PALM BEACH COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY

Transcription

1 PALM BEACH COUNTY BOARD OF COUNTY COMMSSONERS AGENDA TEM SUMMARY Agenda tem #: 31-l-fo Meetng Date: Department: May 6, 2014 [X] Consent [ ] Regular [ ] Ordnance [ ] Publc Hearng Facltes Development & Operatons. EXECUTVE BREF Moton and Ttle: Staff recommends moton to receve and fle: the termnaton of the Lease Agreement (R d) wth The Lord's Place, nc., a Florda not for proft corporaton, for the Head Start faclty located n Pahokee effectve June 30, Summary: The Pahokee Head Start ste s located at 380 Dr. Martn Luther Kng, Jr. Blvd. n Pahokee and s owned by the Cty of Pahokee, and leased to The Lord's Place, nc. (TLP) through a Lease dated February 11, 1986, as amended (Cty Lease). Soon after the Cty Lease was executed, the current faclty was constructed by TLP. On December 13, 1988 (R d), the County entered nto a Lease Agreement wth TLP (County Lease) to lease the faclty and has been provdng Head Start servces snce January On September 24, 2013, the Board determned the County would not apply for Federal grant fundng to contnue provdng Head Start servces and supported Lutheran Servces Florda, nc. (LSF), assumng the County's role as prncpal grantee, n partnershp wth the School Board of Palm Beach County and the Chldren's Servces Councl of Palm Beach County, n obtanng the grant award. The Cty, TLP, County and LSF have determned that t s n the best nterest for the Cty to enter nto a new lease drectly wth LSF for the Head Start faclty. Accordngly, the Cty has notfed TLP that the Cty Lease wll be termnated on June 30, The Cty and LSF are n negotatons to enter nto a new lease for the contnued operaton of a Head Start faclty n Pahokee that s expected to commence on July 1, The County wll leave the fre and ntruson alarm systems that were nstalled and these mprovements wll become the property of the Cty upon the termnaton of the Lease as provded for n the Lease. (PREM) Dstrct 6 (HJF) Background and Justfcaton: The Cty owns the land on whch the Pahokee Head Start ste s located upon. Through a Cty Lease wth TLP dated February 11, 1986, as amended, the land was leased for nnety nne (99) years; however, the Cty has the rght to termnate the Cty Lease anytme after the ntal ffteen (15) years (whch occurred n 2001). After the current faclty was constructed at ths ste, the County, on behalf of the Communty Servces Department, subleased the faclty and assocated ground area from TLP through a Lease Agreement dated December 13, ( contnued on page 3) Attachments: 1. Locaton Map 2. Letter from the Cty to TLP dated February 26, 2014, termnatng the Cty Lease 3. E-mal from the Cty to TLP dated March 4, 2014, clarfyng the June 30, 2014, termnaton date of the Cty Lease 4. Letter from TLP to the County dated March 4, 2014, termnatng the County Lease on June 30, 2014 ~) Recommended By: -UJ=--=-=--+.--~ '~-_, v_v. / \ ~ -,L ~ ) ;, h 1::::...J\ ~ J Department Drector...,cM>LA;... = """'-c~_-_-_ Approved By: County Admnstrator,~~1,,...,_"l+-'l'-7... _ Dat -_ - ½'-'-l+---c>_t_,.y' bate

2 l. FSCAL MPACT ANALYSS ;'t...., ::1 A. Fve Year Summary of Fscal mpact: Fscal Years Captal Expendtures Operatng Costs External Revenues Program ncome (County) n-knd Match (County) NET FSCAL MPACT # ADDTONAL FTE POSTONS (Cumulatve) s tem ncluded n Current Budget: Yes No Budget Account No: Fund Dept Program Unt Object B. Recommended Sources of Funds/Summary of Fscal mpact: '1' Termnaton of the County Lease by TLP wll save the County approxmately $70,000 annually n mantenance costs, ncludng but not lmted to custodal, landscapng, utltes, etc.,n C.Q"n<Y\-..n,l'-\ ~c-n1u.e;,' ~-e-l. /,,,,... v/,..,, / o l ~ C. Departmental Fscal Revew:,,l)-/ ::; _ ll. REVEW COMMENTS A. B. Legal Suffcency: C. Other Department Revew: Department Drector Ths summary s not to be used as a bass for payment. G:\PREM\AGENDA\2014\05-06\Lords Place Pahokee Head Start term ss.docx

3 Page3 Background and Justfcaton (cont'd.): On May 4, 2004, the Board approved a Frst Amendment to the County Lease (R ) whch revsed the rent and nsurance provsons. On September 24, 2013, the Board determned that the County would not apply for Federal grant fundng to contnue provdng Head Start servces and supported Lutheran Servces Florda, nc., a Florda not for proft corporaton (LSF), assumng the County's role as prncpal grantee, n partnershp wth the School Board of Palm Beach County and the Chldren's Servces Councl of Palm Beach County, n obtanng the grant award. n order to contnue Head Start operatons n Pahokee, through Staff negotatons wth the Cty, TLP and LSF, the partes determned t was n everyone's best nterest to termnate the Cty Lease and County Lease, and the Cty would then enter nto a new lease wth LSF for the Head Start operatons at ths faclty. Accordngly, the Cty has notfed TLP that the Cty Lease s beng termnated on June 30, 2014, and TLP has notfed the County that the County Lease s beng termnated on June 30, A new lease between the Cty and LSF for the contnued operaton of a Head Start faclty n Pahokee s currently beng negotated and s expected to commence on July 1, n January 2014, the County remtted a $1, annual rental payment to TLP. The partes have agreed that a proraton rembursement wll not be requested as termnaton of the County Lease by TLP wll save the County approxmately $70,000 annually n mantenance costs.

