar, Dhanbad. 12) LEO (C) III, Murli Nagar, Shram Bhawan, J.J. Nagar, Dhanbad. 13) Concerned File 14) Tender Cell, CED

5 भ रत क कक ग क ल ललल ट ड (क ल इ डडय ललल ट ड क एक अ ग) BHARAT COKING COAL LIMITED (A Subsidiary of Coal India Limited) Civil Engineering Department, Koyla Nagar, Dhanbad (JH) India. Ref: BCCL/CED/TC/LOA-34(12-13) Budget/ /202 Date: 16/ To, General Manager Block-II Area. Dear Sir, Sub: Thorough Repairing of 1420 Nos. Residential Quarters (276 Units Quarters at Sector-I & II at Dugdha Township, 482 Units Quarters from Sector - I to Sector - VII at Matigarh Township, 308 Units Quarters at Bhimkanali Township & 354 Units Quarters at Nehru Nagar (Harina Colony)) on Non-Coal Bearing Land in Block - II Area, BCCL. Ref: 1. NIT Ref. No. BCCL/CED/TC/NIT-14/ /315 dated LOA Ref. BCCL/CED/TC/LOA-34/ /1523 dated With reference to the above referred work, the BC & FC Nos. for may be read as BCCL/CED/GM(Const.)/BC/REV/Repair & Maint. of Res. Bldg. (centralized)/02 dtd for ` 9,42,05, (Rupees nine crores forty two lakhs five thousand seven hundred seventy four and paise sixty two only) and BCCL/CM(F)/CED/FC/REV/Rep. & Maint. of Res. Bldg. (centralized)/02 dated for ` 9,42,05, (Rupees nine crores forty two lakhs five thousand seven hundred seventy four and paise sixty two only) respectively. The previous BC & FC may be treated as cancelled. This is for your information & necessary action please. Yours faithfully, Chief Manager (Civil) TC Copy to:- 1) D (P)/ D(T) OP/ D (T) P&P/CVO, BCCL. for kind information 2) Justice Ashok Kumar Chakraborty, (Retd.), BB-69, Sector I, Salt Lake, Kolkata ) TS to CMD, BCCL 4) GM (Welfare & W/s), Koyla Bhawan 5) Chief Manager (Civil) TC, CED 6) Chief Manager (Civil) QC, CED 7) Area Civil Engineer, Block-II Area. - with the advise not to take up these jobs in the quarters which are unauthorizedly occupied. 8) Chief Manager (Finance) Civil, CED 9) Area Finance Manager, Block-II Area 10) M/s NDC & NECCPL (JV), Near Matkuria Check-post, Opp. Hill View Station, Katras Road, Matkuria, Dhanbad ) Concerned File

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8 भ रत क कक ग क ल ललल ट ड (क ल इ डडय ललल ट ड क एक अ ग) BHARAT COKING COAL LIMITED (A Subsidiary of Coal India Limited) Civil Engineering Department, Koyla Nagar, Dhanbad (JH) India. Ref: BCCL/CED/TC/NIT-14 (12-13) BG Verfi.-1/ / Date: To, The Branch Head, IDBI Bank, Dhanbad Branch, Skylark Complex, Bank More, Dhanbad SPEED POST Dear Sir, Sub: Confirmation of Bank Guarantee Issued by Your Bank Ref: 1. BCCL/CED/TC/NIT-14 ( ) BG Verif./ /236 dtd IDBI/BCCL/BG( )/0001 dtd Please refer to your letter No. IDBI/BCCL/BG( )/0001 dtd , which is issued in respect of our letter Ref. No. 236 dtd regarding confirmation of Bank Guarantee submitted by M/s NDC & NECCPL (JV). You have confirmed the issuance of Bank Guarantee No IBGBP00008 instead of BG No IBGP Therefore you are once again requested to confirm the issuance of BG No IBGP Yours faithfully, Chief Manager (Civil) TC