4 Page139 pp See pg V 00,,,.... TWP 42 Okeechobee 2nd ST ~ X ~ <l: t:; c!l "'!!. "' "' * 11 "' "' / TWP 42 WUlER 24. ' j PAHOKEE : 12 TWP 42 Pelcan ~-2-5 l,.. '"' 18! ' PAMOKEE j / AJU>()Rl : ),,, ',. / /? / / /, l { /-- ---/ Canal / ();; l / :::_- -- Cana/ -- -l L ~ /<3 / t J '.. c3 Canal / MORGAN RD, Canal Canal j 1 30 SECTON 20 j MqlGAN RD (RJMCANALRDJ RD (EASTGAlEl'ARMS RD)! a: a: ~ RNG36 See pg 143 RNG37 Page 139 LOCATON MAP

5 '. ' '.. :; : ,..... :.,.<. '...,. :,:: : 1... : :.,... :. '.. \ :: :.. >:.... : : :. :...,, :......,,:._...:. ;.::.: :...,' '.... :. ' ' -:-:,,.:-::,... :,... BRANDENBURG & ASSOCATES, P.A U.S. H~hwny Ont, Sutt': l 00 Norrh Pal m Oeach, Florda 3_qos (5< lj 'H)';)-)! Gary M. Brandenburg G~ryt11 l.\r:111, lt nburgfa.com ATTORNEY AT LAW Dana L. Stanley, Chef Executve Offcer The Lord's Place, nc N. Australan Avenue West Palm Beach. FL February 26, Re: Termnalon u.f'pahokee Lease Dear Ms. Stanley: The Cty Commsson. durng ther Regular meetng on Tuesday, February 25, dscussed the status o f The Lord's Place lease, datng back lo The Commsson nstructed me to notfy you of the termnaton of the lease. Please consder ths letter your offcal Notce of Termnaton. Please contact Mr. Moore, the Cty Manager, so that we can assure a smooth transton of the property. t s our understandng that Lutheran Servces Florda, lnc., may be nterested n contnung the Head Srart program that was started by The Lord's Place and subsequently admnstered by Palm Beach County. The Commsson ndcated that they would consder a lease drectly to Lutheran Servces Fl orda f they contnue the Head Sta t program. f the program does not contnue. then the Comm sson wll prortze the best use of the property. The Cty of Pahokee also wanted me ro express ther sne.ere thanks to The Lord's Place for ther many years of servce n the Pahokee communty. We look forward to learnng of any new plans you mght have for the Cty. Sncerely. SSOCLA.TES, P.A. By: Cc:.tv(ayor Coln Walkes Derrek Moore, Cty Manager Audrey \Volfe Lutheran Servces Florda, nc. /;/ /~, '--~ -"'- ~

6 . :..... : ' 1 Steve Schlamp From: Sent: To: Subject: Chauncey Taylor Tuesday, March 04, :49 AM Steve Schlamp FW: Pahokee lease Chauncey Taylor, Drector, Facltes Servces PBC Facltes Development & Operatons (561) (561) Fax ctaylor@pbcgov.org From: Gary Brandenburg [malto:gary@brandenburgpa.com] Sent: Tuesday, March 04, :49 AM To: TDouthwrght@thelordsplace.org Cc: Derrek Moore; Coln Walkes; Chauncey Taylor Subject: Pahokee lease..,,,..,, _,.,.,..,...---~-~- Toby; Please accept ths as the Cty of Pahokee's response to your.request for clarfcaton of the date for termnaton of the lease. understand the fundng for the exstng program ends on June 30 th, 2014, at whch tme the County was to transton the program to the Lutheran Servces of Florda. Consequently, to make for a smooth transton the termnaton of the lease s set for June 30 1 \ On June 30 th the Cty wll nspect the premses. n the nterm we wll be n contact wth The Lutheran servces to work out a contnung relatonshp. Thank you for your good servces to the resdents of Pahokee. Gary Gary Brandenburg, Esq. Brandenburg & Assocates, P.A U.S. Hghway One, Sute 100 North Palm Beach, FL (561) (561) (cell) (561) (Sandy cell) Gary@BrandenburgPA.com 1

7 ... :,.: : :..:.... _:~:\.:. ~ ;...::,.... ~:... '. March 4, 2014 Mr. Chauncey Taylor, Drector, Facltes Servces Palm Beach County 2633 Vsta Parkway West Palm Beach, FL Re: Termnaton of Pahokee Lease Dear Mr. Taylor: Please accept ths letter as notfcaton of the termnaton of the lease between Palm Beach County and The Lord's Place, nc. dated December 13, 1988 for the Head Start ste n Pahokee. As you know, the Cty of Pahokee has termnated the lease betwe!:ln The Lord's Place and the Cty of Pahokee. Accordngly, The Lord's Place wll no longer be able to act as the Lessor for your lease and hereby termnate the lease effectve on June 30, t s our understandng that the Cty of Pahokee wll be n contact wth Lutheran Servces Florda drectly to dscuss ar agreement wth them to contnue the Head Start Program n that faclty. Thank you for your assstance and attenton to ths matter. Dana Stanley Chef Executve Off TovmofPaneaaa Unltt.dWW P.O. Box 3265, West Palm Beach, FL Phone (561) Fax (561) The lord's Pl8te s s 501 (c/(3/ organzaton and all donatons am tax-deductble accordng to RS Rules and Regulatons. Tax D